CITY OF ENCINITAS CITY COUNCIL AGENDA REPORT Meeting Date: May 22, Teri ~hoe~aker, Finance Manager1Z. budget is due to:.

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1 CITY OF ENCINITAS CITY COUNCIL AGENDA REPORT Meeting Date: May 22, 2013 TO: City Council VIA: Gus Vina, City Manager FROM: Tim Nash, Director of Financt1N Teri ~hoe~aker, Finance Manager1Z Contnbutions from All Departents. SUBJECT: Introduction of Proposed FYI and FYI 4-15 Operating Budget OVERVIEW: The proposed operating budget for FY13-14 and FY14-15 is balanced. The projected revenues budget is due to:. are suffcient to pay for the operating budget expenditures, including debt service payments, projected capital requirements, and maintaining reserves. The fiscal stability of the City's 1. Council's fiscal management policies 2. Developing realistic budget assumptions 3. Focusing on core service demands 4. Prioritizing the Capital Improvement Plan 5. Prudent spending and frequent budget spending plan reviews 6. Two year budget process 7. Great credit rating Results of the 2012 Citizen Satisfaction Survey indicated 98% of resident's rated the Quality of Life in Encinitas as excellent or good. Encinitas residents are largely satisfied with the City's efforts to provide municipal services and facilities. Consistent with the Citizen Satisfaction Survey, the operating budgets focus Qn continuing to provide quality of services to the residents. Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 1

2 Some ofthe changes in the operating budget are described below: Increased Expenses The below fiscal impacts will increase expenses in the operating budget as follows:. Olivenhain (Station 6) staffing. Encinitas Community Park Maintenance (begins in FYI 4-15). Encinitas Communty Park Bonds. Law Enforcement Contract. CalPERS Opt Out (FY13-14 only). Employee Step Increases Proposed Expenditure Requests Below is a list of proposed expenditues with General Fund impact which are not included in the proposed budget so they will require Council direction:. Communication Specialist $136,700 This position will bring a much needed resource to better communicate with our citizens on an on-going basis and to enhance efforts in our open governent environment. Projects for this position will include, but not be limited to,. implementation of the City Council's Strategic Plan community outreach, assist with citizen inquiries, public records requests, citywide newsletters, capital improvement project updates, FAQs on the City's website, media press releases, coordination with media on City's budget and other special projects, marketing of City events, and internal employee communications.. Encinitas Chamber of Commerce $20,000 In January 2013 we created an opportunity for the three 101 Mainstreet programs and the Encinitas Chamber of Commerce to collaborate on the State of the City program. The event was considered a huge success and was very well received by the community. The goal now is to continue working within this partnership to address issues facing our business communities and to develop strategies for business attraction and retention. This effort will result in protecting critical property and sales tax revenues as well as continue to provide a stable business environment.. North County Economic Development Council $1,500 This membership and partnership will allow the City to enhance local economic development strategies to ensure we are doing all we can to attract, retain, and parner with our local businesses. Our sales tax revenues, the City's second largest General Fund revenue source, are critically dependent on the success of our local businesses. The goal will be to work with the San Diego North Economic Development Council (SDNEDC), the three 101 Mainstreet programs, and the Encinitas Chamber of Commerce on specific economic development ideas, goals, and strategies. Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 2

3 BACKGROUND: The City Council adopts a two year operating budget that includes a six year financial plan and capital improvement program. The City budgets for revenue and expenditures in 56 different funds. Most of the funds have restrictions as to how the revenue in the fund can be spent. However, the General Fund does not have significant restrictions on how revenue is spent. The General Fund represents approximately 60% of the total combined City budget and pays for many general governental activities such as law enforcement, fire protection, parks, beaches and street maintenance. On January 9, 2013 Council was presented with a change in the budget development approach for the Operating and CIP budget process. This change involved staff bringing forward informational budget presentations to Council, and the development and implementation of a Strategic Plan. The informational budget presentation timelines were as follows:. January 9, Introduction of Strategic Planingludget Development Overview. February 27, Budget Basics Presentation with focus on property and sales tax revenue including a presentation by HdL Coren & Cone. March 20, Operating Budget Presentation with focus on pensions and unfunded liabilities including a presentation by Bartel Associates, LLC. March 27, Mainstreet 101 OrganizationslEncinitas Chamber of Commerce presentations. April 1 0, Commission work plan presentations. April 17, Capital Improvements Program workshop. May 8, (Rescheduled to May 22, 2013) Continuous Improvements The two year budget outlines the proposed revenue and expenditure plans for each department over the next two years. The six-year financial plancapital improvement program is a longer term plan developed to demonstrate fiscal sustainability and to plan for the construction and replacement of infrastrcture and other capital assets. Operating Budget Process The City Manager is responsible for supervising and coordinating the work of the Cabinet Team Members and other employees, who help ensure effcient delivery of services. The City Manager is responsible for the day-to-day operations of the City as well as submitting a proposed budget for Council consideration each fiscal year. Operating budgets are prepared two years at a time to maximize effciency. The first year budget receives appropriations that authorize spending. The second year budget is for planning purposes and can be revised. At the same time estimates are made of resources that wil be available to fund the budget. The City utilizes a Zero Based Budgeting process to evaluate and document deparment budget proposals rather than automatic year to year increases. Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 3

4 In an effort to internally monitor the budget during the year, quarterly spending plans are developed by each department. These plans identify the amounts of expenditures and revenues anticipated each quarter, At the end of each quarter the Finance Department holds meetings with each department to review the results of the quarter and identify any budget adjustments needed. Additionally, mid-year and year-end reports are presented to the City Council to provide updates on the status of the City's budget. Capital Improvement Budget Process City Council's decision on Januar 9, 2013 to embark on a Strategic Planng process in order to identify focus areas and key goals has slightly changed the CIP Budget process. The first year of the six-year plan (FY13-14) wil be appropriated and the remaining five years of planned capital improvements are on hold until the Strategic Plan is developed. Once the Strategic Plan is completed, City Council can re-assess and re-prioritize capital projects for the remainig five years. Certain Capital Improvement Projects have progressed to a point that putting them on hold does not make financial or operational sense. The City Manager and staff evaluated all CIP projects and developed recommendations for certain projects that should move forward to completion and identified projects that can be put on hold until the Strategic Plan is completed. On April 17, 2013 City Council approved the recommended FY13-14 CIP appropriations and authorized the City Manager to bring back recommendations for funding two additional projects; the Moonlight Beach Life Guard Tower and Traffc Calming/School Safety (MontgomerylMozar by Cardiff School). When Council continues the CIP evaluation process in Fall 2013, CIP allocations for FY14-15 and beyond will be determined. The six year financial plan will be prepared and presented to Council in Spring 2014 with the FY14-15 Operating Revised budget. City Contracts A list of City contracts is described in Attachment G. The contracts are included as requested by Council and are a report back item. Proposed Special Event Permit Fee Schedule On Januar 30, 2013 City Council directed staff to introduce a new Encinitas Municipal Code Chapter (EMC) 6.11, Operations Permit: Special Events and delete EMC Chapters 6.12, 6.16, and On Februar 20, 2013, City Council introduced Ordinance and on March 13, 2013 adopted the ordinance. The application process for the new EMC Chapter 6.11 is effective in January The code specific to major special events becomes effective in June Major special event applications must be submitted anually to the Parks and Recreation Deparent no later than June 15 for events taking place the following calendar year. City Council will review applications in August of each year and select the major events to be held for the following calendar year. Special Event permit fees are as defined in EMC Chapter In addition, a fee analysis was conducted by staff and the proposed Special Event Fee Schedule for 2014 is described in Attachment H. The fee schedule lists a variety of proposed fees, categorizing events as Minor, Moderate or Major, facilities, cleanng/damage deposits, insurance and charging fees for application processing, use of Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 4

5 costs, staffng costs for providing varous servces such as event liaison, trash and restroom services, Lifeguard services and Fire Deparment services. Staff included in their analysis of the proposed Special Event Fee Schedule, the City's current fee schedule, fee schedules for seven other agencies, cost of service methodology and market driven fees. The proposed Special Event Fee Schedule is as described below:. Application Fee (increase) Existing application fees were established in October Application fees are charged for the purose of recovering a percentage of staff time spent in the pennt review and approval process. The proposed application fee is non-refundable and due at the time of application submittal.. Facility Use Fee (new) In the past, the City has not charged for a facility use fee. The proposed facility use fees are charged for the purpose of using City facilities such as certain beaches, parks, park amenities and special ceremony viewpoints. Fees are based on a surey of similar facilities and represent a more market drven approach to rental of City facilities.. Staff Fee (new) In the past, the City has not provided or charged for an event liaison fee. The proposed staff fees are charged for the purpose of providing the service of posting facility reserved signs and monitoring facility reservations. Staff fees will cover the fully burdened hourly rate for event liaison services.. Cleaning/amage Deposit (increased) In the past, the City has charged a cleaning/damage deposit however this amount has increased for the purose of creating a refundable amount that is equitable to the type, size and location of an event.. Trash and Restroom Service (fees cover cost of service) In the past, the City has charged fees for trash and restroom services and these costs will remain the same to cover the cost of the service.. Insurance Premium (only if purchased from City) The City may offer Special Event liability insurance if needed by the applicant. The proposed fees are to cover the cost of liability insurance.. Fire and Marne Safety Deparment (fees cover cost of service) In the past, the City has charged the applicant for staff fees to cover the fully burdened hourly rate for Lifeguard and Fire Deparment services. The proposed fees are to cover staff services. Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 5

6 . County of San Diego Sheriffs Deparment (fees determined by law enforcement and will cover the cost of service) In the past, the Sheriff s Deparment has charged the applicant for law enforcement services under a separate contract. In addition to the past practice, the Sheriff s Deparment wil charge for cost of services include planing, meeting attendance, reports, other emergency and safety services or equipment as required. Staff analysis included the cost of service methodology to determine what it costs to have City staff provide a service for which someone pays a fee. Calculations included the fully burdened hourly rates for all Parks and Recreation and Fire and Marine Safety Deparent staff, as well as any other City deparents that participate in the special event process. Calculations also included the costs associated with the special events application fees, hourly staff liaison fees, trash & restroom services, etc. All information collected was compared to curent special event fees. Staff also considered màrket driven fees which are not tied to the cost of service. For example the facility use fees are based on the value of the space as opposed to City staff providing a service. Revenue estimates were based on the costs/fees and estimated activity utilizing last year's Special Event data. Revenue estimates for the proposed Special Events Fee Schedule are budgeted for in the General Fund (101) account and are in the proposed FY13-14 Budget. Anticipated revenue for FY13-14 is projected to increase from $12,600 to $59,360. This is an increase of $46,760 over FYI2-13 budget. The process of approving the Special Event Fee Schedule will take a minimum of two Council meetings which includes: 1. Tonight's meeting to discuss and receive Council direction; 2. Public Hearng and Adoption of Fee Schedule by Resolution ANALYSIS: General Fund Revenue in the General Fund is generated from a number of different sources but is primarly made up of property and sales tax. These two revenue sources represent 83% of total revenue in the General Fund. The remaining revenue sources such as fees and charges, TOT and franchise taxes, fines, licenses and permits represent 17% of the total General Fund revenue. Expenditures in the General Fund include salares and benefits (48%), contracts and services (39%), debt service (8%), all other expenditures such as materials and supplies, internal support services, transfers out to other funds, machinery and equipment, and leases (5%). Salares and Benefits Within the 48% of expenditures for the salar and benefits category,. Salares represent 70%. Retirement expenses account for 13%. Flex benefits account for 10% (health, vision and dental insurance). Medicare, unemployment, workers compensation, long-term disability and life insurance account for 4% with retired health benefits the remaining 3% Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 6

7 Contracts Contracts for services represent 39% of the General Fund budget. The City contracts for servces in many areas including law enforcement, building inspection, engineering inspection, park maintenance, trail maintenance, Community and Senior Center operations, recreation programs, seasonal lifeguards, custodial, landscape maintenance and parking lot cleanng, tree maintenance, animal and dead anmal removal, street sweeping and sidewalk power washing, street light and traffic signal maintenance, vegetation management and traffic strpping and legend painting. Debt Service Debt service represents approximately 8% of General Fund expenditures. The City's existing debt structue is very manageable and after an increase in FY13-14 for the Park bonds debt service is expected to level out for the next four years. A drop of $500,000 is expected in FY17-18 due to the payoff of the Civic Center financing. Another drop of $500,000 is expected in FY18-19 due to the payoff of the Association of Bay Area Governents (ABAG) financing which was used to refund a few existing debt issues and fud Civic Center improvements. The debt service payment is $4.6 million in FY13-14 (debt ratio of8.2%) and $4.5 million in FY14-15 (debt ratio of7.9%). All Other All other category accounts for 5% ofthe General Fund expenditues. Materials and supplies (2%), internal support services (1 %), transfers out to other fuds (1.5%), and machinery and equipment! leases (.5%). Department Expenditures Operating expenditures in the General Fund (excluding transfers) are allocated by deparments as described below:. Law Enforcement 25%. Fire and Marne Safety 25%. Public Works/Engineering 15%. Parks and Recreation 9%. Plannng and Building 8%. General Governent departments (e.g. Finance, Human Resources, City Clerk, etc.) 18% Fund Balance The Fund Balance is the amount of money that is left over at the end of the one Fiscal Year, and is the openig balance for the next Fiscal Year, which is then increased by actual revenues and decreased by actual expenditues. The Fund Balance is projected as described below:. $15.5 million in FY $14.8 million in FY $15.2 million in FY14-15 Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 7

8 Revenue Revenues are projected to increase as described below:. 4% $53 milion in FYI2-13 to $55.2 million in FY % $55.2 milion in FY13-14 to $56.8 million in FY14-15 Expenditures Operating expenditues are projected to increase due primarily to staffmg for Fire Station #6, the law enforcement contract, Encinitas Communty Park maintenance, and step increases.. 1% $50.1 millon in FYI2-13 to $50.5 milion in FY % $50.5 millon in FY13-14 to $52.1 milion in FY14-15 Capital Improvement Program The General Fund is contrbuting over $900,000 to the Capital Improvement Program in FYI3-14. CIP appropriations beyond FY13-14 will be discussed by Council in the Fall when the Strategic Planng process is completed. All Other Funds In addition to the General Fund, the City has 55 additional funds in various categories including: General Governent; Infrastructure; Grant; Development Impact; Lighting and Landscape; Affordable Housing; Encinitas Public Finance Authority; Cardiff Sanitary Division; Encinitas Sanitary Division and Internal Service Funds. The Wiro Park MID Fund (294) fund balance will begin to decline over the next two years. Expenditures now exceed revenues due to rising utility and maintenance costs and fixed revenues based on the assessment of 19 benefit units (homes) in the district. Options for addressing the deficiency include an increase in assessments, reduction in services, or other financial subsidy of the zone. An assessment rate increase would require a ballot measure as outlined by Proposition 218. Staff will need direction from Council to resolve this issue. Opportunities A number of opportunities will be available over the next two years as described below:. Strategic Planning Implementation of Strategic Planning will allow the City Council to develop focused goals which will result in efficient budgeting. Focused goals will help in capital project planning and implementation as well.. Property Values The economy is improving locally with regard to property values and the City should values in the 3% range. experience moderate growth in property. Debt Service A little further out declining debt service expenditures wil free up almost $1 million per year in the General Fund. Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 8

9 Challenges A number of challenges will need to be addressed in the next two years and beyond as described below:. Retail sales patterns are going through some fudamental changes which may affect the amount of sales tax revenue the City receives in the long term.. On the expenditure side changes in CalPERS actuarial assumptions wil increase employer contrbution rates beginning in FYI Infrastructure maintenance and replacement funding will need to be managed as well.. A continuous challenge for local governents is achieving a "balance of investment", given limited resources that provides levels of service across many competing demands and needs in the community. RECOMMENDATION: It is recommended the City Council take the following actions: 1. Discussion and Council direction regarding the proposed FY13-14 and FY14-15 Operating Budget. 2. Discussion and Council direction regarding the proposed Special Events fees. 3. Recommend approval to include the new proposed expenditure requests for a Communication Specialist position, the Encinitas Business Chamber, and the North County Economic Development Council in the proposed Operating Budget. ATTACHMENTS: Attachment A - Budget Summar of All City Funds (Schedule A) Attachment B - Detail of General Fund Revenues, Expenditures and Transfers (Schedule C) Attachment C - Discussion on General Fund Revenues and Expenditures Attachment D - Discussion of Other City Funds Attachment E - Personnel Summary and Changes Attachment F - Summary offy13-14 Capital Improvement Appropriations Attachment G - Current Contract List Attachment H - Proposed Special Event Fee Schedule Last printed 5/17/ :24:00 AM 05/22/2013 Item #07 Page 9

10 Attachment A Budget Summary - All City Funds - Schedule A Fiscal Year rd Quarter Adjusted (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2012/ /13 Transfers Transfers Transfers Transfers Summary Bal. 6/30/13 FUND NAME Fund # 7/ Revenues Expenses Operating Other Debt Service Capital (CoL ) (CoL ) GOVERNMENT FUNDS General Fund ,480,198 53,000,886 50,063, ,093 a (3,879,161 ) (2,214,295) (3,003,553) 15,476,645 TRANSPORTATION FUNDS State Gasoline Taxes ,276 1,639,197 a (985,776) a a (708,697) (55,276) a State Capital Grants , ,440 a a a a (231,750) (78,310) 126,323 Transnet Program (Prop A Sales Tax) 211 (353,430) 1,440,000 a a a a (1,377,064 ) 62,936 (290,494) Coastal Zone Management Fund , , ,927 a a a a (26,109) 429,860 Federal Capital Grants 223 a 1,011,954 a a a a (1,011,954) a a Federal TDA Grants 224 2, a a a a a 162 2,298 GRANT FUNDS State Law Enforcement Grant 202 a 100, ,000 a a a a a a Government Education Access , ,392 74,718 a a a (71,770) 32, ,454 Household Hazardous Waste 214 1,596, , ,027 a a a (700,000) (782,027) 814,141 Asset Forfeiture , ,093 a a a a (4,576) 99,168 Senior Nutrition Grant 221 a 84, ,143 46,539 a a a 4,396 4,396 Comm Devel Block Grant (CDBG) 222 a 360, ,393 a a a (96,244) a a HOME Entitlement Program 227 a 569, ,068 a a a a a a Federal Law Enforcement Grant 228 a 10,000 10,000 a a a a a a DEVELOPMENT IMPACT FUNDS Park Improvement Fees ,251 76,187 a a a a a 76, ,438 Park Acquisition Fees , ,838 a a a (100,000) (100,000) 3, ,910 Traffc Mitigation Fees 233 2,052, ,028 a a a a (127,500) 96,528 2,148,789 RTCIP-(Regional Arterial System) Fee , ,389 1,300 a a a a 131, ,907 Open Space Acquisition Fees ,207 13,815 a a a a (15,000) (1,185) 16,022 Recreational Trails Fees 236 6,469 3,524 a a a a (6,469) (2,945) 3,524 Community Facilities Fees 237 a 18,272 a (18,27) a a a a a Fire Mitigation Fees 238 a 39,584 a (39,584) a a a a a Flood Control Mitigation Fees ,211 48,275 a a a a (50,000) (1,725) 99,486 In Lieu Fees Curb Gutter Sidewalks , a a a a a 32 12,461 In Lieu Fees Underground Utilities ,243 2,513 a a a a a 2, ,756 In Lieu Fees Affordable Housing ,958 a a a a a a a 697,958 LIGHTING & LANDSCAPING DISTRICTS Villanitas Road M.I.D ,681 21,764 17,162 a a a a 4, ,283 Cerro Street M.lD ,674 39,343 29,990 a a a a 9, ,027 Village Park M.I.D , ,319 35,752 a a a a (2,433) 136,418 Wiro Park M.I.D ,885 11,039 16,017 a a a a (4,978) 4,907 Encinitas Lighting Landscape District ,493 1,171,285 1,249,432 a a a (28,800) (106,947) 321,546 Encinitas Ranch Lighting Landscape 297 1,260, , ,086 a a a a 116,325 1,376,852 Operations Subtotal: 27,524,274 61,909,689 53,875,184 (845,000) a (3,979,161) (6,739,543) (3,529,199) 23,995,075 TOTAL CITYWIDE FUNDS: 27,524,274 61,909,689 53,875,184 (845,000) 0 (3,979,161) (6,739,543) (3,529,199) 23,995,075 05/22/2013 Item #07 Page 10

