PSM Public Sector Industry Component. SAP ERP Central Component

Transcription

1 PSM Public Sector Industry Component SAP ERP Central Component Release 5.0 Release Notes

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3 Table of Contents SAP AG 30 PSM Public Sector Industry Component PSM-FM Funds Management Government Authorization Checks in Funds Management (changed) Structural Changes in the Funds Management IMG PSM-FM-MD Master Data Creating Groups (Sets) for FM Master Data Substrings (New) PSM-FM-BCS Budget Control System Transfer of Planning Data from SAP BW to B System (change Year of Cash Effectivity (New) Print Budget Entry Documents with PDF (New) Key Figures and Year of Cash Effectivity (Changed) Period-Based Budget Control (New) Print Budget Texts using PDF Forms (Changed) Enhancements for Report Writer for BCS (Changed) PSM-FM-BCS-BU Budgeting Cover Eligibility for Budget Control System (New) Migration Functionality in BCS (Changed) Revenues Increasing the Budget (Changed) PSM-FM-BCS-AC Availability Control Availability Control in the Budget Control System (Changed) PSM-FM-PO Funds Management-Specific Postings Principle of Prudence for Payment Directives (Changed) PSM-FM-PO-EF Earmarked Funds and Funds Transfers Reference Funds Reservation from PR/PO Goi (New) Earmarked Funds (enhanced) PSM-FM-PO-RE Request Requests (enhanced) Calculating Requests (changed) Printing Requests (enhanced) PSM-FM-UP Actual Update and Commitment Update Preparing FI Documents for Archiving (changed) Define checks for plan versions in Controlling (new) Reference Funds Reservation from PR/PO Goi (New) Field Status for PRs/POs Without Account A Categories (New) Changes to the Funds Management Derivation Tool (Changed) Changes to the Funds Management Commitment update (Changed) Changes to the Sales Order Update in Funds SAP AG iii

4 Table of Contents SAP AG (Changed) Parallel Processing with Reassignments (new) Redesign of Funds Management Warehouse Concept (Changed) PSM-FM-CL Closing Operations Closing Sales Orders for Closing Operations (new) Workflow for Approval Procedure for Commit (new) Amount Adjustments for Document Chains (new) Document Budget Carryover for Approval Procedure (new) PSM-FM-IS Information system Changes to Commitment Reconstruction in Fu (Changed) Logical Database FMF (enhanced) PSM-FM-DE Special Function P Germany Public-Owned Commercial Operations (enhanced) Adjusting Local Locks in Fiscal Year Chang (enhanced) PSM-GM Grants Management Changes to the Grants Management IMG (Changed) Changes to the Grants Management Menu (Changed) General Enhancements to Revaluation in Gra (New) PSM-GM-MD Master Data Changes to Grants Management Derivation Tool (Changed) Enhancement to Records Management Integrat (Changed) PSM-GM-BU Budgeting and Availability Control GM Budgeting Enhancements (New and Changed) Grants Management (GM) Revenues Increasing the Budget (New) PSM-GM-UP Actual Update and Commitment Update Service Tools in GM: Reconciliation and Reconstruction (New) PSM-GM-IS Information System Grants Management Report Authorization Enhancement (Changed) PSM-FG Functions for U.S. Government Canceled Funds (New) Closing Sales Orders for Closing Operations (new) 29 SAP AG iv

5 Table of Contents SAP AG Changes to the Federal Government Implemen (Changed) Changes to the Federal Government Menu (Changed) Changes to Intragovernmental Payments and (changed) PSM-FG-PP US Prompt Payment Act New Report in the Prompt Payment Act Feature (New) PSM-FG-IS Information System Legal Changes in FACTS II (Changed) Federal Government Report Authorization En (Changed) Federal Government Transaction Register En (Changed) PSM-FA Fund Accounting Fiducary funds: Automatic transfer posting balance 33 SAP AG v

6 30 PSM Public Sector Industry Component 30.1 PSM-FM Funds Management Government Authorization Checks in Funds Management (changed) As of SAP ECC 5.0, Public Services (EA-PS 500) the authorization check for component Funds Management (PSM-FM) was changed and enhanced with the following functions: Check New Activities For a different control of authorizations in Funds Management (FM), the authorization objects were enhanced with new activities. The new activities replace the old activities. If you want to use the new activities, you must update the existing user profile according. Alternatively, you can continue using the old activities or activate them for specific areas. a) If you want to continue using only the old activities, set the indicator Check Old Activities in IMG activity Activate Old Authorization Check. b) If you want to continue using the old activities only in individual areas of FM and otherwise convert the new activities, then you can implement this with Business Add-In BAdI: Activate Old Activities. Overview of old and new activities: New Activity Old Activity 12 Park FI documents 10 Post 13 Release requests 10 Post 11 Display commitment/actual documents No authorization check except for requests 23 Distribute budget 22 Post Budget 57 Distribute parked budget 51 Post parked budget Info system - Activities for document display: 11 Display commitment/actuals documents 03 Display 21 Display budget 03 Display 52 Display parked budget 03 Display Check in Former Budgeting You can use authorization groups to define different authorizations for the budgeting activities of a budget version. You define the settings in IMG activity Activate Activity-Related Budget Versions. The corresponding authorization object is F_FM_OPEN. The activities Distribute Budget and Distribute Parked Budget can be defined after activating the new activities separately from activities Post Budget and Transfer Parked SAP AG 1

