FI310 Umoja Budget Implementation. Umoja Budget Implementation Version 40

Transcription

1 FI310 Umoja Budget Implementation Umoja Budget Implementation Version 40 Last Copyright Modified: United 16-August-13 Nations 1

2 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 2

3 Introduction Please share with us: Your Name Your Section/Unit # Years with the UN Interesting Fact About Yourself 3

4 Ground Rules Please consider the following guidelines during the training session: Turn your cell phone to silent mode. Please step out of the class to take any important phone call Please do not access your or the Internet outside of breaks Participate fully in the training session and respect each other s contribution Breaks are included at the discretion of the trainer X X No Phones Do Not Access Participate Ask Questions Breaks 4

5 Course Overview The purpose of the Umoja Budget Implementation course is to explain how allotments or other authorized funds by relevant authority of the UN organization are utilised through a mechanism of setting aside appropriate funds as specific commitments before disbursement within Umoja. Prerequisite Review You should have completed the following prerequisite courses: Umoja Overview Umoja Master Data & Coding Block Overview Umoja Funds Management Overview Umoja ECC Navigation Umoja BI Navigation Course Duration: 6 hours 5

6 Course Objectives After completing this course, you will be able to: Explain the purpose of Budget Implementation Define each type of earmarked funds within FM Explain other Umoja ECC funds commitments Describe other funds commitments created through the SRM Portal Explain the usage of each type of earmarked funds Create, view the status of and modify earmarked funds documents in Umoja State the transaction codes used to create each type of earmarked funds Explain funds reservation and funds block Explain the workflow processes related to Budget Implementation 6

7 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 7

8 Key Terminology Key Term Pre-encumbrance Earmarked Funds Funds Reservation Funds Block SRM (Supplier Relationship Management) Description An informal reservation of allotted funds resulting from the approval of a requisition They are reserved credits that support the settlement of business undertakings. These business transactions require setting aside budget resources for expected expenditures A type of earmarked fund to reserve budget amounts for a future business event without the immediate creation of a purchase order or purchase requisition. Funds reservations can be liquidated against other earmarked funds documents, as well as against actual expenditures A type of earmarked fund to block funds from use against any expenditure. A funds block cannot be liquidated against any other commitment or actual expenditures An SAP, web-based application that is specifically used for procurement activities 8

9 Key Terminology Key Term Pre-commitment Commitment Travel Commitment Description A type of earmarked fund to pre-encumber Funds in current and future periods if the budget is available. It is a reservation of an estimated amount of funds in anticipation of entering a binding agreement to spend these Funds on a future date A type of earmarked fund to encumber Funds in current or future periods, if budget is available. Within Umoja, a precommitment is required in order to create certain funds commitments A type of earmarked fund to encumber official travel funds in current and future periods if the budget is available. This particular type of commitment does not require a precommitment. It is only used for upcoming travel costs 9

10 Module 1 Objectives After completing this module, you will be able to: List the key roles and responsibilities involved in Budget Implementation Explain the purpose of Budget Implementation Differentiate between the types of earmarked funds List the key challenges and benefits involved in Budget Implementation Explain how earmarked funds are liquidated 10

11 Roles & Responsibilities The following Umoja Enterprise roles are involved in Budget Implementation: Finance Budget Officer Establishes the appropriation and allocation revenues for subsequent allotment issuances (controlled through workflow) Evaluates and processes redeployment allotment requests Creates, modifies, reviews and closes earmarked fund documents (funds reservation, funds pre-commitment and funds block) per UN financial regulations and rules 11

12 Roles & Responsibilities The following Umoja Enterprise roles are involved in Budget Implementation: Finance Budget Manager Reviews the inputs of the Budget Office User on earmarked funds documents, document liquidation and funds redeployment Opens and closes posting periods, re-evaluate Purchase Orders (PO s) and earmarked funds documents, liquidate open commitments (preencumbrances and encumbrances) and perform budget period end fund balance carryforwards Approves and reviews Funds Management (FM) postings via workflow 12

13 Roles & Responsibilities The following Umoja Enterprise roles are involved in Budget Implementation: Accounting Office - User FM Support - User Performs systems activities relating to FM funds commitments process of down payments and invoices against funds commitments Performs non system activities: Research finance information to respond to inquiries by AP Business Partners Liaises with other FM enterprise roles Is the Finance systems manager responsible for creating and updating FM derivation rules for ensuring postings to FM actual ledger (9F) and the Availability Control Ledger (Z1 and Z2) Undertakes systems reconciliations and reinitialization of AVC Ledger Performs SAP module reconciliation activities Analyses FM tables postings 13

14 Roles & Responsibilities The following Umoja Enterprise roles are involved in Budget Implementation: FM Funds Commitment Approver Reviews and approves earmarked funds documents Liquidates earmarked fund documents when remaining balances are no longer required Serves as the Approving Officer" for Funds Commitment approvals FM Earmarked Funds Documents Certifier Certifies earmarked funds documents Certifies earmarked fund documents for liquidation Serves as a Certifying officer Liaises with Finance Budget Officer and FM Requisitioner 14

15 Purpose & Management of Budget Implementation The financial rules and regulations of the organization provide guidance on how to manage authorized funds. Commitments for current and future financial periods are incurred only after allotments or other appropriate authorizations have been made under relevant authority. In the FM module, earmarked funds: Record entry into specific funds commitments for approved activities for the financial period before disbursement or expenditure is made Provide a platform for maintaining internal control over allotted or authorized funds Other Umoja funds commitments are established in SRM Portal through shopping cart and Purchase Order (PO) creation. Workflow for authorization, certification and approval of earmarked funds takes into account applicable financial regulations and rules. This is explained in module six of this course. 15

16 Types of Earmarked Funds There are five distinct types of earmarked funds and they can take the following forms: Earmarked Funds Funds Pre-commitments Funds Commitments Travel Funds Commitments Funds Reservation Funds Block Note: Funds Reservation and Funds Block are typically created and managed at UNHQ. 16

17 SRM Funds Commitments There are two other Umoja ECC funds commitments created through the SRM Portal. These include: SRM Portal Funds Commitments Funds Pre-commitment (Requisition) Funds Commitments (Purchase Orders) 17

18 Ways of Implementing the Budget Within Umoja FM, earmarked funds documents are used to record entry of reserved credits that support the settlement of business undertakings. Specific to Umoja SRM Portal, Umoja funds commitments (requisitions and PO's) are used for a similar purpose. These business transactions require setting aside budget resources for expected expenditures. Here are some examples: Funds Pre-commitment Example: Purchase Requisition, MOD/OBMO Requisition Funds Commitment Example: PO, MOD/OBMO Travel Funds Commitment Example: Official Travel for Training Funds Reservation Example: Elections, Evacuation of Mission Staff Budget Funds Block Example: DDR Note: MOD s will also require a funds pre-commitment (not currently carried out in SUN). 18

19 SRM Purchase Requisition Pre-commitment When creating a Purchase Requisition, which is funds pre-commitment, within the Account Assignment tab of a Shopping Cart, the Requisitioner validates the following fields: 1 Account Assignment Category: It specifies the type of object that is being charged (for example, Cost Center) for the Shopping Cart in Umoja 2 Fund: It is same across a Mission (for example, UNIFIL = 20OLA), generally. All Cost Centers have an identical Funds Center 3 Funds Center: It is same across a self-accounting unit, generally. This is pre-populated based on the Cost Center, which is defaulted based on the user attributes The AVC Check functionality in FM will ensure that funds are available to create the Purchase Requisition. AVC Check is carried out at the commitment class level. Only after the Purchase Requisition has been approved, there will be budgetary impacts (funds precommitment). 19

20 SRM Account Assignment - Example Within the SRM Portal, the Requsitioner would populate the following fields in the Account Assignment tab. This will derive the funds commitment to be created. 20

21 SRM PP s Funds Commitment A Purchase Order (PO), which is a funds commitment, is created in the SRM Portal. The two ways in which a PO is created are: Existing UN Contract No Contract Solicitations Process When a Requisitioner orders a Shopping Cart using an item from the UN Contract Catalog, a PO is automatically generated on approval of the Shopping Cart. When a Requisitioner orders a Shopping Cart using an item where there is no UN contract, a PO is generated only when the Solicitation process is complete. Note: Only after the PO has been approved, there will be budgetary impacts (funds commitment). 21

