PROJECT STATUS AS OF NOVEMBER 2018 MAIN GOB PROJECTS STATUS AS OF NOVEMBER 2018

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Aldous Clarence Carr
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1 December 11, 2018

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80 70 60 50 40 30 20 10 0 MAIN GOB PROJECTS STATUS AS OF NOVEMBER 2018 Year 1

3 PROJECT STATUS AS OF NOVEMBER 2018 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 COMPLETED CONSTRUCTION DESIGN SCOPING / PRE-DESIGN MAIN GOB PROJECTS STATUS AS OF NOVEMBER 2018 Year 1 Year 2 Year 3 Year 4 Year 5 Scoping / Pre-design Design Construction Completed 3

ACCELERATED SCOPE PROJECTS BY CATEGORY AS OF 11/30/2018 135 113 111 103

4 ACCELERATED SCOPE PROJECTS BY CATEGORY AS OF 11/30/ Safety Upgrades HVAC Playground Remodel/Renovate Portables Other 4

# OF PROJECTS ACCELERATED SCOPE PROJECTS BY STATUS AS OF 11/30/2018 ACCELERATED SCOPE PROJECT CATEGORIES / STATUS 115 99 98 81 61 86 12 7 7 7 6 6 7 19

5 # OF PROJECTS ACCELERATED SCOPE PROJECTS BY STATUS AS OF 11/30/2018 ACCELERATED SCOPE PROJECT CATEGORIES / STATUS S afety Upgrades H VAC Playground R emodel/renovat e Portables O t her Scoping / Pre-design PROJECT DesignCATEGORY Construction Completed 5

TRANSACTION CATEGORY FACILITIES EXP.(MILLIONS) TECHNOLOGY EXP.(MILLIONS) *As of 11/30/18 MAR. 14 $700 $600 JUN. 14 SEP. 14 DEC. 14 MAR. 15 JUN. '15 SEP. 15 DEC. 15 MAR. 16 JUN. 16 SEP.

6 TRANSACTION CATEGORY FACILITIES EXP.(MILLIONS) TECHNOLOGY EXP.(MILLIONS) *As of 11/30/18 MAR. 14 $700 $600 JUN. 14 SEP. 14 DEC. 14 MAR. 15 JUN. '15 SEP. 15 DEC. 15 MAR. 16 JUN. 16 SEP. 16 $8 $23 $38 $58 $85 $122 $158 $185 $212 $254 $295 $343 $369 $397 $431 $459 $488 $535 $551 $573 $16 $28 $35 $38 $43 $45 $47 $54 $65 $69 $72 $78 $79 $83 $85 $87 $90 $90 $91 $91 DEC. 16 MAR. 17 EXPENDITURES THRU 11/30/18 JUN. 17 SEP. 17 DEC. 17 MAR. 18 JUN. 18 SEP. 18 NOV. 18* $500 $400 $300 $200 Facilities Exp. (in Millions $) Technology Exp. (in Millions $) $100 $0 6

7 TRANSACTION CATEGORY EXPENDITURES (MILLIONS) CONTRACTED (MILLIONS) *As of 11/30/18 MAR. 14 JUN. 14 SEP. 14 DEC. 14 MAR. 15 JUN. '15 SEP. 15 DEC. 15 MAR. 16 JUN. 16 SEP. 16 $24 $51 $73 $96 $128 $167 $205 $239 $277 $323 $390 $421 $448 $480 $513 $546 $578 $625 $642 $664 $29 $50 $58 $72 $100 $46 $97 $110 $117 $123 $94 $82 $86 $89 $86 $91 $86 $102 $102 $92 DEC. 16 MAR. 17 JUN. 17 SEP. 17 DEC. 17 MAR. 18 JUN. 18 SEP. 18 NOV. 18* $700 EXPENDITURES & CONTRACTED THROUGH 11/30/18 $600 $500 $400 $300 $200 Expenditures (in Millions $) Contracted (in Millions $) $100 $0 7

8 SOURCE: SAP 8

9 SOURCE: SAP SOURCE: SAP 9

10 SOURCE: SAP 10

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12 The Fifth Annual Report (Report) is a high level summary of GO Bond related activities undertaken during the period of July 1, 2017 through June 30, 2018, and is now fully aligned with the District s fiscal year. While the Report s content is similar in structure to that of prior years, it now includes additional details on project expenditures through June 30, 2018, including certification information for prime vendors, and project based reporting. 12

13 Main Sections: Committee governance and membership; Executive Summary describing level of effort for projects in years 1 through 5, as well as accelerated scope; S/MBE related activities specific to S/MBE and M/WBE project participation, efforts to pre-qualify contractors, and outreach and mentoring; A general GO Bond program update highlighting accomplishments and lessons learned; An overview of best practices employed to streamline project delivery and achieve cost efficiencies Financial activity, specifically expenditures and contracted amounts through June 30, 2018 and detail at the more micro level, including location, project and type of expenditure A project status summary for over 900 projects, which include main projects and accelerated scope Committee meeting information for the reporting period, outreach events and press releases 13

