FI312 Umoja Grants Management Process Framework 2. Umoja Grants Management Process Framework 2 Version 20 1

Transcription

1 FI312 Umoja s Management Process Framework 2 Umoja s Management Process Framework 2 Version 20 Copyright Last Modified: United 17-Oct-14 Nations 1

2 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 2

3 Introduction Please share with us: Your Name Your Section/Unit # Years with UN Interesting Fact About Yourself 3

4 Ground Rules Please consider the following guidelines during the training session: Turn your cell phone to silent mode. Please step out of the class to take any important phone call Please do not access your or the Internet outside of breaks Participate fully in the training session and respect each other s contribution Breaks are included at the discretion of the trainer X X No Phones Do Not Access Participate Ask Questions Breaks 4

5 Course Overview The purpose of the Umoja s Management Process Framework 2 course is to explain how Framework 2 grants, which originate from multiple donors, are created, maintained and closed in Umoja. This course will explain the steps to create grant Master Data, manage unreleased and released budgets, perform grant billing and close grants. This course will also explain the relationship between the different grant types and review scenarios to understand which grants are used in various scenarios. Prerequisite Review You should have completed the following prerequisite courses: Umoja Overview Umoja Master Data and Coding Block Overview Umoja s Management Overview Umoja ECC Navigation Umoja s Management Process Framework 1 Course Duration: 6 hours 5

6 Course Objectives After completing this course, you will be able to: List the key roles and responsibilities involved in the s Management (GM) for ee process Describe the Master Data elements used in the GM for ee process List the high-level steps in the GM for ee process the key Master Data elements for Framework 2 grants and approve an unreleased grant budget for a Framework 2 grant Perform billing for a Framework 2 grants a released grant budget for Framework 2 grants Close a Framework 2 grant Describe the reports involved in the GM for ee process 6

7 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 7

8 Module 1 Objectives After completing this module, you will be able to: Identify the Master Data elements used in the GM for ee process List the high-level steps in the GM for ee process 8

9 Key Terminology Key Term Fund Sponsor ee or Donor Agreement Description A Master Data element used to maintain the terms and conditions of the grantor s contribution A fund is established for the purpose of financing fully or in part the cost of programme and project activities consistent with the United Nations aims and policies. It is a separate and distinct accounting object used to identify the source and use of funding from voluntary contributions. A donor in UN terminology. It is a government, institution or individual that provides funding to a grantee organization (in this case, UN) An organization or an individual directly receiving funds from a donor or sponsor A donor or sponsor that provides resources to UN. UN can also act as a grantor by providing resources to other non-profit organizations such as implementing partners or end beneficiaries A legal agreement between a donor and UN outlining the terms and conditions for the use of a voluntary contribution 9

10 Roles & Responsibilities The following Umoja Enterprise roles are involved in the GM for ee process: GM Account User s and maintains grant and related Master Data s Finance (FI) accounting transactions s GM Purchase Orders (PO s) GM Account Approver Approves documents and further processes the GM Master Data Approves A/R, A/P and General Ledger (G/L) documents related to grants Approves GM PO s GM s Creator s and maintains grant and related Master Data in substantive offices s GM PO s 10

11 Roles & Responsibilities The following Umoja Enterprise roles are involved in the GM for ee process: GM Budget User Unreleased Pre-posts the GM unreleased budget GM Budget Approver Unreleased Posts the GM unreleased budget GM Budget User Released Analyzes the cash received for budget release Pre-posts the GM released budget 11

12 Roles & Responsibilities The following Umoja Enterprise roles are involved in the GM for ee process: GM Budget Approver Released Analyzes the cash received for budget release Posts the GM released budget GM Support User Maintains system activities from a technical point of view GM Master Data Maintainer Maintains central GM Master Data, central tables and derivation rule 12

13 GM for ee Process: Framework 2 s A framework 2 grant is used to pool multiple contributions donated for one project or cause. It is comprised of multiple R1 grants linked to one M1 grant through relationships. Each R1 grant represents a donor agreement negotiated between the individual donor and the UN. The M1 grant is created as soon as a Donor Agreement for the first R1 grant is signed. The R1 grant is then linked to that M1 grant. Once the grants are linked, the M1 grant can begin incurring expenditures as the system can identify where the funding is being derived from. As the Donor Agreements for the remaining R1 grants are signed, additional R1 grants are created and linked to the M1 grant. Note: Single donor contributions in non-usd currency represent the only scenario in which a R1 grant and a M1 grant are linked one to one. 13