22 Usage of Earmarked Funds The five types of earmarked funds are used differently depending on the nature and need for setting aside funds in the current budget period. Different earmarked funds documents are used for recording these business transactions. Workflow for authorization, certification and approval within Umoja applies. Funds Pre-commitments Funds Commitments Used primarily to pre-encumber funds in the current budget period, if budget is available (currently not used in SUN) Is similar to creating a purchase requisition for the acquisition of goods and services Are required before creating funds commitments Document Types: 10, 11 and 12 Example: Requisition to Purchase: Building Materials, Office Supplies Used primarily to encumber funds in the current budget period, if budget is available Is similar to creating a PO for the acquisition of goods and services Can only be created by referencing the appropriate approved funds precommitment A range of Document Types: For example, 30 and 51 Examples: Utility Bill, Education Grants 22

23 Usage of Earmarked Funds Travel Commitments Funds Reservation Funds Block Used primarily to encumber funds in the current budget period, if the budget is available Do not require a precommitment Are solely used for upcoming official travel costs Differentiated by a distinct approval process within each business area Examples: Travel for Training Official Business Travel Used primarily for reserving funds for an approved programme or project in the current budget period Can be directly utilised, unlike funds block Used to make an early claim for parts of the budget, based on estimated costs without knowing the supplier of products or services Document Type: 60 Example: Immediate Evacuation of Mission Elections Used primarily for blocking funds in the current budget period Used for approved, specified events or activities that are anticipated to occur in the near future Funds cannot be utilised until un-blocked Document Type: 70 Example: DDR 23

24 Challenges & Benefits of Earmarked Funds Challenge Benefits UN works with large budgets spread over extended periods, which are implemented using fragmented systems Manual tracking of funds obligating documents Currently, budgetary reporting is not uniformly carried out, for example travel costs Multiple systems used for budgetary reporting purposes Automated tracking of earmarked funds documents and other funds commitments, which contribute to accurate reporting Improved visibility into budget implementation (consolidated reporting for expenditures) Consistency in budget implementation, since all funds holdings are being created in Umoja Control on budget overruns in real time at point of creating a hold on funds Facilitate compliance with IPSAS 24 for presentation of budget information in financial statements 24

25 Budget Implementation Process The Budget Implementation process has four main activities: Creation: All earmarked funds are created in Umoja Approval: earmarked funds will go through appropriate approvals via workflow Utilization: All expenditures will be recorded against earmarked funds Liquidation: Upon earmarked funds being appropriately applied, a set to complete functionality in Umoja confirms its utilization 25

26 FM - Master Data Elements The following FM Master Data elements are referenced in the creation and management of Budget Implementation: Fund Source of Budget Budget Cycle Budget Period Funds Center Area of Responsibility Operations activities carried out for defined period of time Example: Capital Construction projects Funded Program Master Data Elements Functional Area Commitment Item Programmatic View Examples: UNAMID Peace Process, PKM Finance, HR and IT Nature of Expenditure Note: In transactions involving the creation of earmarked funds, one or more of these Master Data items will be required. 26

27 Example: View Earmarked Fund: Coding Block Master Data is related to the Umoja Coding Block. Umoja Coding Block elements always display on each earmarked funds document. Most of them are automatically derived as you create postings in the FM module. The screen below presents the coding block for a funds commitment document: 27

28 Touch Points The Umoja system is an integrated system and most of its modules integrate with each other. The Umoja Coding Block enables simultaneous posting by automatically linking data elements across modules through derivation functionality. Touch points refer to these integration points across Umoja modules. FM touch points are as follows: Financial Accounting Expenses are linked to budget consumption Cost objects linked to items in FM Controlling Funds Management Grants Management Funded program in FM is linked to Sponsored Program in GM Purchase Requisitions and PO s linked to FM for created funds precommitment and commitments through Shopping Cart SRM Portal 28

29 Learning Checkpoint 1 Which of the following earmarked funds cannot be used against any other commitments or actual expenditures? Select the correct option. A. Travel commitment B. Funds commitment C. Funds reservation D. Funds block 29

30 Learning Checkpoint 1 Which of the following earmarked funds cannot be used against any other commitments or actual expenditures? Select the correct option. A. Travel commitment B. Funds commitment C. Funds reservation D. Funds block Option D is the correct answer. A funds block cannot be used against any other commitments or actual expenditures. This makes funds block fundamentally different from other earmarked funds. 30

31 Learning Checkpoint 2 Which type of earmarked fund is used for processing education grant payments? Select the correct option. A. Pre-commitment B. Funds commitment C. Travel commitment D. Funds block 31

32 Learning Checkpoint 2 Which type of earmarked fund is used for processing education grant payments? Select the correct option. A. Pre-commitment B. Funds commitment C. Travel commitment D. Funds block Option B is the correct answer. A funds precommitment is referenced when creating a funds commitment. When processing an education grant payment, a funds commitment is used. 32

33 Module 1 Summary The key points covered in this module are listed below: The Umoja enterprise roles involved in the Budget Implementation processes The policy and regulations for earmarked funds and other Umoja ECC funds commitments The different types of earmarked funds and the four main activities in the Budget Implementation process Umoja funds commitments created through SRM Portal Describe the FM Master Data elements referenced in the creation of earmarked funds Highlighted challenges and benefits of earmarked funds and Umoja funds commitments 33

34 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 34

35 Module 2 Objectives After completing this module, you will be able to: Create a funds pre-commitment View a funds pre-commitment Change a pre-commitment by adding a line item Change a pre-commitment by carrying out a value adjustment Mark a pre-commitment as completed 35

36 Key Terminology AVC Check Key Term Consumption Completed Value Adjustment Document Parked Document Description An automated validation in Umoja ensuring funds are available to successfully create the earmarked fund document Include reference that you will have consumption history when one or more earmarked funds consumes the pre-commitment When the document is marked as completed, it is similar to liquidating an earmarked fund. Unspent earmarked funds will be returned to budget availability Document used to modify amounts on approved earmarked funds Submission of the earmarked funds document for certification or approval via workflow. A parked earmarked funds document starts off the applicable workflow 36

37 Create a Funds Pre-commitment Process Funds pre-commitment is a process to pre-encumber funds in current reporting periods if the budget is available. It is a claim of an estimated amount of funds in anticipation of entering a binding agreement to spend these funds at a future date. The process of creating a funds pre-commitment is depicted below: Create Funds Precommitment AVC Check of of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount Legend Automated step performed in Umoja 37

38 Create a Funds Pre-commitment Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount To create a funds pre-commitment, perform the following steps: 1 Type FMY1 in the Command field 2 Click the Enter icon 1 2 The Funds precommitment: Create InitScrn screen displays. 38

39 Create a Funds Pre-commitment Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount In the Funds precommitment: Create InitScrn screen, enter the appropriate data in the following fields: 3 Document type: This field indicates the type of pre-commitment you are creating (Document type 10 General Reservation of Funds) 4 Company Code: The Company Code defined for UN is Currency/rate: Enter the currency in which the pre-commitment is being created 6 Click the Enter icon

40 Create a Funds Pre-commitment: Header & Line Item Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount On the Funds precommitment: Create Overview scrn screen, the sections are: Header Section: Contains fields such as Document Number relevant to the precommitment you are creating. The Document Number will be populate once you park the document Line Item Section: Contains specific fields you enter regarding the precommitment you are creating 40

41 Create a Funds Pre-commitment: Line Items Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount In the Funds precommitment: Create Overview scrn screen, enter the appropriate data in the following fields: 7 Document Text: General description of pre-commitment you are creating 8 Original Amount 9 Text: Specific description of pre-commitment line item 10 Fund: To determine the business area 11 G/ Account: To determine the nature of the expenditure. 12 Cost Center: To determine the responsibility level Note: All other fields are automatically populated in Umoja after relevant data is entered in the required fields in Line Item section. If you are creating a line item referencing a grant as a funding source, Internal Order or WBSE becomes a mandatory field. 41

42 Create a Funds Pre-commitment Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount To complete the process of creating a funds pre-commitment, perform the following tasks: 13 Click the Check icon to confirm that the data entered in the funds precommitment is correct 14 Click the Park Document button to submit the funds pre-commitment for certification via workflow. This is equivalent to posting the funds precommitment and starting off a workflow Note: A parked document may be retrieved for any review before it is certified or approved. 42

43 Create a Funds Pre-commitment Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount The Funds precommitment: Create InitScrn displays with the Document Number in the left hand corner of the Status Bar. 43

44 Create a Funds Pre-commitment Create Funds Precommitment AVC Check of Availability of Funds Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount The AVC Check of Funds Availability is an automatic process in Umoja that ensures that there is budget available to create a pre-commitment. If the budget is not available, there will be an error message displayed in the left hand corner of the Status Bar. The AVC Check is carried out at the class level. Within the Status Bar, select the image adjacent to the displayed error message to display the basic details of an AVC check error. 44