11 Attachment A Budget Summary. All City Funds - Schedule A Fiscal Year rd Quarter Adjusted (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2012/ /13 Transfers Transfers Transfers Transfers Summary Bal. 6/30/13 FUND NAME Fund # 7/ Revenues Expenses Operating Other Debt Service Capital (Col ) (CoL ) Debt Service Fund ,000 4,114, ,979, CARDIFF SANITARY DIVISION FUNDS Operations 511 1,973,545 4,610,170 3,602, (899,326) 108,673 2,082,218 Capital Replacement 512 3,985, ,533, ,326 (1,633,77) 2,351,237 Capital Expansion ,657 51, , ,912 TOTAL CSD FUNDS 6,316,214 4,661,425 6,135, (1,473847) 4,842,367 ENCINITAS SANITARY DIVISION FUNDS Operations 521 1,366,888 2,858,272 1,583, (1,408,625) (133,657) 1,233,231 Capital Replacement 522 3,149, ,798, ,408,625 (390,152) 2,759,622 Capital Expansion 523 2,092, , ,400 2,173,304 TOTAL ESD FUNDS 6,609,566 2,938,672 3,382, (443,409) 6,166,157 OTHER PROPRIETARY FUNDS Section 8 Housing - Admin , , , (46,329) 9,255 Section 8 Housing - HAP , , ,633 10,633 Pacific Pines Affordable Housing , , , , ,384 Recreation Programs ,371 1,236,581 1,144, , ,509 Jr Lifeguard Program , , , ,622 TOTAL OTHER PROPRIETARY FUNDS 707,145 2;825,947 2,733, , ,403 INTERNAL SERVICES FUNDS Self Insurance 601 2,773,243 1,072,486 1,706, , ,409 2,984,652 Wastewater Support , , Fleet Maintenance , , Vehicle Replacement , , (205,000) 304,317 Mach Equipment Replacement , , , (22,000) 618,419 Fire Apparatus Replacement , , , , ,319 TOTAL INTERNAL FUNDS 4,274,298 3,521,595 4,304, , ,409 4,336,107 T OTHER FUND Total City and All Other Funds 45,431,497 75,992,328 74,544, (6,739,53) (5,291,788) 40,139,709 05/22/2013 Item #07 Page 11

12 Attachment A Budget Summary - All City Funds - Schedule A Fiscal Year (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Actual 2013/ /14 Transfers Transfers Transfers Transfers Summary Bal. 6/30/14 FUND NAME Fund # 7/1/2013 Revenues Expenses Operating Other Debt Service Capital (CoL ) (CoL. +2-9). GOVERNMENT FUNDS General Fund ,476,645 55,164,749 50,562, ,736 a (4,595,015) (900,160) (649,499) 14,827,146 TRANSPORTATION FUNDS State Gasoline Taxes 201 a 1,894,279 a (971,846) a a (922,433) a a State Capital Grants ,323 a a a a a a a 126,323 Transnet Program (Prop A Sales Tax) 211 (290,494) 1,505,630 a a a a (1,207,406) 298,224 7,730 Coastal Zone Management Fund , , ,350 a a a a (29,532) 400,328 Federal Capital Grants 223 a a a a a a a a a Federal TDA Grants 224 2, a a a a a 122 2,420 GRANT FUNDS State Law Enforcement Grant 202 a 100, ,000 a 0 a a a a Government Education Access , , ,098 a a a (150,098) 151, ,153 Household Hazardous Waste , , ,147 a a a a (34,647) 779,494 Asset Forfeiture , ,000 a a a a (9,612) 89,556 Senior Nutrition Grant 221 4,396 84, ,143 46,539 a a a 4,396 8,792 Comm Devel Block Grant (CDBG) 222 a 344,48 344,448 a a a a a a HOME Entitlement Program 227 a 109, ,146 a a a a a a Federal Law Enforcement Grant 228 a 10,000 10,000 a a a a a a DEVELOPMENT IMPACT FUNDS Park Improvement Fees , ,460 a a a a (57,500) 93, ,398 Park Acquisition Fees , ,319 a a a a (154,560) 251, ,669 Traffc Mitigation Fees 233 2,148, ,354 a a a a (131,651) 87,703 2,236,492 RTCIP-(Regional Arterial System) Fee , ,092 a a a a a 132, ,999 Open Space Acquisition Fees ,022 25,589 a a a a a 25,589 41,611 Recreational Trails Fees 236 3,524 6,531 a a a a a 6,531 10,055 Community Facilities Fees 237 a 34,260 a (34,260) a a a a a Fire Mitigation Fees 238 a 41,971 a (41,971) a a a a a Flood Control Mitigation Fees ,486 48,031 a a a a (50,000) (1,969) 97,517 In Lieu Fees Curb Gutter Sidewalks , a a a a a 24 12,485 In Lieu Fees Underground Utilities ,756 1,885 a a a a a 1, ,641 In Lieu Fees Affordable Housing ,958 2,000 a a a a a 2, ,958 LIGHTING & LANDSCAPING DISTRICTS Vilanitas Road M.lD ,283 21,483 17,546 a a a a 3, ,220 Cerro Street M.lD ,027 39,060 30,702 a a a a 8, ,385 Village Park M.I.D ,418 33,149 40,545 a a a a (7,396) 129,022 Wiro Park M.I.D ,907 11,030 16,558 a a a a (5,528) (621) Encinitas Lighting Landscape District 295' 321,546 1,170,783 1,244,237 a a a a (73,454) 248,092 Encinitas Ranch Lighting Landscape 297 1,376, , ,657 a a a a 115,535 1,492,387 Operations Subtotal: 23,995,075 63,318,188 54,019,386 (757,802) a (4,595,015) (3,573,808) 372,17 24,367,252 TOTAL CITYWIDE FUNDS: ,318, ,386 ( ) 0 (4, ) ( ) , /22/2013 Item #07 Page 12

13 Attachment A Budget Summary - All City Funds - Schedule A Fiscal Year (1) (2) (3) (4) (5) (6) (7) (8) (9) Beginning Balance Interfund Interfund Interfund Interfund Current Year Projected Transfers Transfers Transfers Transfers Summary FUND NAME Fund # 7/1/2013 Revenues Other Debt Service Ca ital Col ) Debt Service Fund ,000 4,616, ,595, , ,905 CARDIFF SANITARY DIVISION FUNDS Operations 511 3,303, ,212 Capital Replacement 512 2,105, ,936,824 Capital Expansion ,912 TOTAL CSD FUNDS ENCINITAS SANITARY DIVISION FUNDS Operations 521 1,233,231 2,884,110 1,405, (2,745,060) (1,266,669) (33,438) Capital Replacement 522 2,759, , ,745,060 1,976,448 4,736,070 Capital Expansion 523 2,173, ,173,304 TOTAL ESD FUNDS 6,166,157 2,884,110 2,174, ,779 6,875,936 OTHER PROPRIETARY FUNDS Section 8 Housing - Admin 551 9, , ,275 33,545 6,845 16,100 Section 8 Housing - HAP , , , ,461 14,094 Pacific Pines Affordable Housing , , , , ,175 Recreation Program ,509 1,176,561 1,076, , ,328 Jr Lifeguard Program , , , (18,599) 42,023 TOTAL OTHER PROPRIETARY FUNDS 799,403 2,798,259 2,729,487 33, , ,720 INTERNAL SERVICES FUNDS Self Insurance 601 2,984, ,732 1,732, , (41,676) 2,942,976 Wastewater Support ,957 1,006, (21,426) (21,426) Fleet Maintenance , , (25,315) (25,315) Vehicle Replacement ,317 73, , (219,000) 85,317 Mach Equipment Replacement , , , (135,000) 483,419 Fire Apparatus Replacement , , , , ,319 TOTAL INTERNAL FUNDS 4,336,707 3,415,841 4,254, , (114,41) 4,222,290 TOTALS ALL OTHER FUNDS 16,144,634 14,092,339 19,183, , ,595,015 (0) 261,165 16,405,799 Total City and All Other Funds 40,139,709 77,410,527 73,203, a (3,573,808) 633,342 40,77,051 05/22/2013 Item #07 Page 13

14 Attachment A Budget Summary - All City Funds - Schedule A Fiscal Year (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund. Interfund Interfund Current Year Ending Actual 2014/ /15 Transfers Transfers Transfers Transfers Summary Bal. 6/30/15 FUND NAME Fund # 7/1/2014 Revenues Expenses Operating Other Debt Service Capital (CoL ) (CoL. +2-9) GOVERNMENT FUNDS General Fund ,827,146 56,844,696 52,107, ,359 0 (4,556,079) 0 370,518 15,197,664 TRANSPORTATION FUNDS State Gasoline Taxes ,932,165 0 (991,283) , ,882 State Capital Grants , ,323 Transnet Program (Prop A Sales Tax) 211 7,730 1,594, ,594,630 1,602,360 Coastal Zone Management Fund , , , (31,543) 368,785 Federal Capital Grants Federal TDA Grants 224 2, ,542 GRANT FUNDS State Law Enforcement Grant , , Government Education Access , , , ,247 1,016,400 Household Hazardous Waste , , , , ,251 Asset Forfeiture , , (9,612) 79,944 Senior Nutrition Grant 221 8,792 84, ,143 46, ,396 13,188 Comm Devel Block Grant (CDBG) , , HOME Entitlement Program , , Federal Law Enforcement Grant ,000 10,000 a a a 0 a a DEVELOPMENT IMPACT FUNDS Park Improvement Fees , ,460 a a a a a 151, ,858 Park Acquisition Fees , ,319 0 a a a a 406, ,988 Traffc Mitigation Fees 233 2,236, ,354 a a a a a 219,354 2,455,846 RTCIP-(Regional Arterial System) Fee , ,092 a 0 a , ,091 Open Space Acquisition Fees ,611 25,589 a a a a a 25,589 67,200 Recreational Trails Fees ,055 6,531 a a a a a 6,531 16,586 Community Facilities Fees 237 a 34,260 a (34,260) a a a a a Fire Mitigation Fees 238 a 38,331 0 (38,331) a 0 0 a a Flood Control Mitigation Fees ,517 48,031 0 a a a 0 48, ,548 In Lieu Fees Curb Gutter Sidewalks , a a a a ,509 In Lieu Fees Underground Utilities ,641 1,885 a a a a 0 1, ,526 Affordable Housing ,958 2,000 0 a a a 0 2, ,958 LIGHTING & LANDSCAPING DISTRICTS Vilanitas Road M.LD ,220 21,483 18,094 a a a 0 3, ,609 Cerro Street M.LD ,385 39,060 31,144 a a a a 7, ,301 Vilage Park M.I.D ,022 '33,149 40,684 a a a a (7,535) 121,47 Wiro Park M.LD. 294 (621) 11,030 16,826 a a a a (5,796) (6,417) Encinitas Lighting Landscape District ,092 1,170,783 1,260,668 a a a a (89,885) 158,207 Encinitas Ranch Lighting Landscape 297 1,492, , ,101 a a a a 105,091 1,597,478 Operations Subtotal: 24,367,252 65,039,799 55,450,882 (827,976) a (4,556,079) a 4,204,862 28,572,114 TOTAL CITYWIDE FUNDS: 24,367,252 65,039,799 55,450,882 (827,976) 0 (4,556,079) 0 4,204,862 28,572,114 05/22/2013 Item #07 Page 14

15 Attachment A Budget Summary - Enterprise Funds - Schedule A Fiscal Year (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) Beginning Projected Balance Interfund Interfund Interfund Interfund Current Year Ending Projected 2014/ Transfers Transfers Transfers Transfers Summary Bal. 6/30/15 FUND NAME Fund # 7/ Revenues Expenses Operating Other Debt Service Capital (CoL ) (CoL ) Debt Service Fund , ,000 4,577, ,556, , ,813 CARDIFF SANITARY DIVISION FUNDS Operations ,212 5,090,804 3,296, (1,022,846) 77,620 1,717,832 Capital Replacement 512 2,936, ,022,846 1,022,846 3,959,670 Capital Expansion , ,912 TOTAL CSD FUNDS 4,291,948 5,090,804 3,296, ,794,466 6,086,414 ENCINITAS SANITARY DIVISION FUNDS Operations 521 (33,438) 3,168,372 1,398, (1,415,789) 353, ,510 Capital Replacement 522 4,736, ,415,789 1,415,789 6,151,859 Capital Expansion 523 2,173, ,173,304 TOTAL ESD FUNDS 6,875,936 3,168,372 1,398, (0) 1,769,737 8,645,673 OTHER PROPRIETARY FUNDS Section 8 Housing - Admin , , ,549 33, ,745 22,845 Section 8 Housing - HAP , , , ,461 17,555 Pacific Pines Affordable Housing , , , , ,430 Recreation Programs ,328 1,176,581 1,076, , ,975 Jr Lifeguard Program , , , (17,489) 24,534 TOTAL OTHER PROPRIETARY FUNDS 901,720 2,798,279 2,722,379 33, , ,339 INTERNAL SERVICES FUNDS Self Insurance 601 2,942, ,365 1,751, ,257 16,565 2,959,541 Wastewater Support 611 (21,426) 984,957 1,017, (33,023) (54,449) Fleet Maintenance 621 (25,315) 528, , (33,458). (58,773) Vehicle Replacement , , (113,000) (27,683) Mach Equipment Replacement , , , , ,419 Fire Apparatus Replacement , , ,000 1,435,319 TOTAL INTERNAL FUNDS 4,222,290 3,422,474 3,661,647 ' 794, ,084 4, TOTALS ALL OTHER FUNDS 16,405,799 14,614,929 15,656, , ,556,079 (0) 4,342,814 20,148,613 Total City and All Other Funds 40,773,051 79,654,728 71,107, (0) 8,547,676 49,320,727 05/22/2013 Item #07 Page 15

16 Attachment B Detail of General Fund Revenues, Expenditures, and Transfers - Schedule C FY : 3rd Quarter Adjustments and Proposed FY & FY Column 1 (2) (3) (4) (5) (6) (7) (8) REVENUES FY12-13 FY13-14 $ % FY14-15 $ % Revised Proposed Change Change Proposed Change Change Budget Budget from FY13 from FY13 Budget from FY14 from FY14 Adoption Date 4/24/2013 TAX REVENUE PROPERTY TAXES - CURRENT SECURED 32,741,408 33,608, ,489 3% 34,617,163 1,008,266 3% DOCUMENTARY TRANSFER TAXES 291, , ,688 37% 408,000 8,000 2% SALES TAXES 7,760,896 8,637, ,447 11% 9,069, ,867 5% SALES TAX TRIPLE FLIP 2,901,058 3,151, ,873 9% 3,309, ,597 5% TRANSIENT OCCUPANCY TAX 961,095 1,068, ,950 11% 1,097,656 29,611 3% FRANCHISE FEES 2,189,961 2,203,781 13,820 1% 2,225,819 22,038 1% TAX REVENUE TOTAL 46,845,730 49,069,997 2,224,267 5% 50,727,376 1,657,379 3% tother"!evenue LICENSES AND PERMITS 180, ,370 10,615 6% 195,057 3,687 2% INTERGOVERNMENTAL REVENUE 488, ,386 (16,717) -3% 478,212 6,826 1%. CHARGES FOR SERVICES 3,752,365 3,936, ,935 5% 3,936, % FINES AND PENALTIES 689, , % 695,558 5,408 1% USE OF MONEY 407, ,187 40,975 10% 448, % OTHER REVENUE 636, ,359 (279,612) -44% 363,721 6,362 2% OTHER REVENUE TOTAL 6,155,156 6,094,752 (60,404) -1% 6,117,320 22,568 1% REVENUES TOTAL 53,000,886 55,164,749 2,163,863 4% 56,844,696 1,679,947 3% EXPENDITURES IGENERAL GOVERNMENT CITY COUNCIL - ADMINISTRATION 380, ,530 5,779 2% 392,263 5,733 1% CITY COUNCIL - COMMUNITY GRANT 75,000 75, % 75, % CITY COUNCIL - CITY ATTORNEY 323, ,500 (15,000) -5% 308, % CIT MANAGER - ADMINISTRATION 782, ,126 (9,960) -1% 772, % CIT MANAGER - ARTS ADMIN 164, ,208 (148) 0% 164, % CITY MANAGER - ECONOMIC DEV 182, ,000 24,500 13% 207, % CIT MANAGER - HUMAN RESOURCES 807, ,164 (19,703) -2% 803,550 15,386 2% CIT MANAGER-INFORMATION TECH 1,455,124 1,643, ,279 13% 1,647,132 3,729 0% CITY MANAGER - GEOGRAPHIC INFO 625, ,412 1,427 0% 636,595 9,183 1% CITY CLERK - ADMINISTRATION 570, ,167 (25,328) -4% 562,672 17,505 3% CITY CLERK - ELECTIONS 592,272 0 (592,272) -100% 90,000 90, % FINANCE - ADMINISTRATION 1,680,108 1,708,576 28,469 2% 1,735,306 26,730 2% NON DEPT - CENTRAL PURCHASES 241, , % 240,559 (2,317) -1% NON DEPT - SHARED EXPENSES 2,231,672 1,729,096 (502,576) -23% 1,741,838 12,742 1%. GENERAL GOVERNMENT TOTAL 10,113,709,9,198,058 (915,651) -9% 9,376, ,936 2% (PLANNING AND BUILDING PLAN BLDG - ADMIN CUST SVC 842, ,211 (8,912) -1% 836,744 3,533 0% PLAN BLDG - CURRENT PLANNING 780, ,368 (396) 0% 782,022 1,654 0% PLAN BLDG - APPLICANT DEPOSITS 6,000 14,000 8, % 14, % PLAN BLDG - ADVANCED PLANNING 609, ,153 24,076 4% 634,341 1,188 0% PLAN BLDG - CODE ENFORCEMENT 484, ,339 (4,811) -1% 482,268 2,929 1% PLAN BLDG - BUILDING SERVICES 987,929 1,067,936 80,007 8% 1,072,840 4,904 0% PLANNING AND BUILDING TOTAL 3,710,043 3,808,007 97,964 3% 3,822,215 14,208 0% 'PUBLIC SAFETY PLAN BLDG - PARKING CITATION 83,500 83, % 83, % PUBLIC SAFEr-LAW ENFORCEMENT 11,519,965 12,363, ,735 7% 12,871, ,500 4% PUBLIC SAFEr - FIRE ADMIN 578, ,272 (10,784) -2% 573,431 6,159 1% PUBLIC SAFEr-FIRE OPERATIONS 10,187,215 10,534, ,358 3% 10,872, ,609 3% PUBLIC SAFEr-LOSS PREVENTION 660, ,088 32,186 5% 695,685 2,597 0% PUBLIC SAFEr - DISASTER PREP 169, ,295 (11,172) -7% 157,992 (303) 0% PUBLIC SAFEr - MARINE SAFEr 933, ,485 (13,501) -1% 929,427 8,942 1% PUBLIC SAFETY TOTAL 24,133,091 25,320,913 1,187,822 5% 26,183, ,504 3% 05/22/2013 Item #07 Page 16

