NC State University University Recreation Advisory Board. Meeting Minutes Tuesday, April 12, 2016

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1 NC State University University Recreation Advisory Board Meeting Minutes Tuesday, April 12, 2016 Attendees Board Members in Attendance: Alan Bishel, Brad Bohlander, Brandon Huber, Kathleen Rouche, Tommy Holden Ex- Officio Member: Eric Hawkes, Director of University Recreation Others: Stacy Connell, Associate Director of University Recreation Welcome & Introductions Eric Carmichael Addition & Renovation Project Eric After several presentations to the UNC Board of Governors during the past several months, the formal vote is scheduled to take place Friday, April 15, University leaders feel confident the project will be approved as no questions or issues have been raised. If approved, the project will be included in the state budget that should be approved sometime the summer. We anticipate the architect selection process to occur late summer with design starting in the fall Locker Room Renovation & Fitness Center Expansion Project Update Eric We anticipate phase two of the Locker Room Renovation & Fitness Center Expansion Project will be completed June UREC Budget Eric Eric presented the Recreational Sports budget for and see attached. University Recreation (UREC) will not be requesting for a fee increase for either year. As a result, the Recreational Sports fee will remain flat at $ for three consecutive years, , and UREC will be covering anticipated inflationary costs through increasing revenues through non- student memberships and activity fees during these three years, eliminating the need for a fee increase. Brad made a motion to approve the budget, seconded by Brandon. The motion passed. Port City Java Space Update Eric UREC worked with University Dining to assume responsibility of the Port City Java space located within the Recreation Center. The Space Planning Committee approved UREC s plans to create an active study lounge in this area. The space marries physical activity with student success and will contain four treadmill desks, two bikes desks, two standing desks complete with tablets and one conference table to seat up to six on active sitting balls. Renovations will begin in the coming weeks and is expected to open late summer. University Wellness Initiatives Stacy Stacy shared an overview of UREC s wellness initiatives see attached. Here are a few highlights: This summer a Task Force for University Wellness was formed to create and maintain a culture of wellness for the NC State community. The task force conducted an audit of existing wellness initiatives, created a wellness strategy and has adopted common language for wellness.

2 NC State participated as one of the inaugural universities in the Partnership for a Healthier America's (PHA) Healthier Campus Initiative, a 3- year commitment where we selected 23 objectives in the areas of nutrition, physical activity and wellness programming to achieve. We are proud to be the first (and to date, the only) school to complete the initiative. Chancellor Woodson will speak at the PHA Summit in DC May 2016 about our success with this program. There are several new initiatives in the works which include a wellness app, wellness website and some employee wellness initiatives with HR. UREC HR Updates Eric Coordinator, Group Fitness Leigha Krick from Washington State University will be joining UREC June 6, 2016 Assistant Director, Sports Programs position should be announced in the next few weeks; update for meeting Ben Strunk has been promoted to the Assistant Director; the search for Ben s Coordinator, Sports Programs position will begin in the next several weeks University Wellness Specialist two final candidates will be interviewing on- campus the week of April 18 Coordinator, Outdoor Adventures two final candidates will be interviewing on- campus the week of April 25 Open Forum All Alan shared the UREC Marketing and Communications plan to introduce #Pack In Action as UREC s social media campaign starting fall Brad asked UREC to keep University Communications in the loop on wellness initiatives to help spread the word as appropriate. Katherine advocated for UREC to use Fitbits or other wearable tracking technology as marketing give- a- ways or strategies to get students connected to activity, fitness and wellness. Thank you! Eric Eric thanked the board for their involvement and feedback over the year. UREC will reach out to folks individually in the next few months about involvement in next year s advisory board.

3 NC State University Recreation North Carolina State University Division of Academic & Student Affairs FY 15/16 through FY 20/21 Budget Narrative The mission of NC State University Recreation is to provide quality, innovative and inclusive collegiate recreation programs, services and facilities that inspire healthy, active lifestyles with a commitment to excellence, learning and student success. The Recreational Sports fee supports operating and maintaining University Recreation programs, services and facilities at NC State. In addition to the Recreational Sports fee, University Recreation generates approximately $1.4 million annually (approximately 23% of the overall budget) through non- student memberships, facility rentals, equipment rentals and activity charges. Total revenues support 33 full- time professional and support staff and more than 700 student staff members. Student staff salaries account for 23% of the total University Recreation budget (approximately $1.4 million). University Recreation includes Intramural Sports, Club Sports, fitness programs (Group Fitness, Personal Training and Fitness & Wellbeing Outreach), Outdoor Adventures (Climbing Wall, Trips, WolfWheels, Equipment Rental Center), Ropes Challenge Course, Wellness, Carmichael Complex (350,000 sq. ft. indoor space that includes the Gymnasium, Recreation Center, Aquatic Center), Miller Fields, Method Road Rec Fields, Centennial Campus Rec Fields, and outdoor basketball and tennis courts. Research shows that participation in collegiate recreational sports is correlated with increased student success and satisfaction. Approximately 25,000 students utilize University Recreation programs, services and facilities each academic year that account for more than 1 million student visits to the Carmichael Complex. 1

