SCCOE Funding &Budget

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2 SCCOE Funding &Budget

3 Overview What s different about COE funding (as compared to a school district)? County Office Budgets are on average approximately 85% restricted and 15% designated for specific purposes.* County School Service Fund (CSSF): A fund established to control the financial operations of county offices of education vs General Fund which is used by school districts for funds available for any legally authorized purpose. Primary/mandated role of school districts: instruction of regular education students; primary/mandated role of COEs: administrative support, services and fiscal oversight of school districts and charter schools within the county. Discretionary role of COEs in Ed Code: instruction of Special Education and at risk students, and other special services for school and community districts and charter schools. Sources of Revenue and Associated Expenditures -- The source of funds determines the allowable uses. State Reporting, Budgeting and Accounting for Unrestricted (but Designated) and Restricted (Targeted for a specific use) Funds. * Percent temporarily altered (until 12/13) due to flexibility allowed for selected restricted funds. 2

4 Sources of Revenue - State Revenue Limit: State Revenue/Property Taxes Combination of State Aid and Property Taxes Total to Revenue Limit Funding. Base funding for COE Student Programs: Alternative Education (Institutions and Community Schools), ROP, Special Education and External Services (i.e. District Services): Human Resources, Business, Technology and Educational Services. At SCCOE, because of the amount attributed to the strong local tax base, all revenue limit funding is from property taxes. 3

5 Sources of Revenue Other State Other funding provided by State Other sources of State Revenue may be ADA driven and not revenue limit. Examples: Regional Occupational Program (ROP) Special Educational programs Special Education Transportation Child Nutrition (calculated by student count) State Preschool Lottery 4

6 Sources of Revenue - Federal Funds received from the federal government. Examples include: Special Education entitlement for Individuals with Disabilities Education Act (IDEA) Head Start Child Nutrition School Programs Title I, II, III Migrant Education 5

7 Sources of Revenue - Local Funds received from local sources, e.g. fee for services contracts/mous with school and community college districts, fee for service trainings and conferences, environmental education. Special Education Block Funding for unreimbursed costs for instructional programs and transportation. SCCOE and districts in Santa Clara County have agreed upon a revenue block that is calculated in advance as a contribution by school districts for the County Office to provide IEP-driven services. Interest on all funds. Local grants and donations from foundations, corporations and individuals. 6

8 Estimated Revenue Sources Budget Other Local 17% Revenue Limit 32% Other State 25% Federal 26% 7

9 Sources of Revenue - Other Other Financing Sources examples include Transfers from other funds. Proceeds from Certificate of Participation (COPs). 8

10 Temporary Sources of Revenue Contributions: defined as the transfer of unrestricted resources when the revenues for a restricted resource (revenues) are less than the expenditures. (Source: California School Accounting Manual) 9

11 Reserve for Economic Uncertainty County Offices and School Districts are required to maintain an unappropriated unrestricted fund balance equal to or greater than a specified amount -- a Reserve for Economic Uncertainty (REU). SCCOE s REU minimum is 2% of expenditures; other COE s REU are 3% of expenditures. SCCOE Board Requirement is 4% and 1% for facilities (if available). COE s have an option to exclude pass-through funds from REU calculations. 10

12 Expenditure Definitions by Object Code 1000 Certificated Salaries Positions requiring a credential or permit issued by the Commission on Teacher Credentialing (CTC). Examples: teachers, principals, nurses, librarians, psychologists, certificated administrators. 11

13 Expenditure Definitions by Object Code 2000 Classified Salaries Positions not requiring a credential or permit issued by the CTC. Examples: board & personnel commission members, clerical, accounting, and computer technicians, paraeducators, pupil transportation and maintenance & operations personnel, non-certificated management & administrators. 12

14 Expenditure Definitions by Object Code 3000 Employee Benefits Employer contributions to retirement plans, statutory benefits and health and welfare benefits for certificated and classified personnel. Examples: SCCOE contributions to the State Teachers' Retirement System, Public Employees' Retirement System, OASDI & Medicare contributions (benefits under the federal Social Security System) Health & Welfare, State Unemployment Insurance, Workers' Compensation Insurance, Other Post- Employment Benefits (OPEB). 13

15 Expenditure Definitions by Object Code 4000 Books and Supplies Books and supplies, including textbooks, software classroom and office supplies Non-capitalized equipment (equipment unit cost is less than $5,000), includes desktop computers, chairs, desks, etc., and food, plus any related sales or use tax and freight and handling charges. 14

16 Expenditure Definitions by Object Code 5000 Services & Other Operating Expenditures Contract services (e.g., consultants, agencies, outside attorneys, advertising) Contracts, rents, leases, dues Travel and mileage Insurance, Utilities Inter-Office Service Agreement* (i.e. when a service is provided and a receiving program records its costs back to the service-provider) * Special conditions must exist for this to be appropriate. 15

17 Expenditure Definitions by Object Code 6000 Capital Outlay Costs for sites, buildings, books (new and expanded libraries), equipment such as computer mainframes. All capital outlay expenditures must exceed $5,000 threshold for capitalization Other Outgo Costs for overhead -- direct charge support, indirect (State/Federal agency-approved rate: 11.19%), debt service expenses, Special Education (AB602/IDEA) pass-through to the school districts. 16

18 Unrestricted & Restricted Resources Unrestricted (for a COE, still) Designated by Legislative Intent or Contractual Agreement (e.g. MOU) but not statutorily restricted for a specific purpose according to the California School Accounting Manual (CSAM) External Personnel, Business, Technology & Education Services Fee for Services (Entrepreneurial) Programs Direct/Indirect Support (Overhead*) Services Restricted Designated by Ed Code and restricted for a specific purpose according to CSAM: SCCOE Student/Instructional Programs Special Projects Services to Designated Agencies * Internal support services such as payroll, personnel, technology- system, etc. 17

19 External Services Personnel, Business, Technology & Educational Services Consists of programs providing personnelrelated, business, technology and educational external support services to public schools (including community colleges) and agencies in Santa Clara County. Both mandated and non-mandated functions and services are provided. Charter Schools Office, while not functionally an External Service, is largely defined as a mandated function and is funded accordingly. The Charter Schools Office is part of the Superintendent s Office. Superintendent's Office Board of Education e.g. Appeals Business Services e.g. District Business Advisory Services Technology Services Education Services e.g. Curriculum & Instructional Services Personnel Credentials Monitoring Charter School Office 18