17 Attachment B Detail of General Fund Revenues, Expenditures, and Transfers - Schedule C FY : 3rd Quarter Adjustments and Proposed FY &. FY Column 1 (2) (3) (4) (5) (6) (7) (8). FY12-13 FY13-14 $ % FY14-15 $ % Revised Proposed Change Change Proposed Change Change Budget Budget from FY13 from FY13 Budget from FY14 from FY14 Adoption Date 4/24/2013 IÍ!NGINÈERINGÃNrfpuöm:~WÖRKS".'._--_.'-"-~~'.' ''''''.' PUBLIC WORKS - ADMINISTRATION 141, ,908 22,053 16% 171,830 7,922 5% PUBLIC WORKS - ENVIRONMENTAL 118,000 94,000 (24,000) -20% 94,000 0% PUBLIC WORKS - STREET MAINT 1,631,797 1,634,994 3,197 0% 1,681,076 46,082 3% PUBLIC WORKS-FAC MAl NT CVC CTR 353, ,178 (13,117) -4% 344,474 4,296 1% PUBLIC WORKS-FAC MAINT FIRE ST 216, ,263 (20,673) -10% 197,847 1,584 1% PUBLIC WORKS-FAC MAINT PW YRD 211, ,690 (1,140) -1% 213,441 2,751 1% PUBLIC WORKS-FAC MAl NT LIBRARY 267, ,838 4,517 2% 274,282 2,444 1% PUBLIC WORKS-STORM WATER MAINT 670, ,672 12,248 2% 697,502 14,830 2% PUBLIC WORKS-STORM WATER FLOOD 125, ,013 2,038 2% 129,709 1,696 1% ENGINEERING - CITY ENGINEERING 2,321,939 2,489, ,066 7% 2,493,646 4,641 0% ENGINEERING-TRAFFIC ENGINEERNG 716, ,269 5,065 1% 727,698 6,429 1% ENGINEERING - STORMWATER PROG 779, ,871 22,240 3% 803,239 1,368 0% ENGINEERING AND PUBLIC WORKS TOTAL 7,555,207 7,734, ,494 3% 7,828,744 94,043 1% IPAR'K AND RECREATION PARKS REC - ADMINISTRATION 852, ,288 38,478 5% 896,145 4,857 1% PARKS REC - PARK MAINTENANCE 1,269,666 1,239,490 (30,176) -2% 1,611, ,947 30% PARKS REC - BEACH MAINTENANCE 498, ,743 (50,166) -10% 454,745 6,002 1% PARKS REC - TRIL MAINTENANCE 125, ,533 (5,998) -5% 126,749 7,216 6% PARKS REC-RECREATION PROGRAMS 620, ,968 (1,637) 0% 621,990 3,022 0% PARKS REC - COMM CENTER OPER 1,183,505 1,183,108 (397) 0% 1,185,022 1,914 0% PARKS AND RECREATION TOTAL 4,551,026 4,501,130 (49,896) -1% 4,896, ,958 9% EXPENDITURES TOTAL 50,063,076 50,562, ,733 1% 52,107,458 1,544,649 3% EXCESS OF REVENUE OVER EXPENDITURES 2,937,810 4,601,940 1,664,130 4,737, ,298 J :GENERAL FUND TRANSFERS TO/FROM OTHER CIT FUNDS TRANSFERS OUT OF GENERAL FUND (891,539) (804,341) 87,198-10%. (874,515) (70,174) 9% TRANSFERS INTO GENERAL FUND 1,043,632 1,048,077 4,445 0% 1,063,874 15,647 2% TRANSFERS TO DEBT SERVICE (3,879,161) (4,595,015) (715,854) 18% (4,556,079) 38,936-1% TRANSFERS TO CAPITAL PROJECTS (2,214,295) (900,160) 1,314,135-59% 900, % TRANSFERS TOTAL (5,941,363) (5,251,439) 689,924-11% (4,366,720) 884,569-17% 1 GRAND TOTAL EXCESS OF REVENUE OVER EXPENDITURES & TRANSFERS: (3,003,553) (649,499) 2,354, ,518 1,019,867 05/22/2013 Item #07 Page 17

18 Attachment C Discussion of General Fund Revenues and Expenditures GENERAL FUND REVENUES Property Taxes - Current Secured FY13-14: $26,211,966 FY14-15: $26,998,325 Property Taxes are the City's largest revenue source. Since the City merged with the Fire District in 1996, the City has seen an increase in Property Tax every year, although the rate of growth has varied widely. The baseline projection for FY13-14 has been adjusted slightly to better match projections provided by HdL Coren & Cone. The FY13-14 projection amounts to a 4% increase over the curent fiscal year, while staff is projecting a 3% revenue increase in FYI4-15. Property Tax - Other FY13-14: $1,996,966 FY14-15: $2,056,874 This category includes current unsecured, delinquent secured, state unitary and all other types of property taxes the City receives. An adjustment has been made to the baseline projection for FY13-14 for this category due to lower historical trends when compared to projected actuals. Particularly the delinquent secured property taxes which came in $434,000 below projections in FY11-12 and are $260,000 below projections in the current fiscal year. The downward adjustment amounts to a 13% decrease in FY13-14, while staff is projecting a 3% increase from FY13-14 to FYI4-15. Property Tax In Lieu of Vehicle License Fees FY13-14: $5,399,965 FY14-15: $5,561,964 In May 2004, then Governor Schwarzenègger proposed a swap of local VLF revenues for additional shares of property tax revenues as par of a state-local budget agreement. The City receives this budget estimate from the County which is projected at $5,399,965, a less than 2% increase for FY13-14 and $5,561,964, a 3% increase for FYI4-15. Sales Tax and Sales Tax "Triple Flip" FY13-14: $11,789,274 FY14-15: $12,378,738 Sales Tax is the City's second largest revenue source. The City receives sales tax revenue in two ways. Most of the sales tax revenue is received directly from the State. Additionally, as part of the May 2004 state-local governent agreement and pursuant to Proposition 57 of2004, a portion of the local sales and use tax revenue is used to repay state fiscal recovery bonds. Cities and counties are reimbursed 05/22/2013 Item #07 Page 18

19 Attachment C for the lost revenue from a shift of property tax revenue (referred to as "Sales Tax Triple Flip"). Thus, the City receives property tax in lieu of sales tax, but treats the revenue as though it was sales tax since sales transactions are the underlying exchange. The baseline projection for FY13-14 sales and use tax has been adjusted slightly to better match projections provided by Hdl Coren & Cone. Based on history trends from prior years, revenue has consistently exceeded projections. The FY13-14 projection is a 10.5% increase over FYI2-13. Staff is recommending a conservative 5% increase for FY Staff provides a quarterly newsletter on sales tax revenues to the City Council and interested community groups. This newsletter discusses sales tax revenue by business category, by geographical area and provides comparative charts to other cities. Transient Occupancy Tax (TOT) FY13-14: $1,068,045 FY14-15: $1,097,656 TOT revenue is allocated 80% to the General Fund and 20% to the Coastal Zone Management Fund. There are two types of TOT revenue; hotel and short term vacation rentals. Staff has projected a 2% increase for hotel related TOT tax in both FY13-14 and FY The revenue projection for FY13-14 is $793,045 and FY14-15 is $808,906. The TOT collections for short term vacation rentals continue to surpass predictions; therefore staff is recommending a baseline adjustment in FY13-14 which equates to a 50% increase bringing the projection to $275,000 which is more in line with actual tax collections in prior years. The FY14-15 projection is 5% over FY13-14 at $288,750. Documentary Transfer Tax FY13-14: $400,000 FY14-15: $408,000 Real estate transfer taxes are collected at the time ownership of a property is transferred, usually by sale. The tax is set at a percentage of the sale price. The law allows a county to impose a tax of $1.10 per $ 1,000 of value on every real estate transaction. If a city also chooses to impose the tax, then the $1.10 rate is split between the city and county. The real property transfer tax is administered by the county, which collects the tax on behalf of cities and remits any funds due. Revenue trending over the last several years reflects better than projected receipts. Staff is recommending a 37% revenue increase in FY13-14 to catch up with actual revenue and a 2% increase in FY Franchise Fees FY13-14: $2,203,781 FY14-15: $2,225,819 The City receives Franchise Fee revenue for the use of its right-of-way from Cablevision, Utility and Solid Waste Collection companies. Revenue predictions are increased to approximately $2,203,781 and $2,225,819 in FY13-14 and FYI /22/2013 Item #07 Page 19

20 Attachment C Licenses and Permits FY13-14: $191,370 FY14-15: $195,057 This category includes business registration permits, alarm permits, short term vacation rental permits and other miscellaneous permits. There has been an increase in permit revenue over the last fiscal year; therefore the FY13-14 projection has been adjusted 6% above FYI2-13. The FY14-15 projection is a conservative increase of2%. All Other Intergovernmental FY13-14: $471,386 FY14-15: $478,212 This revenue source includes cost recovery from the Cities of Solana Beach and Del Mar for services provided under the Inter-Agency Fire Management Services Agreement. Internal Cost Allocation FY13-14: $1,456,740 FYI4-15: $1,456,740 The Internal Cost Allocation Plan allocates all cityide support costs including administrative department costs such as Finance, Human Resources and Information Technology, as well as a number of fixed costs such as the costs to operate and maintain City Hall (rent), and charges these support costs to all other City and Agency Funds that benefit from these services. The General Fund receives reimbursements from other benefiting funds for approximately $1,456,760. Charges for Services FY13-14: $2,479,560 FY14-15: $2,479,845 Categories in the Charges for Services section include planning, building, enginèering and other development related fees. The draft budget is based on the current fee schedule with updated volumes. Proposed fees are projected to bring in the following revenues: Department Projected FY13-14 Projected FY14-15 Planning $359,750 $359,750 Building $1,307,350 $1,307,350 Engineering $722,620 $722,620 Fire $63,860 $63,860 Recreation $13,260 $13,525 Ars Program $11,700 $11,700 Miscellaneous - Digital Maps $1,020 $1,040 05/22/2013 Item #07 Page 20

21 Attachment C Use of Money/Investment Earnings FY13-14: $448,187 FY14-15: $448,187 Property Rental -The City collects rent from leases on several cell towers located on public property, streets and right-of-way throughout the community. Revenue from leases at Cardiff Sports Park and the Community Center are deposited into a special project established for park and facility improvements. Additional revenue is also collected from a lease of the Moonlight State Beach concession stand. The revenue projection for both FY13-14 and FY14-15 is $228,510 which is a 75% increase over the $130,893 projected in FYI2-13 due to several new cell tower contracts. Investment earnings are expected to remain at historically low levels for at least another year and possibly longer. For the foreseeable future, none of the City's funds or programs can expect a significant contribution from investment earnings. Staff is recommending a reduction of $56,642 or 20% in FY13-14, with FY14-15 remaining flat. All Other Revenues FY13-14: $1,047,509 FY14-15: $1,059,279 Fines and Penalties - This revenue category includes revenues received from red light camera citations, vehicle code violation citations, parking penalties, and administrative citations. Revenues are anticipated to increase only slightly from $689,750 in FYI2-13 to $690,150 in FY13-14 a less than 1 % increase. FY14-15 is projected to increase by 1 % to $695,558. Department Revised Projected Projected FYI2-13 FY13-14 FY14-15 Red Light Camera Citations $265,000 $265,000 $265,000 Vehicle Code Violation Citations $185,000 $185,000 $190,000 Parking Citations $209,500 $209,500 $209,500 Administrative Citations $10,000 $10,000 $10,000 Alarm Violations $20,000 $20,400 $20,808 Other Penalties $250 $250 $250 Other Revenue - Other revenue include various cost recoveries, booking fees and outside contributions/donations. At mid-year, staff made a revenue adjustment for unanticipated revenue the City received from the County of San Diego related to property tax administration fees. This one time one time revenue caused the FYI2-13 projection to spike. The revenue for FY13-14 is $357,359 or 44% less than FYI2-13 due to this aberration. FY14-15 is projected to be an increase of approximately 2%. 05/22/2013 Item #07 Page 21

22 Attachment C Summary OPERATING EXPENDITURES BY CATEGORY (Chapter 4 of the Draft Budget document) Overall General Fund operating expenditures are proposed at $50,562,809 in FY13-14 and $52,107,458 in FYI4-15. Schedule C (Attachment B), depicts the proposed budget for each department by Department/Division. Overall, the proposed budget represents a 1 % increase over the approved budget of $50 milion in FY In FY14-15, the proposed budget increases $1.5 million or 3%. Expenditures by Categories Revised Proposed Proposed FY12-13 FY13-14 FY14-15 Salares and Benefits 26,902,434 27,317,527 27,817,092 Materials and Supplies 978, , ,325 Contract and Services 20,988,030 21,532,737 22,557,528 Internal Support Services 1,006, , ,624 Capital Outlay 42,598 7,761 3,000 Debt Service/Leases/Other 145, , ,889 Total 50,063,076 50,562,809 52,107,458 Personnel The City negotiates labor contracts with two labor groups: Encinitas Firefighters' Association and Service Employees' International Union (SEIU). Changes to the terms and conditions of future employee agreements require approval by the City Council prior to enactment. Salaries and benefits for safety employees (fire safety) reflect terms of current bargaining agreements with the employees through December 31, 2015, when the Firefighters' Memorandum of Understanding (MOU) expires. The City's MOU with employees in the bargaining unit represented by SEIU (non-safety personnel and marine safety) expired December 31, Negotiations commenced in October 2011 (FYI1-12), but the City and SEIU were unable to come to an agreement and the employees in the bargaining unit represented by SEIU are working under a Terms and Conditions of Employment that became effective August 22, Proposed budgets were developed with no intention to predict or establish parameters for future negotiations with employee bargaining groups. The City also contracts with California Public Employee Retirement System (CalPERS) to provide retirement benefits to all (represented and unrepresented) employees. There are several CalPERS rate/policy changes that take affect over the two year budget and beyond. 05/22/2013 Item #07 Page 22

23 Attachment C CalPERS 2-Year Phase-In of Discount Rate Change On June 30, 2011CalPERS valuations changed the investment return from 7%% to 7Yí%. For all but a small number of agencies, contrbution rates increased. The phase-in offered by CalPERS results in one year of savings and 19 years of additional cost. The City of Encinitas was able to opt out of the phase in smoothing plan by notifying CalPERS by May 1, This was an item that was brought to Council and approved on April 10, While the opt out cost to the City's General Fund is approximately $70,000 in FY13-14, there is a cumulative savings over the next 19 years of$162,280. CalPERS New Actuarial Policies for Assumption and Method Changes CalPERS recently approved new actuaral policies that are aimed at returning the system to fully funded status within 30 years. While the changes won't be implemented for employers until FY15-16, and even then they will be phased in over five years, they will mean increasing employer contributions for local governents. The City's annual contributions to CalPERS will increase by up to 50% over a five years starting in The annual contributions will level out for a period of 25 years and then ramp down for five years. This additional cost for the City will not affect the two year budget, but will affectfyl5-16 and beyond. CalPERS Employer contributions for safety employees, under a 3% at 55 Plan, are budgeted at 23.4% of payroll. In FY14-15, the employee pays the full 9.0% of payroll. Employer contributions for non-safety members, under a 2.7% at 55 Plan, are budgeted at 18.3% of covered payroll. The miscellaneous employees pay the employee's required contribution of 8 0% of payroll.. Employer Employer Employer Employee Rate Rate Rate Rate * FY12-13 FYI3-14 FY14-15 Miscellaneous (Tier 1) -- City employees 18.3% 18.8% 19.6% 8% Miscellaneous (Tier 2) - City employees 18.3% 18.8% 19.6% 7% (Fixed) Miscellaneous (PEPRA) - City employees 6.3% 6.3% 6.3% 6.3% Public Safety (Tier 1) - Fire 22.7% 23.4% 24.9% 9% Public Safety (Tier 2) - Fire 21.8% 22.5% 24.0% 9% Public Safety (PEPRA) - Fire 21.8% 22.5% 24.0% 12.3% Public Safety (Tier 1) - Lifeguards 21.0% 21.7% 23.2% 9% Public Safety (Tier 2) - Lifeguards 20.1% 20.8% 22.3% 9% Public Safety (PEPRA) - Lifeguards 11.5% 11.5% 11.5% 11.5% * Miscellaneous employees pay the full PERS Employee Rate of 8% (Tied), 7% (Tier 2) and 6.3% (PEPRA). All Lifeguards-Safety pay the full PERS Employee Rate of 9% (Tier 1), 9% (Tier 2) and 11.5% (PEPRA). Beginning in FY14-15, Fire-Safety employees pay the full PERS Employee Rate of 9% (Tier 1), 9% (Tier 2) and 12.3% (PEPRA). 05/22/2013 Item #07 Page 23