14 Framework 2 In Framework 2, each donor is represented by a separate R1 grant. These R1 grants represent donors total contributions to the grant s fund. The R1 grants are linked through a relationship to the M1 grant that contains postings of payments and other expenditures. The layout of a typical Framework 2 grant is displayed in the diagram below: Income posted Refunds posted Expenditures and payments posted Donor Contribution Donor Agreement Contribution Donor 1 Agreement Contribution Agreement 1 Relationship R1 : M1 N : 1 R1 1 R1 2 R1 3 M1 1 Expenditures and payments posted Refunds by implementing partners Relationship M1 : Passthrough 1 : N Passthrough - 1 Passthrough - 1 Passthrough - 1 Passthrough - 1 Passthrough - 1 Framework 2: Donor requires reporting on Pooled expenditures 14

15 Master Data Relationships The example below demonstrates how the grants master data elements relate to each other within the Framework 2 structure. Sponsor: United States Sponsor: Sweden Sponsored Program: UNAMID-LPD M1 AM1-STAFF- PERSONNEL AM1-SUPPL- COM-MATER AM1-EQUIP- VEH-FURNIT AM1- CONTRACT- SERVICE AM1-TRAVEL AM1-OPER- OTHER-COSTS AM1-GRANTS- OUT AM1- TRANSFER-IP 15

16 GM for ee Process Shown below is a high-level overview of the GM for ee process. Fundraising *GM s Creator/GM Account User Set Up Master Data (Initial Draft) GM Account Approver Change to Award Status & setup Relationships GM Budget User Unreleased/GM Budget Approver Unreleased & Approve Unreleased Budget GM Account Approver Conduct Billing/ Applied Deposit GM Budget User Released/GM Budget Approver Released Various Users (non-gm) GM Account Approver All Users (GM) & Approve Released Budget Execute Transactions Close Report Analysis Steps performed outside Umoja Steps performed in Umoja ECC *GM s Creator: This role is for substantive office. It is a decentralized role that will be implemented once Umoja is stabilized 16

17 Scenario Overview A sample scenario for Framework 2 is as follows: Contract A project is funded by three donor agreements. Each donor contributes USD 1 ml in funding, allotted up-front, inclusive of 13% IDC (UN portion) on M1 grant, 7% IDC (implementing partners portion), and 3% (UN portion) on Passthrough grant. Final financial and substantive reports are provided to the donors at the end of the project. Payment Terms The full amount is due upon signing of each agreement. IPSAS Terms IPSAS terms are unconditional. The revenue and contributions receivable are recorded on the date of signing the agreement. 17

18 Learning Checkpoint 1 In Framework 2, each donor is represented by a separate grant. Fill in the blank with the correct option. A. Simple B. Resource Mobilization (R1) C. Main Implementation (M1) D. Passthrough 18

19 Learning Checkpoint 1 In Framework 2, each donor is represented by a separate grant. Fill in the blank with the correct option. A. Simple B. Resource Mobilization (R1) C. Main Implementation (M1) D. Passthrough Option B is the correct answer. In Framework 2, each donor is represented by a separate R1 grant. 19

20 Learning Checkpoint 2 A non-usd contribution is setup as a grant using which of the following structures? Select the correct option. A. S1 grant with the exchange rate saved in the grant s master data B. S1 grant linked to a Passthrough grant one-to-one C. R1 grant linked to M1 grant one-to-one D. All of the above 20

21 Learning Checkpoint 2 A non-usd contribution is setup as a grant using which of the following structures? Select the correct option. A. S1 grant with the exchange rate saved in the grant s master data B. S1 grant linked to a Passthrough grant one-to-one C. R1 grant linked to M1 grant one-to-one D. All of the above Option C is the correct answer. R1 grants can be budgeted in multiple currencies, but S1, M1 and P1 grants can only be budgeted in USD. Linking one R1 to one M1 enables the appropriate budgeting to take place. A one-donor grant is always considered as framework 1. 21