20 Fee for Services Programs Entrepreneurial Programs These are cost recovery programs, where income is derived from workshops, conferences, sale of materials, and contracts with other agencies. When possible, current year expenses should equal current year income. Fingerprinting Selected Workshops for school district staff 19

21 Other Local Revenue Based Programs Other Local Revenue Programs or Services Programs or services funded from contracts with the state and local agencies. The revenue sources can be legally restricted based on a contractual obligation or otherwise restricted by the donor for specific purposes. Environmental Education (Walden West) QSS/QCC Support and Projects funded by MOUs 20

22 Internal Services Indirect/Direct Support Indirect/Direct Support The department, function or service provides support services to other programs within SCCOE. These are internal operations with expenses that, in some cases, cannot be uniquely identified and charged to a specific program. These are the overhead costs of doing business thru, or operating a program of, or providing a service from SCCOE. State/Federal approved indirect rate for SCCOE is 11.19% Part of Personnel - Labor Relations - Recruitment & Selection - Personnel Commission Part of Technology Services - Telephone Svcs, Network, Intranet, Print Svcs Part of Business Services - Internal Business Svcs, e.g. Pupil Attendance, Acct ing, Budgets, SCCOE payroll, etc. - Risk Management - General Services, e.g. M & O, Contracts, Purchasing, etc. 21

23 Special Programs Special Restricted Programs There are more than 100 categorical programs funded by Federal, State, and Local Grants and Contracts. The funds are restricted and may only be used for those purposes specified in the stated scope of work and in accordance with the funding terms and conditions of the award. Head Start State Preschool Individuals with Disabilities Education Act (IDEA) Migrant Education Title I Title II Title III Other State, Federal and Local Grants 22

24 Student Services SCCOE-Operated Direct Instructional Programs Student Services The direct instructional programs operated by SCCOE. Major funding sources are state apportionments and local property taxes. Its primary function is the educational delivery, instruction, and direct support of the classroom. Each instructional program has its own unique funding formula and the funding is restricted to that educational program. Alternative Education (Institutions-Court Schools, Community Schools and a Community Day School) Special Education-Program and Transportation SELPA s (6 Admin Units) (South) County Regional Occupational Program (ROP) 23

25 Board of Education 1

26 Board of Education Description The Santa Clara County Board of Education is the elected governing body of the Santa Clara County Office of Education. It is comprised of seven members, each of whom serve four-year terms of office. Each member is elected from one of seven uniquely defined trustee areas that collectively represent all regions of the county. The Santa Clara County Superintendent of Schools serves as the Ex-officio Secretary to the Board of Education. County Board responsibilities include, but are not limited to, conducting of regularly scheduled public meetings, reviewing and adopting the annual budget of the Santa Clara County Office of Education, appointing the County Superintendent of Schools, deliberating and deciding on school district Attendance Appeals, deliberating and deciding on school district Expulsion Appeals, adoption of textbooks for instructional programs operated by the County Office, and the conducting of hearings and deciding on Charter Schools petitions received by the County Office Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries Classified Salaries 120, ,735 8, Employee Benefits 77,427 84,879 7, Books & Supplies 7,404 7, Service & Other Operating Exp 101, , , Transfers Of Indirect/ Dir Supp Costs - 97,544 97, Increases due to Step & Column advancement Increase for Legal Services & Election costs* New Policy: indirect charge on Fund 800 external services Total Expenditures 306, , , *Expenses are paid to the Santa Clara County Registrar of Voter for the conduct of elections. Funds are not used for election activities of County Board members. 2

27 Board Of Education Staffing Board Members (The SCCOE Board Members represent unique trustee areas within Santa Clara County) FTEs FTEs FTEs Classified Staff: (*Executive Assistant) *Position shared with Superintendents Office Total FTEs

28 Office of the Superintendent Superintendent Deputy Superintendent and Related Offices 4

29 Office of the Superintendent Description Office of the Superintendent The County Superintendent of Schools is appointed by the Santa Clara County Board of Education as a Constitutional Officer and Chief Executive for the Santa Clara County Office of Education (SCCOE). The Superintendent oversees many mandated and support services for districts and schools in Santa Clara County, and directs SCCOE staff and programs. The Office of the Superintendent, which includes the Deputy Superintendent and associated staff, provides administrative support to the Board; is responsible for all SCCOE Personnel Services; directs the Charter Schools Office; promotes and supports education-related programs and special initiatives throughout the county; and directly performs a variety of leadership functions and service initiatives to support local school districts. Selected support services for districts and SCCOE programs include evaluating programs (Williams Settlement); compliance monitoring; grant writing; conducting research studies, needs assessments and demographic analyses; media and public relations; and assisting in school board elections. The department also serves as staff to the County Committee for School District Organization. Staff members in the Office of the Superintendent also provide administrative support for pupil-service functions of the Board: expulsions and inter-district attendance appeals, as well as supporting the Policy Development subcommittee Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 500, ,194 11, Classified Salaries 950, ,426 10, Employee Benefits 487, ,602 9, Books & Supplies 41,998 46,986 4, Service & Other Operating Exp 404, ,021 (9,527) (2.35) Transfers Of Indirect/ Dir Supp Costs 26, , , Increase due to Step & Column advancement New Policy: indirect charge on Fund 800 external services Total Expenditures 2,411,758 2,679, ,

30 Office of the Superintendent Staffing FTEs FTEs FTEs Superintendent Classified Staff (.10 FTE moved to Board s Budget in ) Deputy Superintendent Classified Staff Total FTEs