45 Authorization Process The parked funds pre-commitment is certified by a Certifying Officer through a workflow, if all the entries are in order. However, it can be rejected if entries are not in order. If it is rejected, the role that created the pre-commitment must retrieve it and make necessary corrections. Once approved, it will be referenced in creating a funds commitment. This certification is in line with the UN Financial Regulations and Rules on such delegated authority. Authorize Funds Precommitment via Workflow Available Budget Updated Based on Pre-commitment Amount 45

46 View a Funds Pre-commitment In Umoja, a parked document can be displayed in order to review the pre-commitment s authorization status, details of the line items and consumption history. The process for viewing a funds pre-commitment is depicted below: Enter the Appropriate T-code Enter Precommitment Document Number Details 46

47 View a Funds Pre-commitment Enter the Appropriate T-code Enter Precommitment Document Number Details The steps to display a funds pre-commitment document are as follows: 1 Type FMY3 in the Command field Click the Enter icon The Funds precommitment: Display InitScrn screen displays. 47

48 View a Funds Pre-commitment Enter the Appropriate T-code Enter Precommitment Document Number Details In the Funds precommitment: Display InitScrn screen, enter appropriate data in the following fields: 3 Type the document number in the Document number field 4 Click the Enter icon 4 3 If you enter a single line item in the Line Item field, the Funds precommitment: Display InitScrn screen will pull back only that search result. The Funds precommitment: Display InitScrn screen displays. Note: If the funds pre-commitment document number is not readily available, click the Matchcode icon, or select F4 (Help), to search for a funds commitment document number. 48

49 Fast Data Entry Vs. Detail Line Item View Enter the Appropriate T-code Enter Precommitment Document Number Details You may choose to display a funds pre-commitment at a higher line-item level (multiple line item view), or in a more detailed fashion (single line item view). Both display options are available on the Funds precommitment: Display InitScrn screen. Click the Fast Data Entry and Detailed Line Item icon to view multiple line items icon to view a single line item. A A B B Note: If you select the Enter icon, the default option is the Multiple Line Item view. 49

50 View a Funds Pre-commitment: Select Line Items Enter the Appropriate T-code Enter Precommitment Document Number Details In the Funds precommitment: Display InitScrn screen: 5 Click the Fast Data Entry icon to display a funds pre-commitment at a higher line-item level 6 Click the Enter icon 6 5 You will not be able to edit a funds pre-commitment when you are in a display transaction mode since all fields are read-only. Note: To see all line items associated to a funds pre-commitment, remove all numbers in the Line Item field. 50

51 View a Funds Pre-commitment: Consumption Levels Enter the Appropriate T-code Enter Precommitment Document Number Details 7 Click the Consumption icon to review consumption against the funds pre-commitment and get details about the funds commitments recorded against it The Consumption icon provides additional details about the funds pre-commitment and the expenditures recorded against it. 7 Once you select the Consumption icon, the Earmarked Funds: Display Consumption History page displays. Note: Unapproved pre-commitments will have no consumption levels to report. They will still appear in a parked status. 51

52 View a Funds Pre-commitment: Consumption Levels Enter the Appropriate T-code Enter Precommitment Document Number Details If the pre-commitment has not yet been authorized via workflow or if it has not been referenced against a funds commitment, there will be no consumption history. In such cases, when you select the Consumption icon, the screen will display "there is no usage data" in the lower left hand corner of the Status Bar. Note: A parked pre-commitment not authorized via workflow will have no consumption history to display. 52

53 View a Funds Pre-commitment: Consumption History Enter the Appropriate T-code Enter Precommitment Document Number Details Review the following financial activities related to the funds pre-commitment in the Earmarked Funds: Display Consumption History screen: 8 Doc No: Refers to the precommitment document number Reference: The funds commitment document referencing the pre-commitment Consumption: Refers to the amount consumed by all funds commitments Open Amount: Refers to the remaining budget left on this precommitment 53

54 Modify a Funds Pre-commitment An already approved funds pre-commitment can be modified in Umoja by performing one of the following two activities: Increase/decrease the value of a funds pre-commitment (Value Adjustment) T-code used is FMYPM1 Add an additional line item to an approved funds pre-commitment (Change) T-code used is FMY2 54

55 Modify the Value of a Funds Pre-commitment In order to increase/decrease the value of an already approved funds pre-commitment, you must complete a value adjustment document. What is a Value Adjustment? A value adjustment is equivalent to modifying an approved funds pre-commitment. Once funds pre-commitment has gone through a workflow and is approved, any subsequent action changing the monetary value must go through a workflow again. Modification of Approved Funds Pre-commitment Amount = Value Adjustment To modify an approved funds pre-commitment amount, use the T-code FMYPM1. Note: You can only modify a funds pre-commitment after it has been through a workflow. 55

56 Funds Pre-commitment Value Adjustment Process Enter Pre- Commitment Using FMYPM1 Complete Value Adjustment for Identified Pre- Commitment Available Budget Updated Based on Precommitment Amount To select an already created pre-commitment document, perform the following steps: 1 Type FMYPM1 in the Command field 2 Click the Enter icon 2 1 The Funds Precommitment: Create Value Adjustment screen displays. 56

57 Funds Pre-commitment Value Adjustment Process Enter Pre- Commitment Using FMYPM1 Complete Value Adjustment for Identified Pre- Commitment Available Budget Updated Based on Precommitment Amount 3 Select the appropriate radio button as per the requirement If you need to increase the value of the pre-commitment, select the Value Incr. radio button If you want to modify the precommitment and return the entire remaining amount back to budget, select the Reduct. In val radio button. This can be used to mark the pre-commitment as complete 3 57

58 Funds Pre-commitment Value Adjustment Process Enter Pre- Commitment Using FMYPM1 Complete Value Adjustment for Identified Pre- Commitment Available Budget Updated Based on Precommitment Amount 4 Enter/Search the Document number from the search options 5 Click the Enter icon

59 Funds Pre-commitment Value Adjustment Process Enter Pre- Commitment Using FMYPM1 Complete Value Adjustment for Identified Pre- Commitment Available Budget Updated Based on Precommitment Amount 6 Enter the relevant amount to be adjusted in the Amount field 7 Enter an appropriate description in the Description field

60 Funds Pre-commitment Value Adjustment Process Enter Pre- Commitment Using FMYPM1 Complete Value Adjustment for Identified Pre- Commitment Available Budget Updated Based on Precommitment Amount To complete the process of creating a funds precommitment, perform the following tasks: Click the Check icon to confirm the data 8 entered in the funds pre-commitment is correct Click the Save icon. This is equivalent to 9 posting the funds pre-commitment and starting off a workflow The Funds precommitment: Create InitScrn displays. A confirmation of the pre-commitment s value adjustment appears in the lower left hand corner of the Status Bar. 8 9 Note: In completing value adjustments, the Park Document icon does not display. You must select the Save icon. 60

61 Add Additional Line Item to Funds Pre-commitment In order to add an additional line item to an already approved funds pre-commitment, you must complete a unique type of value adjustment document. Scenarios Suppose you have created a funds pre-commitment for three items, but now you need to include a fourth line item Suppose, you forgot to include a line item when you initially created the funds pre-commitment and sent it through workflow for approval In such cases, you are not modifying the current funds pre-commitment line items, but actually adding a new one against the same funds pre-commitment amount. To modify an approved funds pre-commitment by adding an additional line item, use the FMY2 as the T-code. Note: You can only change a funds pre-commitment after it has been through workflow to be approved or rejected. 61

62 Add Additional Line Item to Funds Pre-commitment Enter Pre- Commitment Using FMY2 Add a New Line Item for Identified Pre-Commitment Approve Funds Pre-Commitment via Workflow The steps to select an already created precommitment document are as follows: 1 Type FMY2 in the Command field 2 Click the Enter icon 2 1 The Funds precommitment: Change InitScrn screen displays next. 62

63 Add Additional Line Item to Funds Pre-commitment Enter Pre- Commitment Using FMY2 Add a New Line Item for Identified Pre-Commitment Approve Funds Pre-Commitment via Workflow 3 Enter the funds pre-commitment document number in the Document Number field. You can search for the document number by selecting the Matchcode icon 4 Click the Enter icon 4 The Funds precommitment: Change InitScrn displays next. 3 63

64 Add Additional Line Item to Funds Pre-commitment Enter Pre- Commitment Using FMY2 Add a New Line Item for Identified Pre-Commitment Approve Funds Pre-Commitment via Workflow 5 Add the new line item details as required 5 64

65 Add a New Line Item Process Pre-check Functionality: Check Submission Enter Pre- Commitment Using FMY2 Add a New Line Item for Identified Pre-Commitment Approve Funds Pre-Commitment via Workflow To complete the process of adding a line item to a funds pre-commitment, perform the following steps: 6 Click the Check icon 7 Click the Save icon 6 7 When you click the Save icon, it is equivalent to parking the value adjustment and starting off a workflow. The Funds precommitment: Change screen displays. A confirmation of the pre-commitment s value adjustment appears in the left hand corner of the Status Bar. 65