22 Module 1 Summary The key points covered in this module are listed below: A framework 2 grant is used to pool multiple contributions donated for one project Each donor agreement in a Framework 2 grant is represented by a separate R1 grant, which reflects the donor s total contributions to the grant s fund R1 grants are linked through a relationship to the M1 grant that contains postings of payments and other expenditures In order for an M1 grant to begin incurring expenses, it must be linked to the corresponding R1 grant(s), cash must be received and budget must be released Only R1 grants can receive non-usd contributions because the budget on M1 and S1 grants can only be created and released in USD A non-usd contribution for which the donor requests reporting will be created as a R1 and M1 grant linked one-to-one instead of an S1 grant 22

23 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 23

24 Module 2 Objectives After completing this module, you will be able to: Set Up the key Master Data elements for R1 grants and an M1 grant Link appropriate R1 grants to the M1 grant 24

25 Roles & Responsibilities The following Umoja Enterprise role is involved in the Set Up Master Data process : GM Account User s and maintains grant and related Master Data s Finance (FI) accounting transactions s GM Purchase Orders (PO s) GM Account Approver Approves documents and further processes the GM Master Data Approves A/R, A/P and General Ledger (G/L) documents related to grants Approves GM PO s GM s Creator s and maintains grant and related Master Data in substantive offices s GM PO s 25

26 Overview A grant is set up in Umoja at the beginning of negotiations. The grant setup in Umoja is used to track the status of the actual grant throughout the Negotiation process. In the case of Framework 2, an R1 grant is setup to track the status of each donor agreement that will be linked to the M1 grant once it is operational. In this module, we will cover the steps to set up Master Data for R1 and M1 grants and to link these grants together. Fundraising *GM s Creator/ GM Account User Set Up Master Data (Initial Draft) GM Account Approver Change to Award Status & setup Relationships GM Budget User Unreleased/GM Budget Approver Unreleased & Approve Unreleased Budget GM Account Approver Conduct Billing/ Applied Deposit GM Budget User Released/GM Budget Approver Released GM Account User/GM Account Approver/Other Users (non-gm) GM Account Approver All Users (GM) & Approve Released Budget Execute Other Transactions Close Report Analysis 26

27 Overview The user must ensure that the following objects exist in Umoja before the grant is created: Sponsor created as a business partner Sponsored program FM master data objects (fund, cost center, functional area, business area) Sponsored Program Sponsor 27

28 Confirm Business Partner Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 Sponsors are setup as Business partners in Umoja by the Central Master Data (CMDT) team. Before creating the grant, the s User must review the sponsor s business partner profile in Umoja to confirm that the sponsor s information has been entered in the system correctly. Note: The detailed steps to confirm a Business Partner are covered in the Umoja s Management Process Framework 1 course. 28

29 Sponsored Program Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 As soon as negotiation with the donor starts, the initial Master Data elements need to be set up in Umoja. If a sponsored program has not been set up, it needs to be done at this time. The sponsored program defines the program from the sponsor s view and links to a WBSE through the funded program. A sponsored program can be assigned individually to a grant, or it could be assigned to many grants depending on the agreement. For example, it can have one to many relationships with grants in the case where the purpose of the agreements with many donors is the same. Note: The detailed steps to create a sponsored program are covered in the Umoja s Management Process Framework 1 course. 29

30 s Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 Next, each grant is created in the system. Remember, Simple grants are not used in Framework 2. Resource Mobilization (R1) Set up to represent the contribution of each donor. Main Implementation (M1) Set up to represent the consolidated contribution amount for budget and expenditure R grants are created first for each donor agreement under negotiation. The M grant is created next. Once all grants are operational, they are linked to each other through separate relationships. Let s walk through the process followed to create an R grant and an M grant. 30

31 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 The steps to create a R grant are as follows: 1 Enter GMGRANT in the Command field and 2 Click the Enter icon. The Display Master screen is displayed 3 Click the icon

32 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 4 Populate data in the following fields: Number: The format of this number is type-fund-auto generated number (example: R1-32SAU-) Type: R1 Sponsor: Select the sponsor confirmed at the beginning of this process Copied from: To copy all the information from an existing grant, enter the grant number here 5 Press the Enter key on the keyboard 4 32

