Parks and Recreation Director

Transcription

1 Members Present: Bradley J. Frost Kevin Barnes Staci Carroll Barbara Christiansen Rob Shelton Clark Taylor AMERICAN FORK CITY COUNCIL JUNE 19, 2018 WORK SESSION MINUTES Mayor Council Member Council Member Council Member Council Member Council Member Attachment Staff Present: David Bunker Wendelin Knobloch Terilyn Lurker Aaron Brems Kyle Maurer George Schade Darren Falslev Derric Rykert Scott Sensanbaugher City Administrator Associate Planner City Recorder Fire Chief Finance Officer IT Director Police Chief Parks and Recreation Director Public Works Director The American Fork City Council held a public hearing in conjunction with a special session on Tuesday, June 19, 2018, at City Hall, located at 31 N. Church Street, commencing at 7:15 p.m. PUBLIC HEARING The City Council held a public hearing to receive comment regarding: Amendments to the Fiscal Year 2018 budget (July 1, 2017 to June 30, 2018) Fiscal Year 2019 budget (July 1, 2018 to June 30, 2019) There were no public comments. ACTION ITEMS 1. Review and action on a resolution approving adjustments to the fiscal year ending June 30, 2018, budget. (Requested by Kyle Maurer, Administration) Council Member Taylor moved to approve Resolution No R approving adjustments to the fiscal year ending June 30, 2018, budget. Council Member Christiansen seconded the motion. Voting was as follows:

2 RESULT: MOVER: SECONDER: AYES: ADOPTED [UNANIMOUS] Clark Taylor, Council Member Barbara Christiansen, Council Member Kevin Barnes, Staci Carroll, Barbara Christiansen, Rob Shelton, Clark Taylor 2. Review and action on a resolution setting the Certified Tax Rate for fiscal year ending June 30, (Requested by Kyle Maurer, Administration) Council Member Christiansen moved to approve Resolution No R setting the Certified Tax Rate for fiscal year at Council Member Shelton seconded the motion. Voting was as follows: RESULT: MOVER: SECONDER: AYES: ADOPTED [UNANIMOUS] Barbara Christiansen, Council Member Rob Shelton, Council Member Kevin Barnes, Staci Carroll, Barbara Christiansen, Rob Shelton, Clark Taylor 3. Review and action on a resolution adopting the American Fork City budget for fiscal year ending June 30, (Requested by Kyle Maurer, Administration) Mr. Maurer gave a short presentation on the budget and explained that the City was unable to use the General Fund to bridge the gap between the City s revenues and expenditures. He explained that the projected revenues were flat and he discussed the City s various budgetary needs. He noted that a budget retreat was held to address all the budgetary concerns and said that $320,000 of the Capital Project fund balance was used. Using the aid of a PowerPoint presentation, Mr. Maurer proceeded to review the City s revenues and expenditures (attached). Mr. Maurer commented that he wanted to discuss the library budget, which had been brought up at the City Council meeting. He explained that the former library director had four additional funding requests, and three of those four requests were funded. He said the fourth request was for tuition reimbursement, for which the City did not have sufficient funds. The library, police, and fire did not have any operating cuts. The five-year budget of the library was then discussed. Mr. Maurer reviewed the significant items that were funded by the City, in addition to the projects that were not funded this year. He explained that there were ongoing issues of which the City needed to be aware for the future. He then discussed the infrastructure, equipment replacement, wages/funding and tax increases. Council Member Barnes asked if there had been previous discussion as to how much property taxes needed to be raised. Mr. Maurer said staff needed to study the issue, and explained that the City needed to construct an additional fire station which would incur additional expenses.

3 Council Member Christiansen stated they would need to educate the residents on the reason behind the tax increase. Council Member Taylor concurred, and explained that it was not sufficient to simply tell the residents they were raising taxes because it had been 12 years since the last increase. Mr. Maurer explained he was working on a citizen s budget. He noted the average citizen would not read a 200-page document and he wanted to create a document that was more palatable for review. Council Member Shelton said he liked that the school district did an annual stakeholders report, and was in favor of the City presenting a quarterly report. He said this would provide more transparency. Council Member Shelton said they needed to address the maxed out policy for City employees. The City needed to balance employee morale with compensation. He noted they had three options to pursue on this issue: (1) hire more employees, (2) use technology to alleviate employee needs, or (3) contract out. Council Member Shelton said the City needed an additional code enforcement officer. Mr. Maurer noted that staff was not recommending an additional officer. Council Member Shelton said the current officer was possibly retiring, and research was needed to determine whether or not an additional officer would help save the City money. Council Member Shelton said the City needed to discuss managing its assets better, and he suggested the Council renegotiate the courts contract because the City was losing money with the current contract. Furthermore, the City Council needed to adjust its fund balance philosophy so as to budget with the intent of saving money in the fund balance. Mr. Maurer explained the City s revenue was volatile due to sales taxes; it was difficult to plan on revenue stability. He said the excess funds could go to the Capital Project funds. Council Member Shelton said he wanted to make a change to build up the City s fund balances, and there was subsequent discussion on how fund balances were calculated. Mr. Maurer noted they had pulled more from the fund balance over the last few years because the City s expenditures had been increasing faster than its revenues. Council Member Christiansen said the developments that brought in additional revenues were also bringing in additional expenses. Council Member Shelton agreed. Council Member Christiansen asked if they could ask for volunteers to fill the Code Enforcement Officer position. Council Member Shelton said he could meet with the Neighborhood Preservation Committee to discuss this option. He noted they had not met this year with a complete quorum. Council Member Taylor asked when the City last had a full-time code enforcement officer, to which he was informed that the City has never made this a full-time position. Council Member Taylor said that they needed to find a way to be proactive in code enforcement.