66 Authorization Process The funds pre-commitment is reviewed and approved by appropriate UN staff. Once approved, it will be referenced in creating a funds commitment. The process for approving a funds commitment is covered in Module 6 of this course. Authorize Funds Pre-Commitment via Workflow Note: It is always required to create a funds pre-commitment before creating a funds commitment. An approved pre-commitment is necessary in order to process a funds commitment. 66

67 Mark Funds Pre-commitment as Completed Enter Precommitment Using FMY2 Set Completion Indicator to Complete The steps to select an already created pre-commitment document are as follows: 1 Type FMY2 in the Command field Click the Enter icon The Funds precommitment: Change InitScrn screen displays. 67

68 Mark Funds Pre-commitment as Completed Enter Precommitment Using FMY2 Set Completion Indicator to Complete The steps to mark the funds precommitment document as completed are as follows: 1 Enter the pre-commitment document number in the Document number field 2 Enter a relevant number in the Line Item field 3 Click the Enter icon The Funds precommitment: Change Detail scr screen displays

69 Mark Funds Pre-commitment as Completed Enter Precommitment Using FMY2 Set Completion Indicator to Complete 4 Select the Completion Indicator check box. This is equivalent to marking the funds pre-commitment as completed 5 Click the Save icon 5 Note: After selecting the Completion Indicator check box, select F1 to learn more about the features of specific fields in Umoja. This step can be applied to any field in Umoja which requires further clarification. 4 69

70 T-Codes for Funds Pre-commitments The T-codes that can be used for creating, viewing and modifying funds pre-commitments are given below: Pre-commitment Process Create View Change Add a New Line Item Change Increase/Decrease an existing, approved pre-commitment (Value Adjustment) Change Mark as Completed T-code FMY1 FMY3 FMY2 FMYPM1 FMY2 70

71 Simulation Activities Throughout this training, users will have the opportunity to conduct activities in the form of simulations. Simulations are interactive recordings of the Umoja system used to help facilitate a hands-on learning experience. The simulation links are provided on the corresponding activity slides. Users can access simulations in three different modes: Show me: Users view a video of an entire transaction being conducted Let s do it together: Users will be prompted to input data at key points during the transaction (recommended) Try it: Users can complete an entire transaction on their own, with no additional instructions provided 71

72 Activity 1 Transaction Name: Create Funds Pre-Commitment Transaction Code: FMY1 Link to the uperform simulation: ?originalContext=

73 Activity 2 Transaction Name: View Funds Pre-Commitment Transaction Code: FMY3 Link to the uperform simulation: ?originalContext=

74 Learning Checkpoint 1 Which of the following icons is clicked to enter more than one pre-commitment in Umoja? Select the correct option. A. Fast Entry B. Park Document C. Detail Entry D. Document Type 74

75 Learning Checkpoint 1 Which of the following icons is clicked to enter more than one pre-commitment in Umoja? Select the correct option. A. Fast Entry B. Park Document C. Detail Entry D. Document Type Option A is the correct answer. Click the Fast Entry icon to enter more than one pre-commitment document in Umoja. 75

76 Learning Checkpoint 2 What type of pre-commitment has no consumption history to report and will still appear in a parked status? Select the correct option. A. A consumed pre-commitment B. An unapproved pre-commitment C. A pre-commitment that is in the process of being created D. A pre-commitment that is in a state of value adjustment 76

77 Learning Checkpoint 2 What type of pre-commitment has no consumption history to report and will still appear in a parked status? Select the correct option. A. A consumed pre-commitment B. An unapproved pre-commitment C. A pre-commitment that is in the process of being created D. A pre-commitment that is in a state of value adjustment Option B is the correct answer. An unapproved pre-commitment has no consumption history to report and will appear in the parked status. 77

78 Module 2 Summary The key points covered in this module are listed below: Funds pre-commitment is a claim of an estimated amount of funds in anticipation of entering a binding agreement to spend these funds at a future date An approved pre-commitment is necessary in order to process a funds commitment Viewing a funds pre-commitment is initiated by referencing the earmarked funds document number The consumption indicator displays how much of the approved budget for a specific pre-commitment has been consumed, and how much is remaining Changing the value of a fund pre-commitment implies that you are taking steps to alter the requested estimate of funds from the already allocated budget (fund) 78

79 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 79

80 Module 3 Objectives After completing this module, you will be able to: Create a funds commitment View a funds commitment Change a commitment by adding a line item Change a commitment by carrying out a value adjustment Mark a commitment as completed 80

81 Create a Funds Commitment Process Funds commitment is when you are creating an obligating document, such as a PO, MOD or OBMO. A funds pre-commitment is always required in order to create a funds commitment. The end-to-end process of creating a funds commitment is outlined below: Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise Legend Automated step performed in Umoja 81

82 Create a Funds Commitment Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise The steps to create a funds commitment are as follows: 1 Type FMZ1 in the Command field Click the Enter icon The Funds commitment: Create InitScrn screen displays. 82

83 Create a Funds Commitment Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise 3 Type the relevant document type in the Document type field. This field indicates the type of commitment you are creating. Click the appropriate document number from the matchcode icon 4 Type 1000 in the Company Code field 5 Type the currency in which the commitment is being created in the Currency/rate field 6 Click the Enter icon The Funds commitment: Create Overview scrn screen displays. 83

84 Create a Funds Commitment Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise When creating a funds commitment, an approved funds pre-commitment is always referenced. 7 Enter the appropriate funds pre-commitment document number in the Line Item section 8 Click the Enter icon The funds pre-commitment data will automatically default in the funds commitment line item row. Note: The funds pre-commitment document number can be obtained by selecting the Matchcode icon and searching for it. Alternatively, if the funds pre-commitment number is known, enter it directly in this field. 84

85 Create a Funds Commitment: Header & Line Item Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise On the Funds commitment: Create Overview scrn screen, the sections are: Header Section: Contains fields such as Document Number relevant to the commitment you are creating. The document number will be populated once you park the document Line Item Section: Contains specific fields you enter regarding the commitment you are creating 85

86 Create a Funds Commitment: Line Items Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise In the Line Item section, enter the required details in the following fields: 9 Original Amount Text: Specific description of the commitment line item Fund: Determines the business area G/L Account: Determine the nature of the expenditure Cost Center: To determine responsibility level Funds precommitment 9 Note: All other fields are automatically populated in the Umoja after relevant data is entered in the required fields within the Line Item section. If you are creating a line item referencing a Grant as the funding source, Internal Order or WBSE becomes a mandatory field. 86

87 Create a Funds Commitment Create Funds Commitment Reference Funds Precommitment AVC Check of Availability of Funds Approve Funds Commitment via Workflow Funds Commitment Ready to Utilise Click the Check icon to confirm the data entered in the funds commitment is correct Click the Park Document icon. This is equivalent to posting the funds commitment and starting off a workflow The Funds commitment: Create InitScrn displays with the document number in the left hand corner of the Status Bar. 87

88 Authorization Process The funds commitment is reviewed and approved by appropriate UN staff. Once approved, it will be referenced when processing appropriate accounts payables. The process for approving a funds commitment is as follows: Approve Funds Commitment via Workflow Funds Commitment Ready to Utlise Note: It is always required to create a funds pre-commitment before creating a funds commitment. An approved pre-commitment is necessary in order to process a funds commitment. 88

89 View a Funds Commitment In Umoja, a parked document can be displayed in order to review the funds commitment s authorization status, details of the line items and consumption history. The process of viewing a funds commitment is depicted below: Enter the Appropriate T-code Enter Commitment Document Number Details Note: You will not be able to edit a funds commitment when you are in a view transaction mode since all fields are read-only. 89

90 View a Funds Commitment Enter the Appropriate T-code Enter Commitment Document Number Details The steps to display a funds commitment document are as follows: 1 Type FMZ3 in the Command field 2 Click the Enter icon 2 1 The Funds precommitment: Display InitScrn screen displays. Once you enter the document number, the Funds commitment: Display Overview scrn displays. Note: The process of viewing a funds commitment is initiated by referencing its earmarked funds Document Number. 90

91 View a Funds Commitment: Consumption Levels Enter the Appropriate T-code Enter Commitment Document Number Details Click the Consumption icon 3 The Consumption icon provides additional details about the funds commitment and the expenditures recorded against it. 3 The Earmarked Funds: Display Consumption History page displays. Note: Unapproved funds commitments will have no consumption levels to report. They will still appear in a parked status. 91