24 Attachment C Healthcare costs for Fire Safety are expected to increase approximately 6% in FY13-14 and 6% in FY14-15 and subsequent years. There are no other assumptions for increased projections during the next two-year period for workers compensation, unemployment costs, life insurance or long-term disability rates. For additional discussion on proposed changes to personnel, see Attachment E. A list of City Council approved positions and pay ranges for the City of Encinitas is included in the appendix ofthe draft budget document (White Binder). Materials and Supplies Materials and Supplies represent less than 2% of the operating budget and are budgeted at $950,317 for FY13-14 and $965,325 for FYI4-15. Materials and supplies are projected to increase 2.5% every year thereafter. Contracts and Services As a "contract city", the City contracts out for many governental services, such as law enforcement, building services, waste hauling and disposal, engineering inspection, custodial services, park maintenance, landscape maintenance, tree maintenance, animal services, street sweeping and sidewalk power washing, street light and traffc signal maintenance, and city attorney services. The City's largest contract is for law enforcement which makes up more than half of this category's costs. Overall, contracts and services are projected to increase 2% in FY13-14 and 5% in FYI4-15. Internal Cost Allocation Expenses - This category includes fleet maintenance and anual vehicle replacement costs. Costs for this category are determined by charging out the Fleet Maintenance Fund (621) costs to the General, Sewer and Water Funds proportionately. Capital Outlay This category includes lease payments for offce equipment such as networked scanner/copiers/printers and small machinery and equipment. Costs in this category are down in both years. 05/22/2013 Item #07 Page 24

25 Attachment C Increased Costs There are several increased costs that impact the General Fund in FY13-14 and FYI4-15. CalPERS Phasing in of Employer Contribution Rate Changes- On April 10, 2013 the City Council approved the decision to opt out of CalPERS phasing in of employer contribution rate changes. CalPERS offered the option to agencies with non-pooled plans to opt out of the phasing. By opting out, the City will see an increase in General Fund personnel costs of $69,464 in FY However, the City will see a cumulative savings over the next 19 years of $162,280. The Information Technology (IT) Department is proposing the reclassification of an Information Technology Technician IIII to an Information Technology Analyst IIIIILL for a staff member currently classified as an IT Technician that has absorbed higher level IT Analyst duties. The fiscal impact for FY13-14 is $5,039 and FY14-15 is $4,650. Information Technology costs to support and maintain both SunGard H.T.E. and Tyler Munis systems during the transition to Tyler Munis added an additional $121,311 to contract costs. These costs will decrease when the Payroll and Human Resource applications are in production. The Fire Department is proposing to increase the FirefighterlParamedic classification in the Fire Operations Division by 3.0 FTE's. The proposed FY13-14 operating budget for the emergency response unit in Olivenhain is $883,866, an increase of $184,016. The majority of the increase is in personnel costs ($162,773). The cost of personnel for FY13-14 was set to increase by $155,335, due to a full 12 months of 24-hour shift coverage and the 3% salary increase in the Firefighters' Memorandum of Understanding adding to the overtime pay. Rather than continuing to staff the unit by providing overtime, staff is proposing adding three new full time Firefighter/Paramedic positions. After considering that the addition of this emergency response unit is not temporary and permanent staffng will eventually become necessary, staff looked at the most cost effective way to transition from overtime staffto permanent staff. The Firefighter/Paramedic permanent position is the least costly position to fill. This would add an additional $7,438 in personnel costs for FY The additional $21,243 increase is mostly due to the initial purchase of uniforms and safety clothing for the three new positions ($15,600) and the increase in rent for the station ($4,468). The proposed FY14-15 operating budget is $964,072, an increase from FY13-14 of $80,206. Personnel costs increased by $92,021 due to the 3% salary increase in the Firefighters' Memorandum of Understanding, thereby increasing the overtime pay of the Engineer position and the base pay of the three new positions. Eliminating initial purchase of safety clothing and uniforms decreases the additional cost by $11,815. I. 05/22/2013 Item #07 Page 25

26 Attachment C The Law Enforcement contract budget is increasing $843,735 in FY13-14 by 7.3% over the FYI2-13 budget. This is due to $187,500 in negotiated credits in FY12-13 as par of the new 5- Year agreement. Otherwise, the increase would have been 5.7%, which is consistent with the contract projections presented to Council in March In FY14-15 the contract budget is projected to increase 4.1 %. OPERATING EXPENDITURES BY DEPARTMENT Departents develop their budgets under a rigorous Zero-Based Budgeting (ZBB) process. Each year, a Department's assumed starting budget is zero and every requested expenditure must be justified. In addition, Departments are required to develop Quarterly Spending Plans which are reviewed quarterly with the Finance department. This process has been in place since FY07-08 and has been instrumental in containing costs and driving productivity. No fiscal realignents from the prior budget have been reinstated with out proper consideration and justification. Proposed expenditures for the next two-year budget are identified by Department in the following table. See also Schedule C (Attachment B). Revised Proposed Proposed Expenditures by Department FY12-13 FY13-14 FY14-15 General Governent* * 10,113,709 9,198,058 9,376,994 Planning and Building* 3,793,543 3,891,507 3,905,715 Public Safety-Law Enforcement 11,519,965 12,363,700 12,871,200 Public Safety-Fire/Marine Safety 12,529,626 12,873,713 13,228,717 Public Works 3,737,433 3,722,556 3,804,161 Engineering Services 3,817,774 4,012,145 4,024,583 Parks and Recreation 4,551,026 4,501,130 4,896,088 Total: 50,036,076 50,562,809 52,107,458 * Parkig citation expenditue included in Plannng and Building total. ** Reduction in General Government from FYI2-13 to FY13-14 due to drop in Election and Internal cost allocation costs. 05/22/2013 Item #07 Page 26

27 Attachment C Highlights of Proposed Changes/New Program to Operating Expenditures - Chapter 4 of the draft budget document (White Binder). Overall, the budget was developed to meet the Council's three key strategic priorities: public safety, infrastructure maintenance and critical customer service. General Government Departments In the Community Grant Program, staff is proposing a budget of $75,000 in support for various civic and arts projects and programs. Beginning in FY09-10, the Mizel Family Foundation made a five-year commitment to match the City's allocation of up to $75,000. With the current economy, the City has experienced a greater demand for grant requests as demonstrated by the increase in grant applications submitted to the City. The proposed FY13-14 and FY14-15 budgets of $75,000 leverage the matching dollar commitment by the Mizel Family Foundation, thereby meeting the community's greater need for support. In the City Council budget, preference changes in flexible benefits and auto allowance resulted in a budgetary increase of $5,779 (1.5%) in FY13-14 from FYI2-13. In FY14-15 the budget increases $5,733 (1.5%) from FY13-14 due mainly toregional membership increases of $2,500 (League of California Cities, SANDAG), and election year expenses of $2,500 (League of California Cities New Council Institute, portraits). The balance is in anticipated special event Increases. The City Attorney operates under a contract approved by City Council resolution. The Legal Services Division does not assume any contract adjustments. In the future, any negotiated contract change would appear before Council and the budget would be adjusted at that time. For FY13-14 and FY14-15, outside consultant attorney and miscellaneous expenses will remain unchanged. The City Manager's Office budget for FY13-14 is decreasing $9,960 (1.2%) from FY12-13 due to pension reform adjustments and reduction in auto allowance. In FY14-15 the budget increases $69 (less than 1 %). The Ars Administration Division will continue to implement the City's Arts Master Plan through a robust partnership with Encinitas artists and organizations. In collaboration with the Commission for the Ars, the division implements the annual Civic Ars Program for the community with 32 exhibits, 66 concerts, arts education workshops, reader's theatre productions, and maintains the Public Ar collection. The proposed FY13-14 and FY14-15 budgets include $9,700 in expenditures for the ipalpiti Festival of International Laureates, previously not budgeted, an increase offset by ticket sales revenues. Council approved a third quarter budget adjustment in FYI2-13 of $9,000 to add a stage to the Library community room to accommodate performers in this and other events. Mid-year, Council also approved the addition of a contract facility attendant to enable the Library community room to be rented after library hours. This contract remains in the FY13-14 and FY14-15 budgets and is offset by fees paid in the room 05/22/2013 Item #07 Page 27

28 Attachment C rental. In FY13-14 overall budget decreases $148 from FYI2-13 and in FY14-15 the budget increases $176 from FY The Economic Development Division was created to evaluate, plan and implement economic development priority projects and support existing services that promote city-wide economic improvement. The current budget continues to fund the Highway 101 Corrdor Coordinator, and contracts with the Downtown Encinitas Mainstreet Association (DEMA), Leucadia 101 Mainstreet Association, and the Cardiff 101 Mainstreet Association for services. In FY13-14 and in FYI4-15, the budget remains unchanged from FY The Human Resources Division is responsible for providing a human resources management system to support Managers and City Council in the delivery of public services while assuring that the City is able to recruit and retain talented and skilled employees. Information Technology (IT) includes the Information Technology Division, the Geographic Information Systems (GIS) Division and oversight of the Governental/Educational Access Fund 213 (Attachment D). IT helps staff leverage technology to provide better services to the public, promote increased citizen participation in governent, and improve work productivity. The IT Division is responsible for managing the City's comprehensive technical infrastructure (networks, hardware, software, data and systems) to ensure that secure and reliable technical resources are available for City services. The Division also plans, implements and manages the City's governent business applications, websites, and online applications. The IT budget has an overall increase of 13% for FY Some of this increase is to cover support and maintenance for both SunGard H.T.E. and Tyler Munis systems during the transition to Tyler Munis. These costs will decrease when the Payroll and Human Resource applications are in production. The remaining increase is primarily for the scheduled replacement of the City's 15 multi-function printers (MFP's) to support printing, copying and scaning. The City's MFP's were originally scheduled to be replaced in FY12-13, per manufacturer recommendations on useful life. Based on a minimal number of support issues near the end of the lease and for budget efficiencies, IT recommended that MFP replacement be delayed for two more quarers, thereby reducing the lease expense by $40,000 (from $80,000). The $40,000 anual increase lease or managed print (returning to $80,000 starting in FY13-14) represents the projected anual service cost over FYI2-13. The increase from FY13-14 to FY14-15 is less than 1 %. The Geographic Information Systems (GIS) Division is responsible for the design, implementation, and management of the Cit)"s enterprise geographic information system (GIS). GIS includes the software applications, hardware, and comprehensive spatial data that departments rely on to support day-to-day operations, decision-making, and planning. Public access to location-based data is enabled through the City website. The GIS Division's budget has a less than 1 % increase in FY13-14 and FY /22/2013 Item #07 Page 28

29 Attachment C. The City Clerk's budget includes two divisions - Administration and Elections. The FY13-14 overall budget for City Clerk-Administration is $545,167 which reflects a decrease from the previous year due to vacancies which were filled at a lower step and grade. The FY14-15 budget increases slightly for salary step increases for the new positions. The City Clerk- Elections Division conducts the City's regular General Election every November of even numbered years. The FY13-14 budget is $0 because no election is scheduled during this fiscal year and the FY14-15 budget is $90,000 to cover costs for the November 2014 regular election. The Finance Department is responsible for managing the City and District's fiscal resources in. order to protect and enhance the financial position and assure that adequate resources are available for City and Distrct services. Increases in the FY13-14 and FY14-15 budget are attrbutable to salary step increases in the personnel category. The Central Services budget accounts for a collection of expenses that are not attributable to a specific department and are used to support the entire City and certain district operations. They include citywide telephone expenses, postage, and office and copier supplies. The Non-Departmental Division was created to appropriate funds for those activities that provide a citywide benefit and are not directly attributable to anyone department or division. The costs included in this division are retiree health care contributions (OPEB), and the fleet and equipment maintenance and the vehicle and equipment replacement costs. The decrease in the budget for this division is mostly attributable to the cost allocation amount for the vehicle replacement program. Debt payments for Fire Apparatus (which used to be first directed to the Apparatus Replacement Fund) are now budgeted to be paid directly by the General Fund to the Debt Service Fund. There is no economic impact related to this change. Planning and Building Department The Department's overall budget is increasing from $3,793,543 in FY12-13 to $3,891,507 in FY13-14 and $3,905,715 in FY14-15 The Planning Department currently has vacancies in the Planner (1.5 FTE) and Senior Planner (1.0 FTE) positions. Staff is proposing to keep the positions vacant during the next two year period. Should the activity in the Department accelerate, staff will return to City Council with a request to reinstate funding to these positions. The Planning and Building Departent has a broad range of responsibilities to ensure that economic growth within Encinitas is orderly and does not compromise health, safety or quality of life. The Planning & Building Department is organized into five divisions: Customer Service/Administration, Advanced Planning & Housing, Current Planning, Building, and Code Enforcement. The following provides a brief overview of each division's functions and responsibili ti es. 05/22/2013 Item #07 Page 29

30 Attachment C The Customer Service & Administration Division is often viewed as the face of the Department because it is the starting point for most customers who want information on how and what is required in order to develop. This division is responsible for front counter activity where staff provides assistance to the public on land use regulations and responds to inquiries regarding land use and zoning issues. Staff also reviews minor land use and development applications to ensure compliance with City standards. The Mils Act and Green Building Incentive Programs are coordinated by the division. Division staff is assigned to represent the City on the Downtown Encinitas Mainstreet Association, North 101 Corrdor, and Cardiff-by-the-Sea 101 Mainstreet Facade Grant Committees. The Administration side of the division manages the Department's budget, including monitoring development activity levels to ensure that resources are available to provide adequate customer service. The Advanced Planning and Housing Division is tasked with maintaining and updating longrange plans, programs and ordinances that guide how and where growth occurs within the City. In particular, this group is tasked with monitoring and updating the City's General Plan, Zoning Ordinance, Specific Plans, Design Review Guidelines and other Municipal Codes. This group also responds to regional planning issues that impact the City and works closely with neighboring and regional authorities such as SANDAG. This division provides management and administrative support to the City's affordable housing and Community Development programs such as the Community Development Block Grants (CDBG) program, Section 8 Housing Choice Voucher program and HOME Investment Parnership Act program. While the Advanced Planning Division is charged with updating the City's long-range plans and ordinances, the Current Planning Division is responsible for ensuring that new development complies with those adopted regulations. The division reviews land use and development applications to ensure compliance with all General Plan and Local Coastal Program goals and policies, development and use regulations of the Municipal Code and applicable specific plans, and adherence to design criteria contained in the City's adopted Design Review Guidelines. Staff also reviews projects to ensure that they identify and mitigate environmental impacts as required under the California Environmental Quality Act (CEQA). The division provides staff support to the Planning Commission and oversees the operation of the Staff Advisory Committee, which meets with prospective applicants on a weekly basis to familiarze them with City standards and provide early input in the design process. The division coordinates the City's Citizen Participation Plan (CPP) program. The Applicant Deposit Division. of Current Planning captures the cost of General Plan amendments, specific plan amendments, zoning changes, extended studies, environmental impact reviews, geotechnical reviews and wireless third pary reviews. Revenues are collected from the applicants to reimburse the City via contracts for its cost of providing these reviews. Expenses are pass-through in nature and are directly equal to revenues which are paid by the applicant on a deposit basis. In addition, a 50% overhead fee (as per resolution /22/2013 Item #07 Page 30

31 Attachment C Januar 11, 2006) wil be charged for all General Plan, zonmg code, and specific plan amendments. The Building Services Division ensures that the structures that are constructed within the City's jurisdiction are safe. This division is responsible for plan checking, building permits and inspection services that are provided under contract with the EsGil Corporation. Clerical support and coordination of this contract is handled by the Planing and Building Customer Service/ Administration division personnel. Building division's budget will increase due to an increase in inspection activity. These expenses are offset by revenue collected for the inspection services. Code Enforcement is responsible for ensuring that folks remain in compliance with the land use rules and regulations following the permitting process. As part of their functions, staff investigates alleged violations (i.e. building or grading without the benefit of a permit) and works with property owners to achieve compliance, which may involve administrative, criminal and/or civil enforcement actions. The division operates both on a proactive and complaint basis with priority given to health and safety issues. Code Enforcement is also responsible for the administration of the Private Property Clean-up Assistance program, contested parking citations review, and graffiti removal. Public Safety - Law Enforcement The City of Encinitas contracts for Law Enforcement Services with the San Diego County Sheriffs Department including patrol, traffic, detective and special purpose offcers. As part of the County's law enforcement network, the Encinitas Sheriff Station also has access to countywide resources. The proposed FY13-14 budget is $12,363,700, an increase of $843,735 or 7.3% over the FY12-13 revised budget. Note that the City received $187,500 in negotiated credits in FY12-13 as part of the new 5-Year Agreement, or the increase would have been 5.7%, consistent with the contract projections presented to Council in March The FY14-15 proposed budget is $12,871,200, an increase of$507,500 or 4.1 %. Recent funding commitments in the State budget have stabilized the funding source for the Supplemental Law Enforcement Fund (SLEF). Staff anticipates $100,000 per year from the SLEF grant during this budget cycle, which helps offset front-line law enforcement. The County benefits from this funding to offset jail booking fees, consequently contracting cities do not pay these fees as long as the State continues to fund. The City continues to receive approximately $ 1 0,000 per year in federal Justice Assistance block grants, funds used to augment maintenance on the Sheriff s communications infrastrcture. Both of these grant amounts are included in the operating budgets in the previous paragraph. Public Safety - Fire and Marine Safety The Fire Administration Division provides management and administrative support to the overall Department. There are no significant changes to the Division budget during the next two years. 05/22/2013 Item #07 Page 31

32 Attachment C The Fire Operations Division is charged with maintaining an emergency response system that protects the life and property of the citizens of Encinitas from fire and other disasters. The Division budget includes expenditures for fire safety personnel, training, dispatching through a contract, station supplies, and emergency equipment. The Loss Prevention and Planning Division enforces the International Fire Code, Building Code, Life Safety Code, and other fire safety related codes and ordinances. The Division staff conducts fire investigations, oversees the business inspection and weed abatement programs, processes plan checks and performs inspections for development, and other anual State mandated inspections. Additional plan check and inspection services are provided by contract. The Division will continue to leave a Deputy Fire Marshal II position vacant. This position will remain in the total FTE count but remain unfunded. The Disaster Preparedness Division develops emergency procedures and citywide disaster operations plans. The budget includes the City's membership in the Hazardous Incident Response Team (HIRT) and provides community training programs including the Community Emergency Response Team (CERT). There are no significant changes to the Division budget in FY The Marine Safety Division provides ocean beach safety services for all six of the beaches within the City of Encinitas. Engineering and Public Works The Engineering and Public Works Departments are in the process of merging into a single Engineering and Public Works Department. This merge will result in changes to the current structure of the departments during FY The Public Works Administrative Division provides management direction and administrative support to the divisions comprising the Public Works Department and the San Dieguito Water District. The Division also coordinates the Department's accreditation efforts, and provides staff support for the Environmental Advisory Commission. The Street Maintenance Division is funded through the General Fund with additional supplementation by the Highway User Tax revenue. The former Gas Tax budget is now included in the Street maintenance Division General Fund budget. The budget proposed to be $1,634,994 in FY13-14, and $1,681,076 in FYI4-15. The Division is responsible for over 180 miles of roads. In-house crews perform asphalt repair, which includes pothole patching; concrete repair including sidewalks, curbs and gutters; sign repair and installation; pavement striping; weed and litter abatement; graffti abatement and emergency response. The Division also manages contracts for traffic striping and pavement markings; street sweeping; tree maintenance; traffc signal maintenance; street light maintenance; and bus stop maintenance. 05/22/2013 Item #07 Page 32

