2016 Budget Ratification and Annual Homeowners Meeting Saturday, January 23, 2016

Transcription

1 NOTICE OF Appel Farms Homeowners Association 2016 Budget Ratification and Annual Homeowners Meeting Saturday, January 23, :00 AM at the Fort Lupton Community/Rec Center 203 South Harrison Av, Fort Lupton, CO Plan to attend the Annual Meeting. Positions are available on the Board of Directors: If you are interested, please contact Toni Grant at Cornerstone Property Resources, Enclosures: - Agenda, Proxy Form, 2015 Meeting Minutes, 2016 Annual Budget, 2016 Annual Disclosure, 2015 Unaudited Financial Report - DOCUMENTS ARE The order of business is a follows: AGENDA: 1.) Call to order 2.) Establish quorum (10%) 3.) Proof of Notice of Meeting 4.) Preceding Annual Homeowners Meeting Minutes approval 5.) Treasurers Report 6.) Directors Report/Unfinished Business 7.) Committee Reports: 8.) New Business i Annual Budget (ratify) ii. Election of Directors (3 seats + Alternate) 9.) Member Forum 10.) Announcements 11.) Adjournment c/o Cornerstone Property Resources WEBSITE: P O Box 30 phone: Frederick, CO info@cpmanagers.com

2 Homeowner Disclosure ASSOCIATION NAME: ENTITY: Appel Farms Homeowners Association, Inc. Mailing: P.O. Box 30, Frederick, CO Office: 8393 W I-25 Frontage Rd. Unit #1, Frederick, CO (303) Articles of Incorporation for a Nonprofit Corporation: Filed on 6/18/2010 DECLARATION RECORDED: First Amendment to Declaration of Covenants for Appel Farm Estates: Recorded 11/01/2005 at Reception No , Weld County Records (Formally Appel Farms-as Recorded 3/31/03 at Reception No , Weld County Records) Pertaining to Appel Farms Estates Subdivision Filing No. 1 and No. 2 Second Amendment to Declaration of Covenants for Appel Farms Estates: Recorded 06/20/2007 at Reception No , Weld County Records 2016 ANNUAL ASSESSMENTS: $ Annually FISCAL YEAR: January 01 through December 31. MANAGEMENT COMPANY: Cornerstone Property Resources, LLC CAM Entity License# Mailing: P.O. Box 30, Frederick, CO Office: 8393 W I-25 Frontage Rd. Unit #1, Frederick, CO (303) info@cpmanagers.com

3 Appel Farms Homeowners Association, Inc 2016 Annual Meeting PROXY FORM If you are unable to attend the Annual Meeting, Please complete the following proxy and give it to the Member you are authorizing to vote for you. You must designate a specific Person or the Board of Directors and not leave the space blank or open-ended. The Person you designate must be at the meeting in order for your vote to be cast. The proxy must be signed and dated. If you designate the Board of Directors, your votes will be cast with the majority vote on each issue. Mail To: Appel Farms HOA C/O Cornerstone Property Resources P O Box 30 Frederick, CO I herby authorize to cast ballots (Insert the name of the person you are authorizing to vote or Board of Directors, INSTEAD of You!) on my Behalf, representing lots numbered or address numbers at the Annual Meeting of the Appel Farms Homeowners Association. This proxy and appointment includes the right of the proxy to substitute a successor proxy and the right of the proxy to vote at all adjourned meetings of the 2016 Annual Meeting as scheduled OR, terminates on December 16, 2016 unless specified. Name Address Signature Date NOTE: THIS PROXY MUST BE SIGNED AND DATED IN ORDER TO BE VALID. THIS PROXY MAY BE REVOKED ONLY BY ACTUAL NOTICE OF REVOCATION SERVED ON THE PERSON PRESIDING OVER A MEETING OF THE ASSOCIATION OR TERMINATION DATE ABOVE IF SPECIFIED. MUST BE A MEMBER IN GOOD STANDING ON DATE OF MEETING FOR ADDITION INFORMATION go to Contact Info: info@cpmanagers.com