31 Office of the Superintendent Description Personnel Services Administration Personnel Services is responsible for the personnel function and related activities of the County office, including recruiting and selecting for certificated employees, maintaining employee records, coordinating compensation, health and welfare benefits, negotiating and administering labor contracts, No Child Left Behind compliance, and unemployment claims for school districts throughout Santa Clara and San Benito counties. Credentialed staff hired by the public school system in Santa Clara County register their credentials with this office. Organization Development provides County Office staff with professional development, health and wellness programs, and administers the Office s volunteer program Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 370, ,472 (47,873) (12.93) Eliminated 1.0 FTE; increase due to Step & Column advancement Classified Salaries 1,966,337 2,020,046 53, Increase.25 FTE Employee Benefits 937, ,974 11, Books & Supplies 76,449 78,299 1, Service & Other Operating Exp 1,535,904 1,607,027 71, Increase Professional Consulting Capital Outlay 1,867 1, Transfers Of Indirect/ Dir Supp Costs 17,884 94,002 76, New Policy: indirect charge on Fund 800 external services Total Expenditures 4,906,607 5,072, ,

32 Personnel Services Administration Increase.25 FTE Employee Wellness Specialist Eliminate 1 FTE Regional Director, HR-Spec Proj Staffing FTEs FTEs FTEs Chief Human Resources Officer Directors All Other Staff Total FTEs

33 Office of the Superintendent Description Classified Personnel Services Classified Personnel Services administers the recruitment, examination, job classification, compensation, layoff, hearings and appeals for non-instructional (classified) employees. These services are guided by the Merit System Rules of the Personnel Commission. Additionally, the department oversees the centralized Sub Finder System for programs operated by the SCCOE, provides notary public services, and operates Fingerprint Live Scan services to county school districts and community colleges Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries Classified Salaries 685, ,346 45, Increase.375 FTE Classified position; increase due to Step & Column advancement Employee Benefits 330, ,454 24, Books & Supplies 9,614 13,114 3, Increase Materials and Supplies Service & Other Operating Exp 161, ,889 (5,499) (3.41) Decrease in Professional Consulting Capital Outlay Transfers Of Indirect/ Dir Supp Costs 10,078 8,051 (2,027) (20.11) Total Expenditures 1,197,515 1,263,854 66,

34 Classified Personnel Services Increase of.375 Classified Personnel Specialist Staffing FTEs FTEs FTEs Director Classified All Other Staff Total FTEs

35 Office of the Superintendent Description Charter Schools The Charter Schools Department (CSD) coordinates the review and processing of charter school petitions submitted to the Santa Clara County Office of Education. Additionally, the CSD facilitates input from, coordinates and partners with other SCCOE departments that perform the programmatic and fiscal oversight for 13 authorized charter schools in operation and 3 to 5 charter schools that are scheduled to open in that are approved by the Santa Clara County Board of Education. The CSD serves as a resource for Santa Clara County s charter schools, school districts, state and local agencies, parents and communities for charter school issues Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 105, ,520 4, Increase due to Step & Column advancement Classified Salaries 48,301 50,941 2, Employee Benefits 54,571 57,952 3, Books & Supplies 5,500 5, Service & Other Operating Exp 46,860 46, Capital Outlay Transfers Of Indirect/ Dir Supp Costs 30,300 30, New Policy: indirect charge on Fund 800 external services Total Expenditures 260, ,073 40,

36 Charter Schools Staffing FTEs FTEs FTEs Certificated Director Classified Staff Total FTEs

37 Office of the Superintendent Summary Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Certificated Salaries 975, ,186 (31,686) (3.25) Classified Salaries 3,651,495 3,763, , Employee Benefits 1,810,356 1,858,982 48, Books & Supplies 133, ,899 10, Service & Other Operating Exp 2,148,700 2,204,797 56, Capital Outlay 1,867 1, Transfers Of Indirect/ Dir Supp Costs 54, , , Total Expenditures 8,776,262 9,316, ,

38 Office of the Superintendent FTE Summary Staffing FTEs FTEs FTEs Superintendent Deputy Superintendent Directors Chief Human Resources Officer All Other Staff Total FTEs

39 Business Services Branch Business Services Administration District Business Advisory Services General Services Internal Business Services Risk Management 15

40 Business Services Branch Description Business Services Administration The Business Services Branch is comprised of four departments that perform a number of business and financial services functions. The external services functions which are directed to the school and community colleges districts of Santa Clara County are performed by staff in District Business Advisory Services and by the Chief Business Officer. The majority of these functions are defined in California laws as part of the County Superintendent s mandates. SCCOE business and financial operations that are internal services responsibilities are delivered by General Services, Internal Business Services, and Risk Management. The majority of the functions of these department are to support the programs and services of SCCOE and to ensure that the fiscal solvency and integrity of the assets of the County Office are maintained. In addition to the Chief Business Officer and Business Services Executive Assistant, Business Services Administration includes an Internal Auditor/Management Analyst position to perform reviews and develop recommendations that improve and optimize the effective use of SCCOE resources in meeting the Office s Goals Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries Classified Salaries 396, ,469 38, Employee Benefits 131, ,728 21, Books & Supplies 3,200 3,000 (200) (6.25) Service & Other Operating Exp 168, ,939 5, Capital Outlay - 1,000,000 1,000, Transfers Of Indirect/ Dir Supp Costs Increase.5 NEW FTE; Increase in Step & Column advancement Mgmt. of $1 mil Capital Outlay moved from Tech Branch to Business Services Total Expenditures 700,007 1,765,136 1,065,

41 Business Services Administration.5 NEWFTE for an Accountant for the Internal Auditor Staffing FTEs FTEs FTEs Chief Business Officer Classified Staff Total FTEs

42 Business Services Branch Description District Business Advisory Services District Business and Advisory Services (DBAS) provides services and, as appropriate, oversight/monitoring functions for the school and community college districts of Santa Clara County. Business and financial functions for districts include AB1200 fiscal oversight to insure financial solvency of K-12 school districts, payroll services and related State and Federal reporting for selected school and community college districts, financial/accounting services, attendance accounting and report certifications, mandated record retention, and training support in conjunction with the Technology Services Branch for the associated data processing systems. DBAS is largely responsible for the financial oversight functions assigned to County Office and related reporting to various State agencies Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 57,903 58, Classified Salaries 1,813,492 1,948, , Management Reclassification; Increase in Step & Column advancement Employee Benefits 771, ,899 87, Books & Supplies 6,354 6, Service & Other Operating Exp 101, ,137 3, Capital Outlay Transfers Of Indirect/ Dir Supp Costs - 333, , New Policy: indirect charge on Fund 800 external services Total Expenditures 2,751,082 3,311, ,