33 Attachment C The Stormwater Maintenance Division is funded through the General Fund and is. responsible for the maintenance of the City's storm drain conveyance system to ensure compliance with the National Pollutant Discharge Elimination System (NPDES) permit. NPDES maintenance is provided by Street Maintenance personnel for the above ground system (channels, ditches and basins) and Wastewater Collection personnel for the below ground system. There are no significant changes to this Division. The Divisions proposed budget is $682,672 in FY13-14 and $697,502 in FYI4-15. Facility Maintenance is comprised of four Divisions including the Civic Center, the City's Fire Stations and Lifeguard Towers, the Public Works Yard and the Library. A decrease of 3% ($30,413) in expenditures is projected primarily related to the recently negotiated contract for heating, ventilation and air conditioning (HV AC) maintenance services at the Civic Center, Fire Stations, Public Works Yard and Library. The General Fund portion of the Engineering Division of Public Works is proposed to increase by 5% from $3,817,774 in FYI2-13 to $4,012,145 in FY13-14 and by less than 1% to $4,024,583 in FY Engineering includes three general fund divisions; General Engineering, Traffc Engineering and Stormwater Management. The General Engineering Division supports four functional areas including Administration, Capital Improvements, Development Review and Field Operations. Administration provides management, analytical and clerical support to the other Engineering functions, solicits grants for public improvement financing, processes sewer annexation applications and administers the City's Landscape and Lighting District. Capital Improvement staff plan, design and administer contracts for the City and District capital improvement projects. Capital Projects anticipated to be underway in FY13-14 include improvements to the Encinitas creek chanel, upgrades to the Cardiff and Coast pump stations, Local Safe Route to School Program projects, North Coast Highway Streetscape, Vulcan Avenue sidewalk study, improvements to La Costa Avenue, and improvements to the Aroyo Drive storm drain. The Development Review staff respond to citizen requests and inquiries regarding engineering related issues involved in public and private developments, review, approve and issue grading and encroachment permits, as well as maintain City maps and records. The division ensures that all private development projects are in compliance with the City's standards and regulations. The Field Operations staff inspects the City's capital improvement projects, inspect private construction projects involving the construction of public improvements and grading operations, inspect subdivision construction, monitor and inspect right-of-way permits and utility permits, and investigate right-of-way code violations and grading ordinance violations that occur without 05/22/2013 Item #07 Page 33

34 Attachment C the benefit of a permit. Capital Projects anticipated to be under construction in FY13-14 include the Encinitas Community Park, improvements to Santa Fe Drive, sewer main improvements on 2nd Street, Local Safe Route to School Program projects, improvements to the El Camino Real!Encinitas Creek and improvements to K Street at the 101. An increase of $167,066 or 7% is proposed for the General Engineering Division in FY costs. Costs for FY14-15 are The increase is predominantly related to adjustments to personnel increasing less than 1 %. The Traffic Engineering Division is responsible for traffc safety and transportation planing issues. Their goal is to maintain a safe and efficient transportation system. The division is responsible for review of plans and specifications for all traffc control devices and planning for roadway and intersection projects. The division manages over 65 traffc signals through the use of. the traffc signal operations center and issues traffc control and truck permits. Traffic Engineering periodically conducts traffc studies including speed surveys and traffc counts at intersections. The division is the lead on the development of traffic calming projects. One project currently in the final stages of construction is the Gardendale Road area. Other traffic calming projects in the Encinitas Neighborhood Traffic Management Program (ENTMP) process are the Urania Avenue neighborhood, Cerro Street/Willowspring Drive neighborhood, D Street/Stratford neighborhood, and Freda Lane neighborhood. The division was given the lead on an American Recovery and Reinvestment Act project and has replaced 20% of the City's street lights with energy effcient LED lights. Staff is working with SDG&E to secure eligible rebates for this project and to update SDG&E billng databases to reduce monthly electricity charges associated with the energy efficient lighting. The division will continue to work with Planing Department on the General Plan Update of the Circulation Element, on the development of the North Highway 101 Streetscape Plan and with Caltrans on the 1-5 Freeway Interchange evaluation studies. The Division also conducts special traffic studies at the direction of City. Councilor based on Engineering discretion. Traffic Engineering presents these reports to the public each month at the Traffc Commission meeting. The Division manages the Red Light Camera program and conducts periodic reviews of the operation of the system. Traffic Engineering Division was recently successful in receiving a two Highway Safety Improvement Program (HSIP) grants for a total of $963,000 to interconnect the major roadway traffc signals throughout the City with fiber optic and communication equipment to improve signal timing and monitoring from the Traffc Operations Center. The Division also continues to work with various City groups and the Encinitas Bike and Pedestrian Committee on projects such as the recently installed sharows and bike lane improvements on Coast Hwy 101. The Traffic Engineering budget is proposed to increase by 1 % in both years. The Stormwater Management Division comprehensively addresses pollutant loading into the City's stormwater drainage system, local waterways and beaches through an extensive program including water quality monitoring, facility inspection, enforcement and complaint response, 05/22/2013 Item #07 Page 34

35 Attachment C multi-agency watershed management, public and private development standards application, training and community outreach and education activities. In the forthcoming fiscal year, the Stormwater Management Division wil continue to conduct core programmatic activities and engage in strategic organizationái and regionally significant projects and programs including the Citywide Channel Maintenance Environmental Permitting Project, Bacterial Indicator Total Maximum Daily Load (TMDL) compliance planning and implementation, and completion of the Cottonwood Creek Watershed interpretive display project. Overall FY13-14 costs are increasing 3% which is attributable to normal personnel cost increases. There are no significant changes to the Division's budget in FY Future fiscal year operating costs will likely be affected by anticipated changes in requirements that define specific programmatic activities and actions. Evolving regulatory standards wil be addressed in future budgeting as needs are more clearly defined in response to adopted mandates. Parks and Recreation Department The overall departmental General Fund operating budget is decreasing from $4,551,026 in FYI2-13 to $4,501,130 a total of $49,896 or 1 % for FY13-14 and increasing to $4,896,088 a Park total of$394,958 or 9% for FYI4-15. Decreases in FY13-14 are due to un-funding a vacant Supervisor position. Increases in FY14-15 are due to anticipated maintenance costs for Encinitas Community Park. The department is comprised of eight (8) areas of responsibility: Administrative Services, Park Maintenance, Beach Maintenance, Trail Maintenance, Recreation Services and Events, Community and Senior Center Operations and Maintenance, Recreation Programs Fund and Senior Nutrition Program Fund. Administrative Services is responsible for providing support to all divisions of the deparment including leases and operating agreements, contract management, grant procurement and administration, budgeting, financial planning, special project management, concession management, program registration, special use permits and Animal Services contract. In addition, administration of the Sister City Program, and support for the Parks and Recreation, Senior and Youth Commissions is provided. The Park Maintenance Division is responsible for landscape maintenance and repair of park facilities, municipal service areas, 10 miles of streetscapes, acres of open space, and acres of developed/undeveloped parks excluding the Encinitas Ranch Golf Course. The golf course is managed under a private contract (183 acres). In addition, this Division is responsible for administration of park capital improvement projects which include bidding process, contract preparation, construction oversight and preparation of change orders. 05/22/2013 Item #07 Page 35

36 Attachment C The Division is also responsible for providing staff support and information regarding park maintenance and use to the Parks and Recreation Commission. The Beach Maintenance Division is responsible for beach maintenance of approximately acres of beaches and capital project administration for all beach related projects. Capital project administration includes: obtaining appropriate approvals and permits, monitoring the bidding process, contract administration, and construction oversight. The Division is also responsible for providing beach maintenance and use related information to the Parks and Recreation Commission. The Recreational Trails Division is responsible for a variety of recreational trail maintenance activities for 40.5 miles of developed recreational trails and all City trail related projects. This Division is responsible for implementation of the Recreational Trails Master Plan. Division responsibilities also include trash pick-up, brush clearing, erosion control, signage and sign maintenance, and other maintenance activities as required. This Division is also responsible for providing trail maintenance related information and use to the Parks and Recreation Commission. The Recreation Services Division is responsible for planning and administering recreation services for City residents. Services include recreational programming for youth, teens, adults and senior citizens and production of annual community special events such as the Holiday Parade, Spring Egg Hunt, Summer Concerts, Intergenerational Recital, Feeling Fit Festival, and the Encinitas 5K. Other related Division functions include city-wide field use scheduling, family enrchment programs, teen expos, open gym activities and staff support for the City's Youth and Parks and Recreation Commissions. The Recreation Services Division also administers the Recreation Programs Fund (571) which provides recreational and educational opportunities on a fee-for-use basis. The Community and Senior Center Division is responsible for the operations and maintenance of the Community and Senior Center at Oakcrest Park. The Center provides recreational, educational, social and civic opportunities for Encinitas residents. A wide variety of activities and events are scheduled at the Center throughout the year, which includes but is not limited to: facility rentals such as concerts, recitals, seminars and workshops, wedding receptions, and community group meetings; instructional classes, teen dances, youth paries, festivals, and. indoor youth, teen and adult sports leagues and clinics; pre-school activities; senior citizen activities and events; senior citizen outreach services; and family enrchment nights, youth and teen after school activities, and varous City-sponsored Center special events. This Division also provides staff support for the City's Senior Citizen Commission. 05/22/2013 Item #07 Page 36

37 Attachment C The Recreation Programs Fund (571) supports recreational and educational opportunities for the community on a fee-for-use basis. Recreation Program fees are designed to recover direct program costs, which may include contractual staff, services and supplies, and related program expenditures. The Senior Nutrition Program Fund (221) is used for tracking revenues and expenditures associated with the Senior Nutrition Grant for the City's Senior Nutrition Program. The program provides lunches for local seniors funded through donations, a grant from the County of San Diego, and by the City. 05/22/2013 Item #07 Page 37

38 Discussion of Other City Funds Attachment D Governmental Education Access Fund 213 The Governental Educational Access Fund tracks revenues and expenditures for the Public Educational and Government (PEG) fees received from video providers who operate within the City. The PEG fee provides for upgrade and maintenance of the City's institutional network (1- Net), the fiber cable which provides voice, data and Internet communications between City facilities. The fee also provides for upgrade and replacement of capital infrastructure related to public meeting broadcasts/web casts and public outreach. Revenue:. The City collects PEG fees from Time Warner Cable and AT&T. The City wil also be receiving PEG fees from Cox Communications beginning July 1, The PEG payments are received quarerly from Time Warner, AT&T and Cox Communications. Revenues are projected to increase 137% from $179,392 to $425,895. This increase is primarily due to the projected addition of $22 1,200 from Cox Communications. Expenditures: Anual operating expenditures are expected to increase 66% from $74,718 to $124,098 in FY13-14 and 15% to $142,648 in FY This increase includes expenses related to the City's institutional network (INT) Internet connectivity and costs associated with the operation of City meetings, web casts and cable TV broadcasts. Senior Nutrition Program Fund 221 The Parks and Recreation department tracks expenditures associated with the senior nutrition program. The program provides lunches for local seniors and is funded through a grant from the County of San Diego, donations from seniors and a City Council approved transfer from the General Fund of up to $46,539. There are no proposed changes to this fund. Community Development Block Grant (CDBG) and HOME Investment Partnership Funds 222 and 227 CDBG and HOME funds are federal entitlement grant funds from the U.S. Department of Housing and Urban Development (HUD) that may be used for certain community projects and activities. The City conducts an evaluation each year to identify which projects wil receive funding.. CDBG For the CDBG program, HUD funding of $262,866 is anticipated in both FY13-14 and FYI4-15. In addition to the annual funds, on April 24, 2013, City Council approved the reallocation of funds from previous years totaling $81,582 for FY The City wil utilize the funds on its Residential Rehabilitation program.. HOME For the HOME program, HUD funding of $109,146 is anticipated in both FY13-14 and FYI4-15. For additional information on the reallocation of the $81,582 for CDBG, please see agenda report dated April 24, 2013, "Public hearing and funding recommendations for the FY13-14 Community Development Block Grant (CDBG) and HOME Investment Parnership (HOME) programs." 05/22/2013 Item #07 Page 38

39 Attachment D Development Impact Fee Funds Staff has based revenue estimates on an assumption of 60 units per year for both FY13-14 and FYI4-15. Development Impact Fee Funds FY12-13 FY13-14 FY14-15 Revised Projections Projections Park Improvement Fees Fund , , ,460 Park Acquisition Fees Fund , , ,319 Traffic Mitigation Fees Fund , , ,354 Open Space Fund ,815 25,589.25,589 Recreation Trails Fund 236 3,524 6,531 6,531 Community Facilities Fund ,272 34,260 34,260 Fire Mitigation Fees Fund ,584 41,971 38,331 Flood Control Fund ,275 48,031 48,031 City-Wide Encinitas Lighting and Landscape District (ELLD) Fund 295 The City-wide ELLD assesses property owners for the operation and maintenance of roadway landscaping, street lighting and traffic signals located within the street right-of-ways of the City. Revenues include a share of the 1 % property tax, assessment fees and investment earnings. Some of the larger expenditures include contract services for traffc signal maintenance, street light maintenance, property maintenance, landscape and tree maintenance, and utilities such as electricity and water. Revenue: Similar to the General Fund, staff is projecting a 1% growth in property taxes for FY13-14 and FYI4-15, and investment earnings projections are flat. There is no change to assessment fee revenue. Expenditures: Annual operating expenditures are expected to decrease slightly from $1,249,432 in FYI2-13 to $1,244,237 in FY13-14 and increase to $1,260,668 in FYI4-15. The reduction is primarily due to reduced utility budgets based on prior year actuals. The fund balance in the citywide zones has been continually declining over the past number of years. While the fund wil continue to have a positive year end fund balance during the next two fiscal years, future revenue/expenditure projections indicate that the Citywide zones wil have insufficient revenues and fund balance to offset expenditures beginning in FYI7-18; this wil either require an increase in assessments, reduction in services, or other financial subsidy of the zone. An assessment rate increase would require a ballot measure as outlined by Proposition 218. Other ELLD Funds Funds 291, 292, 293 and 294 provide funding from levied assessments for localized landscaping and park improvements that were approved as development or subdivision map conditions. Fund 297 provides funding from levied assessments for street lights, traffic signals, and for maintenance of Las Verdes Park and Leo Mullen Sports Park within the Encinitas Ranch specific plan area. No major projects are proposed for any of these funds in the next two year budget. 05/22/2013 Item #07 Page 39

40 Attachment D Vilanitas MID Fund 291 A $384 increase in expenditures is proposed due to antièipated utility rate increases and maintenance contract costs. There are no other significant changes being proposed for this fund. Cerro Street MID Fund 292 A $712 increase in expenditures is being proposed due to anticipated utility rate increases and maintenance contract costs. There are no other significant changes being proposed for this fund. Vilage Park MID Fund 293 A $4,793 increase in expenditures is proposed due to anticipated utility rate increases and maintenance contract costs. There are no other significant changes being proposed for this fund. Wiro Park MID Fund 294 A $541 increase in expenditures is proposed due to anticipated increases in materials and supplies. There are no significant changes to revenue projections. In addition, this fund balance wil begin to decline over the next two years. Expenditures now exceed revenues due to rising utility and maintenance costs and fixed revenues based on the assessment of 19 benefit units (homes) in the district. Options for addressing the deficiency include an increase in assessments, reduction in services, or other financial subsidy of the zone. An assessment rate increase would require a ballot me~sure as outlined by Proposition 218. ELLD Zone H Fund 297 There are no significant changes proposed to this fund. Pursuant to the 1972 Landscape and Lighting Act, the Engineering Services Department prepares and files an Annual Report (also referred to as an "Engineer's Report") that outlnes the proposed operating budgets, projected revenues, assessments, and methodology for apportioning assessments for each of the City's landscape and lighting zones. After the preliminary Annual Report is filed the 1972 Landscape and Lighting Act requires the Council to adopt a resolution declaring the intent of the Council to levy and collect assessments for the ELLD and set a date for a public hearing. This "Resolution of Intention" must then be posted at least 10 days prior to the public hearng. This process is held separately but concurrently with the budgeting process. Sanitary Divisions - Cardiff and Encinitas See Budget Summaries - Attachment A The Cardiff and Encinitas Sanitary Divisions provide wastewater collection and treatment services to the majority of the City. A Master Plan update, which included a condition assessment, system mapping and a recommended Capital Improvement Plan, was completed for both of these Divisions in April A rate study and financial plan providing for the financial resources necessary to fund long-term operations and capital needs of each Division wil be completed during FY /22/2013 Item #07 Page 40

41 Attachment D Cardiff Sanitary Division Fund 511 The Cardiff Sanitary Division (CSD) serves a population of approximately 19,600 residents in the southern and easterly portions of the City, including most of Cardiff and Olivenhain. There are approximately 84 miles of sewer mains in the Division. The annual sewer service charge for customers is bàsed on a percentage of each customer's water consumption. The rate strcture has four different classifications under which customers are grouped. Sewage flows to and is treated at the San Elijo Water Reclamation Facility (SEWRF) located at 2695 Manchester Avenue. The treatment plant is managed by the San Elijo Joint Powers Authority (SEJP A), with CSD and the City of Solana Beach each owning 50% interest in the plant. Revenues: Charges for Services, related to water usage, are projected to increase 5% from FYI2-13 to $4,859,129 in FY13-14 and by 5% in FY14-15 to $5,090,804. Investment earnings are expected to remain at historically low levels for at least another year and possibly longer and have been flat lined for the remainder of the six year plan. Expenditures: Sewer treatment costs at the San Elijo Joint Powers Authority (SEJPA), pump station operating and maintenance costs and city line maintenance costs are expected to decrease in FY13-14 and remain stable in FYI4-15. These decreases are primarily due to the completion of the Olivenhain Pump Station replacement project which results in lower operating and maintenance costs, and lower treatment costs at the SEJP A plant. Encinitas Sanitary Division Fund 521 The Encinitas Sanitary Division (ESD) serves a population of approximately 16,500 residents in the westerly-central portion of the City. There are approximately 39 miles of sewer mains in the Division. The annual sewer service charge for customers is based on a percentage of each customer's water consumption. The rate structure has four different classifications under which customers are grouped. Sewage flows to and is treated at the Encina Wastewater Authority (EWA) treatment facility in Carlsbad. A Joint Powers Authority that serves six member agencies manages the treatment plant. ESD pays approximately 4.8% ofthe operating/maintenance and capital costs of the EWA treatment plant. Revenues: Charges for Services, related to water usage, are projected to increase 1 % from FYI2-13 to $2,884,110 in FY13-14 and by 10% in FY14-15 to $3,168,372. Similar to the CSD, investment earnings are expected to remain at historically low levels for the foreseeable future. Expenditures: ESD expenditures are projected to decrease by 11% ($177,000) for sewer treatment at the Encina Wastewater Authority, insurance premiums and city line maintenance costs. 05/22/2013 Item #07 Page 41

