Performance-Based Planning and Programming Why Is It Important? Northwest TTAP and BIA Symposium Portland, OR March 17, 2015

Transcription

1 Performance-Based Planning and Programming Why Is It Important? Northwest TTAP and BIA Symposium Portland, OR March 17, 2015

2 Transportation has two purposes & Mobility Access Quileute Reservation La Push, Washington

3 Here s What Your Planning Partners Will be Doing Enhancing Accountability through Performance Measurement 3

4 MAP-21 Performance Management Process MAP-21 identifies national goal areas USDOT establishes measures, with input States & MPOs set targets State & MPO plans describe how program and project selection help achieve targets States report progress toward targets to USDOT by October 1, 2016 Reports typically lead to corrective actions (not sanctions) Consequences if conditions of NHS falls below thresholds 4

5 11 Inter-related Rulemakings 5

6 11 Inter-related Rules Highway Safety Programs Grants (NHTSA) Highway Safety Improvement Program (HSIP) (FHWA) Metro and Statewide Planning (FHWA-FTA) Safety Performance Measures (FHWA) Infrastructure Performance Measures (FHWA) System Performance Measures (FHWA) Highway Asset Management Plan (FHWA) Transit Asset Management (FTA) National Transit Safety Program (FTA) Transit Agency Safety Plan (FTA) Safety Management Program 6

7 Performance Measure Groupings 7

8 Key Elements of Performance- Based Planning and Programming Are There Benefits to My Tribe? 8

9 Topics Elements of Performance-Based Planning Visioning Goals Objectives Performance Measures Targets Resource Allocation Reporting 9

10 Learning Objectives Explain use of goals, objectives, and performance measures in planning Explain the difference between aspirational and realistic targets Understand how performance measures support tradeoff decisions and resource allocation Describe how monitoring and reporting can help to improve a performance-based process 10

11 Performance-Based Planning and Programming Elements Strategic Direction ( Where do we want to go? ) Goals and objectives Performance measure Long - Range Planning ( How are we going to get there? ) Programming ( What will it take? ) Implementation and Evaluation ( How did we do? ) Identify Targets and Trends Identify Strategies Strategy Evaluation Investment Plan Resources Constrained Targets and Trends Program of Projects Reporting and Monitoring Evaluation 11

12 PLANNING Strategic Direction Where do we want to go? Goals and Objectives Quality Data and Public Involvement Investment Plan Performance Measures Analysis How are we going to get there? Identify Trends and Targets Identify Strategies and Analyze Alternatives Develop Investment Priorities Monitoring Resource Allocation Evaluation Program of Projects Reporting Programming What will it take? Implementation and Evaluation How did we do? PERFORMANCE-BASED PLANNING AND PROGRAMMING

13 PLANNING Strategic Direction Where do we want to go? Goals and Objectives Quality Data and Public Involvement Investment Plan Performance Measures Analysis How are we going to get there? Identify Trends and Targets Identify Strategies and Analyze Alternatives Develop Investment Priorities Monitoring Resource Allocation Evaluation Program of Projects Reporting Programming What will it take? Implementation and Evaluation How did we do? PERFORMANCE-BASED PLANNING AND PROGRAMMING

14 Definitions Vision: Long term, desired future for the transportation system Goals: Generalized statements that broadly relate the physical environment to values Objectives: Specific measurable statements related to the attainment of goals 14

15 Goals Vision: Long term, desired future for the transportation system Goals: Generalized statements that broadly relate the physical environment to values Objectives: Specific measurable statements related to the attainment of goals 15

16 Caltrans Mission, Vision and Goals MISSION & VISION Caltrans Improves Mobility Across California GOALS Safety- Provide the safest transportation system in the nation for users and workers. Mobility- Maximize transportation system performance and accessibility. Delivery- Efficiently deliver quality transportation projects and services. Stewardship- Preserve and enhance California s resources and assets. Service- Promote quality service through an excellent workforce. 16

17 Colville Confederated Tribes Example of Vision Statement Our Vision... To have the most efficient, safe, and reliable tribal transportation system within the Northwest Region.