43 District Business Advisory Services Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

44 Business Services Branch Description General Services The General Services Department provides a myriad of business services and functions daily to support the operations SCCOE programs housed at the central office and at the various sites through the county. Functions and services include facility acquisition and maintenance, administrative management of construction projects, custodial and security services, contract development activities (i.e. bid conferences, requests for proposals (RFPs), etc.), procurement (i.e. contracting and purchasing), food service, warehouse services and support, student transportation, and mail services Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries Classified Salaries 3,054,377 3,155, , Increase.38 FTE Employee Benefits 1,468,029 1,545,333 77, Increase due to Step & Column advancement Books & Supplies 382, ,066 (25,578) (6.68) Food/Classroom moved to Fund Service & Other Operating Exp 2,247,400 2,177,885 (69,515) (3.09) Capital Outlay 3,250,000 1,000,000 (2,250,000) (69.23) Decrease for Facilities needs Transfers Of Indirect/ Dir Supp Costs 146, ,327 (19,547) (13.31) Total Expenditures 10,549,324 8,363,172 (2,186,152) (20.72) 20

45 General Services Branch 1 New FTE for a Contract Officer Eliminate 1.0 FTE Bus Driver position in Transportation.5 New FTE Accountant/Fund Supervisor-Maint & Operations, Funding changed Staffing FTEs FTEs FTEs Director Classified Total FTEs

46 Business Services Branch Description Internal Business Services The Internal Business Services department is sub-organized into the Controller s Office, Budget Office, and Payroll Services. Services from these various units covers the areas of budget (development and administration), student attendance accounting, financial accounting, payroll processing, and the filing of SCCOE State and Federal reports. These services are provided to ensure that SCCOE, State and Federal requirements are met, and that the Office operates on a sound fiscal basis. In addition to the financial operations of the County Office, Internal Business Services is tasked with the analysis and fiscal monitoring for all SCCOE Board-authorized charter schools. Currently, there are nine authorized charters in operation and two charters authorized but not yet operating (both are scheduled to open in 2012). Internal Business Services coordinates SCCOE annual audit as well as any other audits of SCCOE state or federal programs Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries - 6,856 6, Vacation Payout Classified Salaries 1,986,686 2,322, , Reinstate 2 FTE, 1.5 New FTE Increase due to Step & Column Employee Benefits 799, , , advancement Books & Supplies 15,646 17,646 2, Service & Other Operating Exp 154, , Capital Outlay Transfers Of Indirect/ Dir Supp Costs Total Expenditures 2,956,436 3,447, ,

47 Internal Business Services 1 Reinstate FTE for Budget Officer 1 Reinstate FTE for Assistant Controller 1.5 New FTE for Accountants Staffing FTEs FTEs FTEs Director Classified Staff Total FTEs

48 Business Services Branch Description Risk Management The Risk Management Department provides services to SCCOE departments and programs in the areas of asset management, emergency management planning, safety program management, loss prevention and loss control, and workers compensation management and claims processing. Risk Management staff works closely with the Human Resources Branch and individual SCCOE offices in return-to-work planning to facilitate employee s safe and appropriate return after being absent for health-related reasons Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries Classified Salaries 273, ,706 (22,770) (8.33) Eliminate.5 FTE (Moved to General Services; Increase due to Step & Column advancement Employee Benefits 99,225 95,858 (3,367) (3.39) Books & Supplies 35,500 27,726 (7,774) (21.90) Service & Other Operating Exp 386, ,375 7, Increase Insurance Budget Capital Outlay Transfers Of Indirect/ Dir Supp Costs Total Expenditures 794, ,665 (26,637) (3.35) 24

49 Risk Management.5 FTE Elimination for Risk Management Technician Staffing FTEs FTEs FTEs Director Classified Staff Total FTEs *Program Director, Special Projects Eliminated in

50 Business Services Branch Summary Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Certificated Salaries 57,903 65,002 7, Classified Salaries 7,524,652 8,113, , Employee Benefits 3,269,987 3,598, , Books & Supplies 443, ,792 (31,552) (7.05) Service & Other Operating Exp 3,058,391 3,005,929 (52,462) (1.72) Capital Outlay 3,250,000 2,000,000 (1,250,000) (38.46) Transfers Of Indirect/ Dir Supp Costs 146, , , Total Expenditures 17,751,151 17,654,706 (96,445) (0.54) 26

51 Business Branch FTE Summary Staffing FTEs FTEs FTEs Chief Business Official Director Certificated Staff Classified Staff Total FTEs *Program Director, Special Projects eliminated in

52 Educational Services Branch Educational Services Administration Curriculum and Instruction Assessment and Accountability District and School Support Services Categorical and Special Projects Career Technical Education Advancement Via Individual Determination (AVID) After School Assistance Providers Regional Occupational Program (ROP) 28

53 Educational Services Branch Description Educational Services Administration The Educational Services Branch provides support and leadership to school districts in the areas of instruction, curriculum, assessment, accountability and 21st Century skills. Educational Services conducts seminars and workshops for K-12 teachers and administrators. Educational Services provides a variety of professional services as well as responding to inquiries with technical advice to the school districts and charter schools of Santa Clara County and other school districts in the South Bay Region. Educational services are also targeted and provided to the Student Programs operated by SCCOE. Some of the services and workshops are provided on a fee-for-services basis with registration fees as the source of revenues to fund specific events. Other functions and the related staffing are supported out of grants and the Unrestricted Funds of the County School Service Fund. Many of the functions and services provided by this Branch are identified in California Education Code as services provided by the county superintendent and that are valued by Santa Clara School District clients Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 166, ,426 5, Classified Salaries 137, ,626 (2,606) (1.90) Employee Benefits 98, ,698 3, Books & Supplies 14,994 14, Service & Other Operating Exp 72,472 71,032 ( 1,440) (1.99) Capital Outlay 1,000 1, Transfers Of Indirect/ Dir Supp Costs 55,254 55,254 Increase due to Step & Column advancement New Policy: Indirect charge on Fund 800 external services Total Expenditures 490, ,030 59,