42 Attachment D Recreation Fund 571 The Recreation Programs Fund provides for a variety of recreational educational and sports activities to the community on a fee for use. basis. Fees are designed to cover all direct program costs such as contractual staff services, supplies and other related expenses. Programs ranging from Beach Kids and Sign and Play to Ballroom Dance and Yoga are provided through this division. Staff is proposing decreasing expenditures $67,701 and decreasing revenues $60,000 to bring expenditures and revenues more in line with prior year actuals. For FY13-14 staff is projecting a positive net of $99,819 for the fund and a positive ending fund balance as well. Self-Insurance Fund 601 The Self Insurance Fund functions as the internal insurance company whièh provides the City of Encinitas with coverage for liability, workers compensation, unemployment, property damage, vehicle damage, separation pay and other miscellaneous exposures. City Departments are charged premiums based on employee payroll as a means for funding the workers compensation and unemployment self-insured program. Revenue: The fund's revenue consists of workers compensation and unemployment premiums, charged to each City Department, and insurance dividends. To meet expense obligations and target reserves, the fund also receives an Interfund Transfer from the General Fund. The transfer is calculated annually. The reserve transfer has been calculated at $724,257 in FY13-14 and $794,257 in FYI4-15. The transfers represent an increase from prior year's contribution to cover the increased costs in expenditures and funding. Expenditures: The overall expenditure plan for FY13-14 is projected at $1,732,665, which represents $26,588 over the prior year due to increased costs on contracts and services. The proposed budget for FY14-15 is $1,751,057 which represents an increase of $18,392 over the FY13-14 due to an anticipated increase in insurance premium costs. For the past two years, the City has assumed a liability self-insured retention (SIR) of $500,000. There is adequate funding in the Self Insured Fund for maintaining this level of SIR. The projected ending balance of the Self Insured Fund for FY13-14 is $2,942,976 and FY14-15 $2,959,541. The workers compensation premiums and unemployment premiums have not increased from FYI2-13. They are listed below and are reflected in all citywide expenditure plans. City /District Workers Unemployment FY12-13 FY13-14 & FY14-15 Premiums as a percentage of payroll.5%.5% City Workers Comp Classification FY12-13 FY13-14 & FY Fire Safety 7.25% 7.25% 8810 Office Employee 1.25% 1.25% 9410 Non-Manual Municipal Employee 1.75% 1.75% 9420 Manual Municipal Employee 5.50% 5.50% 05/22/2013 Item #07 Page 42

43 Attachment E PERSONNL SUMMARY AN CHANGES The number of employees is measured in full-time equivalent (F.T.E.) units. One F.T.E. works full time, 2,080 hours per year; a half-time employee working 1,040 hours per year counts as 0.5 F.T.E. For FYI2-13, the City total authorized full-time equivalent is There are increases to the authorized F. T.E.' s in the proposed budget. The current F. T.E. ' s are allocated by department as follows: Department City Council City Clerk City Manager Human Resources Division IT/GIS Division Risk Management Division Finance Planning FirelMarine Safety Public Works/Engineering Parks/Recreation Subtotal: Proposed 3FTE's (Station 6) Total: FY * *Does not include SDWD FTE's The City provides a number of services by contract and sets performance/service standards, but does not persons providing dictate the number ofpersons required to implement the service. Where the number of the service is known, we have provided the information below: Law Enforcement (provided through a contract with the County of San Diego) Patrol Deputies Traffic Deputies 4.90 Motorcycle Deputies 4.00 Special Purpose Officers 5.80 Community Service Officers 3.50 Sergeants 4.56 Detectives 6.00 Detective Sergeant.67 Total: Building Services (provided by Esgil Corporation) Building Offcial Building Inspector Counter Staff Total: /22/2013 Item #07 Page 43

44 Attachment E Engineering Inspection Services (provided by Geopacifica) Clean Water Inspector.69 Engineering Inspectors 1.78 Geotechnical Consultant.21 Total: 2.68 Legal Services (provided by Sabine & Morrson) 1 Attorney (on retainer), additional attorneys as needed Community and Senior Center Operations Up to (14) part-time/hourly staff at any given time to assist the public with facility rentals and events and also provide general customer services and support for center operations (These parttime/hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Recreation Services Up to (3) part-time /hourly staff at any given time to assist in event production (These parttime/hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Recreation Programming (571 Fund) Up to (19) part-time /hourly staff at any given time to assist in recreation programming. Program fees paid by participants offset costs (These part-time/hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Senior Nutrition Grant (221 Fund) Up to (6) par-time /hourly staff at any given time to assist with the senior nutrition program. A County grant, donations and City subsidy off-set costs (These part-time/hourly staff serve on an as needed basis and typically do not maintain a permanent work schedule). Seasonal Lifeguard Services 45 Ocean lifeguards (contract employees for summer beach coverage, off-season hazardous conditions coverage and Jr. Lifeguard program instruction) Other Contracts include:. Custodial Services - Blue Moon (Civic Center, Community/Senior Center), BB Perez (Library, Public Works and Wastewater), T & T Janitorial (Park Restrooms). City Parks and Beaches parking lot sweeping ~ Cannon Pacific 05/22/2013 Item #07 Page 44

45 Attachment E. Landscape Maintenance - Excel Landscaping (City Parks, Beaches, Trails, Streetscapes, and Public Works), Blue Skies (City Parks). Tree Maintenance _. West Coast Arborists. Animal Services - County of San Diego (excluding dead animal removal). Dead Animal Removal - D&D DisposaL.. Street Sweeping and Sidewalk Power Washing - Cannon Pacific. Street Light and Traffc Signal Maintenance - Southwest Signal. Vegetation Management - County of San Diego Probation Crews. Traffc Striping and Legend Painting - Orange County Striping Services, Inc.. Concrete Repair - Victor Concrete. Graffti Removal- Can Do Maintenance Proposed Changes For Personnel for FY13-14 and FY14-15 City Manager Department (Information Technology Division): The Information Technology (IT) Department submitted their request for changes to the following positions. Information Technology Analyst 1111/111 Current Classification/Pay Grade Proposed Classification/Pay Grade Information Technology Technician LIII Information Technology Analyst liiiiii Grade 13/22 Grade 24/41/42 Due to recent additional technical support needs, particularly in the area of network security and reliability, a staff member curently classified as an IT Technician has absorbed higher level IT Analyst duties. New responsibilities include network administration and support for SDWD's SCADA system and the City's HVAC system. Additionally, with the expiration of Cox Communication's obligation to provide I-Net (fiber network connectivity between City facilities) beginning in FY13-14, IT will manage and maintain alternative network connectivity (while the City will also begin receiving PEG fees from Cox). FY Fiscal Impact: $5,039 FY14-15 Fiscal Impact: $4,650 Department Manager (Information Technology) Current Classifcation/Pay Grade Proposed Classifcation/Pay Grade Department Manager (Information Technology) Chief Information Offcer Grade 65/9 Grade 65/9 No Fiscal Impact - A survey of local city municipalities determined that based on the level of responsibility, number of positions managed and the general scope of work; the Information Technology Manager position should be retitled to a ChiefInformation Officer. 05/22/2013 Item #07 Page 45

46 Attachment E Finance Department Current Classifcation/Pay Grade Proposed Classifcation/Pay Grade HRAnalyst Finance Analyst Grade 24/25/42 Grade 24/25/42, No Fiscal Impact - The Payroll function was transitioned from Human Resources to Finance in September This change involved moving an HR analyst position to the Finance Deparment. To maintain consistency with the job titles within the deparment, it is proposed to change the title from Human Resource Analyst to Finance Analyst. These two positions are in the same classification therefore there is no fiscal impact. Fire Department (Fire Operations Division): The Fire Department submitted their request to increase the following classification FTE's in the Fire Operations Division by 3.0 FTE's. Firefi2hter/Paramedic Probationary/III/1111 Current/Proposed Classifcation Firefi2hter/Paramedic FTE's Curent FirefighterlParamedic FTE's I Proposed FirefighterlParamedic FTE's On May 23,2012, City Council approved the additional funding of an emergency response unit to be located at 770 Rancho Santa Fe Road to improve emergency response times in Olivenhain. This unit would start with a 12-hour shift effective July 1,2012, and would transition to a 24-hour shift once the permit process and construction of the tenant improvements to the building were completed. This was estimated to take 4 to 6 months. Staffing of the unit would be covered with the overtime provided by one FirefighterlParamedic and one Fire Engineer for each shift, in lieu of permanent staffng. The total estimated operating cost for this option for FY12-13 was $699,850. The proposed FY13-14 operating budget for the emergency response unit in Olivenhain is $883,866, an increase of $184,QI6. The majority of the increase is in personnel cost ($162,773). The cost of personnel for FY13-14 was set to increase by $155,335, due to a full 12 months of24- hour shift coverage and the 3% salary increase in the Firefighters' Memorandum of Understanding, adding to the overtime pay. Rather than continuing to staff the unit by providing overtime, staff is proposing adding 3 new full time Firefighter/Paramedic posittons. Considering that the addition of this emergency response unit is not temporary and permanent staffing will eventually become necessary. Staff looked at the most cost effective way to transition from overtime staff to permanent staff. The FirefighterlParamedic permanent position is the least costly position to fill and adds an additional $7,438 in personnel costs for FY The additional $21,243 increase is mostly due to the initial purchase of uniforms and safety clothing for the three new positions ($15,600) and the increase in rent for the station ($4,468). The proposed FY14-15 operating budget is $964,072, an increase from FY13-14 of $80,206. Personnel cost increase by $92,021 due to the 3% salary increase in the Firefighters' Memorandum of Understanding, thereby increasing the overtime pay of the Engineer position and the base pay of the three new positions. Eliminating initial purchase of safety clothing and uniforms decreases the additional cost ($11,815). 05/22/2013 Item #07 Page 46

47 Summary of Capital Improvement Program Attachment F To properly plan for capital improvement projects the City prepares a six year Capital hnprovement Plan (CIP). The CIP not only identifies the projects to be worked on in the next six years but also identifies how the projects wil be funded. The CIP identifies both new projects and capital maintenance projects such as street overlay and storm drainage facility repair and replacement. Prioritization of the CIP is a City Council task that is closely tied to goals set by CounciL. Council has directed staff to do additional research on the Moonlight Beach Tower and the Traffic Calmg School Safety/Sidewalks (Montgomery to Mozart) and report back. At the April I?, 2013 Capital hnprovement Project workshop, Council approved the FY13114 CIP appropriations listed below' CAPITAL IMPROVEMENT PROGRA FOR FY CITY AND CSD/ESD Citv Caoital Proiects Fund Budl!et Projections for FY Project # Proiect Name Amount Funding Source CD05E Storm Drain Repair $ 200,000 (101) General Fund CF14A (ANNAL) Civic Center Improvements $ 100,000 (101) General Fund CS14A (ANNAL) Annual Street Overlay Program $ 200,000 (101) General Fund WCOIA GIS Basemap Updates and Enhancements $ 80,000 (101) General Fund WCIOA Technology Replacement Project $ 100,000 (101) General Fund WCllA Early MHCP Implementation Program $ 62,600 (101) General Fund WCI4A(NW) Cityworks Server $ 30,000 (101) General Fund CP04G Park Improvements $ 127,560 (101) Gmaïil Fund/Cell Tower Revenue Total General Fund $ 900,160 CSI4A(ANUAL) Anual Street Overlay Program $ 922,433 (201) Gas Tax Fund Total Gas Tax Fund $ 922,433 CSOIE Safe Route 2 SehoollPathways Program $ 200,000 (211) TranNet Program Fund CS02G Traffc Signal Modification Implementation Progrm $ 50,000 (21 I) TransNet Program Fund CS04D N. Coast Hwy 101 Streetscape $ 650,000 (21 I) TransNet Program Fund CSI4A (ANNAL) Anual Street Overlay Program $ 307,406 (21 I) TranNet Program Fund Total TranNet Program Fund $ 1,207,406 WCI2C Govemmentallducational Access project - Equipment Update $ 150,098 (213) Govemmtlducatioii Accs Fund Total Govemmentallducational Access Fund $ 150,098 CPI4A(NEW) Standard Pacific Park Site Design $ 57,500 (23 I) Park liprovement Fees, Total Park Improvement Fees $ 57,500 CPI4A(NW) Standard Pacific Park Site Design $ 154,560 (232) Parkland Acquisition Fees Total Parkland Acquisition Fees $ 154,560 CSI3C Encinitas Community Park Offsite Improvements $ 131,651 (233) Traffc Mitigation Fees Total Traffc Mitigation Fees $ 131,651. CD05E Storm Drain Repair $ 50,000 (239) Flood Control Fund Total Flood Control Fund $ 50,000 Total City Projects $ 3,573,808 CSD Reolacement Fund Budl!et Proiections for FY2013-i4 Project # Project Name Amount Funding Source CC04E CSD Collection System Rehabilitation $ 100,000 (512) CSD Replacement Fund CC04J Olivenhain Trunk Improvements $ 1,324,367 (512) CSD Replacement Fund CC13A SEJPA Plant Improvements $ 481,375 (512) CSD Replacement Fund CC13B Coast Blvd Pump Station Upgrade $ 200,000 (512) CSD Replacement Fund Total CSD Projects $ 2,105,742 ESD Replacement Fund Budl!et Proiections for FY Project # Project Name Amount Funding Source CE04A Batiquitos Pump Station Capital Improvements (FY2004) $ 50,000 (522) ESD Replacement Fund CE04H ESD Collection System Rehabilitation $ 100,000 (522) ESD Replacement Fund CE08B 2nd Street Sewer Main Repai $ 408,720 (522) ESD Replacement Fund CE13B Encina Plat Improvements $ 209,892 (522) ESD Replacement Fund Total ESD Projects $ 768,612 Total FY Projects $ 6,448,162 05/22/2013 Item #07 Page 47

48 Attachment G Contracts for Services greater than $100,000 annually City Manager's San Diego County Sheriff ff' Law and Traffic Enforcement o ice Contract is negotiated collectively by nine contract cities (CLETAC) for a five-year period, no automatic renewal. Contract amount for FY2013 is $11,395,500, Manager's Gus Vina ff' City Manager o ice Current contract amount for FY 2013 is $216,000 plus benefits. Contract end date is indefinite. Sabine & Morrison CM/Risk Mgt. City Attorney Services For FY $155/hr for first 50 hrs. per month ($7,750 monthly retainer) and $145/hr anything over the retainer. $2500 annually for professional development; $2000 annually for office supplies/research software etc.; $500 monthly auto allowance County of San Diego Animal Services P&R/Admin Animal control & enforcement 5-year contract no extensions. FY12/13 cost is $390,907 with $102,000 estimated revenues. Council awarded new contract effective 7/1/13-6/30/18. No CPI adjustments. BlUe Skies - Parks SA 1 P&R/Parks Landscape maintenance 1-year contract with 6 one-year renewal options; FY12/13 cost is $287,973; CPI adjustment built in Excel - Parks SA 2 P&R/Parks Landscape maintenance 2-year contract with 6 one-year renewal options; FY12/13 cost is $189,480; CPI àdjustment Excel - Parks SA 3 P&R/Parks Landscape maintenance 1-year contract with 6 one-year renewal options; FY12/13 cost is $175,102.80; CPI adjustment built 8 Excel - Parks SA 4 P&R/Parks Landscape maintenance 1-year contract with 6 one-year renewal options; FY12/13 cost is $206,631.36; CPI adjustment built EsGil Planning/ Admin Building services 9 10 $ - The cost of the contract is off-set by permit revenue and based on the currently adopted fee schedule for building plan checks and inspections. The contract is continuous unless either party elects to terminate the contract, with or without cause, by providing 60 days written notice to the other party. Fire Management Services Agreement - Rancho Santa Fe Fire Prot District Fire / Operations Services of Shift Battalion Chief coverage and Training Battalion Chief 2012/13 - $363,597; No CPI. Each year it's based on actual personnel cost. ** Contract set to expire 6/30/13 05/22/2013 Item #07 Page 48

49 . Attachmer:t G Contracts for Services greater than $100,000 annually North County Dispatch JPA Fire / Operations Fire Emergency Dispatch Services 2012/13 - $288,409; No CPI. Each year cost is based on prior year call volume. City of Solana Beach Fire / Operations Fire Management Services Agreement - Revenue Revenue received from agreement 2012/13 - $175,872 Revenue to be Received; each year it's based on actual personnel recovery costs. City of Del Mar Fire / Operations Fire Management Services Agreement - Revenue Revenue received from agreement 2012/13 - $101,248 Revenue to be Received; each year it's based on actual personnel recovery costs. Rancho Santa Fe Fire Prot District Fire / Operations Fire Management Services Agreement - Revenue Revenue received from agreement 2012/13 - $163,712 Revenue to be Received; each year it's based on actual personnel recovery costs. *** Contract set to expire 6/30/ /22/2013 Item #07 Page 49

50 Attachment G Contracts for Services less than $100,000 annually Global Grind Operation of a coffee cart business at Office the Encinitas Library. This is a licensing agreement, not a contract, much like the Moonlight Beach concession. The City receives 15% of gross sales or $5,000 per year, whichever is greater. There are four annual renewals by mutual consent extending through 4/30/2017. Development, operation and carrying City Manager's out specific downtown program, Cardiff 101 Mainstreet Association Office asset management and public benefit functions. Current contract amount for FY 2013 is $20,000. Annual appropriation subject to Council Development, operation and carrying Downtown Encinitas Mainstreet City Manager's out specific downtown program, Association Office asset management and public benefit functions. Current contract amount for FY 2013 is $20,000. Annual appropriation subject to Council approval. 4 Leucadia - Encinitas Hwy 101 Mainstreet Association Cannon Pacific P&R/Parks Parking Lot Sweeping 2-year contract with 6 one-year renewal options; FY12/13 cost is $10,593.69; CPI adjustment built in to contract. T& T Janitorial P&R/Park & Beach Facility cleaning and lock-up. 2-year contract with 6 one-year renewal options; FY12/13 cost is $66,838.80; CPI adjustment Excel - Trails P&R/Trails Trail Maintenance 2-year contract with6 one-year renewal options; FY12/13 cost is $57,113; CPI adjustment built in to contract. 05/22/2013 Item #07 Page 50