14 District provided link to the Fifth Annual Report Draft to Committee members on September 21, 2018 and October 3, 2018; A hard copy was also delivered to each Committee member for ease of access and reference; Members were requested to provide any desired comments by November 1, 2018 for incorporation into the Report; ACTION: AS NO REQUESTS FOR CHANGE WERE RECEIVED, IT IS RECOMMENDED THAT THE FIFTH ANNUAL REPORT BE APPROVED BY THE COMMITTEE FOR TRANSMITTAL TO THE BOARD, ONCE THE COMMITTEE CHAIR S LETTER IS INSERTED IN THE DOCUMENT. 14

15 OFFICE OF ECONOMIC OPPORTUNITY 15

16 INFOGRAPHIC: OEO S IMPACT SINCE

17 GOB PRIME EXPENDITURE SUMMARY GOB Expenditures Breakdown by Certification Programs through September 30, 2018 Certified Expenditure Summary by Program Total MBE / SBE Expenditures $ 126,998, Total Veteran Expenditures $ 54, Total MWBE Expenditures $ 323,500, Certified Expenditure Summary by MWBE Designation Total African American Expenditures $ 36,148, % Total Asian American Expenditures $ 4,091, % Total Hispanic American Expenditures $ 271,999, % Total Woman Expenditures $ 11,261, % 100.0% *Total Certified Firms Expenditures* $ 330,271, Note: Out of more than $647.6M spent through September 30, 2018, 51% was spent with local certified Small/Micro, Minority/Women and Veteran Businesses! 17

18 PHASE II DISPARITY STUDY UPDATE (Goods & Services and Maintenance) Conducted by Miller3 Chief Auditor s Assessment completed - June 22, 2018 (completed) Conference Call w/ Miller3 on Status of Chief Auditor s Assessment - July 2018 (completed) Chief Auditor s Exit Conference w/ Administration & Formal Notice July 2018 (completed) Audit & Budget Advisory Committee September 18, (completed) Board Item E-89 Audit of Draft Phase II Disparity Study Report, approved at October 2018 Board Meeting (completed) Post Draft Disparity Study Online and Transmit Draft Disparity Study via Memo from Superintendent to Board Members (Tentatively January 8, 2019) Public Meeting/Committee Meeting via the Small/Micro, Minority/Women and Veteran Business Enterprise Advisory Committee (Tentatively January 15, 2019) School Board Committee Meeting Presentation by Miller3 (Tentatively January 14, 2019) School Board Meeting Formal Presentation by Miller3 (Tentatively January 16, 2019) 18

CERTIFICATION BY DESIGNATION BY INDUSTRY as of December 4, 2018 TOTAL CERTIFICATIONS TYPE OF COMPANY FY 11-12 Benchmark February 2018 Benchmark TODAY BREAKDOWN OF CERTIFICATIONS BY ETHNICITY

19 CERTIFICATION BY DESIGNATION BY INDUSTRY as of December 4, 2018 TOTAL CERTIFICATIONS TYPE OF COMPANY FY Benchmark February 2018 Benchmark TODAY BREAKDOWN OF CERTIFICATIONS BY ETHNICITY Construction Goods & Services Professional Services Non A/E Professional Services A/E African-American Female African-American Male Asian-American Female Asian-American Male Hispanic-American Female Hispanic-American Male Native-American Female Native-American Male Non-Minority Female Non-Minority Male Veteran Female Veteran Male TOTAL

20 CONTRACTOR PRE-QUALIFICATION DASHBOARD 137 TOTAL PREQUALIFIED FIRMS* *As of November 20, General Contractors 1 General Contractors (Fuel Systems Only) 1 General Contractors (Site Civil Only) 1 General Contractors (Demolition Only 11 Mechanical 9 Electrical 1 Specialty Electrical 11 Roofing 4 Air Conditioning 3 Class A & B Air Conditioning (2 Class A & 1 Class B) 5 Alarm Systems (2 Alarm Systems Contractor l) 1 Fire Alarms 2 Fire Protection Contractor ll 3 Asbestos Contractor 6 Building 1 Mold 2 Plumbing 1 Glass & Glazing 1 Gypsum Drywall Specialty Contractor 1 Pollutant Storage Underground Utility 1 Underground Utility & Excavation 1 Irrigation Specialist 137 TOTAL PREQUALIFIED FIRMS* *As of November 20, PREQUALIFIED SBE FIRMS 72 PREQUALIFIED M/WBE FIRMS 24 PREQUALIFIED MBE FIRMS 2 PREQUALIFIED VBE FIRMS 20

