Sisseton-Wahpeton Oyate Community Justice and Rehabilitation Center

Transcription

1 December 13, 2016 (Final Draft)

2 December 13, 2016 (Final Draft) Prepared by: EKM&P, Inc. John T. Milosovich Office: (303) Cell: (303) Copyright 2016 These have been developed by EKM&P, Inc. for the exclusive use of the for the Community Justice and Rehabilitation Center project.

3 Table of Contents Table of Contents Section 1. Introduction A. Project Development Costs B. Site Development Costs C. Construction Costs D. Furnishings and Equipment Costs E. Project Support Expenses F. Optional Components Section 2. Section 3. Section 4. Budget Phased Approach Transition/Start-Up/Training What Is Transition? What Are the Major Transition Tasks? Transition Budget Final Draft i December 13, 2016

4 Section 1. Introduction Section 1. Introduction The, details the expenditures related to the development of the Community Justice and Rehabilitation Center. Expenditures are broken down into the following categories: A. Project Development Costs Financing costs and miscellaneous development costs are unknown at this time, nor has it been confirmed there will be any such costs and if so, that these costs will be attributed to the project. B. Site Development Costs Site development costs include utilities, landscaping, and work to prepare the land for construction. These costs are estimated at $1,622,968. There is no cost for the land since the Tribe has already acquired the site. The land could be matched for grant funding if needed. C. Construction Costs Construction costs are given for each component of the facility and include costs related: Adult Detention and Corrections, Juvenile Detention and Corrections, Juvenile Community Residential Housing, Juvenile Indoor Recreation, Juvenile Secure Housing, Law Enforcement, Courts/Criminal/Justice Agencies, Dakotah Pride, Shared Spaces, Support Areas and Mechanical/Electrical Spaces. These costs are estimated at $26,026,988. D. Furnishings and Equipment Costs Furnishings and equipment costs include furniture, phone and data systems and equipment, security equipment costs, and start up supplies. These costs are estimated at $1,680,733. E. Project Support Expenses Support expenses costs include professional fees and reimbursable expenses for architect/engineering and other consultants, operating costs that include bid and preliminary document printing, ground breaking/dedication, and plan review fees as well as costs for the Tribe s Owners Representative. These costs are estimated at $2,610,936. F. Optional Components Construction costs are given for three (3) optional components including: Law Enforcement Firearm Range, Law Enforcement Emergency Management Building and Animal Rezcue. These components are not included in the overall project budget and would require additional research if the Tribe decides to include these components as part of this project. Final Draft 1-1 December 13, 2016

5 Section 1. Introduction The expenditure costs for the project (without options) includes Tribal Taxes and Tribal Employment Rights Ordinance (TERO) fee of $ 2,099,610, and State Taxes of $1,280,998 for an estimated total of $32,094,624. This budget includes limited Tribal in-direct costs. This budget reflects 2017 dollars only. If the project schedule is extended, inflation will need to be accounted for. Final Draft 1-2 December 13, 2016

6 Section 2. Budget Section 2. Budget Tribal Cost Tribal (2%) Tribal Use Tax (5% of onsite) 1 State Tax Sales Tax (4.5% of onsite) 1 Item Estimated Cost TERO (3%) (2%) A. Project Development Costs (TBD) 1. Financing Costs $0 $ 2. Miscellaneous Development Costs $0 $ Subtotal A. Project Development Costs $0 $ $ $ $ $ $ Subtotal Project Budget Proportion for Individual Program Items B. Site Development Costs 1. Site demo/clearing $16,000 $480 $320 0 $320 0 $17, Earth work/grading $150,000 $4,500 $3,000 $3,750 $3,000 $3,375 $167, Site Utilities (water, power, technology) $24,000 $720 $480 $600 $480 $540 $26, Sanitary Sewer System (onsite) $82,000 $2,460 $1,640 $2,050 $1,640 $1,845 $91, Propane System (onsite) $40,000 $1,200 $800 $1,000 $800 $900 $44, Concrete Pavement $630,000 $18,900 $12,600 $15,750 $12,600 $14,175 $704, Plaza $75,000 $2,250 $1,500 $1,875 $1,500 $1,688 $83, Site/Landscape walls $60,000 $1,800 $1,200 $1,500 $1,200 $1,350 $67, Plaza Lighting $12,000 $360 $240 $300 $240 $270 $13,410 1 In cases where taxes apply to a percentage of onsite, are assumed to be 50% of the Estimated Costs. Final Draft 2-1 December 13, 2016