51 Attachment G Contracts for Services less than $100,000 annually Excel - Beaches P&R/Beaches 2-year contract with 6 one-year renewal options; FV12/13 cost is $97,580; CPI adjustment negotiable. Can-Do-Maintenance P&R/Parks Specialized repairs and maintenance 1-year contract with 3 one-year renewal options; hourly; No CPI. Design Builders P&R/Parks Specialized repairs and maintenance 1-year contract with 3 one-year renewal options; hourly; No CPI. Blue Moon P&R/Center Center facility cleaning 4-year contract with 2 one-year renewal options; currently month to month; FY12/13 cost is $73,200; No CPI. Silver Olas P&R/Center Carpet cleaning at Center Open ended contract. FV12/13 cost is $13,020; No CPI. Progressive Technologies P&R/Center Security monitoring Open ended contract. FV12/13 cost is $9,816; No CPI. City of Vista P&R/Senior Nutrition Senior meals 1-year contract with 3 one-year renewal options; FV12/13 cost is $5 per meal; No CPI. 16 Utility Cost Management P&R/Admin Analyzed utility billings, revised rates charged and secured future savings year contract. Future savings shared 50/50 for 3 years at CSP & ECKE. HABITAT WEST ENG/CIP $22,704 is the total contract amount for the 5 year period. Technology Unlimited Planning/ Admin STRATFORD KNOLL LANDSCAPE MAINT 5-VR CONTRACT Microfiche reader/scanner maintenance $500 per year. Contract is for the maintenance of the Planning Department's front lobby microfiche reader/scanner. Can-Do Planning/ Code Graffiti removal services. $45 per hour - Contract good for three years with three 1-year renewal options. The contract is good until 8/25/ /22/2013 Item #07 Page 51

52 Attachment G Contracts for Services less than $ annually Data Ticket Planning / Code Parking citation processing services. 20 $1.19 per citation plus 35% of payments for certain citations (i.e. citations on vehicles with out-ofstate license plates). Contract is good for a one year period and is automatically renewed annually 21 (continuous unless notice of termination is made 30 days prior to the end of the scheduled term). Financial and contractural services Housing Programs Planning / Housing for the Residential Rehabilitation Program / CDBG and HOME funds $ - Hourly cost per rate schedule (roughly $4,500 per application), which is covered under the CDBG/HOME program funds. Contract is good for one year with two 1-year renewal options. Homeless Prevention and Community Resource Center Planning / Housing Intervention Program. 22 $16,161 - FY2012/2013 CDBG Contract YMCA $2,830 - FY2012/2013 CDBG Contract Meals-On-Wheels $4/879 - FY2012/2013 CDBG Contract San Dieguito Alliance for Drug Free Youth $2/623 - FY2012/2013 CDBG Contract Phoenix House San Diego Inc. $2/623 - FY2012/2013 CDBG Contract North County Lifeline Inc $9/559 - FY2012/2013 CDBG Contract Quality Children's Services $35/000 - FY2012/2013 CDBG Contract Community Resource Center $38,460 - FY2012/2013 CDBG Contract Project OZ North Coast Runaway and Planning / Housing Homeless Youth Shelter (low income youth). Planning / Housing Meal delivery to Encinitas Seniors. Planning / Housing Project YO Youth Development (low income youth) North County Teen Recovery Center Planning / Housing IMPACT Outreach (low income youth) Planning / Housing Encinitas Fair Housing Program (Fair Housing) Migrant Child Development Center Planning / Housing Improvements (low income households) Planning / Housing Replacement (low Social Services Facility Sewer income households and homeless) 05/22/2013 Item #07 Page 52

53 Attachment G Contracts for Services less than $100,000 annually 30 Fraternity House Inc. $2,830 - FY2012/2013 CDBG Contract Happy Software Inc. Meals with Carel Nutrition Program (HIV/AIDS) Planning/ Housing Software support and maintenance $3,339 - FY2012/2013 Contract is good for a one year period and is automatically renewed annùally. There is a 5% increase in cost every year Three different candidates were reviewed by staff for selection. Hunter Properties P I anning. /. Housing Monthly. management fees and any reimburseable costs. $30,000 - Property management for 16 units at Pacific Pines owned by the Encinitas Housing Authority. Contract is good for one year with two 1-year renewal options. Cox Business Services Internet Service (City Hall/Comm Ctr/Library) City Hall - $12,000 annual; Community Center $4,800 annual; Library $576 annual IT Vision Internet IT website hosting $3600 annual, increased by CPI annually Quartic Solutions IT/GIS GIS programming & advanced support Contract amount $59,920. Time & materials contract for additional expert assistance re: enterprise GIS tasks and projects. 36 Konica Minolta Finance (original) transferred to IT (current) multi-function printer support and maintenance 37, Contract terms -$.006 per black & white copy; $.06 per color copy; $36,000 budgeted. Michael Castaneda, Lester Rottsalk, Grant Gebler Contract terms: Director - $250 per meeting; hourly rate of $65; Technical Assistant/Graphics/Audio Operations - $225 per meeting; hourly rate of $50. IT Video production for City meetings 05/22/2013 Item #07 Page 53

54 Attachment G Contracts for Services less than $100,000 annually ~,,~ ""; 0/ ~ ~,,~ J~, ~ )R "':c "'?:" ), c' " " l ",( "'j! j " ~ r, ~ B~~ ~ ') -7 r ;,'&\ ' 0"11''', "") j " IL '" vendor" ',, lleptridiv l IDesc ;iption of Seliyices " j / j, f,/, " -",:, 0/ ",,,,,:dz j =~= '" " 4H:: \ ""'"""",," ~ ~ g ~ 0/ "" '-O'" ~,,~ " 0/ ; 38 Modis :: :'Ä"'~~ IT/GIS Services through Temp Agency for easement mapping project Combined hourly rates ~$47. Currently 2 GIS Senior Technician resources are working on mapping all encumbrances in Encinitas. 39 Granicus Encoder /webstrea m/votecast Contract $13/135 annual I-Water IT/GIS InfraMap software maintenance 40 Contract amount $1/000. Annual software support and maintenance for SDWD's valve tablet for valve maintenance program. 41 Source Graphics IT/GIS GIS Plotter Maintenance Contract amount $1/273 annual hardware support and maintenance for HP 5000 plotter. 42 Azteca IT/GIS Cityworks software maintenance Contract amount $22/650 annual software supportand maintenance for the City's work order management software. Maintenance, support and hosting services for Payroll, Community HTE IT/GIS 43 Development and Utility Billing software $86,400 annually ESRI IT/GIS ArcGIS software maintenance Contract amount $36/550. Annual software support and maintenance for the City's enterprise GIS software. Grief counseling services for Fire / Trauma Intervention Program (TIP) incidents requested by Fire and Law Administration Enforcement. 2012/13 - $9/390; No CPI Kronos, Inc. 2012/13 - $2/820; No CPI Fire / Admiñistration Annual service and support for Telestaff firefighter scheduling software system Lynx Technologies Fire / Operations Maintenance of Fire run maps 2012/13 - $5/300 (bi-annual); No CPI 05/22/2013 Item #07 Page 54

55 Attachment G Contracts for Services less than $ annually Bearcom Operating LP 2012/13 - $5,900; No CPI. Based on # of radios. Service and support for 800 MHz radios Fire Management Services City of Solana Beach Fire / Operations Agreement - Service of Deputy Fire Chief 2012/13 - $84,994; No CPI. Each year it's based on actual personnel cost. North County Dispatch JPA Fire / Operations MDC Agreement 2012/13 - $6,648; No CPI. Rancho Santa Fe Road Assn LLC Fire / Operations Lease agreement for Station /13 - $20,200; **increases 4% each year. County of San Diego - Regional Communications System Fire / Operations, Disaster Prep and Marine Safety 2012/13 - $26,530; cost is based on the number of radios. AT & T / Calnet /13 = $29,520; no CPI. Schirmer Engineering 2012/13 - $3,324 budgeted; no CPI Fire Prevention Services No Cost to City Fire / Operations Fire / Prevention 800 MHz Radio Backbone Maintenance Cost Dispatch Data Lines T-1 for all Fire Stations Overflow Plan check services - as needed Weed Abatement Inspection, Fire / Prevention Noticing, and Force Abatement Services. 56 Arnold Lewin 2012/13 - $4,500 budgeted; no CPI. Fire / Disaster Prep CERT Coordination & Communication 57 management. Multi-agency response team for County of San Diego - HIRT Fire / Disaster Prep hazardous material spills and 2012/13 - $63,966; cost based on population and assessed property values. Cost is evaluated and locked every 3 years. 58 County of San Diego - Offce of Emergency Services 2012/13 - $2,962; no CPI. Unified San Diego County Emergency Fire / Disaster Prep Services Organization membership approved by Unified Disaster CounciL. 05/22/2013 Item #07 Page 55

56 Attachment G Contracts for Services less than $ annually 59 Don Hubbard Contracting 2012/13 -..$10,000; no CPI. Fire. /. Manne f Moving Sa of ety portable d d. lifeguard towers an san. moving Anthony Semo 2012/13 -..$10,000; no CPI. Physio Control 2012/13 - $8,400; no CPI. San Diego Project Heartbeat 2012/13 - $1,000; no CPI. County of San Diego - EMS Fire / Marine Safety Lifeguard repair and maintenance. Fire / CSA-17 Fire CSA-17 Fire / Operations Revenue 2012/13 - $89,042 Revenue for CSA-17 expenses only. Annual service maintenance of Automatic External Defribrillators (AED) on Engines Oversight for Automated External Defribrilator (AED) program. CSA-17 - EMT First Responder Program and other related contract costs. 64 Palomar College Fire / Operations Revenue Revenue received for the enrollment of firefighter/paramedics in Palomar EMT program. 2012/13 - $14,000 budgeted revenue; based on enrollment of students Fire. /0 perations. Revenue received for Fire Olivenhain Municipal Water District Department providing maintenance Revenue of fire hydrants 2012/13 - $4,920 Revenue Received; based on # of fire hydrants maintained for the year. Fire. / Operations. Revenue received for Fire San Dieguito Water District Department providing maintenance Revenue of fire hydrants 2012/13 - $6,590 revenue received; based on the # of fire hydrants maintained for the year. Perform annual financial audit of the Macias, Gini & O'Connell, LLP Finance/Finance City and SDWD and prepare Comprehensive Annual Financial Report Contract for the audit of the financial statements is $62,500. Current contract runs through audit. Allen's Approval One Finance/Finance Contract for Accounts Receivable Collection Services Provides collections services for delinquent A/R accounts. 05/22/2013 Item #07 Page 56

57 Attachment G Contracts for Services less than $100,000 annually HDL - Property Taxes FY cost is $9,000 HDL - Sales Tax FY cost is $4,800 Finance/Finance Finance/Finance Finance/Finance US Bank Ongoing contract for Cal Card Program, no cost to the City Union Bank Ongoing contract for banking services Finance/Finance Scott & Associates Finance/CFD 1 Provides property revenue analysis, trends, allocations review. Provides sales tax revenue analysis, trends, allocations review. Provides program for citywide employee credit card services. Provides for banking services and bank custodial services. Preparation of Special Tax Assessmentsfor CFD #1 Contract runs until the last maturityof the bonds (2030) Contract amount is $8,480 for Preparation of Special Tax Scott & Associates Finance/AD 93-1 Assessments for Requeza Assessment District Contract runs until the last maturity of the bonds (2017) contract amount is $3,620 of ACXIOM Information Security Services End User Agreement HR Background Checks 76 ICMA-RC HR - City Adminstrative Services Agreement (Resolution ) Deferred Compensation Plan 77. ICMA-RC HR - SDWD Deferred Compensation Plan Administrative Services Agreement (Resolution & 92-12) 78 CalPERS Contract HR City Health Benefits 79 CalPERS Contract HR SDWD Health Benefits 80 Horizon Health Services Agreement HR EAP Services 05/22/2013 Item #07 Page 57

58 Attachment G Contracts for Services less than $ annually ~ p~ "'ç;\ :; " ~ v-"" V, ";'0 ~ (cr' "' ~ :'\:;~~,.1,h ~:~~ ~ J, " : ~ ~t 'r ~ y \ t w" -" r r r r' r' f, Jøe~(m ~~~n of Sel'\. ces ~ 1 ~rr r Vem l!u 11 r ; (jepttdiv 'I, i II l r ~ f ~ ~ r r r 'I " r ~ 7./",~ß -c~~ """" I j=~ Lit:.':h r f, r ~ ~ r rtf ~, 81 The Standard HR Voluntary Life Insurance Alliantto locate Agreement Life and Long Term Disbility 82 ING HR Insurance Agreement and Part of JPA with SANDPIPA Health & Dependent Care Wageworks HR 83 Reimbursement Accounts Administrative Services Agreement 84 United Concordia Dental HR Dental Services Application.. 85 MES Vision HR Vision Services Application 86 Colonial Life HR Voluntary Life Insurance Brought in by Firefighters. One Firefighter left on policy. 87 California Assn of Prof. Firefighters HR FF Long Term Disability Insurance 88 Brought in by Firefighters. All Firefighters Insured. Alliant Insurance Services Alliant to locate Agreement HR Insurance Broker 05/22/2013 Item #07 Page 58

59 Attachment G Contracts for Services less than $ annually Countywide Mechanical Systems, Inc. Maintenance of HVAC systems at Public Works facility, Civic Center, Library, Community Center and Fire Stations Annual cost $59,900 (Community Center budgeted in Park&Rec). Additional services for nonmaintained equipment to be priced on a job by job basis. Contract has 3 one-year extensions. No CPI. Pacific Botanicals PW - Facilities PW - Facilities Annual cost $7,140. One 1-year extension left. No CPI. Premier Professional Services PW - Facilities Maintenance of plants at Civic Center, Public Works facility, Library and Community Center Window cleaning services at Civic Center, Public Works facility and Library Annual cost $9,955. No CPI. Security and fire/smoke alarm maintenance and monitoring at Civic 92 Progressive Technology PW - Facilities Center, Library, Public Works facility, Wastewater Collections, Fire Stations, 2, 3 and 5 and Moonlight Beach Lifeguard Tower Annual cost $27,720 (FY12-13). Additional emergency services provided and priced on job by job basis. Original agreements established at time of installation of systems in individual facilities and renew on annual basis. Staff is working on consolidating all facilities into one agreement. No CPI. 93 Thyssen-Krupp Annual cost $900. No CPI. Maintenance and inspection of PW - Facilities elevator and ADA lift at Public Works facility APEX COMPANIES LLC PW - Wl1 ast.ewater STORM DRAIN FILTER MAINTENANCE Co ections $9,620 ANNUALLY. RENEWS EVERY 12 MONTHS UP TO JUNE OF No CPI. Maintenance and inspection of Independent Energy Solutions PW - Facilities photovoltaic array and inverter systems at Civic Center Annual cost $1,347 (FY12-13). 3% inflator. Schneider Electric Systems PW - Facilities Annual cost $4,985. Renews annually. 4% inflator. Maintenance of controls for HVAC system at Civic Center 05/22/2013 Item #07 Page 59

60 Attachment G Contracts for Services less than $ annually 97 JBC, Inc. PW-Admin Up to $92,000 per year, Renews annually. Three Year Term Environmental Commission Liaison Cannon Pacific Services, Inc. Budget FY 12/13 $80,556 E&PW/Streets Provides city-wide street sweeping. Provides city-wide striping & legend Orange County Striping Services, Inc. E&PW/Streets painting. Budget Fy 12/13 $120,131 - Option to renew for one year. (3 City Cooperative Bidding Process) Provides monthly maintenance of Southwest Traffic Signal Services, Inc. E&PW/Streets city owned & operated signalized intersections. Budget FY 12/13 Zone A $141,360 Zone H$17,000 - Option to renew for two years. Provides monthly maintenance of Southwest Traffic Signal Services, Inc. E&PW/Streets city owned & operated street lights. Budget FY 12/13 Zone A $65,500 Zone H$8,020 Victor Concrete Budget Fy 12/13 $109,872 West Coast Arborists E&PW/Streets Provides city~wide concrete repairs. E&PW /Streets Budget Fy 12/13 $136,200 - Option to renew for two years. Cannon Pacific Services, Inc. Budget Fy 12/13 $ bid process San Diego County Probation Dept E&PW /Streets E&PW /Streets Budget Fy 12/13 GenFund $87,360 NPDES $31,920 Provides city-wide urban forestery services. Provides power washing of downtown Encinitas sidewalks. Provides right-of-way abatement services and misc maintenance. Prepare Engineers Report for Lighting Ha rris&associ ates PW/ENG 106 and Landscape District's Assessments 107 $15,000 Annual contract Fuller Paving SDWD/531 S-031: Asphalt Trench Repair $40,000 FY12/13 & FY13/14 S-032: SCADA System Service Freedom Automation SDWD/ Provider $ Various based on service needs - As Needed PinPoint Pest Control SDWD/531 S-033: Bee Removal $ Various based on service needs - As Needed Aquatic Inspections, Inc. SDWD/531 S-019: Reservoir Diving Inspections $ Various based on service needs - As Needed: Not to Exceed $10,000 05/22/2013 Item #07 Page 60

61 Attachment G Contracts for Services less than $100/000 annually S-023: Flame Spray Zinc Coatings of Flame Spray, Inc. SDWD/531 underground vault appurtenances. $ Various based on service needs - As Needed: Not to Exceed $10,000 S-025: Welding and Fabrication Jerry's Welding Incorporated SDWD/531 Emergency Standby - On Call $ Various based on service needs - As Needed 05/22/2013 Item #07 Page 61

62 Attacbment G Consulting Contracts greater than $100/000 annually 1 General Plan Facilitation and outreach, City Manager's ERAC, GPAC, Coast Hwy 101 Corridor Peder Norby Office revitalization facilitation and mainstreet program coordination. Current contract amount for FY 2013 is $105,000. Contract renewable upon mutual consent GEOPACIFICA, INC. ENG/all Civi Engineering, Geotechnical/Geological Engineering, & Construction Inspection 2 Contract is a 2 year contract with a 2 year option add at the Director's discretion. Gen Eng Services $298,550 /yr. StormWater Div $110,500fyr. and CIP project inspection awarded per project. 3 WALKSANDIEGO $210,450; contract runs until 2/2015 ENG/CIP CITYWIDE PEDESTRIAN TRAVEL AND SRTS PLAN 4 RED FLEX ENG/TRAF FY 2013 RED LIGHT CAMERA CONTRACT $141, CPllncrease in contract; contract runs through 6/30/ AECOM ENG/SAND SHORELINE EIR/EIS FOR USACOE $135, USACE COASTAL STORM DAMAGE REDUCTION PROJECT EIR/EIS 6 (CM04D) Consultant services for North Coast Planning/ MW Peltz & Associates Highway 101 Streetscape CIP project. Advanced $557,990 - We are on contract Amendment #6. The contract is good until work is complete or is otherwise terminated. Contract is roughly 70% expended. 7 8 Quartic Solutions IT/GIS Cityworks Server Project implementation Contract amount $120,000. Fixed contract for migration assistance to Cityworks Server platform for 5 City departments. Tyler Technologies IT/GIS Munis ERP Project implementation Contract amount $353,357 plus annual support and maintenance of $151,400 05/22/2013 Item #07 Page 62