54 Educational Services Administration Staffing FTEs FTEs FTEs Chief Academic Officer Classified Staff Total FTEs

55 Educational Services Branch Description Curriculum and Instruction The Curriculum & Instruction Department provides high quality professional development services to improve teaching and learning. Services include, but are not limited to: instruction in the content standards, support for textbook adoptions, beginning teacher support, a professional library and workshops to enhance instructional strategies. Targeted content areas include language arts, mathematics, history/social science, science, visual and performing arts, and multilingual program support Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 1,144,988 1,197,190 52, Classified Salaries 535, ,317 45, Increase due to Step & Column advancement Increase due to Step & Column advancement Employee Benefits 567, ,858 16, Books & Supplies 149, ,517 (23,999) (16.05) Decreased Materials and Supplies Service & Other Operating Exp 318, ,272 63, Increase in Professional Consulting Capital Outlay Transfers Of Indirect/ Dir Supp Costs 81, , , New Policy: indirect charge on Fund 800 external services Total Expenditures 2,797,754 3,189, ,

56 Curriculum and Instruction Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

57 Educational Services Branch Description Assessment and Accountability Assessment & Accountability coordinates and implements California s statewide testing programs. The department works with schools and districts to provide professional guidance in the collection, reporting and use of student achievement data to improve California s schools and to increase academic achievement for all students Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 223, ,592 67, New FTE, Increase due to Step & Column advancement Classified Salaries 257, ,125 1, Employee Benefits 176, ,487 23, Books & Supplies 8,141 3,821 (4,320) (53.06) Decrease Materials and Supplies Service & Other Operating Exp 129,573 65,441 (64,132) (49.49) Decrease in Direct Costs Technology Capital Outlay Transfers Of Indirect/ Dir Supp Costs 36,632 91,586 54, New Policy: indirect charge on Fund 800 external services Total Expenditures 831, ,052 78,

58 Assessment and Accountability.5 NEW FTE for Assessment & Accountability Coordinator Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

59 Educational Services Branch Description District and School Support Services (DSSS) The District and School Support Services provides technical assistance, leadership training and differentiated support to districts and schools throughout Santa Clara County in planning, implementing and evaluating programs focused on improving achievement for all students. DSSS utilizes a systems approach in our work empowering all stakeholders to be actively engaged in the education process Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 362, , , Classified Salaries 106, ,353 3, Employee Benefits 144, ,897 13, Books & Supplies 45,528 37,060 (8,468) (18.60) Service & Other Operating Exp 226, ,679 (1,088) (.48) Capital Outlay Transfers Of Indirect/ Dir Supp Costs 409, ,585 37, New 1.0 FTE; Increase due to Step & Column advancement Decrease in Material and Supplies, Non-capitalized Equipment New Policy: indirect charge on Fund 800 external services Total Expenditures 1,295,475 1,451, ,

60 District and School Support Services 1.0 NEW FTE for PBIS Coordinator Position Staffing FTEs FTEs FTEs Director Classified Staff Total FTEs

61 Educational Services Branch Description Categorical and Special Projects CSP serves schools and districts in the implementation of various programs and projects including state and federal categorically funded programs, parent engagement, health and wellness and School Site Councils. Support is also provided for charter school district oversight Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 213, ,610 12, Classified Salaries 80, ,978 68, NEW FTE Employee Benefits 97, ,148 25, Books & Supplies 6,050 13,252 7, Increase due to Step and Column advancement Increase Books, Material and Supplies Service & Other Operating Exp 9,882 22,289 12, Increase Printing Services Capital Outlay Transfers Of Indirect/ Dir Supp Costs - 59,673 59, New Policy: indirect charge on Fund 800 external services Total Expenditures 407, , ,

62 Categorical and Special Projects 1 NEW FTE Education Outreach Specialist Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

63 Educational Services Branch Description Career Technical Education The Career Technical Education (CTE) Department provides services to school districts and the County Office of Education in developing CTE plans, implementation of career pathways, hosts county-wide CTE forums and provides ongoing professional development for teachers, counselors and administrators Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 121, ,682 17, Increased for Non-Regular salary Classified Salaries 51,943 50,804 (1,139) (2.19) Employee Benefits 45,019 60,881 15, Books & Supplies 69,861 11,846 (58,015) (83.04) Decreased Material and Supplies Service & Other Operating Exp 30,700 24,200 (6,500) (21.17) Decreased Print Services Capital Outlay Transfers Of Indirect/ Dir Supp Costs 20,454 30,174 9, New Policy: indirect charge on Fund 800 external services Total Expenditures 339, ,587 (22,134 ) (6.52) 39

64 Career Technical Education Staffing FTEs FTEs FTEs Director Classified Staff Total FTEs

65 Educational Services Branch Description Advancement Via Individual Determination (AVID) AVID is an academic support program implemented through a regularly scheduled elective class that prepares students in the academic middle, typically from low income or underserved groups, for four-year college eligibility. Writing, inquiry, collaboration and reading form the basis of the AVID curriculum and give students the skills they need to succeed in rigorous courses. The Region V AVID Program provides professional development, onsite teacher coaching and technical assistance to AVID middle and high schools Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 339, ,286 (154,668) (45.50) Only carryover budgeted in Classified Salaries 53,830 11,404 (42,426) (78.81) Position budgeted at 50% due to Uncertainty of funding Employee Benefits 114,606 53,243 (61,363) (53.54) Decrease of.5 FTE Books & Supplies 6,000 - (6,000) (100.00) Service & Other Operating Exp 14,986 1,408 (13,578) (90.60) Capital Outlay Transfers Of Indirect/ Dir Supp Costs 66,376 28,125 (38,251) (57.63) Total Expenditures 595, ,466 (316,286) (53.09) 41

66 Advancement Via Individual Determination (AVID) Decrease.5 FTE Admin Asst Positions are budgeted at 50% due to the uncertainty of funding. Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