7 Section 2. Budget Tribal Cost Tribal (2%) Tribal Use Tax (5% of onsite) 1 State Tax Sales Tax (4.5% of onsite) 1 Item Estimated Cost TERO (3%) (2%) Subtotal 10. Parking Lights $168,000 $5,040 $3,360 $4,200 $3,360 $3,780 $187, Site Security $94,000 $2,820 $1,880 $2,350 $1,880 $2,115 $105, Landscaping $87,000 $2,610 $1,740 $2,175 $1,740 $1,958 $97, Site Signage $15,000 $450 $300 $375 $300 $338 $16,763 Subtotal B. Site Development Costs $1,453,000 $43,590 $29,060 $35,925 $29,060 $32,333 $1,622,968 Project Budget Proportion for Individual Program Items C. Construction Costs (87,834 GSF) 1. Adult Detention and Corrections $9,353,520 $280,606 $187,070 $233,838 $187,070 $210,454 $10,452,559 $13,796,440 Juvenile Detention and 2. Corrections - Intake/Admission $910,470 $27,314 $18,209 $22,762 $18,209 $20,486 $1,017,450 $1,342, Juvenile Community Residential Housing $1,402,880 $42,086 $28,058 $35,072 $28,058 $31,565 $1,567,718 $2,069, Juvenile Indoor Recreation $321,750 $9,653 $6,435 $8,044 $6,435 $7,239 $359,556 $474, Juvenile Secure Housing $1,514,700 $45,441 $30,294 $37,868 $30,294 $34,081 $1,692,677 $2,234, Law Enforcement $2,298,430 $68,953 $45,969 $57,461 $45,969 $51,715 $2,568,496 $3,390, Courts/Criminal/Justice Agencies $1,381,700 $41,451 $27,634 $34,543 $27,634 $31,088 $1,544,050 $2,038, Dakotah Pride Center $3,282,240 $98,467 $65,645 $82,056 $65,645 $73,850 $3,667,903 $4,841, Shared Spaces $971,520 $29,146 $19,430 $24,288 $19,430 $21,859 $1,085, Support Areas $1,488,600 $44,658 $29,772 $37,215 $29,772 $33,494 $1,663, Mechanical/Electrical Spaces $364,560 $10,937 $7,291 $9,114 $7,291 $8,203 $407,396 Final Draft 2-2 December 13, 2016

8 Section 2. Budget Tribal Cost Tribal Use Tax (5% of State Tax Sales Tax (4.5% of onsite) 1 Tribal Item Estimated Cost TERO (3%) (2%) onsite) 1 (2%) Subtotal Subtotal C. Construction Costs $23,290,370 $698,711 $465,807 $582,259 $465,807 $524,033 $26,026,988 Project Budget Proportion for Individual Program Items D. Furnishings and Equipment Costs 1. Furniture $165,000 $4,950 $3,300 $8,250 $3,300 $7,425 $192, Voice/Data Systems $260,000 $7,800 $5,200 $13,000 $5,200 $11,700 $302, Computer/Network Equipment $210,000 $6,300 $4,200 $10,500 $4,200 $9,450 $244, Food Service Equipment $290,000 $8,700 $5,800 $7,250 $5,800 $6,525 $324, Laundry Equipment $32,000 $960 $640 $800 $640 $720 $35, Interior Signage, Graphics $20,000 $600 $400 $500 $400 $450 $22, Start up Supplies $24,000 $720 $480 $1,200 $480 $1,080 $27, Security System $475,000 $14,250 $9,500 $11,875 $9,500 $10,688 $530,813 Subtotal D. Furnishings and Equipment Costs $1,476,000 $44,280 $29,520 $53,375 $29,520 $48,038 $1,680,733 E. Project Support Expenses 1. A/E Fees and Reimbursable Expenses $2,228,646 $66,859 $44,573 $0 $44,573 $100,289 $2,484, Training and Transition Fees/Expenses 0(7) Surveys and Testing $58,000 $1,740 $1,160 $0 $1,160 $2,610 $64, Bidding Costs/Misc. Expenses $55,000 $1,650 $1,100 $0 $1,100 $2,475 $61,325 Final Draft 2-3 December 13, 2016

9 Section 2. Budget Item Estimated Cost TERO (3%) Tribal Cost Tribal (2%) Tribal Use Tax (5% of onsite) 1 (2%) State Tax Sales Tax (4.5% of onsite) 1 Subtotal 5. Tribal Owner's Representative 2 $153, Subtotal E. Project Support Expenses $2,494,646 $70,249 $46,833 $0 $46,833 $105,374 $2,610,936 Project Budget Proportion for Individual Program Items Grand Totals A-E $28,714,016 $856,830 $571,220 $671,559 $571,220 $709,777 $32,094,624 Tribal Tax, TERO Fees and State Tax Totals Tribal Tax, TERO Total $ 2,099,610 State Tax Total $1,280,998 Grand Total Tribal Cost and State Taxes $ 3,380,608 F. Optional Components 1. L.E. Firearm Range $1,075,500 $32,265 $21,510 $26,888 $21,510 $24,199 $1,201, L.E. Emergency Mgmt. (Metal Building) $177,550 $5,327 $3,551 $4,439 $3,551 $3,995 $198, Animal Rezcue $224,210 $6,726 $4,484 $5,605 $4,484 $5,045 $250,555 2 As an alternative, should the Tribe decide that it needs a full time Owner s Representative (that includes Owner s Representative responsibilities during the construction phase) the cost would be $359,786 for the three-year period. Final Draft 2-4 December 13, 2016