33 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 6 Click the General Data tab 7 In the Basic Data section, enter the required details in the following fields: Authorization Group: PK missions will use SPM s will use Additional options are available during cluster 3 Enter the Award Type

34 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 The Award Type field indicates how the grant originated. This field includes the following options: Award Type Exchange of Letters Donor Agreement Status that originated through an exchange of documentation between the donor and the UN. that originated from a Donor Agreement that has been signed by the donor and the UN. Letter of Acceptance that originated through formal exchange of letters between the donor and the UN (e.g. pledge letter (offer by donor) and acceptance letter (acceptance by UN). 34

35 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 8 In the Description section, enter details in the Name and Description fields Name: Enter the name or short description of the grant. The 20-character short description of the grant is text used by various reports to identify the grant Description: Enter the long text description of the grant. The 80-character long text of the grant long description (not case-sensitive) is displayed. 8 35

36 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 9 Populate the required details in the Currency and Conversion Factors section: Enter the currency in the Currency field, as stated in the agreement. Valid Currency must be input depending on the type: R1 can be in any currency M1 and P1 must be in USD S1 should always be in USD Enter the value in the Value field Enter 1 in the Exchange Rule field 9 36

37 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 10 Populate the required details in the Validity section : Valid From Date: This represents the date upon which grant negotiations begin Valid to Date: The end date of the grant is the financial closing date. At this time a user cannot post any financial transactions 10 For our purposes, the Valid to Date of the grant should be the financial closing date, which is the operational closing date + several months, as stated in the agreement. This presents the final closing date of the grant. 37

38 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 11 Click the Reference tab 12 In the Reference section, enter the required details in the following fields: External Reference : This is to match the Donor s agreement number CFDA Number : The level of GM budgetary control is defined under this field. If the budget is to be controlled at Fund and level without sponsored class and time slice, choose AVC4 which is the most relaxed budgetary control. If the budget is to be controlled at each grant element, choose AVC1 which is the strictest budgetary control 12 Value AVC1 AVC2 AVC3 AVC4 11 Description Fund/Time slice//sponprog/sponclass Fund/Time slice//*/sponclass Fund/Time slice//*/* Fund/*//*/* 38

39 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 k. 13 In the Recipient section, enter the IMIS 4 digit project code-fund code in the Internal Reference field l. 14 In the Financing section, enter the IMIS project external symbol in the Funding Origin field Note: After IMIS has been decommissioned, an internal reference number will be entered in these fields. 39

40 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 15 In the Donor Agreement Basic Information section, populate the following fields: Value in US Dollar (at UN Exchange Rate of when the agreement was counter-signed) Framework Donor Agreement External Reference Framework Donor Agreement Internal Reference Date: Signing Donor Agreement by Donor Date: Signing Donor Agreement by UN Donor Agreement Start Date: This is the operational start date Donor Agreement End Date: This is the operational end date

41 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 k. 16 In the Substantive Office and Fund section, enter the required details in the following fields: Substantive Office: This is the Funds Center Fund Code: This should match the grant s fund

42 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 17 Click the Responsibilities tab. The enterprise roles that have access to approve the budget for the grant are listed. Completion of this tab is not required as this information is defaulted by the system

43 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 18 Click the Budget tab 19 Populate the required details in the Budget Validity section: 18 Enter K4 in the FY variant field 19 Enter the rule number in the Splitting Rule field: 19 Enter 1 for the life of the grant Enter 3 for splitting by UN fiscal year 2 is only for conversion purposes 43

44 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 r. 20 Click the Billing tab s. Enter the required details in the Billing Rule field. This field specifies whether a grant is conditional or unconditional, and cash or in-kind. The user must select from the following options: : unconditional, cash contribution 22: unconditional, in kind contribution for goods 50: conditional, cash contribution 52: conditional, in kind contribution for goods 21 44

45 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 Verify the required details in the Sales Order section are prepopulated from the BP: in the Sales Organization field 06 in the Distribution Channel field 00 in the Division field In the Billing Data section, enter details in the following fields: 23 Revenue Internal Order Total Billing Amount

46 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 24 Click the Dimensions tab 25 In the Financing Sources section, enter details in the Fund field. The fund for the grant should be entered. Note: Only the external fund should be added to the R grant In the Sponsored Program section, enter details in the Sponsored Program field 26 46