7 Budget (see: Overview of Old and New Activities). Check when Creating/Changing Commitments/Actuals Documents The authorization objects of Funds Management (FM area, FM account assignment) are checked before a document is changed irrespective of whether you have activated the old or new activities). Until EA-PS 200 SP03 this check took place when a changed document was saved. This changed system response applies for the following documents: - Earmarked funds - Purchase requisitions (new transactions) - Purchase orders (new transactions) - FI documents If you have activated the new activities, activity 11 is also checked in the display transactions (Display Commitments/Actuals Documents). This was only checked with the display of requests up to EA-PS 200 SP03 (Old name of activity 11: Generate Requests). System Response with Authorization Checks in the Info System. Until EA-PS 200 SP03 no list was issued in the info system when an authorization for an FM account assignment iwas missing. The program was terminated with an error message. The system response has changed as follows: If the display authorization for certain data (master data, document items) is missing, only data for which an authorization exists is displayed in the list. You are notified that the total of the amounts issued by the report is reduced. Check on Account Assignment Elements Functional Area, Funded Program and Grant with Postings Until EA-PS 200 SP03 postings on account assignment elements Functional area, Funded program and Grant were possible without an authorization check. As of this release, an authorization check takes place with activity Post and/or Park FI Documents. Effects on System Administration The new activities are activated by default in the Customizing of Funds Management. The indicator Check Old Activities is not set accordingly and BAdI FM_AUTH_OLD_ACTIVITY is not implemented. - If you want to continue carrying out the authorization check with the old activities, set the flag Check Old Activities. Subsequent activities, such as the adjustment of an authorization profile, are not necessary. - If you want to upgrade from the old to the new activities, you must enhance the authorizations of the affected user profile or reference user profile with these activities. - If you use the account assignment elements functional area, funded program and grant, you must add the activites Post or Park FI Documents to the user profiles when using the new activities. If this is too time-consuming, you can switch off the check on these account assignment elements using BAdI FM_AUTH_DIMENSIONS. SAP AG 2

8 See also You define the settings for new/old activities in the Customizing of Funds Management, under Basic Settings -> Authorization Check -> Activate Old Authorization Check. Former Budgeting: You define authorization groups for budgeting processes in the Customizing of Funds Management under Budgeting and Availability Control -> Budget Versions -> Activate Process-Related Budget Versions or Activate Activity-Related Budget Versions (German Government). The new activities are also available with Release EA-PS 200 (SP 04) (see note ) Structural Changes in the Funds Management IMG The structure of the Funds Management implementation guide was changed for SAP ECC 5.0, Public Services (EA-PS 500). Deleted IMG Activities - Select Transaction Types - Assign Warehouse Funds Center - Flag Transactions Types as Relevant to Budget New IMG Activities Basic Settings Under the new structure node Authorization Check - BAdI: Activate Some Old Activities Earmarked Funds and Funds Transfer Under the nodes Business Add Ins (BAdIs) - BAdI: Define Document Types for Reduction by Other Documents Budget Control System (BCS) - New structure node Migration of Former Budgeting to BCS - Under the node Budget Entry - Plan Data Transfer from Position Budgeting and Control - Form Assignment for Printing Budget Documents - Under the node Control Budgeting Process Flow - New sub-node Cover Eligibility SAP AG 3

9 - Activate Period Control - Under the node Business Add Ins (BAdIs) of Budgeting - BAdI: Control Budget Periods - Under the node BCS Availability Control - Define Filter Settings for Commitment/Actual Values Actual and Commitment Update/Integration Under the node Integration Cost and Project Controlling - Set Checks for CO Plan Version Under the new structure node Position Budgeting and Control - Define Document Type for Earmarked Funds Closing Operations Under the structure node Business Add-Ins for Closing Operations in Budget Control System (BCS) - BAdI: Document Budget Carry Over in Approval Procedure Unnamed IMG Activities - Define Start for Integration HR (without personnel commitment scenario 2). Define Start for Integration HR (scenario 2) - Integration HR Funds and Position Management (scenario 3) in HR Funds and Position Management PSM-FM-MD Master Data Creating Groups (Sets) for FM Master Data Substrings (New) As of SAP ECC 5.00, Public Services (EA_PS 500), you can subdivide the Funds Managements master data into several fields, so called substrings. This enables you to store master data information in your system using the subdivision of master data. The following transactions are provided in the standard system to maintain groups (sets) for master data substrings: FM_CISUB_SET1 FM_CISUB_SET2 FM_CISUB_SET3 FM_FCSUB_SET1 FM_FCSUB_SET2 SAP AG 4