4 Fiscal Year 2015/16 Year- End Results Fee Area: University Recreation North Carolina State University Division of Academic & Student Affairs FY 15/16 through FY 20/21 Budget Narrative Requested Fee: Regular Term $ per FTE ($4.95, 3.0% increase) Impacts of Changes to Revenues: Fee revenues are expected to come in slightly higher than budget at $4,830k (27,700 FTE projected, 27,500 budgeted). Self- generated revenues of $1,301k are expected to come in over budget ($55k, 4%) due to higher than expected non- student memberships. As a result of the Locker Room Renovation & Fitness Center Expansion project, we anticipated members would cancel due to the inconvenience of construction. In reality, fewer members left than expected resulting in stronger membership revenues. At year s end, the overall net favorable revenue variance is projected to be $78k or 1.3% (projected total revenue of $6,131k versus budget of $6,053k). Impacts of Changes to Expenditures: As a result of vacancies due to attrition throughout the year, EPA and SPA salaries and benefits are expected to come under budget by $82k (3.6%). We expect temp wages to come in slightly over budget by $12k (less than 1%). Utilities are expected to come under budget by $67k due to a re- commissioning project completed by University Facility Operations. As a result of the work, we have experienced significant savings in utilities associated with the Carmichael Recreation Center. Future utility projections will use 2015/16 utility costs as the new baseline with typical/expected annual increases moving forward. This year s savings in utilities allow us to reinvest in facility enhancement projects, equipment, capital reserve and locker room project expenses (see below). The Locker Room Renovation & Fitness Center Expansion project construction costs were higher than anticipated due to the construction market at the time of bidding. As a result, University Recreation is funding several aspects of the project within the operating budget in order to move the project forward without further and significant value engineering. Project- related spending includes TVs, furniture, WiFi, fitness center flooring, and hardwood floor resurfacing. Given personnel variances and other spending adjustments, the projected total expenditure variance versus budget for the year is $140k (5.8%). Overall, we expect to spend a total of $6,248k, resulting in excess cash of $423k at year s end, above and beyond the required reserve of 3/12 of personnel/benefits, excluding temporary wages ($568k). 2

5 North Carolina State University Division of Academic & Student Affairs FY 15/16 through FY 20/21 Budget Narrative Fiscal Year 2016/17 Budget Fee Area: University Recreation Requested Fee: Regular Term $ per FTE ($0.00, 0.0% increase) Impacts of Changes to Revenues: Projected revenues of $6,244k for 2016/17 reflect an increase of $113k (1.8%) over the prior year projection impacted by the following: Self- generated revenues are projected to total $1,414k, an increase of $113k (8.7%). As the Carmichael Complex Locker Room Renovation & Fitness Center Expansion is complete, we anticipate locker rentals and non- student membership revenues to increase due to new and improved recreation spaces. Enrollments of 27,700 FTE and summer receipts are projected to remain flat at 2015/16 levels. Impacts of Changes to Expenditures: Projected expenses of $6,261k for 2016/17 reflect an increase of $83k (1.3%) over the prior year budget impacted by the following: 2% increase in salaries, plus associated increase in benefits 3% increase in benefits rates 2% increase in temporary wages A full staffing assumption with any lapsed salaries to be reinvested in facilities, equipment and capital improvements/capital reserve $5k increase (2%) expected in utilities based on new baseline from 2015/16 2% average increase for other expense lines Continued annual commitment of $8,600 for the Wood Wellness Village Administrative charges of 5.48% of prior year expenses (ASC 4.0%, Tort 0.18%, DASA 1.3%) At the close of 2016/17, we will meet our required reserve at 3/12 of personnel/benefits, excluding temporary wages ($618k). 3