67 Educational Services Branch Description After School Assistance Providers ASAP Connect builds capacity of technical assistance providers (trainers, coaches, consultants, resource brokers, etc.) to support the diverse needs of after school programs. ASAP Connect achieves this by increasing collaboration and building capacity among providers; increasing grantee access to quality trainers; and increasing After School Regional Lead capacity Adopted Budget Proposed Variance Object Description July 1, 2010 Budget Amount % Explanation Certificated Salaries Classified Salaries 266, ,070 (47,775) (17.90) Only carryover budgeted in Employee Benefits 110,978 91,506 (19,472) (17.55) Position budgeted at 50% due to Books & Supplies - 1,350 1, uncertainty of funding Service & Other Operating Exp 14,352 47,197 32, Capital Outlay Transfers Of Indirect/ Dir Supp Costs 49,454 40,186 (9,268) (18.74) Total Expenditures 441, ,309 (42,320) (9.58) 43

68 After School Assistance Providers 1 NEW FTE Coordinator Positions are budgeted at 50% due to the uncertainty of funding Staffing FTEs FTEs FTEs Director Classified Staff Total FTEs

69 Education Services Branch Description Regional Occupational Program (ROP) ROP provides quality career preparation and skill training for adults, out-of-school youth and high school students who are 16 years of age or older. ROP courses provide students with the skills they need to compete in today s technical job market. Those skills enable students to attain jobs, upgrade their skills and/or pursue post secondary education in their chosen field Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 616, ,067 19, Increase of Substitutes, Increase due to Step & Column advancement Classified Salaries 344, ,773 16, Employee Benefits 329, ,207 27, Books & Supplies 27,284 66,260 38, Increase Material and Supplies Decreased sub agreements, Service & Other Operating Exp 2,421,419 2,288,739 (132,680) (5.48) Consulting Services Capital Outlay Transfers Of Indirect/ Dir Supp Costs 301, ,787 (117,692) (39.04) Due to decreased expenditures Total Expenditures 4,040,449 3,892,833 (147,616) (3.65) 45

70 Regional Occupational Program (ROP) Eliminate.50 FTE Job Development Technician position.5 NEW FTE Job Development Specialist Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

71 Educational Services Branch Summary Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Certificated Salaries 2,572,610 3,318, , Classified Salaries 1,490,350 1,876, , Employee Benefits 1,354,134 1,727, , Books & Supplies 300, ,100 (25,990) (8.66) Service & Other Operating Exp 817,522 3,128,257 2,310, Capital Outlay 1,000 1, Transfers Of Indirect/ Dir Supp Costs 664,386 1,256, , Total Expenditures 7,200,092 11,582,698 4,382, *ROP moved from Student Services Branch FY

72 Educational Services Branch FTE Summary Staffing FTEs FTEs FTEs Chief Academic Officer Director Certificated Staff Classified Staff Total FTEs

73 Educational Services Branch Sources of Funding Fee for Service $2,043,142 18% Grants Support Services $4,328,095 37% $5,156,207 45% 49

74 Educational Services Branch FTE Positions by Source of Funding Contract Services FTE 39% Grants 7.96 FTE 13% Support Services FTE 48%

75 Student Services Branch Student Services Administration Special Education SELPA I, II, III, IV, VII Migrant Education Early Learning Services Environmental Education Alternative Education Foster Youth Services 51

76 Student Services Branch Description Student Services Administration The Student Services Branch consists of a number of departments that directly or indirectly provides instruction and services to students. Specifically, Student Services provides countywide educational programs to public school students not directly served by school districts or charter schools, including students with disabilities, students who are under court supervision or students who are not attending regular school for various reasons. The Student Services Branch operates preschool and child development programs, provides environmental education to 5th and 6 th graders, partners with districts in running their own special education programs, provides regional occupational program services, coordinates services for foster and homeless youth, monitors SCCOE-approved charter schools and provides educational programs for children of migrant families Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 169, ,850 19, Classified Salaries 136, ,944 3, Increase due to Step & Column advancement Increase due to Step & Column advancement Employee Benefits 99, ,352 6, Books & Supplies 5,009 5, Decrease Material & Supplies Increase in Professional Consulting; Service & Other Operating Exp 26,512 53,012 26, Decrease Print Services Capital Outlay Transfers Of Indirect/ Dir Supp Costs - 55,074 55, New Policy: indirect charge on Fund 800 external services Total Expenditures 435, , ,

77 Student Services Administration Staffing FTEs FTEs FTEs Chief School Officer Certificated Staff Classified Staff Total FTEs

78 Student Services Branch Description Special Education The Special Education Department provides a variety of instructional programs and services for infants, children, and youth with severe and low incidence disabilities from birth through 22 years of age. These students live at home, in licensed care institutions or at skilled nursing facilities, and are served more effectively by the comprehensive programs offered by the Santa Clara County Office of Education. The Special Education programs operated by SCCOE are a high quality, cost efficient option to serve school district students with special needs Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 29,338,142 30,416,638 1,078, NEW FTE, All positions budgeted for in ; Increase due to Step & Column advancement, Vacation payout Classified Salaries 21,302,933 21,149,457 (153,476) (0.72) Employee Benefits 20,851,167 22,956,016 2,104, Books & Supplies 1,690,486 1,237,136 (453,350) (26.82) Service & Other Operating Exp 12,384,671 10,714,864 (1,669,807) (13.48) Decrease based on actual expenditures Decrease based on actual expenditures Capital Outlay Transfers Of Indirect/ Dir Supp Costs 13,686,019 8,725,710 (4,960,309) (36.24) Decrease due to expenditures Total Expenditures 99,253,418 95,199,821 (4,053,597) (4.08) 54

79 Special Education 1 NEW FTE Special Projects Specialist Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

80 Student Services Branch Description SELPA I, II, III, IV, VII The Special Education Local Plan Area (SELPA) provides programs to Special Education students for selected school districts in Santa Clara County. The unit coordinates with school districts and the Santa Clara County Office of Education to provide a continuum of programs and services for disabled individuals that range from birth through 22 years of age as well as providing school districts with administrative support coordinating State and Federal funds Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 138, ,035 26, Increase of $26,297 in non-regular certificated staff for Staff Development; Increase in Step & Column due to advancement Classified Salaries 279, ,433 5, Employee Benefits 151, ,931 10, Books & Supplies 240, ,374 19, Service & Other Operating Exp 122, ,080 (20,099) (16.45) Capital Outlay 50,000 19,642 (30,358) (60.72) Transfers Of Indirect/ Dir Supp Costs 58,265,035 92,611 (58,172,424) (99.84) Anticipated increase costs for Noncapitalized equipment Per CDE, Transfer Apportionment to Districts 72XX ($69,678,985) moved to Fund 100 in 2011/12 Total Expenditures 59,248,153 1,087,106 (58,161,047) (98.17) 56