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5 Appel Farms Home Owners Association Annual Meeting The order of business is as follows: I. Call to order: By: Arlen Engbarth at 10:13 am II. III. MINUTES - DRAFT 02/28/2015 Establish quorum (10% needed) 42 lots represented a. Board of Directors: Arlen Engbarth, Stephen Johnson, Perry Olson, Bryan Weigel, Tom Shumaker (2)(alt) b. Homeowners: Darrell & Malisa Baldwin, Raymond Boucher, James & Sharon Britton, Gary Cline, Rick Crandall, Anita Delaney, Robert Dexter, Harold Eichman, Julie Engbarth, Johnny Fernandez, Dominic Fling, Matthew and Mandie Flinn, Reid Graves, George and Zoe Hubbard, Ginger Johnson, Shawn & Lisa Krueger, Robert and Cathy LeDoux, Robert and Karen Mealy, Gayle Monette, Jean Robbins, Janice Scholz, Floresta Investments Alice Holton (5), Christopher Tooley, Marilyn Walker, Sherry Warren and Jetty White i. Proxy for: Dean Chavez, Bruce Davis, Double D Ventures, Ray Edmiston, Curt & Sara Fewell, Katherine King, Mike Simone, and Southern Prop, c. Observers: Toni Grant, Cornerstone Property Resources Proof of Notice of Meeting Toni Grant Certificate of Mailing of Notice posted to the web site and sent USPS on January 17th and February 12, IV. Review and acceptance of minutes of preceding meeting: 1/18/14 a. Arlen Engbarth requested a motion to approve the January 18, 2014 Annual Homeowners Meeting Minutes as presented. Zoe Hubbard made a motion to approve with the addition that Homeowner polled chose Common Areas over Monument Sign, Robert LeDoux seconded and the motion carried. V. Treasurers Report By Stephen Johnson VI. a. Recap of calendar year to date 12/31/2014 b. Operating account held $14, at end of the year and the reserve account held $17, c. Developer lots continue to sell and past due balances have been collected in full on lots sold. Directors Report and Unfinished Business a. Improvements b. Maintenance i. Discussed Monument sign. i. Weed control The Board hired a subcontractor to maintain the weed control duties in the common areas. Part of the spraying the Board contracted also allows for retardant to keep noxious weeds at bay. ii. Prairie dogs Perry reviewed iii. Common areas Stephen reviewed grounds maintenance responsibility and Homeowners assistance was requested for ongoing trash clean up. c. Covenant Changes Survey Results i. After canvasing the community and polling Homeowners, the following covenant changes will be presented to the Homeowners formally with voting by Mail-in ballot. a. Recreational Vehicle Parking Appel Farms Home Owners Association ( 1

6 APPEL FARMS HOMEOWNERS ASSOCIATION FEBRUARY 28, 2015 MEETING MINUTES PAGE 2 VII. b. Work Trailer Parking and Storage c. Storage Sheds and Out Buildings Committee Reports Tom Shumaker provided a general review of the 2014 Design Review and 2014 Newsletter Committee activities and expressed appreciate to the volunteers a. Call for 2015 Committee Volunteers: A sign-up sheet was offered for: i. Design Review Committee ii. Newsletter iii. Common Area Improvement Committee iv. Covenant Revision Committee VIII. New Business a Annual Budget i. The annual budget for 2015 Stephen Johnson presented the Board approved 2015 Budgets. 1. There was a general open forum Q & A. 2. Homeowners voice their opposition and support of the budget. ii. Zo Hubbard made a Motion to reject the 2015 Budget; Gary Cline second. There was discussion and the Motion was not supported. iii. Robert Dexter made a Motion to ratify the 2015 Budget as presented; Marilyn Walker second and the Motion was approved. b. Call for Nominations for Board of Directors (Two - two-year terms) c. Terms expire i. Bruce Davis ii. Perry Olson iii. Tom Shumaker (Alt) d. The only Nominees were taken from nominations from the floor: Darrell Baldwin and Tom Shumaker. e. Election to the Board of Directors: i. Not a contested election. Darrell Baldwin and Tom Shumaker were confirmed and appointed to the Board of Directors. f. Call for Office of Secretary: Mandie Flinn volunteer. IX. Member Forum a. Brian Weigel. X. Announcements a. Board of Directors meetings are typically the third Monday of the month (6:30pm) and are open to the homeowners. Everyone is welcome to attend. Appel Farms Home Owners Association ( 2

7 APPEL FARMS HOMEOWNERS ASSOCIATION FEBRUARY 28, 2015 MEETING MINUTES PAGE 3 OF 3 b. Committee sign-up sheet reminder c. Arlen Engbarth mentioned that Christmas lights will be removed and volunteers are appreciated. XI. Adjournment: 11:59 am a. The motion was made by Reid Graves to adjourn the meeting. The motion was seconded by Robert Mealy and passed. Reviewed by the Board of Directors on April 20, By: Arlen Engbarth - President Approval at the next Homeowners meeting. By, President Appel Farms Home Owners Association ( 3

8 Appel Farms Homeowners Assn Page: Budget Summary Report Operating Statement (01/01/16-12/31/16) Description Amount INCOME: Annual Assessment Income 26, Dev/Bldr Assmt..00 Late Fee Income Legal Fees Reimbursement Owner Collection Reimb Subtotal Income 27, EXPENSES Administrative Management Fees 6, Accounting Fees Legal Fees 2, Collection Expense Bank Charges.00 Printing, Copying, Postage 1, Newsletter / Website Meeting Room Expense Miscellaneous Administrative 10, Insurance Expenses Insurance General Liability Fidelity - Theft Insr Insurance Directors & Officier 1, Insurance Expenses 2, Utility Expenses Holiday Lighting Utility Expenses Building Maintenance Expense Building Maint Expense.00 Landscape/Grounds Maintenance Mowing Common Areas 6, Misc Grounds Maint General 2, Landscape/Grounds Mainten 8,500.00