47 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 26 For grants that involve the usage of equipment, inventory, and fixed assets, the following default Sponsored Programs should always be added on the. ADB-Program: interest allocation CO-Settlement: cost allocation FI-Assets: asset depreciation 26 47

48 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 27 Populate the required details in the following fields: Sponsored Classes Series: Enter the AR1 series to enable the system to default the sponsored classes Sponsored Class: Defaulted based on the Class Series. Press the Enter key 27 Note: IDC is handled on the M1 grant, not the R1 grants

49 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 28 Click the Supported Objects tab. 29 Uncheck all rows in the Budgeting Allowed column 29 Note: Planning and budgeting are managed on the M grant. Check what is going on in this tab for R grant 49

50 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 v. 30 Click the Terms and Conditions tab vi. 31 Select the required option in the Terms and Conditions section, based on the agreement: IPSAS Conditionality field Treatment of Interest field Treatment of Unspent Balance field 32 Select the Donor Restrictions Exist check box and specify below, if applicable

51 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 34 In the Donor Reporting section, select the desired data in the Report Type field. You can select multiple options, if required. These options can be: Interim Financial report Interim Substantive report Final Financial report Final Substantive report Annual Financial Report Annual Substantive Report Enter the report due date for each report selected 51

52 R1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 w. 36 Click the Save icon The grant has now been created. The status of the grant is Initial Draft. The Master Data saved for this grant can continue to be updated. As negotiations continue, the status of the grant has to be changed to reflect this progress. 52

53 Change the Status of Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 The steps to change the status of a grant are as follows: 1 Click the Pencil icon 2 Click the Change Status icon 3 Select the appropriate status and press the Enter key 4 Click the Save icon 4 2 This process is repeated to transition the grant through the following statuses: Initial Draft Application/ In-Process Approved by UN Approved by Donor 53

54 Link Internal Order/WBSE Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 All grants need to be linked to a cost object, which records financial transactions such revenue and expenses, depending on the type of grant. The R1 grant is always linked to internal orders for revenue recognition whereas the M1 grant is linked to a project (WBS) or to an expense internal order for the recording of expenditures. R1 M1 Internal Order WBS element 54

55 Revenue Internal Order Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 Follow the steps detailed in Umoja s Management Process Framework 1 course to create a Revenue Internal Order. The Revenue Internal Order is created and maintained by the s Account user and Approver. 55

56 Revenue Internal Order Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 After saving the revenue internal order, click Change or use t-code KO02 to delete the number on the Budget Control field of the UN Assignments tab and enter FPNR. This step is important because the system will generate a Funds Management error if it is not done. 56

57 Link Internal Order Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 To link a grant (R grant) to an Internal Order, the grant and sponsored program must be documented in the UN Assignment tab of the appropriate Internal Order Users in GM can view projects and WBS elements using the T-code CJ03 in the Command field. Note: The detailed steps to link Internal Order are covered in the Umoja s Management Process Framework 1 course. 57

58 Change Status Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 Finally, the status of the grant can be changed to: Award / Operational Before changing status to Award/Operational, ensure that the appropriate the revenue IO has been created and linked to the grant. Note that following the linking of the IO in the grant, SAP may take about five minutes to save in the SAP tables. The change of status can only take place after the revenue IO has been established in the system. No financial postings to the grant can occur until the grant is set to this status. Once the grant is changed to operational, the Standard Order is created automatically. 58

59 Billing: Overview After the Donor agreement or amendment is signed, scanned and uploaded into the Umoja system, the Billing process is performed through standard accounting transactions. The activities involved in the Billing process are as follows: Verify Standard Order Information Maintain Billing Plan Remove Billing Block from Billing Plan Perform Billing & Verify Billing Log Verify Invoice and Information Check Customer Account & Accounting Entries Note: For monetary contributions, appropriate Accounts Receivables (A/R) are recorded based on the recognition criteria and in compliance with the IPSAS requirements. For contributions in kind, the Fair Market Value (FMV) is recorded. 59