81 SELPA I, II, III, IV, VII Staffing FTEs FTEs FTEs Director, Certificated Classified Staff Total FTEs

82 Student Services Branch Description Migrant Education SCCOE s Migrant Education program is a Federal Program designed to provide supplementary services to eligible migratory students whose education is interrupted as they move with their families to seek work in agriculture. The program helps students overcome education disruptions and language barriers, and prepares them to transition to post-secondary education or employment Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 526, ,909 85, Substitutes, Increase 1.5 FTE Classified Salaries 895, ,108 75, Increase.5 FTE Increase due to Step and Column Employee Benefits 570, ,634 52, advancement Books & Supplies 71, ,128 29, Increase Non-capitalized equipment Service & Other Operating Exp 5,474,381 6,089, , Capital Outlay Transfers Of Indirect/ Dir Supp Costs 401, ,415 82, Increase in indirect cost rate based on expeditures Total Expenditures 7,938,511 8,878, ,

83 Migrant Education 1.5 New Migrant Education Program Advocate.5 New Pre-K Teacher Staffing FTEs FTEs FTEs Director Certificated Classified Staff Total FTEs

84 Student Services Branch Description Early Learning Services The Early Learning Services Department provides a variety of services for children, families, districts, and community partners within Santa Clara, Santa Cruz, Monterey, and San Benito Counties. The department includes Head Start and Early Head Start, State Preschool, the Inclusion Collaborative, the California Preschool Instructional Network (CPIN), and the staff for the Local Early Education Planning Council (LPC). The department also serves as the lead entity and convener for the Santa Clara Early Learning Master Plan and provides leadership on local and statewide strategic planning and implementation efforts for transitional kindergarten Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 4,343,524 4,421,350 77, Classified Salaries 6,257,598 6,390, , Employee Benefits 5,064,193 5,314, , Books & Supplies 631, ,094 (109,667) (17.36) Service & Other Operating Exp 3,561,809 3,777, , Capital Outlay Transfers Of Indirect/ Dir Supp Costs 3,046,898 3,271, , Increase in certificated and non regular staff for CPIN and HS. Increase in certificated substitutes for HS, Reduction of 7.75 FTE Increase due to Step & Column advancements Realignment of budget due to decreased funding New Policy: indirect charge on Fund 800 external services Total Expenditures 22,905,783 23,697, ,

85 Early Learning Services 1.0 NEW FTE Teacher/Coach 1.0 NEW FTE Research Analyst Position Increase.50 FTE Early Learning Service Specialist Decrease1.0 FTE Language Interpreter Eliminate 8.25 FTE Instructional Aides, Office Coordinator and other classified. Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

86 Student Services Branch Description Environmental Education Walden West Science Center provides a variety of natural science programs to the Santa Clara County Community. During the school year, Walden West delivers environmental science education to over 8,500 Santa Clara County 5 th and 6 th grade students. Walden West also operates two outreach programs, Growing Gardens for Growing Minds and Windows to Our Watershed, which provide outdoor garden and watershed instructions at schools during the academic year. Complimenting the more educational school programs, summer day camp and backpacking trips provide outdoor experiences for over 1,500 children ages 5 thru18 years. All Walden West programs benefit from the 1,000 high school and college students who volunteer and receive community service hours each year. In addition to summer camp revenue, facility rentals allow Walden West to meet its goal of providing an affordable, highquality, hands-on, standards-rich outdoor school program to the children of Santa Clara County Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 123, ,806 10, Increase due to Step & Column advancement ; Increase in Substitutes Classified Salaries 1,274,521 1,265,338 (9,183) (0.72) Decrease in Substitutes Employee Benefits 615, ,921 30, Books & Supplies 307, ,538 46, Service & Other Operating Exp 473, , , Capital Outlay Increase in Material and Supplies, Student Food Increase in utilities; Decrease in Professional Development Transfers Of Indirect/ Dir Supp Costs 236, ,793 51, Increase in Indirect Cost Rate Total Expenditures 3,030,205 3,317, ,

87 Environmental Education Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

88 Student Services Branch Description Alternative Education Schools The Alternative Education Department provides educational services for students who have been unsuccessful in other educational settings for a variety of reasons, including, but not limited to: social, emotional, economic, and legal issues. The Alternative Education Department serves at-risk and incarcerated youth in two types of settings: (1) Juvenile Probation Department facilities Juvenile Hall, Ranch facilities, and Alternative Collaborative Programs; and (2) Community Schools and Community Day Schools serving at-risk students released from their home districts. The Department emphasizes improving students literacy, numeracy and social skills. The Department also provides opportunities for preparation for future employment, General Equivalency Diploma (GED) tests, the California High School Proficiency Exam and ROP programs. All students participate in the Standardized Testing and Reporting Program (STAR) and the California High School Exit Exam (CAHSEE). Our Course of Studies in the core subject areas address the California Academic Content Standards, and students actively earn credits toward graduation Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 4,639,900 4,717,994 78, Classified Salaries 1,347,124 1,410,273 63, Employee Benefits 1,958,883 1,915,562 (43,321) (2.21) Decrease 5.0 FTE, Increase of Step & Column advancement, $396k Extra Time/Substitutes Vacation Payout;, Increase due to Step & Column advancement Books & Supplies 855, ,095 (380,897) (44.50) Decrease Materials and Supplies Service & Other Operating Exp 2,425,986 2,350,380 (75,606) (3.12) Capital Outlay Transfers Of Indirect/ Dir Supp Costs 1,055,856 1,101,233 45, Increased in Indirect Cost Rate Total Expenditures 12,283,741 11,970,537 (313,204) (2.55) 64

89 Alternative Education Schools Eliminate 5 FTE Teacher ** FTEs have been reconciled Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