92 View a Funds Commitment: Review Consumption Enter the Appropriate T-code Enter Commitment Document Number Details Review the following financial activities related to the funds commitment: Doc No: Refers to the funds commitment document number Reference: The funds commitment document referencing the pre-commitment Consumption: Refers to the amount consumed by all funds commitments Open Amount: Remaining budget left on this funds commitment 4 92

93 Modify a Funds Commitment An already approved funds commitment can be modified in Umoja by performing one of the following two activities: Increase/decrease the value of a funds commitment (Value Adjustment) T-code used is FMZPM1 Add an additional line item to an approved funds commitment (Change) T-code used is FMZ2 93

94 Modify the Value of a Funds Commitment In order to increase/decrease the value of an already approved funds commitment, you must complete a value adjustment document. What is a Value Adjustment? A value adjustment is equivalent to modifying an approved funds commitment. Once funds commitment has gone through workflow and is approved, any subsequent action changing the monetary value must go through workflow again. Modification of Approved Funds Commitment Amount = Value Adjustment To modify an approved funds commitment amount, use the T-code FMZPM1. Note: You can only modify a funds commitment after it has been through a workflow. 94

95 Funds Commitment Value Adjustment Process Enter Commitment Using FMZPM1 Complete Value Adjustment for Identified Commitment Available Budget Updated based on Commitment Amount The process of completing a value adjustment for a funds commitment is similar to a funds pre-commitment Enter the T-code FMZPM1 in the Command field 2 Click the Enter icon The Funds Commitment: Create Value Adjustment scrn displays. 3 3 Select the appropriate type of Value Adjustment 4 Enter the funds commitment document number 4 95

96 Funds Commitment: Add Additional Line Item In order to add an additional line item to an already approved Funds Commitment, you must complete a unique type of value adjustment document. Scenarios Suppose you have created a Funds Commitment for three items, but now you need to include a fourth line item Suppose, you forgot to include a line item when you initially created the Funds Commitment and sent it through workflow for approval In such cases, you are not modifying the current Funds Commitment line items, but actually adding a new one against the same Funds Commitment amount. To modify an approved funds commitment by adding an additional line item, use the FMZ2 as the T-code. Note: You can only change a funds commitment after it has gone through workflow: Approved or Rejected. 96

97 Funds Commitment: Add/Delete Additional Line Item Enter Precommitment Using FMZ2 Add a New Line Item for Identified Commitment Approve/Disappr ove Funds Commitment via Workflow The process to add an additional line item for a funds commitment is similar to a funds precommitment. The steps display a funds commitment are as follows: 1 Enter the T-code FMZ2 to display a funds commitment 2 Click the Enter icon The Funds commitment: Change Overview scrn displays. You may add additional line items

98 Authorization Process The funds commitment is reviewed and approved by appropriate UN staff. Once approved, it will be referenced in processing appropriate accounts payables. The process for approving a funds commitment is covered in Module 6 of this course. Approve/Disapprove Funds Commitment via Workflow Note: It is always required to create a funds pre-commitment before creating a funds commitment. An approved pre-commitment is necessary in order to process a funds commitment. 98

99 Mark Funds Commitment as Completed Enter Funds Commitment Using FMZ2 Set Completion Indicator to Complete The process to mark funds commitment as complete is similar to funds pre-commitment. The steps to mark an already created funds commitment as complete are as follows: : 1 Enter the T-code FMZ2 in the Command field 2 Click the Enter icon The Funds commitment: Change InitScrn screen displays. 3 Enter the already created funds commitment number in the Document number field 4 Click the Enter icon 3 The Funds commitment: Change Detail scr screen displays. 99

100 Mark Funds Commitment as Completed Enter Funds Commitment Using FMZ2 Set Completion Indicator to Complete 5 Select the Completion Indicator check box. This is equivalent to marking the funds commitment as completed 6 Click the Save icon 5 6 Note: After selecting the Completion Indicator check box, select F1 to learn more about the features of specific fields in Umoja. 100

101 T-Codes for Funds Commitments Given below are the t-codes that can be used for creating, viewing and modifying funds commitments: Commitment Commands Create View Change Add a New Line Item Change Increase/Decrease an existing, approved precommitment (Value Adjustment) Change Mark as Completed Commitments T-Code FMZ1 FMZ3 FMZ2 FMZPM1 FMZ2 101

102 Activity 1 Transaction Name: Create Funds Commitment Transaction Code: FMZ1 Link to the uperform simulation: ?originalContext=

103 Activity 2 Transaction Name: Complete a Value Adjustment Transaction Code: FMZPM1 Link to the uperform simulation: ?originalContext=

104 Activity 3 Transaction Name: View the Consumption Amount on a Funds Commitment Transaction Code: FMZ3 Link to the uperform simulation: ?originalContext=

105 Learning Checkpoint 1 A value adjustment of a funds commitment is equivalent to: Select the correct option. A. Closing out a funds commitment B. Increasing or decreasing the overall amount on a funds commitment C. Adjusting details of a funds commitment D. Approving the workflow of a funds commitment 105

106 Learning Checkpoint 1 A value adjustment of a funds commitment is equivalent to: Select the correct option. A. Closing out a funds commitment B. Increasing or decreasing the overall amount on a funds commitment C. Adjusting details of a funds commitment D. Approving the workflow of a funds commitment Option B is the correct answer. Value adjustments are equivalent to a modification of an already approved funds commitment. 106

107 Module 3 Summary The key points covered in this module are listed below: Funds commitment is a reservation of a defined amount of funds for a binding agreement to spend these funds at a future date A funds pre-commitment document is referenced when creating a funds commitment The process of creating, viewing and modifying a funds commitment is similar to funds pre-commitment 107

108 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 108

109 Module 4 Objectives After completing this module, you will be able to: Create a travel funds commitment View a travel funds commitment Change a travel funds commitment by adding a line item Change a travel funds commitment by carrying out a value adjustment Mark a travel funds commitment as completed 109

110 Travel Funds Commitment Process Travel funds commitment is a process to pre-encumber travel funds in the current budget period, if budget is available. This particular type of funds commitment does not require a pre-commitment in Umoja. The pre-approvals of travel commitments go through the normal modes of delegated authority, for each business area within the UN organization. That action may be equivalent to a travel funds pre-commitment. Travel funds commitments are a distinct type of commitments in that they are business transactions for upcoming travel costs only. They cannot be applied for any other type of funds commitments. 110

111 Travel Funds Commitment Process Travel funds commitments are a special type of funds commitment. The T-codes for creating, viewing and changing a travel funds commitment are exactly the same as funds commitments. The only difference is that the document type is 45. Travel funds commitments are established for all official travel costs, such as travel for training, conferences, workshops, staff assignments, re-assignments and deployments. The end-to-end Travel Funds Commitment process is as follows: Create Travel Funds Commitment AVC Check of of Availability of Funds Approve Travel Funds Commitment Travel Funds Commitment Available to Utilise Legend Automated step performed in Umoja 111

112 Create Travel Funds Commitment Create Travel Funds Commitment AVC Check of of Availability of Funds Approve Travel Funds Commitment Travel Funds Commitment Available to Utilise The process of creating a travel funds commitment is similar to creating a funds commitment. The steps for creating a travel funds commitment are as follows: 1 Type FMZ1 in the Command field 2 Click the Enter icon 3 Type 45 in the Document type field The only difference is that Document type used for travel funds commitment is Note: A funds pre-commitment is not required before creating a travel funds commitment in Umoja. This is the only exception to the requirement that all funds commitments require funds pre-commitments. 112

113 View Travel Funds Commitment In Umoja, a parked document can be viewed in order to review the travel funds commitment s approval status, or details of the line items. The process for viewing a travel funds commitment is depicted below: Enter the Appropriate T-code Enter Travel Funds Commitment Document Number Details 113

114 View Travel Funds Commitment Enter the Appropriate T-code Enter Travel Funds Commitment Document Number Details Liquidate Travel Commitment The process of displaying a travel funds commitment is similar to displaying a funds commitment. The steps for displaying a travel funds commitment are as follows: 1 Type FMZ3 in the Command field 2 Click the Enter icon. The Funds commitment: Display Overview screen displays You can also view the consumption history against a travel funds commitment by clicking the Consumption button. You will not be able to edit a travel funds commitment when you are in the display transaction mode as all fields are read-only

115 Modify a Travel Funds Commitment An already approved travel funds commitment can be modified in Umoja by performing one of the following activities: Increase/decrease the value of a travel funds commitment (Value Adjustment) T-code used is FMZPM1 Add an additional line item to an approved travel funds commitment (Change) T-code used is FMZ2 115