6 North Carolina State University Division of Academic & Student Affairs FY 15/16 through FY 20/21 Budget Narrative Projected Budgets for Fiscal Years 2017/18 through 2020/21 Fee Area: University Recreation Requested Fees: 2017/18: Regular Term $ per FTE ($0, 0% increase) 2018/19: Regular Term $ per FTE ($0, 0% increase) 2019/20: Regular Term $ per FTE ($8.65, 5.17% increase) 2020/21: Regular Term $ per FTE ($3.00, 1.70% increase) Impacts of Changes to Revenues: Projected revenues reflect the following assumptions: Annual self- generated revenue increases average 2.2% ($33k) annually for 2017/18, 2018/19 and 2019/21. Starting 2020/21, University Recreation will institute a non- student membership rate increase and transfer a portion of this revenue stream to fund part of the new Carmichael Addition & Renovation project coming online. This was an expectation of students who supported the fee increase and will ultimately reduce the Carmichael debt service student fee. This results in an increase of $185k (12.5%) for 2020/21. Increases in student fee revenues commensurate with increases in regular term FTE and the rate increases outlined above. The fee increase of $8.65 (5%) projected in 2019/20 will be the first fee request made after three years of no fee increases impacting students. Impacts of Changes to Expenditures: Projected expenses reflect the following assumptions: Annual 2% increase in salaries, including temp wages, plus associated benefits increases 3% annual increase in benefits rates 5% annual increase in utilities, 2% increase for other expense lines Continued annual commitment of $8,600 for the Wood Wellness Village Administrative charges of 5.48% of prior year expenses (ASC 4.0%, Tort 0.18%, DASA 1.3%) Balanced budgets are projected for these four planning years to ensure maintenance of our recommended reserve at 3/12 of personnel/benefits (excluding temp wages). Should the projected out- year fee increases be approved, we will also be able to establish a small capital reserve of $50k in 2020/21. 4

7 Report 16 - Fiscal Year-to-Date Auxiliary Status As of December 31, 2015 Auxiliary Code: 0081 Short Description: Recreational Sports Long Description: Recreational Sports Projects: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , Current Current FYTD Encumbrances Available FTE Budget no increase w/ increase no increase w/ increase Budget Bal Future Future Projected Projected Proj Proj Proj Proj Projected Projected Account(s) Description Activity Activity FTE Budget Activity Beginning Cash Balance 1,063, , ,108,504 - (1,108,504) - - 1,108, , , , , , , , Fees (4,622,961) (4,683,168) - (4,807,125) (3,187,506) - (1,619,619) - (4,807,125) (4,830,000) (4,830,000) (4,863,065) (4,863,065) (4,913,270) (4,913,270) (5,210,000) (5,367,100) Gifts Supporting Services Revenue (32,203) (159,040) - (126,500) (58,759) - (67,741) - (126,500) (140,000) (157,500) (165,500) (165,500) (171,700) (171,700) (177,500) (184,000) Sales and Services Revenue (643,517) (732,552) - (675,000) (319,759) - (355,241) - (675,000) (725,000) (760,000) (785,000) (785,000) (810,000) (810,000) (835,000) (935,000) Workshop/Camp Revenue Interest Revenues Other Revenues (486,248) (554,118) - (444,500) (292,683) - (151,817) - (444,500) (436,000) (496,500) (495,000) (495,000) (496,500) (496,500) (498,500) (577,000) Transfers (801,798) Total Revenues (6,586,726) (6,128,878) - (6,053,125) (3,858,707) - (2,194,418) - (6,053,125) (6,131,000) (6,244,000) (6,308,565) (6,308,565) (6,391,470) (6,391,470) (6,721,000) (7,063,100) EPA Non-Teaching Personnel 792, , , , ,815 52, , ,000 1,110,000 1,135,000 1,135,000 1,155,000 1,155,000 1,180,000 1,200, SPA Personnel 661, , , , ,809 16, , , , , , , , , , EPA Teaching Personnel Temporary Wages 1,260,532 1,344,868-1,430, , ,540-1,430,000 1,442,500 1,450,000 1,479,000 1,479,000 1,510,000 1,510,000 1,540,000 1,570, Staff Benefits 524, , , , ,332 95, , , , , , , , , , Contracted Services 11,145 12,469-29,400 5,283-24,117-29,400 7,283 4,600 6,000 6,000 6,500 6,500 7,000 7, Supplies and Materials 718, , , , ,871 79, , , , , , , , , , Travel 129, , ,000 40,287-89, , , , , , , , , , Utilities 221, , ,500 82, , , , , , , , , , , Current Services 1,454,469 1,525,250-1,140, , ,506 36,033-1,140,700 1,371,000 1,250,600 1,270,250 1,270,250 1,298,750 1,298,750 1,326,800 1,355, Admin Charges Fixed Charges 68,614 77, ,300 39, , ,300 70,000 70,000 71,500 71,500 73,000 73,000 74,500 76, Capital Outlays 60,900 12, ,650 (25,650) Operating Budget Pool Student Aid/Subcontracts Debt Service Transfers/Reserves 802,232 8,600-8, ,600-8,600 4,000 8,600 8,600 8,600 8,600 8,600 8, , Total Expenditures 6,704,634 5,967, ,177,800 3,143,619 1,666,983 1,367, ,177,800 6,248,283 6,260,800 6,415,800 6,415,800 6,570,350 6,570,350 6,734,000 6,995, Total (Net) 117,908 (161,259) ,675 (715,088) 1,666,983 (827,219) , ,283 16, , , , ,880 13,000 (67,532) Change in Accts Rec/Inventory (3,118) 1,101 (1,019) Change in Accts Payable - (65) (6,192) Change in Fund Balance Ending Cash Balance 948,280 1,108,504 1,830, , , , , , , , ,838 Recommended Cash Reserve 494, , , , , , , , , , ,794 Capital Reserve 400, ,000 Projected Cash Balance 53, ,848 1,552, , , , ,074 34,556 34,556 2,406 2,045 University Recreation Fee Annual Rate or Fee Annual Increase in Rate or Fee Percent Increase in Rate or Fee 10.47% 3.33% 3.05% 0.00% 0.00% 0.00% 0.00% 0.00% 5.17% 1.70% Recommended Cash Reserve: 3/12 Personnel & Benefits (excluding Temp Wages)

