CITY OF PORT MOODY AGENDA FINANCE COMMITTEE MEETING
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1 TUESDAY, JANUARY 16, :30 6:30 P.M. 2. ADOPTION OF P 2-5 From meeting of December 5, Operating Plan Continued Review - Burrard Thermal Generating Capacity Grant (P. Rockwood) - Real Growth Update (P. Rockwood) - Recreation Centre Levy P Legion Manor Grant P Heritage Commission 2006 Unspent Funds P Vancouver Port M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#39983-v1-finance_committee_-_agenda_- _2007_01_16.DOC
2 TUESDAY, JANUARY 30, :30 6:30 P.M. 2. ADOPTION OF 4.1 Finalize Year Operating Plan P Executive Summary Review (Attachment M. Roberts) P Burrard Thermal Generating Capacity Grant Analysis (M. Roberts) P **Port Moody Senior Housing Society Tax Exemption (P. Rockwood) ** Please bring the report from the January 16 th meeting ** P Asset Management Grant Application (Report P. Rockwood) P Grants to Organizations (Report P. Rockwood) 5.3 Ioco Traffic Study Funding (P. Rockwood / E. Wat) M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#40348-v1-finance_committee_-_agenda_- _2007_01_30.DOC
3 TUESDAY, FEBRUARY 20, :30 6:30 P.M. DRAFT 2. ADOPTION OF From meetings of January 16, 2006 January 30, Sand Shed Surplus B. Carter 5.2 Finalize Operating Plan updated operating capital information will be distributed to budget binders on Friday, February Arts Connect Fee for Service E. Keurvorst 6.1 Average Home Property Tax Increase Re 5.34% 6.2 M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#40860-v1-finance_committee_-_agenda_- _2007_02_20.DOC
4 TUESDAY, MARCH 6, :30 6:30 P.M. 2. ADOPTION OF From meetings of January 16, 2006 January 30, Finalize Operating Plan *** Please Bring Your Binder to the meeting P Telephone System Tender Award Report S. Smith 5.2 Job Evaluation Funding - FUNDING DISCUSSION ONLY (Referred from February 27, 2007 IN CAMERA Council Meeting A. Parnell / M. Roberts P Tri-Cities Homelessness Administration Support (Referred From February 27, 2007 Council Meeting) C. Rohde P Donation Requests: - M. Roberts - First Port Moody Scout Troop Donation - Port Moody Secondary School After-Grad Celebration Donation 5.5 Financial Model Revenue from Police Site to BC Ambulance (Verbal) P Average Home Property Tax Increase Re 5.34% P Budget Carry-Forwards M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#40874-v1-finance_committee_-_agenda_- _2007_03_06.DOC
5 TUESDAY, MARCH 20, :30 6:30 P.M. 2. ADOPTION OF From meeting of March 6, 2007 P Proposed Reductions to 2007 Operating Budget (G. Royer / P. Rockwood) P Finalize Five Year Operating Plan P Infrastructure Upgrading Tender Award of Tender (B. Carter) P Ports Assessment Land Assessment Changes Tied to CPI (B. Tulloch) M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#41718-v1-finance_committee_-_agenda_- _20007_03_20.DOC
6 TUESDAY, MAY 1, 2007 Immediately following the In - Camera meeting 4:30 6:30 p.m. 2. ADOPTION OF From meeting of March 20, 2007 P Ioco Road Corridor Study Translink Funding Position E. Wat P Financial Statements and Audit P.Rockwood / Archie Johnston, KPMG P Arts Connect Fee for Service (Funding) E. Keurvorst P Storm Recovery Costs J. Pavey P Sewer & Drainage Fund and Water Fund Operating Results M.Roberts / B. Carter P Grant Request Community Integration Services Society P. Rockwood P Grant Request Aspenwood Elementary School (Odyssey of the Mind World Finals At Michigan State) P.Rockwood Budget Process Strategy Discussion (Councillor M. Clay) P Financial Plan Amendments M. Roberts M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#42188-v1-finance_committee_-_agenda_- _2007_05_01.DOC
7 JANUARY 18, EDMS-#42188-v1-Finance_Committee_-_Agenda_-_2007_05_01
8 TUESDAY, MAY 22, :30 5:45 p.m. 2. ADOPTION OF From meeting of May 1, Councillor Meeting / Lounge Space - Mayor Trasolini (15 mins) P Mayor & Council Budget (Cost Centre 102) Items: Mayor Trasolini (15 mins) - Direction re Use of Funds from Conventions, Dues, Activities (6101) - Council/Civic Functions (7904) and Council Community Events (7942) P Financial Information Act Challenge P. Rockwood/G. Royer (15 mins) P Vehicle Fleet Discount Rate P. Rockwood/G. Royer (15 mins) P PRV Hydraulic Energy Recovery Study B. Carter (5 mins) P Sewage Lift Station E. Wat / B. Carter (10 mins) M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#42801-v1-finance_committee_-_agenda_- _2007_05_22.DOC
9 TUESDAY, JUNE 5, :00 6:00 p.m. 2. ADOPTION OF From meeting of May 22, 2007 P Funding Source for the PRV Hydraulic Energy Recovery Study correction of resolution from May 22, 2007 Finance Committee meeting - B. Carter (10 mins) P Budget Discussion Councillor Clay / P.Rockwood (45 mins) P Governor General s Canadian Leadership Conference Cost Estimate P.Rockwood Verbal Report (5 mins) P Reallocation of Wages Superintendent of Operations & Parks- E. Wat (10 mins) P Traffic Fine Revenue Offsets previous information on potential Police budget overrun of $120k M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#43073-v1-finance_committee_-_agenda_-_2007_06_05.doc