116 Modify the Value of a Travel Funds Commitment In order to increase/decrease the value of an already approved travel funds commitment, you must complete a value adjustment document. What is a Value Adjustment? A value adjustment is equivalent to modifying an approved travel funds commitment. Once travel funds commitment has gone through workflow and is approved, any subsequent action changing the monetary value must go through workflow again. Modification of Approved Travel Funds Commitment Amount = Value Adjustment To modify an approved travel funds commitment amount, use the T-code FMZPM1. Note: You can only modify a travel funds commitment after it has been through a workflow. 116

117 Travel Funds Commitment Value Adjustment Process Enter Travel Funds Commitment Using FMZPM1 Complete Value Adjustment for Identified Commitment Available Budget Updated based on Travel Commitment Amount The process of completing a value adjustment for a travel funds commitment is similar to a funds commitment. The steps are as follows: 1 Type FMZPM1 in the Command field 2 Click the Enter icon 2 1 The Funds Commitment: Create Value Adjustment screen displays with the document number field in the Referenced Earmarked Fund section. 117

118 Travel Funds Commitment: Add Additional Line Item In order to add an additional line item to an already approved Travel Funds Commitment, you must complete a unique type of value adjustment document. Scenarios Suppose you have created a Travel Funds Commitment for three items, but now you need to include a fourth line item Suppose, you forgot to include a line item when you initially created the Travel Funds Commitment and sent it through workflow for approval In such cases, you are not modifying the current Travel Funds Commitment line items, but actually adding a new one against the same Travel Funds Commitment amount. To modify an approved travel funds commitment by adding an additional line item, use the FMZ2 as the T-code. Note: You can only change a travel funds commitment after it has gone through workflow: Approved or Rejected. 118

119 Travel Funds Commitment: Add Additional Line Item Enter Travel Funds Commitment Using FMZ2 Add a New Line Item for Identified Commitment Approve/Disappr ove Travel Funds Commitment via Workflow The process of adding an additional line item for a travel funds commitment is similar to a funds commitment: 1 Type FMZ2 in the Command field Click the Enter icon 2 The Funds commitment: Change Overview screen displays. Additional line items can be entered on this screen

120 Authorization Process The travel funds commitment is reviewed and approved by appropriate UN staff. After the travel funds commitment is approved, it will be referenced while processing appropriate travel accounts payables. The process for approving a funds commitment is covered in module 6 of this course. Approve/Disapprove Funds Commitment via Workflow 120

121 Mark Travel Funds Commitment as Completed Enter Travel Funds Commitment Using FMZ2 Set Completion Indicator to Complete Similar to a funds pre-commitment, to mark an already created travel funds commitment as complete, perform the following steps: 1 Type FMZ2 in the Command field 2 Click the Enter icon The Funds commitment: Change InitScrn screen displays. You can enter the document number on this screen. Then, the Funds commitment: Chang Detail screen displays

122 Mark Travel Funds Commitment as Completed Enter Travel Funds Commitment Using FMZ2 Set Completion Indicator to Complete 3 In the Funds commitment: Chang Detail screen, mark the travel funds commitment as completed by selecting the Completion indicator check box 3 Note: After selecting the Completion Indicator check box, select F1 to learn more about the features of specific fields in Umoja. 122

123 T-Codes for Travel Funds Commitment The T-codes that are used for creating, viewing and modifying travel funds commitments are given below: Travel Funds Commitment Process Create View Change Add a New Line Item Change Increase/Decrease an existing, approved commitment (Value Adjustment) Change Mark as Completed T-code FMZ1 FMZ3 FMZ2 FMZPM1 FMZ2 Note: Travel commitments are a special type of funds commitment. The T-codes for creating, viewing and changing a travel funds commitment are exactly the same for funds commitments. The only difference is that the document type is

124 Learning Checkpoint 1 Which of the following document types would you select to create a new travel funds commitment? Select the correct option. A. 30 B. 45 C. 50 D

125 Learning Checkpoint 1 Which of the following document types would you select to create a new travel funds commitment? Select the correct option. A. 30 B. 45 C. 50 D. 35 Option B is the correct answer. Document type 45 is selected while creating a new travel funds commitment. 125

126 Module 4 Summary The key points covered in this module are: The Travel Funds Commitment process is used to pre-encumber the travel funds in the current budget period, if the budget is available The pre-approvals of travel commitments are distinct to each business area and completed outside Umoja Travel funds commitments do not require pre-commitments in Umoja A travel funds commitment can be created, viewed and modified in Umoja, in a manner equivalent to funds commitments 126

127 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 127

128 Module 5 Objectives After completing this module, you will be able to: Explain what is funds block and reservation Create a funds block or funds reservation View a funds block or funds reservation Change a funds block or funds reservation by adding a line item Change a funds block or funds reservation by carrying out a value adjustment Mark a funds reservation as completed 128

129 What is a Funds Block? Funds block, as the name implies, is a business transaction used to block funds from use against any expenditure. A funds block cannot be liquidated against any other commitment or actual expenditure. It is earmarked for specific events or activities that are anticipated to occur in the near future within the budget period. Following are some of the features of funds block: Usually of high value Typically created to prevent usage of a certain block of budget No earmarked funds can reference or utilise the budget set aside by a funds block Subsequently, when an event or activity materializes, the funds block must be removed by marking it as complete. It must be then converted to another type of earmarked fund, ready for utilization Normally, a funds block will be established at UNHQ 129

130 Create a Funds Block The process of creating a funds block is depicted below: Create Funds Block AVC Check of Availability of Funds Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block Note: You may convert a part of or the entire amount reserved by a funds block to another type of earmarked fund for appropriate budgetary use. Legend Automated step performed in Umoja 130

131 Create a Funds Block Create Funds Block AVC Check of Availability of Funds Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block To create a funds block, perform the following steps: 1 2 Type FMW1 in the Command field Click the Enter icon The Funds Blocking: Create InitScrn screen displays

132 Create a Funds Block Create Funds Block AVC Check of Availability of Funds Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block 3 Type 70 in the Document type field 4 Type 1000 in the Company Code field Type USD in the Currency/rate field 5 Click the Enter icon 6 6 The Funds blocking: Create Overview scrn screen displays

133 Create a Funds Block: Line Items Create Funds Block AVC Check of Availability of Funds Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block In the Funds blocking: Create Overview scrn screen, enter the appropriate data in the following required fields: 7 Doc. Text 8 Original Amount 9 Text Fund 10 G/L Account 11 Cost Center Note: All other fields are automatically populated on this screen after minimum relevant data is entered in the required fields (stated above) Also, where the funding source for the funds block is a Grant, the Internal Order/ WBSE field becomes a mandatory. 133

134 Create a Funds Block Create Funds Block AVC Check of Availability of Funds Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block To complete the process of creating a funds block, perform the following tasks: Click the Check icon to confirm the data entered in the funds commitment is correct Click the Park Document icon. This is equivalent to posting the funds block and starting off a workflow The Funds Blocking: Create InitScrn displays with the document number in the left hand corner of the Status Bar. 134

135 Authorization Process The funds block is reviewed and approved by appropriate UN staff. Once approved, the amount allocated in the funds block cannot be utilised for any financial transactions until the event or activity materializes. At that point, it is returned to budget. Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block 135

136 View a Funds Block In Umoja, a parked document can be displayed in order to review the funds block approval status or details of the line items. The process of viewing a funds block is depicted below: Enter the Appropriate T-Code Enter Funds Block Document Number Details 136

137 View a Funds Block Enter the Appropriate T-Code Enter Funds Block Document Number Details The process of displaying a funds block is similar to displaying a funds commitment. 1 Type FMW3 in the Command field 2 Click the Enter icon 2 1 You will not be able to edit a funds block when you are in a view transaction mode since all fields are read-only. 137

138 Change the Value of a Funds Block In order to change the monetary value of an already approved Funds Block, you must complete a value adjustment. What is a Value Adjustment? Value adjustments are equivalent to modifying an approved funds block. Once a funds block has gone through workflow and is approved, any subsequent action changing the monetary value must go through workflow again. Modification of Approved Funds Block = Value Adjustment To modify an approved funds block, use the T-code FMWPM1. Note: You can only modify a funds block after it has been through a workflow. 138

139 Funds Block Value Adjustment Process Enter Funds Block Using FMWPM1 Complete Value Adjustment for Identified Funds Block Available Budget Updated Based on Funds Block Amount The process of completing a value adjustment for a funds block is similar to a funds commitment: 1 Type FMWPM1 in the Command field Click the Enter icon The Funds blocking: Create value adjustment screen displays where you may complete the value adjustment for the identified funds block. 139