90 Student Services Branch Description Foster Youth Services Foster Youth Services/McKinney-Vento (FYS/McK-V) Department serves children and youth in foster care and homeless situations. Services are designed to address their vital educational needs. FYS provides assistance and training to School Districts and community partners regarding the various laws that protect the rights of both foster and homeless youth. FYS staff also works with group home providers, Juvenile Probation Department and DFCS along with other agencies and organizations involved in the lives of foster and homeless youth Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries Classified Salaries 204, ,989 (9,156) (4.49) Employee Benefits 91,111 90,372 (739) (0.81) Decrease.20 FTE, Increase due to Step & Column advancements Books & Supplies 3,206 21,732 18, Increase in Materials and Supplies Service & Other Operating Exp 338, ,947 (44,275) (13.09) Decrease Professional Consulting Capital Outlay Transfers Of Indirect/ Dir Supp Costs 50,652 40,960 (9,692) (19.13) Decrease in Indirect Costs due to funding cuts Total Expenditures 687, ,000 (45,336) (6.60) 66

91 Foster Youth Services Reduce.20 FTE Foster Youth Services Liaison Staffing FTEs FTEs FTEs Director Certificated Staff Classified Staff Total FTEs

92 Student Services Branch Summary Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Certificated Salaries 39,278,811 40,655,582 1,376, Classified Salaries 31,698,181 31,807, , Employee Benefits 29,401,664 31,812,351 2,410, Books & Supplies 3,805,619 2,976,106 (829,513) (21.80) Service & Other Operating Exp 24,807,110 24,010,856 (796,254) (3.21) Capital Outlay 50,000 19,642 (30,358) (60.72) Transfers Of Indirect/ Dir Supp Costs 76,741,751 14,058,737 (62,683,014) (81.68) Total Expenditures 205,783, ,340,571 (60,442,565) (29.37) ROP moved to Education Services FY

93 Student Services Branch Summary Staffing FTEs FTEs FTEs Chief School Officer Director Certificated Staff Classified Staff Total FTEs 1,139,32 1, ,

94 Student Services Branch Budget Percentage and Dollar Amount by Department Department $ % 0.44% 0.39% Student Services Administration 566, Special Education 95,199, SELPA I, II, III, IV, VII 1,087, Migrant Education 8,878, Early Learning Services 23,697, Environmental Education 3,317, % 16.30% 8.24% Alternative Education Schools 11,970, Foster Youth Services 642, Total Student Services Branch 145,359, % 6.11% 65.49% 70

95 Technology Services Branch Technology Services Administration Digital Design and Media Services Center Information Systems Center Technology Programs and Instructional Support Center 71

96 Technology Services Branch Technology Services Administration Technology Services is responsible for careful coordination and integration of all business and instructional technology strategies and services throughout the SCCOE s operations. Technology Services performs functions that are part of the External Services that the County Superintendent has a mandated responsibilities, such as payroll and commercial warrant production for school and community college districts, State and Federal reporting, etc. Support areas include business and HR administrative systems, network services and administration, systems security, student and other information and data systems operations, educational technologies support and training, technical and applications support and training, web application development and services, graphic design, television broadcast/video production, and print services. These functions are, as appropriate, integrated and spread across three departments. Staffing FTEs FTEs FTEs Chief Technology Officer Classified Staff Total FTEs

97 Technology Services Branch Digital Design and Media Services Center Digital Design & Media Services provides creative graphic design, video production and printing services to the COE, districts, the education community and non-profits. These services include audio and video streaming on the web to communicate with a variety of audiences, using a variety of media. Staffing FTEs FTEs FTEs Classified Director Classified Staff Total FTEs

98 Technology Services Branch Information Systems Center Formerly known as the Regional Technology Center (RTC), the newly redesigned Information Systems Center now focuses entirely on the delivery of the mission-critical services and infrastructure supporting all our clients needs, including network and PC support and repair services, systems administration, including database and server support, data management support, and new data warehousing solutions. Staffing FTEs FTEs FTEs Classified Director Classified Staff Total FTEs

99 Technology Services Branch Technology Programs and Instructional Support Center The Technology Programs & Instructional Support Center provides training and support for technology users in all areas of business and instruction. 1 FTE reduction for Technology Programs & Grant Coordinator 3 FTE added: Academic Technology Specialist, Office Coordinator, & Applications Support Analyst Staffing FTEs FTEs FTEs Certificated Director Certificated Staff Classified Staff Total FTEs

100 Technology Services Branch Branch Summary The Technology Services Branch of SCCOE integrates three departments operations under Fund 890 to deliver a variety of services around and beyond the county. Our Information Systems Center, Technology Programs & Instructional Support Center, and Digital Design & Media Services departments coordinate to deliver, among other things: an integrated business system solution with payroll, general ledger, and accounts payable services; High-speed Internet access; services; E-Rate support; Network & Systems infrastructure, as well as web application development, support and training for all Santa Clara County districts. We also deliver local and regional instructional technology support and services. Currently, Technology Services operations process accounts payable and payroll warrants for two (Santa Clara and San Benito) counties, forty-two school districts and two community colleges Adopted Budget Proposed Variance Object Description July 1, 2011 Budget Amount % Explanation Certificated Salaries 619, ,266 12, Classified Salaries 4,403,965 4,521, , Employee Benefits 1,881,847 1,909,458 27, Books & Supplies 531, ,209 (36,618) (6.89) Service & Other Operating Exp 1,523,075 1,215,573 (307,502) (20.19) Capital Outlay 1,328, ,000 (868,000) (65.36) Transfers Of Indirect/ Dir Supp Costs 605, ,329 (91,537) (15.11) 2 Net FTE Increases, Increase due to Step & Column advancement Mgmt of 1 Mil in Capital Outlay moved from thetech Branch to Business Svcs Total Expenditures 10,893,713 9,747,442 (1,146,271) (10.52) 76

101 Technology Services Branch FTE Summary Staffing FTEs FTEs FTEs Chief Technology Officer Director Certificated Staff Classified Staff Total FTEs

102 Technology Services Branch Sources of Funding Grants $861,868 9% Support Services $5,014,687 51% Fee for Service $3,870,887 40% 78

103 Technology Services FTE Positions by Sources of Funding Grants 4 FTE 7% Support Services 36 FTE 60% Fee for Service 20 FTE 33% 79