10 TUESDAY, JUNE 19, :00 7:00 p.m. 2. ADOPTION OF From meeting of June 5, 2007 P Funding for Police Investigative Costs P. Shrive (5 mins) P Fire Department Overtime J. Lambert (10 mins) P Budget Strategy Workshop (3.5 hours) M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#43375-v1-finance_committee_-_agenda_-_2007_06_19.doc375
11 TUESDAY, JULY 31, :30 6:30 p.m. 2. ADOPTION OF From meeting of June 19, 2007 P Grant Request from Community Integration Services Society Referred to Community Care Committee P Request for Funding for Gate at Heritage Mountain Elementary School - Insp. C. Rattenbury P Award of Contract Shoreline Bridge Replacement J. Pavey P Major Road Network Road Surface Rehabilitation 2007 E. Wat 5.4 Ioco Road Rechlorination Facility Verbal Update B. Carter P Trade Investment & Labour Mobility Agreement (TILMA) P. Rockwood 5.6 Natural Gas Contract Verbal Report P. Rockwood P Request to Reallocate Funds from Approved Truck-Mounted Hydraulics B. Carter 5.8 Budget Discussion Continued Councillor M. Clay 5.9 Suggested Next Meeting Date September 18 Capital Plan M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#44197-v1-finance_committee_-_agenda_-_2007_07_31.doc375
12 TUESDAY, SEPTEMBER 18, 2007 Immediately Following In Camera Meeting at 4:30 PM 2. ADOPTION OF From meeting of July 31, Development Cost Charges Overview (PowerPoint) - E. Wat P MIA 2006 Insurance Dividend Cheque ($43,671) P. Rockwood Capital Budget - P. Rockwood / M. Roberts Please Bring Budget Binders (Binders will be ready for Pick-up Friday 4:30 PM) P New Standards for Provincial Standards for Municipal Police Departments in BC P Traffic Fine Revenue Clarification of Intended Use (Attachments) M:\Dorothy's back-up - DO NOT DELETE\Agendas and Minutes for FilePro\Finance Committee\Files for upload\edms-#44782-v1-finance_committee_-_agenda_-_2007_09_18.doc375
13 TUESDAY, OCTOBER 16, 2007 IMMEDIATELY FOLLOWING CLOSE OF IN-CAMERA 2. ADOPTION OF From meeting of September 18, 2007 P Proposed Business License Fee Increase Tourism Funding C. Rohde P St. Johns Street & Grant Street Signals Account Transfer Request E. Wat P Moody Street Overpass Seismic Assessment (referred from Council Meeting October 9, 2007) E. Wat P Capital Budget Life Cycle Reserve C. Harding P Noons Creek Bridge Replacement E. Wat P Lease Space Revenue request from previous Finance Committee (attachment) P Virtual Servers Capital Project (attachment) P CitySoup Portal Hosting Changes S. Smith
14 TUESDAY, OCTOBER 30, 2007 Immediately following In Camera meeting 2. ADOPTION OF 6. ADJOURNMENT From meeting of October 16, 2007 P St. Johns Street & Grant Street Signals Account Transfer Request - E. Wat 5.1 Operating Plan P. Rockwood / M. Roberts Executive Summary Sidebar Items New Position Requests Reserves Financial Plan Public Consultation Opportunity Councillor M. Clay (attachment to be circulated separately) P Sole Sourcing for Fitness Equipment R. Higo / K. Near P Cost Leadership Suggestions P. Rockwood
15 TUESDAY, NOVEMBER 6, :30 6:00 pm 2. ADOPTION OF From meeting of October 30, 2007 P Sole Sourcing for Fitness Equipment R. Higo / K. Near Financial Plan Public Consultation Opportunity Councillor M. Clay 4.3 Operating Plan P. Rockwood / M. Roberts - Reserves Capital Plan Continued Review P Utilities Financial Plan C. Harding 5.2 Cost Leadership Suggestions P. Rockwood P Budget Recast Results 5.4 Lamp Standard Wire Theft Verbal Update - B. Carter 6. ADJOURNMENT
16 TUESDAY, NOVEMBER 20, :30 6:00 pm 2. ADOPTION OF 4. NEW BUSINESS From meeting of November 6, 2007 P Capital Project Landscaping of Public Safety Building B. Parker P Construction Costs - G. Royer 5. OLD BUSINESS 5.1 Operating Plan - Discussion Capital Plan Finalize 6. ADJOURNMENT
17 TUESDAY, DECEMBER 4, :30 6:30 pm 2. ADOPTION OF 4. NEW BUSINESS 5. OLD BUSINESS 6. INFORMATION From meeting of November 20, 2007 P Pre-Approval of 2008 Capital Projects M. Roberts P Artificial Turf Replacement Reserve J. Pavey P Revised 2007 Budget Recast Results M. Roberts Operating Budget (updated) M. Roberts P Projector Replacement in Parkview Room S. Smith P Mayor & Council Convention Budget Rationale G. Royer P Recreation Centre Financial Update R. Higo P Library Books & AV Budget 2008 H. Scoular **Next Meeting January 15, 2008**
18 TUESDAY, DECEMBER 18, :00 6:30 pm 2. ADOPTION OF 4. NEW BUSINESS From meeting of December 4, 2007 P Public Budget Participation Agenda (P. Rockwood) P Landscape Capital Proj. Pre-Approval Public Safety Building (S. Boles) P North Shore Community Park Tennis Courts Update (E. Wat) 5. ADJOURNMENT
Mayor Joe Trasolini (regrets) Councillor Karen Rockwell (regrets) 2. Adoption of Agenda
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