60 FEBAN and Clearing Process After the Billing process is complete, the Accounts Division processes and clears the incoming grant payments with assistance from the Treasury, as needed. The Accounts division performs the following steps to process the incoming grant payments: 1 Uploads the appropriate bank statements in Umoja: When the upload is complete, the system attempts to automatically match the outstanding receivables with each corresponding bank line item, clearing the transaction 2 Manually clears the entries that do not automatically match: The Treasury and the s division provide additional information to the Accounts division, as needed. However, they are not responsible for performing the actual clearing Note: The detailed steps for Billing process are covered in the s Management Process Framework 1 course. The process followed to upload and clear bank statements in Umoja is covered in the Umoja Accounts Receivable Process course. 60

61 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 The steps to create an M1 grant are as follows: 1 Enter GMGRANT in the Command field and 2 Click the Enter icon. The Display Master screen is displayed 3 Click the icon Note: In order for the R1 and M1 grants to be linked successfully, the funds for the grants must be equivalent. 61

62 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 4 Populate data in the following fields: Number: The format of this number is type-fund-auto generated number (example: M1-32SAU-) Type: M1 Sponsor: Enter the group sponsor number for M1 (a dummy group number) 5 Press the Enter key on the keyboard 4 Note: Because an M1 grant documents expenditures, not income, and is part of a grant funded by multiple donors, the group sponsor number for M1 should be used to create the M1 grant. 62

63 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 6 Click the General Data tab 7 In the Basic Data section, enter the required details in the following fields: Authorization Group: PK missions will use SPM s will use Additional options are available during cluster 3 Enter the Award Type

64 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 8 In the Description section, enter details in the Name and Description fields Name: Enter the name or short description of the grant. The 20-character short description of the grant is text used by various reports to identify the grant Description: Enter the long text description of the grant. The 80-character long text of the grant long description (not case-sensitive) is displayed. 8 64

65 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 9 Populate the required details in the Currency and Conversion Factors section: The Currency field is greyed out as M1 grants are always calculated in USD Enter the total value of the grant (sum of all related R1 grants) in the Value field 9 Note: The total of the M1 grant will continue to change as additional R1 grants are linked to it. The value of the grant must always represent the current consolidated value of the R grants linked to the M grant. 65

66 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 10 Populate the required details in the Validity section : Valid From Date: This represents the date upon which grant negotiations begin Valid to Date: The end date of the grant is the financial closing date. At this time a user cannot post any financial transactions 10 For our purposes, the Valid to Date of the grant should be the financial closing date, which is the operational closing date + several months, as stated in the agreement. This presents the final closing date of the grant. 66

67 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 11 Click the Reference tab 12 In the Reference section, enter the required details in the following fields: External Reference : This is to match the Donor s agreement number CFDA Number : The level of GM budgetary control is defined under this field. If the budget is to be controlled at Fund and level without sponsored class and time slice, choose AVC4 which is the most relaxed budgetary control. If the budget is to be controlled at each grant element, choose AVC1 which is the strictest budgetary control Value AVC1 AVC2 AVC3 AVC4 Description Fund/Time slice//sponprog/sponclass Fund/Time slice//*/sponclass Fund/Time slice//*/* Fund/*//*/* 67

68 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 k. 13 In the Recipient section, enter the IMIS 4 digit project code-fund code in the Internal Reference field l. 14 In the Financing section, enter the IMIS project external symbol in the Funding Origin field Note: After IMIS has been decommissioned, an internal reference number will be entered in these fields. 68

69 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 15 In the Funding Agreement Basic Information section, populate the following fields: Framework Donor Agreement External Reference Framework Donor Agreement Internal Reference Date: Signing Donor Agreement by Donor Date: Signing Donor Agreement by UN Donor Agreement Start Date: This is the operational start date Donor Agreement End Date: This is the operational end date 15 69

70 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 k. 16 In the Substantive Office and Fund section, enter the required details in the following fields: Substantive Office: This is the Funds Center Fund Code: This should match the grant fund

71 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link Passthrough s 17 Click the Responsibilities tab. The responsibility type fields are populated with the approving roles for the unreleased and released budget: 0005 GM Budget Approver Unreleased 0007 GM Budget Approver Released 71

72 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 18 Click the Budget tab 19 Populate the required details in the Budget Validity section: 18 Enter K4 in the FY variant field 19 Enter the rule number in the Splitting Rule field: 19 Enter 1 for the life of the grant Enter 3 for splitting by UN fiscal year 2 is only for conversion purposes 72