9 Appel Farms Homeowners Assn Page: Budget Summary Report Operating Statement (01/01/16-12/31/16) Description Amount Common Area Maintenance Common Area Maintenance.00 Reserve Contributions Reserves - Unallocated 6, Reserve Contributions 6, TOTAL EXPENSES 27, CURRENT YEAR NET INCOME/(LOSS).00 ================

10 Appel Farms Homeowners Association RESERVE FUND 2015 Beginning Balance $ 17, Scheduled Contributions 2, Interest Earnings Expense - Fencing Expense - Monument Signs (5,000.00) PROJECTED RESERVE 12/31/2015 $ 14, Adjust 2015: Monument Signs Permit (165.00) Adjust 2015: Monument Signs not completed 5, Added Interest Earned Additional Contributions 25, ACTUAL 2015 Reserve Account Balance $ 44, BUDGET: 2016 Scheduled Contributions 6, Earthwork - Detention Pond (4,000.00) 2016 Survey - Detention Pond (2,700.00) 2016 Engineering Detention Pond (2,760.00) 2016 Walking Trials (25,000.00) 2016 Monument Signs (5,000.00) $ 11,257.45

11 Appel Farms Homeowners Assn Page: 1 Balance Sheet As of 12/31/15 Account Description Operating Reserves Other Totals ASSETS Cash Checking - Operating 25, , Cash Savings - Reserves 44, , Assessments Receivable 2, , Late Fees Receivable 1, , Owner Interest Receivable 1, , A/R Other 1, , TOTAL ASSETS 32, , , =============== =============== =============== =============== LIABILITIES & EQUITY CURRENT LIABILITIES: Prepaid Owner Assessments 6, , Subtotal Current Liab. 6, , RESERVES: Reserve 45, , Reserve Earnings Reserve Exp - Common Area (345.00) (345.00) Subtotal Reserves.00 44, , EQUITY: Retained Earnings 42, , Retained Erngs xfer to Reserve (16,000.00) (16,000.00) Current Year Net Income/(Loss) Subtotal Equity 26, , TOTAL LIABILITIES & EQUITY 32, , , =============== =============== =============== ===============

12 Appel Farms Homeowners Assn Page: 1 Income/Expense Statement Period: 12/01/15 to 12/31/15 Current Period Year-To-Date Yearly Description Actual Budget Variance Actual Budget Variance Budget INCOME: Annual Assessment Income , , , Dev/Bldr Assmt (3,600.00) 3, (3,600.00) Late Fee Income , , Legal Fees Reimbursement Violation Fees Income Owner Interest Income , , Work Order Income Admin Fee/Notice Lien Fee Cert Mail Fee Certified Mail Postage Subtotal Income , , , , EXPENSES Administrative Management Fees (20.00) 5, , (320.00) 5, Accounting Fees Legal Fees , , , Collection Expense (523.00).00 Bank Charges Postage & Copies (42.39).00 Dues & Subscriptions (60.00).00 Printing, Copying, Postage , , Newsletter / Website (38.80) Meeting Room Expense (100.00) (200.00).00 Miscellaneous Administrative (76.64) 9, , (65.71) 9, Insurance Expenses Insurance General Liability Fidelity - Theft Insr (300.00) Insurance Directors & Officier , , , Insurance Expenses (300.00) 2, , , Utility Expenses Utilities - Common Area (34.56).00 Holiday Lighting Utility Expenses

13 Appel Farms Homeowners Assn Page: 2 Income/Expense Statement Period: 12/01/15 to 12/31/15 Current Period Year-To-Date Yearly Description Actual Budget Variance Actual Budget Variance Budget Building Maintenance Expense Building Maint Expense Landscape/Grounds Maintenance Mowing Common Areas 1, (1,440.00) 6, , , Misc Grounds Maint General (440.00) , , , Landscape/Grounds Mainte 1, (1,000.00) 8, , , Common Area Maintenance Common Area Maintenance Reserve Contributions Reserves - Unallocated 11, (11,618.37) 11, , (9,180.00) 2, Reserve Contributions 11, (11,618.37) 11, , (9,180.00) 2, TOTAL EXPENSES 13, (12,870.01) 31, , (8,238.88) 23, Current Year Net Income/(loss (13,488.05) (880.00) (12,608.05) ============== ============== ============== ============== ============== ============== ==============