10 Section 2. Budget COST NOTES 1. All costs above assume 2017 bidding of the project. 2. Earthwork costs may increase with unfavorable soils investigation. 3. Water line pressure at site is assumed adequate. 4. Assume no de-acceleration lane at the County highway is required. 5. Leadership in Energy and Environmental Design certification of this project is not considered. 6. In cases where taxes apply to a percentage of onsite, are assumed to be 50% of the Estimated Costs. 7. Training and Transition fees and expenses will be an operational cost. An independent stand-alone budget follows in Section 4. Transition/Start-up/Training. Final Draft 2-5 December 13, 2016

11 Section 3. Phased Approach Section 3. Phased Approach The Tribe indicated the project may be constructed in phases as funds become available. Eight (8) phasing options are shown below utilizing construction costs estimates from the previous table. Component Construction Costs Project Cost if a 1. Adult Detention and Corrections $10,452,559 Standalone Project $13,796, Juvenile Detention and Corrections - Intake/Admission $1,017,450 $1,342, Juvenile Community Residential Housing $1,567,718 $2,069, Juvenile Indoor Recreation $359,556 $474, Juvenile Secure Housing $1,692,677 $2,234, Law Enforcement $2,568,496 $3,390, Courts/Criminal/Justice Agencies $1,544,050 $2,038, Dakotah Pride $3,667,903 $4,841,300 Total $22,870,409 $30,186,880 Final Draft 3-1 December 13, 2016

12 Section 3. Phased Approach Project costs were computed utilizing a multiplier that includes only the necessary portions of the following from the : B. Site Development Costs $1,622,968 C9.Shared Spaces $1,085,674 C10.Support Areas $1,663,511 C11.Mechanical/Electrical Spaces $407,396 D. Furnishings and Equipment Costs $1,680,733 E. Project Support Expenses $2,610,936 Total $9,071,218 Only a small portion of these costs are included in the component project costs. This phased strategy results in a significantly more expensive project, but makes the project more feasible in the short run. This approach assumes phasing over time so the estimate must be increased for inflation. The phased project will probably use a simplified heating, ventilation and air conditioning (HVAC) system (C11). The available funds may be the driving issue as to how much of these elements (B, C9, C10, C11, D, and E) are constructed. Final Draft 3-2 December 13, 2016

13 Section 4. Transition/Start-Up/Training Section 4. Transition/Start-Up/Training What Is Transition? During the marathon process of planning and designing a new detention center, jurisdictions focus their financial, political, and human resources on one goal a new building. Although this focus is natural, it is equally essential for jurisdictions to build the new facility s operations. Building the new operation is the task of transition. Most jurisdictions build new facilities infrequently. As a result, they do not know what to expect when they begin planning for a new building, except by way of war stories from other jurisdictions that have gone through the process. Jurisdictions tend to think of transition as moving to the new facility, like moving to a new home. Although moving to the new is similar in some ways to moving into a new home both involve moving a lot of possessions and fixing last-minute details that the contractor didn t get quite right the differences are great. Many of these differences stem from the fact that operations must continue in the old detention center during the move. Corrections personnel must still receive and release inmates, serve meals, and respond to medical emergencies. What Are the Major Transition Tasks? The major transition tasks include: Transition Management - managing and coordinating all of the transition tasks. Facility Construction - includes completing the facility construction, developing a key control system and handling warranty, maintenance and housekeeping needs Staffing - reviewing/updating staffing plans. Personnel - recruiting and selecting staff, volunteers, and interns. Document Development - developing the new documents (policy and procedures, post orders, forms, handbooks, schedules, etc.). Program Development - developing and expanding inmate programs and services. Orientation and Training - training staff and other users i.e. detention officers, orientating inmates. Furniture - selecting, receiving, and placing furniture. Equipment - selecting, receiving, and placing equipment. Supplies - selecting, receiving, and placing supplies. Dedication dedicating the building and conducting open houses. Move Logistics - moving staff and supplies to the facility, and orientating and moving inmates. Final Draft 4-1 December 13, 2016

14 Section 4. Transition/Start-Up/Training Transition Budget Transition costs include Tribal staff to manage the transition process and undertake the transition task. This is a capacity building activity to prepare transition staff for leadership positions. Consultant fees are provided to guide the Tribal transition staff in this significant undertaking. Expenses from this section may possibly be funded through a Public Law contract. These transition costs are estimated at $1,146,000. Item Transition/Start Up/Training - possibly PL Estimated Cost 1. Tribal Staff $421, Operating Costs $75, Transition Consultant $600,000 Subtotal $1,096, Contingency $50,000 Total Transition Costs $1,146,000 Items Tribal Staff Salary (Detention Officer Salary in the FY2017 Law Enforcement Detention Budget.) Cost $35,705 WIC $1,071 FICA $2,214 MED $1, K $1,785 Total $42,382 Added 5% inflation to the total for the next three (3) years ($44,501, $46,726, $49,062). The average of the three years is $46, $46,763/yr X 2 yrs = $280,578 1 $46,763/yr X 3 yrs = $140,289 Total $420,867 Final Draft 4-2 December 13, 2016