10 FM_FCSUB_SET3 FM_FDSUB_SET1 FM_FDSUB_SET2 FM_FDSUB_SET3 FM_FNSUB_SET1 FM_FNSUB_SET2 FM_FNSUB_SET3 In this way, you can apply the concept of grouping master data fields in order to create groups for master data substrings. As of SAP ECC 5.00, Public Services (EA_PS 500), you can also activate the subdivision of master data without using a separator. In this way, you can use the total length of the master data fields without losing characters used for separators, that is, you can now customize the subdivision without any separators between the substrings. Do not checkmark the separator column in the IMG activity Activate Subdivision. Note that you can change the separator or avoid it only if previously, you have not created any master data using the subdivision functionality PSM-FM-BCS Budget Control System Transfer of Planning Data from SAP BW to Budget Control System (change As of SAP ECC 5.00, Public Services (EA_PS 500), you can transfer planning data from SAP BW to BCS. Some of the previous planning functionality is no longer supported and has been replaced by a new solution. In order to run the transfer, carry out the following: - make settings in the IMG activity Define Field Assignments - run the transaction FMCYCOPI_BW. If you want to reverse an entry document, use transaction FMDOCREV Reverse Budget Entry Document. Effects on Existing Data Customizing for the definition of field assignments and planning data previously entered remains unchanged. This means that the Customizing settings are used in the same way as previously. However, please note that some transactions are no longer supported (see below). SAP AG 5

11 Effects on Data Transfer If you want to reverse a previously created entry document, you have the following options: - You can run the transaction to reverse budget entry documents, using the entry document number. - Using transaction SE38, execute the program "BPREP_RETRAKTOR_REVERSE_BCS", and enter the document number of the data transfer. See also The previous IMG activity "Create Number Ranges for Plan Data Transfer from BW" is no longer in use and has been removed from the Implementation Guide. The following transactions are no longer supported: 1. FMBPRET_BCS (Transfer Plan Data) 2. FMBPREVERSE_BCS (Reverse Plan Data Transfer) 3. FMBPLOGSHOW_BCS (Display Documents) 4. FMBPQV_BCS (Query Variant for Budget Preparation from BW system) Year of Cash Effectivity (New) As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of the year of cash effectivity (YCE) is supported in the Funds Management module Budget Control System (BCS). You can use the year of cash effectivity in the following areas: - Budget preparation - Budget entry using the Budget Planning tool or the Budgeting Workbench - Budget mass transactions (copy, carryforward of residual budget, etc.) - Availability control - BCS key figures - Reporting (Business Information Warehouse, Report Writer) You activate the YCE functionality in BCS Customizing per FM area and per budget category in the IMG activity Choose Budget Category. SAP AG 6

12 Print Budget Entry Documents with PDF (New) As of SAP ECC 5.00, Public Services (EA_PS 500), you can print budget entry documents via the budgeting workbench (transaction FMBB) or via the transaction FMEDD (display documents), with the PDF format. See also In the IMG activity Assign Forms for Budget Entry Document, enter the name of the PDF form for a specific Document Type and Budgeting Process. Release Note Print Budget Texts Using PDF Forms Key Figures and Year of Cash Effectivity (Changed) As of SAP ECC 5.00, Public Services (EA_PS 500), for the posting database table (BW datasource) FMIT, you can use the meta-value "&" as input in the field Year of Cash Effectivity. Here is a example of the use of this meta-value in a key figure: - You have defined a new key figure with the datasource FMIT using the meta-value "&" for the field year of cash effectivity. - You have created commitments or actuals with the years of cash effectivity 2008, 2009 and 2010 and you have defined in BCS Customizing that the fiscal year is 2004 and the last year of cash effectivity is This means there is a time horizon of four years. - The key figure tool must now take into account all the years of cash effectivity (2008, 2009 and 2010) from datasource FMIT and will aggregate them into the year of cash effectivity If you define a key figure with the meta-value " # " for the field Year of cash effectivity with the datasource FMIT, and create commitments/actuals in 2009, the key figure tool will not evaluate this posting because this posting is out of the BCS time horizon. Choose transaction FMKFDEF Key Figures Definition. See also Release Note Year of Cash Effectivity. SAP AG 7

13 Period-Based Budget Control (New) As of SAP ECC 5.00, Public Services (EA_PS 500), the period control functionality for budgeting is supported in the Funds Management module Budget Control System (BCS). Period control is used in the following areas: - Budget entry via the budget planning tool or the budgeting workbench - Budget mass transactions (copy, carryforward of residual budget, etc.) Period-based budgeting provides additional functionality that enables you to: - Control which periods of a given fiscal year are open and which are closed - Control which funds are managed according to period settings You can manage your budgeting data by budgeting periods (open / close using from-to periods) on a detailed fund level, and with or without using fund-based data. You can also manage budgeting data on a more detailed level, such as on the FM account assignment level (per fund, etc.) using the Business Add-In Control Budgeting Periods. Period-based budgeting control is activated in BCS Customizing per FM area and version in the IMG activity Activate Period Control Print Budget Texts using PDF Forms (Changed) As of SAP ECC 5.00, Public Services (EA_PS 500), you can print budget texts using either PDF forms or SAP Smartforms. These texts are created using transaction FMTEXT and displayed, for example, in the budgeting workbench. Make the necessary settings for your FM area in the IMG activity Assign Forms for Budget Text. Note: You can only select one kind of form Enhancements for Report Writer for BCS (Changed) The following enhancements have been made to the Report Writer table FMRBCS for the Budget Control System. SAP AG 8