4 Council Member Shelton noted that West Jordan had its police officers do code enforcement. He suggested they simplify the codes to not be overbearing. Council Member Taylor stated that while they needed to find a solution, this was a discussion for another time. Council Member Taylor said Mr. Maurer had done a tremendous job with the budget. He stated that he was not in favor of salary caps because it would not incentivize quality employees. He said the Council had a great opportunity to create solutions. He suggested they take advantage of their cooperative environment to make decisions. Council Member Taylor moved to approve Resolution No R adopting the American Fork City budget for fiscal year ending June 30, Council Member Barnes seconded the motion. Council Member Shelton asked if the Council would review the policies and procedures handbook and discuss it later. Mayor Frost noted that this matter had been discussed and approved recently. Mr. Bunker briefly reviewed the salary compensations and caps, and said further discussion could take place later, if needed. Mayor Frost called for a vote on the motion. Voting was as follows: RESULT: MOVER: SECONDER: AYES: ADOPTED [UNANIMOUS] Clark Taylor, Council Member Kevin Barnes, Council Member Kevin Barnes, Staci Carroll, Barbara Christiansen, Rob Shelton, Clark Taylor 4. Adjournment Council Member Taylor moved to adjourn the meeting. Council Member Christiansen seconded the motion. All were in favor. The meeting adjourned at 8:05 p.m. Terilyn Lurker, City Recorder

5 FISCAL YEAR BUDGET J U N E 1 9, C I T Y C O U N C I L S P E C I A L S E S S I O N

6 2019 BUDGET CHALLENGES Unable to use General Fund balance to bridge gap ($1.8M). Revenues projected to be relatively flat. Road maintenance program - $2.15 million. Broadband fund deficit. Significant needs outside of road plan. 2

7 2019 CHALLENGES ADDRESSED HOW? Budget retreat with key staff and Mayor/City Council. Ground up approach to the budget. Collaborative efforts between Mayor/City Council/staff. Use of capital projects fund balance for road plan ($326K). 3

8 4 GENERAL FUND REVENUE SOURCES Fines & Forfeitures, 2% Miscellaneous, 3% Transfers In, 0% Charges for Services, 22% Intergovernmental, 1% Licenses/Permits, 7% Taxes, 65%

9 5 GENERAL FUND EXPENDITURES Other, 6% Transfers Out, 10% Administrative, 11% Legislative/Executive, 1% Parks & Recreation, 11% Police, 25% Fire, 18% Public Works, 18%

10 6 GENERAL FUND EXPENDITURES BY TYPE Capital, $171,700, 1% Operating, $5,188,321, 26% Personnel, $14,576,842, 73%

11 2019 LIBRARY BUDGET 3 of 4 funding requests submitted were funded. Books and materials 4% - $4,190. Rosetta Stone - $955. New Carpet - $15,000 No personnel increases were submitted by Library Director. Library Director asked for Tuition Reimbursement for staff member; City does not have funds for City-wide tuition reimbursement program. Only department other than Public Safety that did not have its operating budget cut. 7

12 8 LIBRARY 5 YEAR FUNDING HISTORY 5 Year Funding History 1,000, , , , , , , , , , Personnel Operating Capital Overall 5-year expenditure increase 24.5% Average yearly increase 5.7% Operating 5-year increase 46.4%

13 LIBRARY 2019 BUDGET COMPARISON 9

14 LIBRARY 2019 BUDGET PER CAPITA 10

15 SIGNIFICANT ITEMS FUNDED-GENERAL FUND 5-year financial forecast. HR performance management software/request tracking software. Personnel increases-2 PT records clerks, 1 crossing guard (police). Parks interchange maintenance. Cemetery flag rotation; tree purchase & replacement. Broadband fund subsidy ($249,823). 11

16 SIGNIFICANT ITEMS FUNDED-CAPITAL PROJECTS Year 2 pavement management plan $2.15 million. 700 N connection 1.45 million. Continued fire station 52 engineering/design work. Fitness Center repairs/replacements - $127,000. Fire Zoll machines - $102,

17 SIGNIFICANT ITEMS FUNDED-WATER FUND Spring line replacement $6 million. 36 water line design/engineering $1 million. Utility betterments $500,000. Upper tank rehabilitation evaluation $100,000. Well site study TOD $100,000. Water line replacements - $771,

18 SIGNIFICANT ITEMS NOT FUNDED City-wide fleet replacement program. Police Full-time records clerk (recommending 2 part-time), code enforcement officer, traffic officer ($248,518). Streets Street lighting upgrades ($100,000). Water Trailer mounted generator ($225,000). Pressurized Irrigation Lower filter station improvements ($1,200,000) Broadband Fusion splicer ($50,000) 14

19 SIGNIFICANT ITEMS NOT FUNDED Police Vehicles ($121,767). Streets Sign truck ($85,000). Fire Brush truck ($185,000). Fire Battalion Chief/combat vehicle ($50,000). 15

20 SIGNIFICANT ONGOING ISSUES Stable road plan funding source. Fire station 52 FFE/operating expenditures. Fleet replacement plan and funding. Wage, salary, benefit adjustments (especially public safety). Funding necessary staffing increases. Funding general inflationary operating increases. Tepid tax revenue (ex: sales tax) increases. 16

21 SIGNIFICANT ONGOING ISSUES Funding culinary water projects. Eliminating deficit cash balance/net position in Broadband Fund. Increasing fund balance in general fund/ensuring stable fund balance. 17

22 QUESTIONS? 18