140 Funds Block: Add Additional Line Item In order to add an additional line item to an already approved Funds Block, you must complete a unique type of value adjustment. Scenarios Suppose you have created a Funds Block for three items, but now you need to include a fourth line item Suppose, you forgot to include a line item when you initially created the Funds Block and sent it through workflow for approval In such cases, you are not modifying the current Funds Block line items, but actually adding a new one against the same Funds Block amount. To modify an approved funds block by adding an additional line item, use the FMW2 as the T-code. Note: You can only modify a funds Block after it has gone through workflow: Approved or Rejected. 140

141 Funds Block: Add Additional Line Item Enter Funds Block Using FMW2 Add a New Line Item for Identified Funds Block Approve/ Disapprove Funds Block via Workflow The process of adding an additional line item for a funds block is similar to a funds commitment. 1 Type FMW2 in the Command field to display a funds block 2 Click the Enter icon 2 1 The Funds block: Change Overview scrn displays. You may enter additional line items. 141

142 Authorization Process: Funds Block Modifications A modified funds block is reviewed and approved by appropriate UN staff. Once approved, the amount allocated in the funds block cannot be utilised for any financial transactions until the event or activity materializes. At that point, it is returned to budget. Approve Funds Block via Workflow Available Budget Updated Based on Funds Block Amount Convert Funds Block 142

143 T-Codes for Funds Block The process of creating, viewing and modifying a funds block are similar to funds commitments. Given below are the T-codes that are used for creating, viewing and modifying funds block: Funds Block Process Create View Change Add a New Line Item Change Increase/Decrease an existing, approved funds block (Value Adjustment) T-Code FMW1 FMW3 FMW2 FMWPM1 143

144 What is Funds Reservation? A business transaction to reserve budget amounts for a future business event without the immediate creation of a purchase order or purchase requisitions. Funds reservations can be liquidated against other earmarked funds documents, as well as against actual expenditures. The end-to-end process of reserving funds is as follows: Create Funds Reservation AVC Check of Availability of Funds Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise Legend Automated step performed in Umoja 144

145 Create a Funds Reservation Create Funds Reservation AVC Check of Availability of Funds Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise To create a funds reservation, perform the following steps: 1 Type FMX1 in the Command field 2 Click the Enter icon 2 1 The Funds reservation: Create InitScrn screen displays. 145

146 Create a Funds Reservation Create Funds Reservation AVC Check of Availability of Funds Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise In the Funds reservation: Create InitScrn screen, enter the appropriate data in the following fields: 1 Document type: This field indicates the type of funds reservation you are creating 2 Company Code: The company code defined for UN is Currency/rate: Enter the currency in which the pre-commitment is being created Click the Enter icon 4 The Funds reservation: Create Overview scrn screen displays

147 Create a Funds Reservation: Header & Line Item Create Funds Reservation AVC Check of Availability of Funds Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise On the Funds reservation: Create Overview screen, the sections are: Header Section: Contains fields such as Document Number relevant to the entire precommitment you are creating Line Item Section: Contains specific fields you enter regarding the precommitment you are creating 147

148 Create a Funds Reservation: Line Items Create Funds Reservation AVC Check of Availability of Funds Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise In the Funds reservation: Create Overview scrn screen, enter the appropriate data in the following required fields: 1 Doc. Text 2 Original Amount Text 3 4 Fund G/L Account 5 6 Cost Center Note: All other fields are automatically populated on this screen after minimum relevant data is entered in the required fields (stated above) Also, where the funding source for the funds reservation is a Grant, the Internal Order/ WBSE field becomes a mandatory. 148

149 Funds Reservation Pre-check Functionality: Check Submission Create Funds Reservation AVC Check of Availability of Funds Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise To complete the process of creating a funds reservation, perform the following tasks: 7 Click the Check icon to confirm the data entered in the funds reservation is correct 8 Click the Park Document icon. This is equivalent to posting the funds reservation and starting off a workflow The Funds reservation: Create InitScrn displays with the document number in the left hand corner of the Status Bar

150 Authorization Process The funds reservation is reviewed and approved by appropriate UN staff. Once approved, it will be referenced when processing appropriate accounts payables. Approve Funds Reservation via Workflow Available Budget Updated Based on Funds Reservation Amount Funds Reservation Available to Utilise 150

151 View a Funds Reservation In Umoja, a parked document can be displayed in order to review the funds reservation approval status or details of the line items. The process of viewing a funds reservation is depicted below: Enter the Appropriate T- Code Enter Funds Reservation Document Number Details 151

152 View a Funds Reservation Enter the Appropriate T-code Enter Precommitment Document Number Details The process of displaying a funds reservation is similar to displaying a funds commitment. 1 Enter FMX3 in the Command field 2 Click the Enter icon 2 1 The Funds reservation: Create InitScrn screen displays where you enter the document number and click Enter. The Funds reservation: Display Overview scrn screen displays the details of the funds reservation. 152

153 View a Funds Reservation: Consumption Result Enter the Appropriate T-code Enter Precommitment Document Number Details The Funds reservation: Display Overview scrn screen displays the details of the funds reservation. You will not be able to edit a funds reservation when you are in a display transaction mode since all fields are read-only. 153

154 Modify a Funds Reservation An already approved funds reservation can be modified in Umoja by performing one of the following two activities: Increase/decrease the value of a funds reservation (Value Adjustment) T-code used is FMXPM1 Add an additional line item to an approved funds reservation (Change) T-code used is FMX2 154

155 Modify the Value of a Funds Reservation In order to increase/decrease the value of an already approved funds reservation, you must complete a value adjustment document. What is a Value Adjustment? Value adjustments are equivalent to modifying an approved funds reservation. Once a funds reservation has gone through workflow and is approved, any subsequent action modifying the monetary value must go through workflow again. Modification of Approved Funds Reservation Amount = Value Adjustment To modify an approved funds reservation amount, use the T-code FMXPM1. Note: You can only modify a funds reservation after it has been through workflow. 155

156 Funds Reservation Value Adjustment Process Enter Funds Reservation Using FMXPM1 Complete Value Adjustment for Identified Funds Reservation Available Budget Updated based on Funds Reservation Amount The process of completing a value adjustment for a funds reservation is similar to a funds commitment: 1 Type FMXPM1 in the Command field Click the Enter icon The Funds Reservation: Create Value Adjustment scrn displays with the document number field in the lower half of the screen. 156

157 Funds Reservation: Add Additional Line Item In order to add an additional line item to an already approved Funds Reservation, you must complete a unique type of value adjustment document. Scenarios Suppose you have created a Funds Reservation for three items, but now you need to include a fourth line item Suppose, you forgot to include a line item when you initially created the Funds Reservation and sent it through workflow for approval In such cases, you are not modifying the current Funds Reservation line items, but actually adding a new one against the same Funds Reservation amount. To modify an approved funds reservation by adding an additional line item, use the FMX2 as the T-code. Note: You can only change a funds reservation after it has gone through workflow: Approved or Rejected. 157

158 Funds Reservation: Add Additional Line Item Enter Funds Reservation Using FMX2 Add a New Line Item for Identified Funds Reservation Approve/Disappr ove Funds Reservation via Workflow The process of adding an additional line item for a funds reservation is similar to a funds commitment: Type FMX2 in the Command field 1 Click the Enter icon The Funds reservation: Change Overview scrn displays so you may enter additional line items. 158

159 T-Codes for Funds Reservation The T-codes that can be used for creating, viewing and modifying funds reservations are given below: Pre-commitment Process Create View Change Add a New Line Item Change Increase/Decrease an existing, approved pre-commitment (Value Adjustment) T-Code FMX1 FMX3 FMX2 FMXPM1 159

160 Activity 1 Transaction Name: Create Funds Block Transaction Code: FMW1 Link to the uperform simulation: ?originalContext=

161 Activity 2 Transaction Name: Modify Funds Block Transaction Code: FMW2 Link to the uperform simulation: ?originalContext=

162 Activity 3 Transaction Name: Create Funds Reservation Transaction Code: FMX1 Link to the uperform simulation: ?originalContext=

163 Activity 4 Transaction Name: Modify Funds Reservation Transaction Code: FMX2 Link to the uperform simulation: ?originalContext=

164 Learning Checkpoint 1 Which of the following fields becomes mandatory if you are creating a line item referencing a grant as a funding source? Select all that apply. A. Cost Centre B. Company Code C. Internal Order D. WBSE 164

165 Learning Checkpoint 1 Which of the following fields becomes mandatory if you are creating a line item referencing a grant as a funding source? Select all that apply. A. Cost Centre B. Company Code C. Internal Order D. WBSE Options C and D are the correct answers. If you are creating a line item referencing a grant as a funding source, Internal Order and WBSE becomes the mandatory fields. 165