73 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 r. 20 Click the Billing tab s. 21 Select Not Applicable for Billing from the dropdown menu in the Billing Rule field. Billing is handled on each R1 grant linked to the M1 grant

74 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link Passthrough Link WBSE s 24 Click the Dimensions tab 25 In the Financing Sources section, enter details in the Fund field. The external fund for the grant and the corresponding internal fund (program support costs) should be entered. Select the IDC Recovery check box for the internal fund 26 The following are defaulted Sponsored Programs: ADB-Program: interest allocation CO-Settlement: cost allocation FI-Assets: asset depreciation

75 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link Passthrough Link WBSE s 26 In Enter the Sponsored Program created earlier after the defaulted structural sponsored programs

76 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link Passthrough s 27 On the Sponsored Class Series, select the applicable grant type series (AS1 for simple grant) and click Enter. The system then defaults all sponsored classes under the section Sponsored Classes. 27b Select the IDC Relevant check box for the Sponsored Classes that the UN earns PSC on. The PSC classes are added automatically. 27a 76

77 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link Passthrough s Click the Supported Objects tab On Budgeting Allowed column, bring cursor down to the sponsored program you created earlier and deselect boxes that are not applicable for budgeting

78 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 29 Click the Overhead Costs tab 30 Select 1 PSC Actuals and Commitments from the IDC Rule drop-down list Enter the negotiated IDC rate for each Sponsored Class

79 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 v. 32 Click the Terms and Conditions tab vi. 33 Select the required option in the Terms and Conditions section, based on the agreement: IPSAS Conditionality field Treatment of Interest field Treatment of Unspent Balance field

80 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link R1 s to M1 34 In the Donor Reporting section, select the desired data in the Report Type field Typically, an Annual financial report will be run on the M grant as this grant does not have donor-specific requirements. Enter the report due date for each report selected

81 M1 Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link R1 Link s WBSE to M1 w. 36 Click the Save icon The grant has now been created. The status of the grant is Initial Draft. The Master Data saved for this grant can continue to be updated. Unlike S1 and R1 grants, the status of a M1 grant only changes once. Initial Draft Award/ Operational The reason for this is because the terms of the grant set forth by the donor are handled on the R1 grant. As a result, the terms of a M1 grant do not need to be negotiated between the donor and the UN. 81

82 Link R1 s to M1 Link R1 s to an M1 Map objects After all applicable grants are created, they must be linked to ensure that all applicable funding is allocated to the correct program. Type GMGRANT in the Command field Enter the required M1 grant number in the field 3 82

83 Link R1 s to M1 Link R1 s to an M1 Map objects 3 Click the Change icon for the Change mode 4 Click the Relationships button 5 Click the s tab 6 Enter ZR1 in the Relationship field indicating that the relationship will link an R grant and an M grant together 7 Enter the grant number for the R grant being linked in the field 8 Click the button

84 Link R1 s to M1 Link R1 s to an M1 Map objects 9 Click the Save icon 9 Note: This process is repeated for each R1 grant in order to link it to the appropriate M1 grant. 84

85 WBS for Expenses Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link Passthrough s A Project (WBS) is created to capture actual expenditures for the grant. To link a grant to a project, the grant and sponsored program must be documented in UN Assignments tab of the appropriate WBSE. The WBSE is created by users in Project Management. Users in GM can view projects and WBSE s using the T-code CJ03. Verify the information on the UN Assignment tab of the WBSE. The grant information has to be populated before the Project user status can be set to Ready for Release. 85

86 WBS for Expenses Confirm Business Partner Sponsored Program Link Internal Order/WBSE Link WBSE Link Passthrough s On the Basic Data tab of the WBSE, the Operative Indicators area inform the user of the type of transactions the WBS element is capturing. The Acct asst elem option is checked for budgeting and recording of actual expenditures. The billing option functionality is currently not utilized in UMOJA. 86