14 See also - Two fields for the Year of Cash Effectivity (YCE) have been added. - one field contains the year(s) that actuals are effective for cash spending (used in the FM update profile, called GNJHR) - the other contains the year(s) of cash effectivity as used in BCS budgeting (CEFFYEAR) There is a new report for this, 4FBOYCE (transaction FMRP_RW_EFFYEAR), called Budget Overview by Year of Cash Effectivity. - The field Cover Group, used in Cover Eligibility functions, has been added. This field can only be used to evaluate information from the availability control (AVC) ledgers. There is also a new report for this, 4FCOVRGRP (transaction FMRP_RW_COVRGRP), called Budget Usage in Cover Groups. - Master Data Substrings have been added. Here, new characteristics have been added to contain these substrings for commitment items, funds centers, funds, functional areas, as well as the associated string IDs. Note The new characteristics of the master data substrings are not active in the delivered library, 4FM. To make use of them, you have to copy the library into your customer namespace and activate these characteristics. They have not been implemented in the selection criteria of the drilldown reports, so in your library you must decide whether you want: no drilldown, drilldown without passing all parameters, or whether you want to implement your own drilldown report. Release Note Year of Cash Effectivity PSM-FM-BCS-BU Budgeting Cover Eligibility for Budget Control System (New) As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of real cover eligibility is offered by the Funds Management module Budget Control System (BCS). Besides manually creating or changing rules for cover eligibility between expenditure budget addresses, you can also generate rules for real cover eligibility using a customizable derivation strategy. Finally, you can get an overview of maintained cover groups and of budget values and consumption data already posted to them. The transactions involved are: - Generate cover eligibility rules via transaction FMCEGENCG - Manually change or create cover eligibility rules using transaction FMCERULE - Display cover groups and posted budget and consumption data via transaction FMCEMON01 SAP AG 9

15 Notes You can define manual and automatic cover eligibility rules: - Budget addresses grouped together in a manual cover eligibility rule share their budget values for manual transfers between them by using the new budget process Transfer CE. - If an automatic cover eligibility rule exists for a group of budget addresses, then availability control automatically shares budget and budget consumption values among these budget addresses and takes into account the specified role of each budget address. - As of SAP ECC 5.00, only cover eligibility rules between expenditure budget addresses (i.e. real cover eligibility rules) are supported. - Availability control always applies annual checks (i.e. checking horizon Annual Period) with automatic cover eligibility rules. - Automatic cover eligibility rules are only checked with the standard control ledgers 9H and 9I shipped by SAP. - Neither different release groups nor budget values that are non-eligible for cover are supported - all release and budget values are eligible for cover. See also Before using cover eligibility in BCS, you must carry out the following IMG activities: - Activate Cover Eligibility - Maintain Number Range for Cover Groups - Define Derivation Strategy for Generating Cover Groups Release notes Year of Cash Effectivity (New) and Availability Control in the Budget Control System (Changed) Migration Functionality in BCS (Changed) As of SAP ECC 5.00, Public Services (EA_PS 500), the migration functionality enables you to carry out a document-based migration of budget data from Former Budgeting to the Budget Control System (BCS). You can migrate documents previously created in Former Budgeting that correspond to the years before BCS activation in the following ways: - You can migrate your annual funds. For this select annual data on the corresponding Customizing screens. In this way you migrate the data of all years at least since the activation of BCS. - You can also migrate your overall funds: - for all fiscal years since the start of BCS, provided that annual values exist. This can SAP AG 10

16 be extended to all years. - for the overall amount, if no annual values exist. The distinction between "annual fund" and "overall fund" depends on the level at which availability control is defined in the Former Budgeting budget profile. Carry out migration activities as specified in the IMG node Migration of Former Budgeting to BCS and the subsequent IMG activities. In order to define derivation rules for mapping Former Budgeting fields to BCS fields, you must: 1. Check the predefined settings delivered by SAP in the following IMG activities: - Display Assignment Rules for Budgeting Process - Display Assignment Rules for Value Type 2. Make the necessary settings in the following IMG activities: - Define Derivation Strategy for Line Items - Define Derivation Strategy for Header Data 3. Carry out the migration of budgeting data in the IMG activity Migrate Budget Documents Revenues Increasing the Budget (Changed) As of SAP ECC 5.00, Public Services (EA-PS 500), the function of Revenues Increasing the Budget (RIB) for budget control system (BCS) has been enhanced with the following functionality: - Copy of RIB rules You can now copy the existing RIB rules between different fiscal years and/or ledgers for RIB. the transaction FMRBCPY to copy the RIB rules. - List output For the programs Generate Rules for Revenues Increasing the Budget and Reconstruct Index for Revenues Increasing the Budget, the output lists have been enhanced to display all processed objects PSM-FM-BCS-AC Availability Control Availability Control in the Budget Control System (Changed) SAP AG 11