166 Module 5 Summary The key points covered in this module are listed below: The purpose of funds block and its associated processes The purpose of funds reservation and its associated processes Funds block and funds reservation are typically established at UNHQ due to their material value Other earmarked funds cannot be utilised against funds block Other earmarked funds can be utilised against funds reservation 166

167 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 167

168 Module 6 Objectives After completing this module, you will be able to: Explain the workflows associated with earmarked funds Explain the funds documents created with activities related to funds commitment creation and modification State the types of reports generated for earmarked funds 168

169 Key Terminology Key Term Workflow Funds Document Earmarked Funds Reports Description A consistent, repeatable business process in Umoja. It is a routing tool in Umoja that forwards documents, requests or tasks for review or approval Document created as result of an earmarked funds financial transaction carried out in the Funds Management module Reports that are generated in FM on earmarked funds for internal management accounting 169

170 What is a Workflow? In Funds Management, a workflow is a routing tool in Umoja that forwards funds documents, requests or tasks for authorization. A workflow: Is created to automate a set of manual steps within a business process or procedure Is a path of authorization that a task must follow in order to ensure it is accurately carried out For example, a funds pre commitment or commitment that needs to be certified or approved is sent to the intermediate approver and approver's inboxes appropriately for review and confirmation respectively. Note: The approver(s) of a workflow task cannot modify the actual request. They can simply approve or reject it. 170

171 Example: Funds Pre-Commitment Workflow The end-to-end process of funds pre-commitment workflow is as follows: View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Pre-commitment 171

172 Example: Funds Pre-Commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment To view the business workplace, perform the following step: 1 Click the Business Workplace icon. Alternatively, you can also type SBWP in the Command field 1 You can also access this transaction using the Umoja menu path: Office > Workplace. The Business Workplace screen displays. 172

173 Example: Funds Pre-commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment To review workflow items associated to you, perform the following step: 1 Click the Workplace icon 1 All items waiting for your action will be displayed in your inbox

174 Example: Funds Pre-commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment For further action on a workflow item, perform the following steps: 1 Click the Inbox icon 2 Click the Workflow icon to expand the line items awaiting your review Workflow line items display in the reading pane of the workflow inbox

175 Funds Pre-commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment Some of the key sections in the workflow screen are described below. You may choose to perform any of the following actions: Certify, Reject and Cancel Description Section: This section describes key elements of the earmarked funds document currently in workflow. Objects and Attachment Section: This section provides links to funds document details. 175

176 Funds Pre-commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment 3 Click an appropriate button to perform decision steps for a workflow item: Click Certify to certify/approve the earmarked fund workflow Click Reject to reject the earmarked fund workflow and send the workflow back to creator Click Cancel to keep the work item in your inbox. By doing so you can return to the previous Umoja screen without performing any action 3 Note: Name of buttons may slightly vary based on the type of EF you are in. 176

177 Example: Funds Pre-Commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment To certify the funds pre-commitment workflow item, you click the Certify button. Once certified, the funds precommitment will be ready to be referenced against a funds commitment. You will return to the Business Workplace inbox the workflow item has been removed from the pending workflow line items. 177

178 Example: Funds Pre-Commitment Workflow View Workplace Inbox Select the Workflow Item Review the item Certify/Reject Funds Precommitment To reject the funds precommitment workflow item, perform the following steps: 1 Click Reject 2 Provide a rejection reason in the Justify Your Decision pop-up window

179 Earmarked Funds Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report The Earmarked Funds Journal report provides details of all earmarked funds created in the required reporting period. 2 1 To generate the Earmarked Funds Journal report, perform the following steps: On the SAP Easy Access screen: 1 Type S_P99_ in the Command field 2 Click the Enter icon The Earmarked Funds Journal screen displays. 179

180 Earmarked Funds Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report There are several search criterion you can enter to define the appropriate earmarked funds Journal report. For Example, you could search by Document Category. Select the matchcode icon within the first blank field to the right of the Doc. Category field. In the pop-up that displays, select the appropriate Document Categories. a Repeat this step for the second blank field. Treat these two blank fields next to the Doc. Category field heading as To and From fields for searching and filtering purposes b a a b Select the Execute icon once you have selected appropriate search criterion 180

181 Earmarked Funds Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report The Earmarked Funds Journal report displays based on the search criterion entered or selected. You can select the earmarked funds document number in the Doc. No column to review specific details regarding each earmarked funds line item displayed in the Earmarked Funds Journal report. 181

182 Earmarked Funds Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report Alternate Search Methods with the Earmarked Funds Journal Report: You may also generate the Earmarked Funds Journal report with the following commonly used search criterion: a Document Type: Example: Document Type 10/11 (Pre-Commitments) and Document Type 45 (Travel Commitments) b Document Date: Example: Date Range in which earmarked funds document was created c Commitment Item: Example: Inventory Medical Supplies, LT Advance - Vendor a b c 182

183 Document Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report The Document Journal Report provides details of all funds commitments created in the SRM Portal, as well as all earmarked funds created within the required reporting period. 2 1 The steps to generate the Document Journal report are as follows: 1 Type FMRP_RFFMEP1AX in the Command field 2 Click the Enter icon The Document Journal screen displays. 183

184 Document Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report There are several search criterion you can enter to define the appropriate Document Journal report. For Example, you could search by Fund Center. Select the matchcode icon within the first blank field to the right of the Fund Center field. In the pop-up that displays, select the appropriate Document Categories: b a Repeat this step for the second blank field. Treat these two blank fields next to the Fund Center field heading as To and From fields for searching and filtering purposes b Select the Execute icon once you have selected appropriate search criterion a a b 184

185 Document Journal Report Enter T-code Enter Report Parameters (Search Criterion) Generate Report The Document Journal report displays on the screen based on the search criterion entered or selected. You can select the document number in the Doc. No column to review specific details regarding each document journal line item displayed in the report. 185

186 Activity 1 Transaction Name: Earmarked Funds Journal Report Transaction Code: S_P99_ Link to the uperform simulation: ?originalContext=

187 Activity 2 Transaction Name: Document Journal Report Transaction Code: FMRP_RFFMEP1AX Link to the uperform simulation: ?mode=EU&originalContext=

188 Learning Checkpoint 1 Workflow is created to a set of manual steps within a business process or procedure. Fill in the blank with the correct option. A. Automate B. View C. Execute D. Process 188

189 Learning Checkpoint 1 Workflow is created to a set of manual steps within a business process or procedure. Fill in the blank with the correct option. A. Automate B. View C. Execute D. Process Option A is the correct answer. Workflow is created to automate a set of manual steps within a business process or procedure. 189

190 Module 6 Summary The key points covered in this module are listed below: A workflow is defined as a routing tool in Umoja that forwards documents, requests or tasks for review or approval The steps required to review a funds commitment workflow in the Umoja system are carried out in the Business Workplace Two reports used in reviewing earmarked funds and other funds commitments is the Earmarked Funds Journal report (S_P99_ ) and the Document Journal report (FMRP_RFFMEP1AX) 190

191 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 191

192 Course Summary The key points covered in this course are listed below: The different types of earmarked funds are funds pre-commitment, funds commitment, travel commitment, funds block and funds reservation Funds pre-commitment is a reservation of an estimated amount of funds in anticipation of entering a binding agreement to spend these funds at a future date. An approved pre-commitment is necessary in order to process a funds commitment. The only exception to this rule are travel commitments Funds commitment is a reservation of a defined amount of funds in anticipation of entering a binding agreement to spend these funds at a future date Travel funds commitment is a process to pre-encumber travel funds in current and future periods, if the budget is available Funds block is a process to block funds from use against any expenditure. Funds reservation is a process to reserve budget amounts for a future business event without the immediate creation of a purchase order or purchase requisitions A workflow is a routing tool in Umoja that forwards documents, requests or tasks for review or approval 192

193 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 193

194 Course Assessment Now that you have completed all the modules in this course, you can test your knowledge by completing the Course Assessment. To receive credit for completing this course, you must pass this assessment with a minimum score of 90%. To complete the assessment you must return to the Learning Management System: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course assessment 5. Click the Submit button once you have completed the assessment 194

195 Agenda Course Introduction Module 1: Introduction to Budget Implementation Module 2: Funds Pre-commitment Module 3: Funds Commitment Module 4: Travel Funds Commitment Module 5: Funds Block & Funds Reservation Module 6: Budget Implementation Workflows & Reports Course Summary Course Assessment Course Survey 195

196 Course Survey Your feedback is important to the continuous improvement of our training program. Please complete the evaluation for this course using the following steps: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course survey 5. Click the Submit button once you have completed the course survey 196

197 Congratulations! You have successfully completed the Umoja Budget Implementation course. 197