8 Our State of Wellness

9 Division of Academic and Student Affairs Office of the Vice Chancellor and Dean Campus Box 7301 NC State University Raleigh, NC P: dasa.ncsu.edu June 22, 2014 MEMO To: Lindsay Batchelor, Sustainability Jason Bocarro, College of Natural Resources! Angel Bowers, Counseling Center Marcy Bullock, Career Development Center Stacy Connell, University Recreation Paul Cousins, Student Conduct Lisa Eberhart, University Dining Suzie Goodell, College of Agriculture and Life Sciences Eric Hawkes, University Recreation Britt Hurst, Human Resources Michelle Joshua, Athletics Heather Spencer, Student Health Services Lisa Zapata, Division of Academic & Student Affairs From: Mike Mullen Vice Chancellor and Dean Re: University Wellness Task Force I invite you to serve on the Task Force for University Wellness under the leadership of Dr. Lisa Zapata, Vice Provost of Student Development, Health and Wellness, and Stacy Connell, Associate Director, University Recreation. The purpose of the task force is to create and maintain a culture that supports and promotes the overall wellness of NC State students, faculty and staff. Membership has purposely been limited in order for the group to work as quickly as possible to build a solid foundation for our future wellness efforts. As the work of this group progresses, I expect the task force to evolve into a more formal University Committee on Wellness, at which time additional campus partners will be invited to serve. The charge of the Task Force for University Wellness is to complete the following initiatives: Conduct a formal audit of wellness programming and develop plans to improve coordination and promotion of those efforts Develop a wellness website to serve as the virtual hub for all wellness related content Establish NC State targets for Healthy Campus 2020 objectives based on current data Establish a campus culture of wellness through programming and environment development that fosters healthy decision-making Please contact Stacy Connell at slconnel@ncsu.edu to confirm your participation on our Task Force for University Wellness.

10 Wellness Strategy Updated September 2015 Build a Stronger Pack Career Wellbeing Social Wellbeing Financial Wellbeing Physical Wellbeing Emotional Wellbeing Community Wellbeing People Places Culture Peer Support Communication Responsibility Health Education Knowledge Sense of Community Easy Health Options Safety Sustainability Build Environment Wellness Programs Wellness Events Leadership Support Marketing & Communication Academic Research Policy

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12 Wellness Ini)a)ve Audit Data

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15 What s Next Summer 2016: Happiness Project Well Workplace Certificate Program Wellness Ambassador Training Fall 2016: Wolfpack Wellness App Wellness Co-curricular Transcript Wellness.ncsu.edu Spring 2017: Gamified Wellness Educational Module (currently writing grant)

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