17 As of SAP ECC 5.00, Public Services (EA_PS 500), the functionality of availability control has been enhanced in the Budget Control System (BCS): - Filter settings are now available for actual and commitment values (see SAP Note ). - A BAdI interface is offered for enhancing the standard filter of Customizing for budget values or for actual/commitment values. - An additional activation status for availability control ledger (active with soft check logic) is supported. - With transaction FMAVCCUST01, you can display an overview of all Customizing settings for a selected availability control ledger. - The standard reports for displaying control object data (transaction codes FMAVCR01 and FMAVCR02) have been enhanced to select availability control data starting from posting addresses or from budget addresses. In addition, when using the hierarchical view for the account assignment elements of the selected control objects, you can now specify for each account assignment element in the Layout Options, whether you want to display the description from the FM Master Data definition, instead its technical name. - Besides the standard control objects, availability control now permits you to evaluate cover eligibility rules defined for expenditure budget addresses (see the release note mentioned below). See also - Define filter settings for actual/commitment values in the IMG activity Define Filter Settings for Commitment/Actual Values - Enhance the filter settings by implementing the methods of the BAdI FMAVC_ENTRY_FILTER in the IMG activity Enhance Filter Settings for Availability Control - Apply the new activation status in the IMG activity Define Activation of Availability Control. Release note Cover Eligibility for Budget Control System PSM-FM-PO Funds Management-Specific Postings Principle of Prudence for Payment Directives (Changed) As of SAP ECC 5.00, Public Services (EA-PS 500), enhancements have been made that take into account the "principle of prudence". This means that preliminary documents (and not only posted documents, as was previously the case) are used for the calculation of open amounts in accounting documents to which the payment directives refer. SAP AG 12

18 Make any necessary settings by maintaining table FMT003 in transaction SM30. See also Transaction FMPO Create Payment Directive PSM-FM-PO-EF Earmarked Funds and Funds Transfers Reference Funds Reservation from PR/PO Going Into Stock (New) You can now reference a funds reservation from a purchase requsition or a purchase order, even if these documents use account assignment category space, meaning that the order is not for direct consumption, but for inventory stock. You must customize the new field status for the object types 07 (stock purchase requisition) or/and 08 (stock purchase order) Earmarked Funds (enhanced) As of SAP ECC 5.0, Public Services (EA-PS 500), you can use the following functions for earmarked funds: Adobe Forms Now you can use Adobe forms for printing earmarked funds in addition to forms created with SAP Smart Form. Business Add-In (BAdI) for Reducing Earmarked Funds Using the new BAdI Define Document Types for Reduction by Other Documents (FMFR_ALLOW_DOCCATS), you can define which document types (such as funds reservation, funds precommitment) can be reduced by FI documents and documents of the MM invoice check. This also gives you the option to allow the reduction of funds precommitments which is not permitted in the standard system. Reference to Funds Reservation in Purchase Requisitions and Purchase Orders You can now refer to funds reservations in purchase requisitions and purchase orders in which no account assignment category is specified. This function is only available in the transactions ME2*N and ME5*N. In the standard system with active Funds Management, the field earmarked funds is ready for input in the tab page SAP AG 13

19 account assignment in the item screen of the processing transactions. If you want to use Adobe forms for printing earmarked funds, you have to enter the type of form PDF-based form in addition to the form name. You do this in the IMG activity Define Document Types in Customizing of Funds Management Government. You implement and activate the BAdI in the IMG activity BAdI: Define Document Types for Reduction by Other Documents in the Funds Management Government implementation guide. If you want to change the field status for assigning funds reservations in purchase requisitions and purchase orders, you have to make an entry for the object types 07 (purchase requisition) and 08 (purchase order)in the IMG activity Maintain Field Status for Assigning FM Account Assignments in Customizing of Funds Management Government PSM-FM-PO-RE Request Requests (enhanced) As of SAP ECC 5.0, Public Services (EA-PS 500) the following functions have been added: - When creating a request using a template a search help is now available in the template window. - Following additional fields are now available on the request screen: - Abbreviation for house bank - Country Central Bank- Indicator (CCB Indicator) Note that for this release only the CCB indicator for Germany is allowed. - Delivering Country - The deletion of standing request (program RFFMKG02) can be limited to Only Standing Requests without Execution. - The control of the approval procedure is now possible not only for each request category but also for each document type. You define the control for the approval process in the Customizing of Funds Management, under Funds Management-Specific Postings -> Requests -> Request Categories -> Control Processing of Request Categories Calculating Requests (changed) SAP AG 14

20 As of SAP ECC 5.0, Public Services (EA-PS 500) parked request amounts referring to a payment/acceptance request are included in the amount calculation - the calculation used to only take place for posted requests. This changed calculation logic affects the following request categories: - Deduction - Deferral - Waive - Remission Printing Requests (enhanced) As of SAP ECC 5.0, Public Services (EA-PS 500), you can use your own forms for printing requests with the following form types: - Remission - Short-term waiver - Flat remainder cleanup - Deferral If you want to use your own forms with the new form types, you have to assign your forms to these form types. You do this in the IMG activity Request Printout: Assign Own Forms PSM-FM-UP Actual Update and Commitment Update Preparing FI Documents for Archiving (changed) For SAP ECC 5.0, Public Services (EA-PS 500), the program Check Archivable Documents (RFFMSAPF048_CHECK) that you could use to check the accounting document status with regards to business processes in Funds Management -before your archiving - has been replaced by programs FMARC and FMARC_BATCH. If the payment selection is active in the Customizing of Funds Management Government, only FI documents that are no longer imported and processed with the payment selection can be archived. You must therefore check before archiving whether the documents are relevant for the payment selection. The new programs only release documents for archiving that are no longer needed by SAP AG 15