18 Cherokee Nation LRTP Sample Goals In order to ensure adequate internal and external movement of the Nations people.attempt to impact the State Long-Range Transportation Plan Reduce travel time to employment, goods, services and recreation by improving the existing and future access to and from the major surface transportation network Create additional transit opportunities to stabilize the transportation costs for the Cherokee workforce

19 Objectives Vision: Long term, desired future for the transportation system Goals: Generalized statements that broadly relate the physical environment to values Objectives: Specific measurable statements related to the attainment of goals 19

20 Objectives Objective = specific, measurable statement that supports achievement of a goal Example: Reduce pedestrian fatalities (by 10 percent by 2025) Types of objectives: Outcome: reflects concerns of the public (e.g., incident-based delay) Output: reflects actions that affect outcomes (e.g., clearance time of incidents) Activity: reflects actions taken by transportation agencies (e.g., number of cameras tracking system conditions) It is critical to involve the public in developing goals and objectives as a strategic foundation for a performancebased approach to decision-making

21 SMART Objectives Specific: Sufficiently descriptive but not dictating approach Measurable: Quantitative (number, degree) Agreed: Consensus on meaning and value Realistic: Can be accomplished with expected resources Time-bound: Identifies timeframe 21

22 Mid-Ohio Regional Planning Commission MTP View other MORPC Goals and Objectives: 23

23 PLANNING Strategic Direction Where do we want to go? Goals and Objectives Quality Data and Public Involvement Investment Plan Performance Measures Analysis How are we going to get there? Identify Trends and Targets Identify Strategies and Analyze Alternatives Develop Investment Priorities Monitoring Resource Allocation Evaluation Program of Projects Reporting Programming What will it take? Implementation and Evaluation How did we do? PERFORMANCE-BASED PLANNING AND PROGRAMMING

24 Performance Measures Provide a Means to Evaluate Performance monitoring How well current system meets objectives Performance evaluation Evaluation of future plans or strategies Goal A Objective A-1 Objective A-2 Objective A-3 PM A-1a PM A-1b PM A-2a PM A-3a 25

25 La Jolla Band of Luiseno Indians Transportation Plan Sample Objectives Assess and replace damaged, undersized and undermined culverts Increase pedestrian walking and bike lanes throughout the reservation Increase signage and lighting for school bus stops off of State Route 76 Plan is in Appendices of San Diego MPO LRTP (SANDAG) 26

26 Types of Performance Measures Outcome measure: impact of actions and activities on actual system conditions/performance Percent of pavement in good condition Output measures: amount of activity accomplished Number of lane miles resurfaced in a 5-year period Most agencies need and use both output and outcome measures Focus of performance management is on outcomes 27

27 SEMCOG: Incorporating Measures into the Planning Process Program Area Pavement Preservation Performance Measure Percent of pavement in good or fair condition Highway Capacity Hours of delay per 1,000 vehicle miles Bridge Preservation Percent of bridges in good or fair condition Safety Fatalities per 100 million vehicle miles Transit Nonmotorized Extent of transit network Population % within ½ mile of a facility 28

28 PLANNING Strategic Direction Where do we want to go? Goals and Objectives Quality Data and Public Involvement Investment Plan Performance Measures Analysis How are we going to get there? Identify Trends and Targets Identify Strategies and Analyze Alternatives Develop Investment Priorities Monitoring Resource Allocation Evaluation Program of Projects Reporting Programming What will it take? Implementation and Evaluation How did we do? PERFORMANCE-BASED PLANNING AND PROGRAMMING

29 Target Setting Key question Aspirational or vision-based targets vs. evidence-based targets No single approach appropriate for all areas MAP-21 requires evidence-based targets what do you expect to achieve 30

30 Performance Target Setting States must coordinate, to the maximum extent practical with relevant MPOs in selecting a target to ensure for consistency MPOs must coordinate, to the maximum extent practical, with the relevant State/s in selecting a target to ensure consistency Coordination required with public transportation providers, to the maximum extent practical. States and MPOs must integrate other performance plans into the planning process MAP-21: Performance

31 MTC Targets for Sustainable Community Strategy/RTP Goal Area: Transportation System Effectiveness Targets Decrease average per-trip travel time by 10% Increase local road pavement condition (PCI) to 75 or better Decrease distressed lane-miles of state highways to less than 10% of total lane-miles Reduce average transit asset age to 50% of useful life 32

32 Minnesota DOT Target Example 33

33 PLANNING Strategic Direction Where do we want to go? Goals and Objectives Quality Data and Public Involvement Investment Plan Performance Measures Analysis How are we going to get there? Identify Trends and Targets Identify Strategies and Analyze Alternatives Develop Investment Priorities Monitoring Resource Allocation Evaluation Program of Projects Reporting Programming What will it take? Implementation and Evaluation How did we do? PERFORMANCE-BASED PLANNING AND PROGRAMMING

34 Resource Allocation Resources include investments in infrastructure, staffing decisions, and policy/strategy decisions Performance-based investment decision making requires an understanding of The strategies that are likely to improve performance The impacts of these strategies on expected performance Data and tools to be able to measure or estimate these impacts 35