21 The OEO has: Reviewed 30 School Board agenda items during fiscal year Review Includes: o Assessment of Compliance with established SBE/MBE/MWBE/VBE Goals COMPLIANCE o Confirming and verifying signed Letter of Intents for contract dollars awarded to SBE, MBE, MWBE and UPDATE VBE Sub-contractors o Confirming and verifying signed Memorandums of Understanding for contract dollars awarded to SBE, MBE, MWBE and VBE Subconsultants 21 21

22 Current Fiscal Year were conducted During On-site Workforce Reviews, we: Conduct Prime and Sub-contractor worker interviews Inspect Vendor badges for compliance with Jessica Lunsford Act Verify Sub-contractors and Sub-consultants reported in the M-DCPS Online Diversity Compliance System Document Local Workforce on the project through daily logs, interviews and pictures Complete On-site Workforce Reports for each project site visited ON-SITE WORKFORCE REVIEWS UPDATE 22 22

23 RECENT OUTREACH EFFORTS & EVENTS M-DCPS, M.A.C CONSTRUCTION, VEITIA-PADRON INCORPORATED CONSTRUCTION SUBCONTRACTOR EVENT Tuesday, November 27, :00 pm 2:30 pm South Florida Educational Federal Credit Union 1498 NE 2 nd Avenue Miami, FL BROWARD COUNTY PUBLIC SCHOOLS SUPPLIER DIVERSITY BUSINESS EVENT Thursday, November 29, :30 pm 4:00 pm City of Miramar 2400 Civic Center Place Miami, FL COMMUNITY CONNECTIONS: DISTRICT 8 BOARD MEMBER DR. MARTA PEREZ Thursday, December 6, :00 am 11:30 am West Dade Regional Library 9445 Coral Way Miami, FL

24 UPCOMING OUTREACH EFFORTS & EVENTS COMMUNITY CONNECTIONS: DISTRICT 6 BOARD MEMBER MARI TERE ROJAS Wednesday, December 12, :00 am 11:30 am Coral Gables Public Library 3443 Segovia Street Miami, FL OEO TECHNICAL TUESDAYS* *Every Tuesday from 10:00 am 2:00 pm 1450 NE 2 nd Avenue Suite 428 Miami, FL

25 COMMUNITY CONNECTIONS UPDATE DISTRICT SCHOOL BOARD MEMBER DATE STATUS District 1 Dr. Steve Gallon III July 24, 2018 Completed District 2 Dr. Dorothy Bendross-Mindingall July 17, 2018 Completed District 3 Dr. Martin Karp June 13, 2018 Completed District 4 Ms. Perla Tabares Hantman May 31, 2018 Completed District 5 Ms. Susie V. Castillo August 22, 2018 Completed District 6 Ms. Mari Tere Rojas December 12, 2018 Upcoming District 7 Ms. Lubby Navarro September 26, 2018 Completed District 8 Dr. Marta Perez December 6, 2018 Completed District 9 Dr. Lawrence Feldman October 9, 2018 Completed Note: The goal was to touch each School Board Member s District by December

26 INFOGRAPHIC: MISSION, INITIATIVES & OUTCOMES OEO 26

27 INFOGRAPHIC: INCREASING THE NUMBER OF FIRMS IN TARGETED INDUSTRIES 27

GENERAL OBLIGATION BOND ADVISORY COMMITTEE MEMBER CHALLENGE We are encouraging each Committee Member to invite 10 NEW firms to get certified with Miami-Dade County

28 GENERAL OBLIGATION BOND ADVISORY COMMITTEE MEMBER CHALLENGE We are encouraging each Committee Member to invite 10 NEW firms to get certified with Miami-Dade County Public Schools! ARRIVE WITH 10 CAMPAIGN (We also issued this challenge to School Board Members and the Small/Micro Minority /Women and Veteran Advisory Committee Members) 28

29 QUESTIONS? 29

30 OFFICE OF MANAGEMENT AND COMPLIANCE AUDITS INTRODUCTION OF S. DAVIS & ASSOCIATES, P.A. PRESENTATION OF AUDIT PLAN 30

31 A U D I T P L A N 31

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43 2019 MEETING DATES March 12, 2019 June 11, 2019 September 10, 2019 December 10,

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21ST CENTURY SCHOOLS BOND ADVISORY COMMITTEE

21ST CENTURY SCHOOLS BOND ADVISORY COMMITTEE J A N U A R Y 1 9, 2 0 1 6 M E E T I N G ( R E V. ) GOB UPDATE YEARS 1, 2, 3, 4 AND ACCELERATED PROJECTS 2 GOB PROJECT UPDATE Year 1 (68 Projects, including