PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY

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1 Agenda Item#: J /1-S PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: October 1, 2013 [X] Consent [ ] Regular [ ] Ordinance [ ] Public Hearing Department: Facilities Development & Operations I. EXECUTIVE BRIEF Motion and Title: Staff recommends motion to receive and file: a notice of exercise of the third option to extend the term of the Concessionaire Service Agreement (R ) with Tennis Insights, Inc., for the continued use of the concession building at the South County Regional Tennis and Racquetball Center in Burt Aaronson South County Regional Park for $16,059.84/year. Summary: Tennis Insights has operated under the current Concessionaire Service Agreement (Agreement) for use of the concession building at the tennis and racquetball center in. Burt Aaronson South County Regional Park since November Tennis Insights is now exercising the third of three (3) one (1) year term extension options for the period of November 1, 2013, to October 31, The guaranteed annual rent will be increased by four percent (4%) from $15, ($1,286.84/month) to $16, ($1,338.32/month) effective November 1, The Parks and Recreation Department is satisfied with Tennis Insights' performance. The Board has no discretionary authority to deny the exercise of the option; however, the County may terminate this Agreement upon ninety (90) days written notice to Tennis Insights. (PREM) District 5 (HJF) Background and Justification: The Agreement was approved on October 21, 2008 (R ). On July 21, 2009 (R ), the Parks and Recreation Department submitted a Receive and File agenda referencing various Agreement changes, including hours of operation and signage, which were permitted under the Agreement without formal Board approval. The first option was exercised on October 28, 2011 (R ), extending the term to October 31, The second option was exercised on October 2, 2012 (R ), extending the term to October 31, Exercise of this third option will extend the term to October 31, State Statutes do not require a Disclosure of Beneficial Interest to be obtained when the County leases property to a tenant. Since the Statute does not require the Disclosure and as this is an exercise of an option to extend a previously approved agreement for which a Disclosure was obtained, Staff did not request a new Disclosure. Peter Davis is the owner and President of Tennis Insights. Parks and Recreation will continue to administer this Agreement. Attachments: 1. Location Map 2. Letter dated June 3, 2013, from Tennis Insights 3. Budget Availability Statement Recommended By: 11'-i """]Wb 'f k Department Director Approved By: -----(--.,, :;...,,,._,!,"""-A--.:::0,_e:::::::::::::= o'=t_._L County Administrator ti/1,{,, Date... c,4-/...:...:1-1;; fiate

2 A. Five Year Summary of Fiscal Impact: II. FISCAL IMPACT ANALYSIS Fiscal Years Capital Expenditures Operating Costs External Revenues Program Income (County) In-Kind Match (County) ($14,721.52) ($1,338.32) NET FISCAL IMPACT ($14,721.52) ($1,338.32) # ADDITIONAL FTE POSITIONS (Cumulative) Is Item Included in Current Budget: Yes X Budget Account No: Fund 0001 Dept 580 Program No Unit 5250 Object 4726 B. Recommended Sources of Funds/Summary of Fiscal Impact: Current guaranteed annual rent of$15, ($1,286.84/month) will increase 4% to $16, ($1,338.32/month) for the 11/1/ /31/2014 third option period. C. Departmental Fiscal Review: III. REVIEW COMMENTS A. nd/or Contract Development Comments: B. Legal Sufficiency: C. Other Department Review: Department Director This summary is not to be used as a basis for payment. G:\PREM\AGENDA\2013\10-01 \So County Regional Tennis Q,tion 3 ss.docx

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4 The Tennis Learning Center Burt Aaronson South County Regional Park Striker Circle Boca Raton, Florida Ph: From: Peter Davis President, Tennis Insights, Inc Via Regina Boca Raton, FL To: Cliff Battles Projects Coordinator Pafm Beach County Parks and Recreation th Avenue South Lake Worth, FL Date: June 3, 2013 Re: Contract Status (R ) Dear Cliff, This letter is to inform you that Tennis Insights wishes to exercise its one-year renewal option effective October 31, All of my contact and other information remains the same except my address has changed to tennisinsights@comcast.net. Thank you.

5 BUDGET AVAILABILITY ST A TEMENT REQUESTDATE: 8/6/2013 REQUESTED BY: Steven K. Schlamp Property Spec./PREM PHONE: FAX: PROJECT TITLE: South County Regional Park Concession Option 3 of 3 PROJECT NO.: Fiscal Years Capital Expenditures Operating Costs External Revenues ($14,721.52) ($1,338.32) Program Income (County) In-Kind Match (County) NET FISCAL IMPACT # ADDITIONAL FTE POSITIONS (Cumulative) ($ ) ($1,338.32) ** By signing this BAS your department agrees to these stajj'costs and your account will be charged upon receipt of this BAS by FD&O. Unless there is a change in the scope of work, no additional staff charges will be billed. BUDGET ACCOUNT NUMBER FUND: 000\ DEPT: 5%D UNIT: 5iSo OBJ: 411 SUB OBJ: IS ITEM INCLUDED IN CURRENT BUDGET: YES NO IDENTIFY FUNDING SOURCE FOR EACH ACCOUNT: (check!lf1 that apply) Ad Valorem (source/type: ) Non-Ad Valorem (source/type: ) Grant (source/type:, Park Improvement Fund (source/type: General Fund operating Budget Federal/Davis Bacon D Ll SUBJECT TO JG FEE? YES Department: Parks & Recreation Department BAS APPROVED BY: _A_tt_ti_ 1 )_fl_-_-_, DATE: ENCUMBRANCE NUMBER: G:\PREM\PM\ln Lcase\Parks SC Reg Tennis & Racquetball\Option3.2013\BAS doc

PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY

Agenda Item~ H-Z PALM BEACH COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Department: August 14, 2012 [X] Consent [ ] Regular [ ] Ordinance [ ] Public Hearing Facilities Development