35 Performance-Based Approaches to Resource Allocation Investment Scenarios Assess how investment decisions today impact longterm performance Evaluate and compare scenarios and investment tradeoffs to achieve desired performance Actively engage stakeholders and decisionmakers Project-Level Evaluation Evaluate the effectiveness of projects and strategies to achieve performance targets Prioritize projects and estimate investment needs Actively engage stakeholders and decisionmakers 36

36 This image cannot currently be displayed. This image cannot currently be displayed. This image cannot currently be displayed. Example SEMCOG (Detroit) 1 2 Examine the relationship between funding program investment and performance Pavement Examine scenarios that vary funding by program area; adopt a preferred scenario Preservation focused Transit focused Public preference driven Delay Bridge Safety 3 Track performance over time; track investments against the adopted scenario Project Type Planned Funding Actual Funding Bridge 5% 5.2% Nonmotorized 1% 1.1% Pavement 24% 14.5% Road Expansion 8% 3.5% Safety 1% 0.6% Transit Capital 8% 7.0% Operating 53% 68.1% Total 100.0% 100.0%

37 PLANNING Strategic Direction Where do we want to go? Goals and Objectives Quality Data and Public Involvement Investment Plan Performance Measures Analysis How are we going to get there? Identify Trends and Targets Identify Strategies and Analyze Alternatives Develop Investment Priorities Monitoring Resource Allocation Evaluation Program of Projects Reporting Programming What will it take? Implementation and Evaluation How did we do? PERFORMANCE-BASED PLANNING AND PROGRAMMING

38 Performance Reporting State Report on Performance Progress Required initially by October 1, 2016 and every 2 years thereafter Report includes: Condition and performance of NHS Effectiveness of investment strategy for the NHS Progress in achieving all State performance targets Ways in which congestion bottlenecks in National Freight Plan are being addressed MAP-21: Performance

39 Performance Reporting Metropolitan System Performance Report Required in transportation plan every 4 or 5 yrs Report includes: Evaluate condition and performance of transportation system Progress achieved in meeting performance targets in comparison with the performance in previous reports Evaluation of how preferred scenario has improved conditions and performance, where applicable Evaluation of how local policies and investments have impacted costs necessary to achieve performance targets, where applicable Statewide Transportation Plan No required frequency Optional report on system performance MAP-21: Performance

40 USDOT Performance Reporting Reports on Performance -based Planning Process Submit to Congress within 5 yrs reports on effectiveness of the Metropolitan and Statewide performance based planning processes. Report evaluating: Overall effectiveness of performance-based planning as a tool to guide transportation investments Effectiveness of the performance-based planning process in each MPO and State MAP-21: Performance

41 Reporting Examples Quarterly Performance Scorecard North Carolina DOT 2013 Annual Attainment Report Maryland DOT The Gray Notebook Washington DOT State of the System 2005 Bay Area Transportation Dashboard Virginia DOT State of the System Oregon DOT Tracker Missouri DOT 42

42 Example Mn/DOT Multimodal Plan Investment Plans Performance Monitoring Supports Minnesota GO 50-year vision. Establishes objectives & strategies to guide investment Integrates performance planning & risk assessment to establish priorities for projected funding. Measures impact of investments on performance targets. Regular review of performance in each policy area 43

43 What Can the Tribe do now to Implement a PBPP Approach? Build on what you already have in place perhaps start with Safety goal area. Develop and/or refine a Tribal Vision of the topic. Involve appropriate partners when defining objectives & strategies (e.g., State DOT). Stay involved in State DOT LRTP updates and planning activities. Start a conversation on realistic targets. Consult FHWA for advice/resources. 44

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45 PBPP Guidebook Designed as a practical resource to help State DOTs, MPOs, and transit agencies understand What the key elements of a PBPP process are, and How they fit within existing planning and programming. Context: Expands upon existing resources o White paper, past peer exchanges, resource documents Highlights examples of effective practices o State DOTs, MPO, and transit agencies o LRTP, TIP / STIP, and planning process elements (e.g., SHSPs, CMP, Asset Management Plans, etc.)

46 Other Resources NCHRP Report 788 Guide for Effective Tribal Crash Reporting NCHRP Report 690 A Guidebook for Successful Communication, Cooperation and Coordination Strategies Between Transportation Agencies and Tribal Communities 47

47 Collaborate!!!

48 Thank you! Brian Betlyon FHWA Resource Center Planning Team 49