21 See also the payment selection. If the payment selection is no longer active in Customizing, you do not need to carry out this check. For more information on the new programs, see SAP note Define checks for plan versions in Controlling (new) As of SAP ECC 5.0, Public Services (EA-PS 500) you can define whether checks for the derivation of account assignment elements in Funds Management should be carried out for plan versions in Controlling. In the standard system, the derivation of account assignment elements is checked completely by the system. You can switch off this check for the first period of a planning horizon or completely in the Customizing of Funds Management Government in IMG activity Define Checks for CO Plan Version Reference Funds Reservation from PR/PO Going Into Stock (New) You can now reference a funds reservation from a purchase requsition or a purchase order, even if these documents use account assignment category space, meaning that the order is not for direct consumption, but for inventory stock. You must customize the new field status for the object types 07 (stock purchase requisition) or/and 08 (stock purchase order) Field Status for PRs/POs Without Account Assignment Categories (New) It is now possible to customize the Funds Management (FM) account assignment elements (and funds reservations) for purchase orders (POs) and purchase requisitions (PRs) with account assignment category space, meaning items that are not ordered for consumption, but which go into stock. SAP AG 16

22 This feature is only supported in the new transactions (ME2*N and ME5*N). This is optional. If you do not carry out this customizing and FM is active, all the available fields are displayed as optional Changes to the Funds Management Derivation Tool (Changed) As of SAP ECC Release 5.0, it is possible to create multiple strategies for the Funds Management (FM) derivation tool. The strategy 'SAP' contains all rules used in previous releases as well as any predefined rules added using the step Select Derivation Steps. It is necessary to assign a company code to a strategy in the step Define Account Assignment Derivation or by using the Method GET_STRATEGY in the Business Add-In BAdI:FM derivation tool to overwrite the assignment of company code to strategy Changes to the Funds Management Commitment update (Changed) As of SAP R/3 Enterprise Core Component 5.0, processing of a blocked purchase order line item no longer results in a Funds Management (FM) commitment reduction. The system behavior of blocked purchase orders is now identical with that of earmarked funds. Note that processing of a deleted purchase order line item still results in reduction of the FM commitment Effects on Existing Data Existing documents remain unaffected until they are changed Changes to the Sales Order Update in Funds Management (Changed) As of SAP R/3 Enterprise Core Component 5.0, you can deactivate Funds Management (FM) commitment updating for sales orders. Effects on Existing Data If you decide to deactivate FM commitment updating, existing commitment items are not deleted SAP AG 17

23 or reduced. A new Deactivate SD Order Update indicator has been added to the SD Integration in the Funds Management Updating Control: Details view. The view is part of the Public Sector Management section of the Implementation Guide (IMG). The indicator can be set by following path Public Sector Management -> Funds Management Government -> Actual and Commitment Updating/Integration -> General Settings -> Make Other Settings, by using transaction OFUP or by choosing Make Other Settings Parallel Processing with Reassignments (new) Problems could occur with performance when large document amounts are reassigned (program RFFMCHAT). As of SAP ECC 5.0, Public Services (EA-PS 500) you can distribute the processing of reassignments to several dialog processes in order to reduce the overall runtime of program execution Redesign of Funds Management Warehouse Concept (Changed) The main changes are as follows: - The warehouse funds center and any other account assignment can be derived using the derivation tool. - The statistical indicator must be triggered using a statistical commitment item. The following customizing is now obsolete: - The settings "Unassigned Purchase Orders" and "Goods Issue" in Funds Management Updating Control (Transaction OFUP) - The setting "Assign Warehouse Funds Center" (Transaction FMLF) - The setting "Select Transaction Types" (Transaction OFBW) To ensure full compatibility with the old functionality the derivation tool provids three additional flags : - FLG_INVNTRY_PSTNG : Indicates that the current posting is an inventory posting - VAL_CLASS: Valuation Class - MOVE_TYPE: Movement Type (Inventory Management) The new concept must be installed as part of an upgrade project. SAP AG 18

24 PSM-FM-CL Closing Operations Closing Sales Orders for Closing Operations (new) As of SAP ECC 5.0, Public Services (EA-PS 500) you can close Sales orders automatically and reset the expected revenue in Funds Management using program Closing Operations: Close Open Items. The selection of items to be closed at document level (for example document number interval) can be limited as of this release using the function Free Selections. Effects on Existing Data You must delete and recreate already existing selection variants for this program Workflow for Approval Procedure for Commitment Carryforward (new) As of SAP ECC 5.0, Public Services (EA-PS 500) you can use the functions of SAP Business Worklow for the approval procedure for the commitment carryforward. If the commitment carryforward should run through an approval procedure, you must activate this function in the IMG of Funds Management Government in IMG activity " Define Basic Settings for Commitment Carryforward". For more information on which settings you have to define for the Workflow, see "Role Definition Approval Procedure for Commitment Carryforward" Amount Adjustments for Document Chains (new) As of SAP ECC 5.0, Public Services (EA_PS 500) you can use program Closing Operations: Execute Amount Adjustment for Document Chains (RFFMFYCVA) with which you can set open amounts of earmarked funds to zero. You can use program Closing Operations: Undo Amount Adjustment of Document Chains (RFFMFYCVA_REV). SAP AG 19