63 Attachment G Consulting Contracts less than $100,000 annually 1 Carpi & Clay Government Relations Professional services in government City Manager's relations with respect to State grants, Office federal appropriations and legislative advocacy. Current contract amount for FY 2013 is $75,600. No automatic renewal. 2 Tamayo Group, Inc. City Manager's Facilitation services for City Council Office Strategic Planning Process Workshops. Total project cost is estimated to be between $12,600 and $16,200. No automatic renewal. 3 Tristar Risk Management CM / Third Risk Party Mgt. Admnistrator.. for Worker's Compensation Services. City of Encinitas portion of the contracted amount is $35,660 4 Carl Warren CM / Ris. k Liability Mgt.. claims adjusting/management services Claims. $68/hr Management Associates Meyers Fozi, LLP Investigations for liability/property CM/Risk Mgt. damage claims; adjusting or claims management services as needed. $165/hr for attorneys; $90/hr for paralegals; reimbursible expense Daley & Heft CM/Risk Mgt. legal Services- Contracts/Litigation/Mise. CM/Risk Mgt. legal services- Liabilty/Litigation/Misc. $165/hr for attorneys; $90.00/hr for paralegals; $21O.00/hr for specialty litigation and Rutan & Tucker CM / Ris k legal Mgt. services-".., II Initiative Encinitas Right to Vote $285/hr for attorneys; $175/hr for sub-consulted planning services 9 10 Liebert Cassidy Whitmore CM/RM/HR legal services-employment law $180~$300/hr for attorneys; $105-$140/hr for paraprofessional staff; Contract up for renewal their contract list). annually; HR manages contract and renewals (on GEOPACIFICA, INC. ENG/CIP MATERIALS AND SOilS TESTING CONTRACT $ 76, /22/2013 Item #07 Page 63

64 Attachment G Consulting Contracts less than $ annually SAN MARCOS HYDROLOGICAL MIKHAIL OGAWA ENGINEERING ENG/SW 11 ENGINEERING $ 56, ENVIRO PERMIT CITYWIDE DUDEK & ASSOCIATES, INC. ENG/SW 12 FLOOD/CHANNEL MAINT $ 90, ENVIRO DOCUMENTATION & PERMlnlNG 13 DUDEK & ASSOCIATES, INC. ENG/CIP FOR EL CAMINO REAL CHANNEL STORM $ 51, DRAIN ENVIRO PERMIT CONSULTANT DUDEK & ASSOCIATES, INC. ENG/CIP 14 MANCHESTER ER $ 68, HWY 101 ER ENVIRONMENTAL DUDEK & ASSOCIATES, INC. ENG/CIP 15 CONSULTING CONT $ 82, STRATFORD KNOLL BIOLOGICAL HOYT, GARY F DBA GFH LANDSCAPE ENG/CIP 16 MONITORING 5-YR $41,380 is the contract amount for 5 years. RICK ENGINEERING CO ENG/CIP DESIGN SERV- ENCINITAS CREEK 17 $ 87, GARDENDALE TRAFFIC CALMING WALKSANDIEGO ENG/CIP 18 EDUCATION & OUTREACH $ 24, STACK TRAFFIC CONSULTING INC. ENG/TRAF N COAST HWY STRIPING PLAN $ 9, COASTAL FRONTIERS ENG/CIP FALL 2012 SURVEY $11, OFFSHORE SAND TRANSECT SURVEY IN CONJUNCTION WITH SANDAG 21 MERKEL & ASSOCIATES INC ENG / SAND USACOE (NEAR SHORELINE IMPACT) FEASIBILTIY STUDY 22 $71, USACE COASTAL STORM DAMAGE REDUCTION PROJECT EIR/EIS STACK TRAFFIC CONSULTING INC. ENG/TRAF MTN VISTA STRIPING DESIGN $ 9, /22/2013 Item #07 Page 64

65 Attachment G Consulting Contracts less than $100,000 annually 23 STACK TRAFFIC CONSULTING INC. ENG/CIP FIBER OPTIC INTERCONNECTS ECR $7, HSIP Grant expanding fiber optic interconnect 1-5/ENC BLVD PROJECT STUDY REPORT 24 DOKKEN ENGINEERING ENG/CIP PA/ED $ 285, o 26 ELLD Assessment Engineering Services and HARRIS & ASSOCIATES INC ENG/ELLD Preparation ofthe Annual Engineer's Report $15,000 for Landscape and lighting assessment engineering services Consultant services for the preparation for Planning/ TAlC an Open Space Management Plan CIP Advanced project. (WC08K) $65,000 - We are on contract amendment #1. The contract is good until work is complete or is otherwise terminated. Contract is roughly 90% expended. 05/22/2013 Item #07 Page 65

66 Attachment G CI P Contracts San Diego Association f City Manager's 0 Construct Governments a pedestrian ff rail k crossing. under o ice NCTD trac s at Santa Fe Drive. This is a memorandum of understanding, not a contract. Current MOU amount is $1,250,000. EC CONSTRUCTORS INC ENG/CIP MOONLIGHT BEACH CONSTRUCTION Total contract is $4,166, ($169, is being held as retention with Torrey Pines Bank) USS CAL BUILDERS INC ENG/CIP CONSTRUCTION CONTRACT - ECP Total contract is $16,956, ($847, is being held as retention with Community Bank) PAL GENERAL ENGINEERING ENG/CIP ANNUAL OVERLAY CONSTRUCT $ 1,544, HUBBARD, DON, CONTRACTING CO. $ 14, PAL GENERAL ENGINEERING $ 15, SC VALLEY ENGINEERING $ 4,030, ENG/CIP ENG/CIP ENG/CIP EROSION REPAIR ON MANCHESTER SECOND STREET SEWER IMPROVEM HUBBARD, DON, CONTRACTING CO. ENG/CIP OXFORD AVE DRAINAGE IMPROVEMEN $ 17, INSTALLATION OF PEDESTRIAN RAMPS- SANTA FE UNDERCROSSING 9 HUNTER GEN ENGINEERING $ 58, ENG/CIP HIGHWAY 101 DRAINAGE IMP HUBBARD, DON, CONTRACTING CO. $ 16, ARB $ 409, WM LYLES $ 977, PAL GENERAL ENGINEERING $ 280, GEOPACIFICA, INC $ 17, ENG/CIP ENG/CIP ENG/CIP ENG/CIP ENG/CIP OXFORD AVE DRAINAGE IMPROVEMEN SEWER FORCE MAIN CONSTRUCTION CONTRACT OLiVENHAIN PUMP STATION CONSTRUCTION GARDENDALE RD TRAFFIC CALMING CONST CONTRACT MATERIALS AND SOILS TESTING (MLB) 05/22/2013 Item #07 Page 66

67 Attachment G CI P Contracts PASCO ENGINEERING INC. $ 5, SUMMIT EROSION CONTROL ENG/C1P QUALIFIED SWPPP PRACTITIONER (MLB) $ 14, NATIVE GROW NURSERY ENG/CIP PLANT CONTRACT (ECP) $ 122, SCS ENGINEERS ENG/CIP SOILS REUSE & AIR QUALITY MONITORING $ 242, RIGHT-OF-WAY ENGINEERING SERV ENG/CIP CONSTRUCTION STAKING $ 197, SECOND STREET SEWER INSPECTION & GEOPACIFICA, INC. ENG/CIP 20 SOILS 2 year contract for $168,800. CONSTRUCTION MANAGEMENT SEWER GEOPACIFICA, INC. ENG/C1P 21 FORCE MA $ 100, OLiVENHAIN TRUNK SEWER ENVIRO IEC ENG/CIP 22 PERMITS DESIGN $ 948, CONSTRUCTION MANAGEMENT GEOPACIFICA, INC. ENG/CIP 23 OLiVENHAIN PS $ 230, RBF $ 116, ENG/CIP GARDENDALE TRAFFIC CALMING DESIGN/STAKING MCE CONSULTANTS ENG/CIP QUALIFIED SWPPP DEVELOPER (ECP) 25 $ 9, SURVEYING DRAFTING CONTRACT SF RIGHT-OF-WAY ENGINEERING SERV ENG/CIP 26 DRIVE $ 15, ARCHAEOLOGICAL MONITORING ASM ENG/CIP 27 CONTRACT (MOONLIGHT) $ 47, RJM CONSTRUCTION ENG/CIP CONSTRUCTION SUPPORT (ENC 28 COMMUNITY PARK) $ 87, /22/2013 Item #07 Page 67

68 Attachment G CI P Contracts STEPHEN DALTON ENG/CiP CONSTRUCTION SUPPORT (MLB) $ 41, STRUCTURAL INSPECTIONS LLC ENG/CiP SPECIAL INSPECTION MLB $ 7, CNC ENGINEERING ENG/CiP LONE JACK SD REPLACE SURVEY/DRAFT $ 15, STACK TRAFFIC ENG/CiP CON ADMIN FOR ECP $ 9, STANTEC ENG/CiP ENCINITAS COMM PARK SKATE INSPECT $ 32, STACK TRAFFIC CONSULTING INC. ENG/CiP SANTA FE N SIDEWALK $ 9, RIGHT-OF-WAY ENGINEERING SERV ENG/CiP CONSTRUCTION STAKING $ 22, GEOPACIFICA, INC. ENG/CiP GARDENDALE RD CONST INSPECTION $ 14, /22/2013 Item #07 Page 68

69 ATIACHMENTH.. D MODERATE"& MAJOR EVEN;r. FEE SCHEDULE II.. II APPLICANT PRIORITY GROUPS WITH 500 OR MORE APPLICATION FEES COST"RECOVERY FEES: 1 Municipal Corporation N/C Staff, Trash & Restroom Service, Insurance, Lifeguard Services, Fire 2 Resident: Recreationat Private Party or Non-Profit Organization $200 Department Services and Sheriff Department Services. 3 Resident: Private Party for profit or Commercial Business $250 Cost Recovery Fees listed in the shaded areas below are current 4 Non-Resident: Private Party and Non-Profit Organization $250 rates and may change based on the cost of doing business. 5 Non-Resident: Commercial Business $250 ø 'W " STAFF FEE TRASH & SHERIFF CLEAN lng/damage, CITY'INSURANCE i' FACILITY RATES (*+10% of Vendor Revenue) (2,;hour i Y RESTROOM LIFEGUARD SERVICES FIRE DEPT. SERVICES DEPT. DEPOSIT PREMIUM minimum) SERVICE ~ SERVICES 1,; -c! " " PRIORITY :.5, 2-5' 2-5! (Ii (4- Hour Minimum) (2- Hour Minimum) PER EVENT MOONLIGHT BEACH, 8:000 am to Dusk (events during the high impact summer months wil be limited). 1 Cove N/C $452 Eventand Contract $1500 Day $2500* Day $3500 Day $4500* Day $500 EVENT N/C II $20 HOùr '$225 Per Service $24.15 tlour and Up $42 Hour' and Up Up " w/sheriff Parking Lot N/C $1500 Day $2500* Day $3500 Day $4500* Day $500 EVENT N/C $452 Event and Contract $20 Hour $225 Per Service $24.15 Hour and Up $42 Hour and Up Up ~;, w/sheriff Surf Contest Zone N/C $1500 Day $2500* Day $3500 Day $4500* Day $500 EVENT ~N/C, $20.Hour $225 Per Service Not Available i $72.45 Hour and Up Contract $42 Hour and Up w/sheriff 'o! STREET EVENT, 8:00 am to Dusk Main events taking place in City Streets (e.g. Street Fair, 5K Race), excludes street closures required for pedestrian overflow. ~ City Street(s) N/C N/C $2500* Day N/C $4500* $500 EVENT N/C $20 Hour 'N/A ) ~BD N/A ". i $42Hour and Up Contract w/sheriff, ECKE SPORTS PARK, 8:00 am to 10:00 pm ii.. Sporting Events Only N/C $35 Day $450 Day $500 Day $550 Day $500 EVENT N/C $20~Hour $225 Per Service and Up $ Event N/A $42 Hour and Up N/A! LEO MULLEN SPORTS PARK, 8:00 am to Dusk Sporting Events Only N/C $35 Day $450 Day $500 Day $550 Day $500 EVENT N/C $20 Hour $225 Per,5ervic~ CARDIFF SPORTS PARK, 8:00 am to 9:00 pm iî '" ""$174.22Event andiup, N/A $42 Hour and ug i N/A z, iif; $ Event Sporting Events Only N/C $35 Day $450 Day $500 Day $550 Day $500 EVENT N/C i $20 Hou'l '$225~PerService N/A, ; $42 Hour and Up' N/A i~." i' w and tjp " ENCINITAS COMMUNITY PARK, 8:00 am to Dusk ;l1 " ", SJ " :J r;. cc: ',2:i Sports Field N/C $'1J Event $35 Day $450 Day $500 Day $550 Day $500 EVENT N/C $20Hour " $225 Per Service,N/A $42 Hour ahdup N/A ~f;. " '1 and"up", - -_.- -._,- '._ '---_.- ~ ,- -- '-,,--,.- ~ "_._ ~ -~. '-'-~ ~ _._ /22/2013 Item #07 Page 69

70 ATIACHMENTH II II II II MINOR E\lENT- FEE SCHEDULE II ii APPLICANT PRIORITY GROUPS of 25 to 499 APPLICATION FEES (**do not apply to facility amenity rentals) CeST RECOVERY FEES: i Municipal Corporation N/C Staff, Trash & Restroom Service, Insurance, Lifeguard 2 Resident: Recreational, Private Party or Non-Profit Organization $200 Services, Fire Department Services and Sheriff 3 Resident: Private Party for profit or Commercial Business $250 Department Services. 4 Non-Resident: Private Party and Non-Profit Organization $250 Cost Recovery Fees listed in the shaded areas below are 5 Non-Resident: Commercial Business $250 current rates and may change based on the cost of doing business. CLEANING/DAMAGE STAFF FEE, TRASH & RESTROOM SERVICE CITY LIFEGUARD FIRE DEPT SERVICES FACILITY RATES HOURLY RENTAL RATES (two-hour minimum) : DEPOSIT (one-hour minimum) -;' INSURANCE SERVICES c,',, MOONLIGHT BEACH 8:00 am to, , i' GROUPS OF 100+ PER'fEVENT Dusk (4 hour"minimum) (2 hour minimum),..,. Cove N/C $100 Hour $200 Hour $300 Hour $400 Hour $200 EVENT N/C,.,., $20 Hour. $225 Per Service As Required $24.15 Hr. and Up $42 Hour and Up Surf Contest Zone N/C $100 Hour $200 Hour $300 Hour $400 Hour $200 EVENT N/C '.. $20 Hour i$225iper Service Not Available $72.45 Hr. and Up $42 Hour and Up.. Picnic Table & Fire Ring** N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT.' N/C $20 Hour $225 Per Service As Required N/A $42 Hour and Up Volleyball Court** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C ~ $20 Hour $225~Per Service " As Required N/A N/A COnONWOOD CREEK PARK - 8:00 am to Dusk Covered Picnic Area** N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C $20 Hour $225 Per Service Ms Required N/A ~t $42 Hour and Up Tennis Courts** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C $20 Hour $225 Per Service As Required N/A ïn/a. OAKCREST PARK 8:00 am to Dusk Covered Picnic Area** N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C $20 Hour ' $225'per Service As Required N/A $42 Hour and Up,;. Bocce Courts** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C $20'Hour $225 Per Service.'. As Requireâ~ N/A N/A, Horseshoes Pits** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C $20Hour a $225 Per Service ias Required N/A N/A GLEN PARK 8:00 am to Dusk Covered Picnic Area** N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT i! N/C $20 Hour $225 Per,Service As Required N/A $Æl2 Hour and'up" Tennis Courts** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C $20Hour $225 Per Service AS Required N/A N/A Volleyball Courts** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C $20 Hour. $225 Per Service As Required." N/A N/A Basketball Court** N/C $3 Hour $5 Hour $7 Hour $9 Hour $100 EVENT N/C., $20 Hour $225 Service As Required N7A N/A ECKE SPORTS PARK 8:00 am to 10:00 pm '0 'T $5 or $10 Sports Field N/C $6 or $11 Hour $8 or $13 Hour $10 or $15 Hour $100 EVENT N/C $20 Hour $225 Per Service As Required 'N/A~ $42 Hour and Up Hour.,?; LEO MULLEN SPORTS PARK - 8:00 am to Dusk Sports Field N/C N/C $6 or $11 Hour $8 or $13 Hour $10 or $15 Hour $100 EVENT N/C I $20 Hour $225 ~er Service As Required!; N/A,I" $42 Hour,'andi.Up CARDIFF SPORTS PARK 8:00 am to 9:00 pm $5 or $10 II. ;i Sports Field N/C $6 or $11 Hour $8 or $13 Hour $10 or $15 Hour $100 EVENT N/C $20 Hour ~$225 Per Service As Required N/A $42 Hour and Up Hour i.) Covered Picnic Area** N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C,,,$20 Hour $225 Per Service As ~equired N/A ENCINITAS COMMUNITY PARK 8:00 am to 9:00 pm,.;,11 $5 or $10 I., Sports Field N/C $6 or $11 Hour $8 or $13 Hour $10 or $15 Hour $100 EVENT I; N/C. $20 Hour $225 Per Service.,i.s Required N/A G$42 Hour and Up Hour ì " Covered Picnic Area** N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C $20 Hour, $225 Per Seryice As Required N/A $42 Hour,anddUp MOONLIGHT BEACH OVERLOOK and MOONLIGHT BEACH ROOF TOP DECK 8:00 am to Dusk SRECIAl CEREMONY FA~ILITIES ~, ". N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C $20 Hour. N/A As Required ii.; N/~ N/A tt:t J STREET VIEWPOINT 8:00 am to Dusk ' --_..._-_ _. -._.-. --, ~ _. ",.-- ~, N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C $20 Hour, N/A" AslRequired N/A '.;; N/A OVERLOOK AT ENCINITAS VIEWPOINT PARK 8:00 am to Dusk 05/22/2013 Item #07 Page 70 N/C $25 Per Use $50 Per Use $75 Per Use $100 Per Use $100 EVENT N/C $20 Hour N/A ~s Required. N/A N/A"