25 Document Budget Carryover for Approval Procedure (new) As of SAP ECC 5.0, Public Services (EA-PS 500) you can use Business Add-In (BAdI) Document Budget Carryover for Approval Procedure (FM_CCF_APPROVAL). As long as you use the two-level approval procedure for the commitment carryforward, you can use this BAdI to document in the commitment line items whether budget for commitment was carried over to the new year. To implement and activate the BAdI, execute IMG activity BAdI: Document Budget Carryover for Approval Procedure in the IMG of Funds Management Government PSM-FM-IS Information system Changes to Commitment Reconstruction in Funds Management (Changed) As of SAP R/3 Enterprise Core Component 5.0, reconstruction of commitments for Sales and Distribution (SD) sales orders has been changed as follows: - A new detail log shows the inconsistencies found at object level. - Documents carried forward can be corrected. - Documents updated using Period-Based Encumbrance Tracking (PBET) can be corrected. - It is now possible to update budget assigned values. To achieve this, you need run program RFFMRP07N Reconstruction of Sales Orders in Funds Management No special customizing is required Logical Database FMF (enhanced) From SAP ECC 5.0, Public Services (EA-PS 500), you can read the FI line items and commitment/actual totals records from the database and from the archive using the logical database FMF. You can also use this function for your own reports that process the nodes SAP AG 20

26 See also FMFIX (line items from FI documents) and FMTOX (total records commitment/actual). Reading from the archive is now possible for following reports: - Period-based encumbrance tracking - line items (RFFMEP2AX) - Document journal (RFFMEPGAX) - Total records for commitment and actual (RFFMTO10X) - Total records for budget structure (RFFMTO40) You define whether you want to evaluate the data from the database or the archive on the initial screen of the relevant report using the function data sources. You can find more information in the documentation of the logical database FMF PSM-FM-DE Special Function Public Sector Germany Public-Owned Commercial Operations (enhanced) As of SAP ECC 5.0, Public Services (EA-PS 500) you can use the following functions for public-owned commercial operations (PCO): Output with ABAP List Viewer (ALV) The output of reports was converted to the SAP List Viewer(ALV). As a result, the overview of each PCO is no longer included in the same list for the turnover tax list. The user can create a selection variant for each PCO and execute the program with this variant. Integration Contract Accounting Public Sector (PSCD) As of this release, all tax-relevant turnover posted in PSCD will also be included in processes for the management of PCOs in Public Sector Management (PSM). The integration covers all PCO reports. The tax settings in PSCD and PSM must match if the the integration is to be free from errors. In addition to this, the checks carried out by the system in PSCD occur at the same time in PSM, and the postings restrictions for PSM also apply in PSCD. Effects on Existing Data Documents already posted in previous releases of PSCD are not included in the integration Adjusting Local Locks in Fiscal Year Change Operations (enhanced) SAP AG 21

27 From SAP ECC 5.0, Public Services (EA-PS 500), the local locks are only adjusted during the carryforward and approval of residual budget (transactions FMJC and FMJO) if the amount of the possible adjusted releases falls short of the total of assigned values and local lock PSM-GM Grants Management Changes to the Grants Management IMG (Changed) As of SAP R/3 Enterprise Core Component 5.0, the structure of the Grants Management (GM) Implementation Guide (IMG) has changed. - The Master Data section has changed as follows: - The Business Add-In (BAdI) GM Derivation Toolhas been added to the Assignments subnode. - The BAdI Allow Value Type Specification in Revaluationhas been added to the Revaluation subnode. - The BAdI Map Grant Master Data to Sales Order has been added to the Business Add-Ins subnode. - The Budgeting and Availability Control> section now includes the following: - A Tools option in the Budgeting subnode, containing the program for deleting budget documents - A Revenues Increasing the Budget (RIB) subnode containing the following activities: Define Derivation Strategy for GM RIB Objects Maintain Calculation Rule for GM RIB Maintain Derivation Strategy for Rule Generation - In the Indirect Costs (IDC) section, the BAdI has been renamed "Assign Alternative Cost Object and Check IDC Relevance" to reflect enhanced functionality. - A new Actual and Commitment Update node has been added. Its Tools subnode contains the following new steps: - Reconciliation of Purchase Requisitions in GM - Reconciliation of Purchase Orders in GM SAP AG 22

28 - Reconciliation of Earmarked Funds in GM - Reconciliation of Controlling Documents in GM - Reconciliation of FI Parked Documents in GM - Delete GM Actual Line Items - Transfer FI Documents to GM Ledger See also Release Note: Revenues Increasing the Budget Release Note: Reconciliation and Reconstruction Changes to the Grants Management Menu (Changed) As of SAP R/3 Enterprise Core Component 5.0, the structure of the Grants Management (GM) menu has changed. - In Budgeting, a Revenues Increasing the Budget (RIB) feature has been added to the Tools section. It contains the following transactions: - Reconstruct Index for Revenues Increasing the Budget - Generate Rules for Revenues Increasing the Budget - Enter Single Rule for RIB Object - Increase GM Budget from Revenues - The Information System section has been restructured as follows: - A new Master Data subnode has been added. The Indices subnode and its reports now appear under it. The where-used list for the GM derivation has been added. - A new Budget-Related subnode has been added; the budget reports now appear under it. See also Release Note: Revenues Increasing the Budget General Enhancements to Revaluation in Grants Management (New) As of SAP ECC Release 5.0, Grants Management (GM) revaluation of currency program includes a new Business Add-In (BAdI) that can be implemented for filtering the desired value types to be revaluated. SAP AG 23

29 The new BAdI definition is BADI_GM_REV_VT. BAdI: Allow Value Type Specification in Revaluation PSM-GM-MD Master Data Changes to Grants Management Derivation Tool (Changed) As of SAP ECC Release 5.0, it is possible to create multiple strategies for the Grants Management (GM) derivation tool. You assign a company code to each strategy. It is necessary to assign a company code to a strategy in the step Maintain Grants Management Assignment Derivation Rules or by using the Method GET_STRATEGY in the Business Add-In BAdI:GM Derivation Tool to overwrite the assignment of company code to strategy Enhancement to Records Management Integration with GM (Changed) As of SAP ECC Release 5.0, the Public Sector Records Management Solution area S_AREA_RMPS has the new RMS_ID S_RMS_RMPS_GM. Now the service providers of the area S_AREA_RMPS are available for Grants Management (GM). Configure the grant type customizingwith respect to RM integration PSM-GM-BU Budgeting and Availability Control GM Budgeting Enhancements (New and Changed) As of SAP ECC Release 5.0, Grants Management (GM) budgeting includes a number of new enhancements, designed to make its functions easier to use. The improvements cover the following: SAP AG 24

30 - GM availability control (AVC) enhancements - Indirect cost (IDC) enhancements - GM Budgeting Workbench usability AVC Enhancements include some existing functionality from the Budget Control System (BCS) that did not exist in the old version of GM AVC. The new version offers the following features: - Definition of absolute variance that can work with or without a tolerance percentage. - of the internal mail option when a warning is triggered by AVC. Who receives the mail is defined in the Responsibility transaction and the Grant Master definition (Responsibility Tab). IDC Enhancements include the following features: - Define automatic or manual calculation of IDC - Define IDC either for expenses and revenues - Allow FM transfer from GM IDC objects GM Budgeting Workbench Usability improvements are designed to help users enter information. The features are: - Define a release amount using a percentage amount in release transaction Allow entering amount using different perspective. That is, in the old functionality, you entered an amount and the system calculate cost sharing amount and total amount; with the new functionality, you can enter the cost sharing amount or total amount with proper recalculation of other amounts. - Propose an amount to allocate in cost sharing documents Allow the user to define and maintain distribution percentage between GM objects and FM objects by grant. With this flexible feature, you just need to enter information in the GM area to define the FM fiscal year distribution area. See also GM AVC Tolerance profile Configure Indirect Cost Rules See the GM Budgeting documentation in the SAP Library Grants Management (GM) Revenues Increasing the Budget (New) As of SAP ECC Release 5.0, the function of Revenues Increasing the Budget (RIB) is available for GM budgeting. You can use this function to define rules for increasing the expenditure budget through revenue SAP AG 25

31 postings such as customer payments. Revenues increasing the budget are calculated on the basis of updated total values and can be distributed to receiving expenditure GM budget dimensions according to specific calculation formulas. You can generate agenerate such "RIB rules" by applying a new derivation strategy or you can process them manually. Rules for the budget increase (RIB rules) make use of the following: - RIB objects This is a tool for aggregating available revenues posted to a posting address. Furthermore, on the level of the RIB object, you assign a rule for increasing the budget, in order to specify the following: - Which expenditure budget dimensions receive budget - Which types of revenue (invoices or payments, for example) increase the budget - Which calculation formula is used to determine the available budget amount for the increase - Calculation formulas You use calculation formulas to define the share of revenues to be available for the increase; you can set lower and upper limits for the budget increase. Usually, only the amount between the lower and upper limit is available for the budget increase, but you can also increase the expenditure budget of a separate surplus budget address by specifying that revenues may exceed the upper limit. In the latter case, the surplus budget grant should be the same as the RIB object grant. - Activation status of a rule (or of a RIB object): You cannot delete an existing rule for revenues increasing the budget, instead you must set it to "inactive". Budget increases already posted may then be reversed. As an additional option, you can choose the status frozen: in this case the budget increase posted with this rule remains as distributed. Further revenue increases do not increase the budget of the receiving expenditure budget addresses. Carry out the following Customizing activities for RIB: - Define Derivation Strategy for GM RIB Objects - Maintain Calculation Rule for GM RIB - Maintain Derivation Strategy for Rule Generation See also Program documentation Generate Rules for GM Revenues Increasing the Budget PSM-GM-UP Actual Update and Commitment Update Service Tools in GM: Reconciliation and Reconstruction (New) SAP AG 26