87 Link WBS to Sponsored Program Confirm Business Partner Sponsored Program Link Internal Order/WBSE To be able to transfer budget from GM to FM, the Budget Transfer tab of the Sponsored Program must be completed. 9 Update the Sponsored Program. Click the Budget Transfer tab. Populate the following fields: 10 Enter 1000 in the FM Area field Enter the funds center in the Funds Center field Enter the functional area in the Functional Area field Enter the Funded Program field Select the Default check box. 9 If there are multiple funded programs, the user can check multiple lines. This identifies all FM objects to be considered as default entries at the time the GM budget document is created 10 87

88 Internal Order for Expenses Confirm Business Partner Sponsored Program Link Expenses Internal Order Link WBSE Link Passthrough s All expenses in SAP require a cost object. The user has the option of creating an Internal Order if the project is quite simple and doesn t require a comprehensive donor report. To link a grant to an Internal Order, the grant and sponsored program must be documented in UN Assignments tab of the appropriate Internal Order. The GM Account User creates the Internal Order using the T-code KO01. Enter 1160 (Order Type for Non-capital Activities) in the initial screen. Select the order type for GM revenue. 88

89 Link Expense Internal Order to Confirm Business Partner Sponsored Program Link Expense Internal Order Link WBSE Link Passthrough s The UN Assignment tab links the Internal Order to the grant. Under this tab, populate the following fields: 7 and Sponsored Program: This has to be populated on the IO before the grant status can be set to Operational / Awarded 8 Country and Geographic Region, as applicable Save the Internal Order when completed. Edit the grant s Billing tab to add the Internal Order number

90 Link Expense Internal order to Sponsored Program Confirm Business Partner Sponsored Program Link Internal Order/WBSE To be able to transfer budget from GM to FM, the Budget Transfer tab of the Sponsored Program must be completed. 9 Update the Sponsored Program. Click the Budget Transfer tab. Populate the following fields: 10 Enter 1000 in the FM Area field Enter the funds center in the Funds Center field Enter the functional area in the Functional Area field Enter the Funded Program field Select the Default check box. If there are multiple funded programs, the user can check multiple lines. This identifies all FM objects to be considered as default entries at the time the GM budget document is created 90

91 Simulation Activities Throughout this training, users will have the opportunity to conduct activities in the form of simulations. Simulations are interactive recordings of the Umoja system used to help facilitate a hands-on learning experience. The simulation links are provided on the corresponding activity slides. Users can access simulations in three different modes: Show me: Users view a video of an entire transaction being conducted Let s do it together: Users will be prompted to input data at key points during the transaction (recommended) Try it: Users can complete an entire transaction on their own, with no additional instructions provided 91

92 Activity 1 Transaction Name: R1 Transaction Code: GMGRANT Link to the simulation: ?mode=EU 92

93 Activity 2 Transaction Name: M1 Transaction Code: GMGRANT Link to the simulation: ?mode=EU 93

94 Activity 3 Transaction Name: Link R1 to M1 Transaction Code: GMGRANT Link to the simulation: ?mode=EU 94

95 Learning Checkpoint 1 Which of the following grant type is created first in Umoja in Framework 2? Select the correct option. A. M1 grant B. Passthrough grant C. R1 grant D. Simple grant 95

96 Learning Checkpoint 1 Which of the following grant type is created first in Umoja in Framework 2? Select the correct option. A. M1 grant B. Passthrough grant C. R1 grant D. Simple grant Options C is the correct answer. The R1 grant is created first in Umoja. 96

97 Module 2 Summary The key points covered in this module are listed below: All grants (with the exception of the M1 grant) are set up in Umoja at the beginning of negotiations; the user does not wait until the Donor agreement has been signed The grant set up in Umoja is used to track the status of the actual grant throughout the negotiation process Business Partners are set up in Umoja by the CMDT team After all applicable grants are created, they must be linked to ensure that all applicable funding is allocated to the correct program and all implementing partners receive the correct portion of the allocated funding The process to link each R1 grant and/or Passthrough grant to the appropriate M1 grant is same An Object Mapper is used to map different object classes between the M1 and Passthrough grants An Object Mapper ensures that when the budget is transferred from the M1 to the Passthrough grant, the user can link the specific Sponsored Classes 97

98 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 98

99 Module 3 Objectives After completing this module, you will be able to: a Passthrough grant Explain what P grants are used for Link a P grant to a corresponding M grant through a relationship 99

100 Passthrough s A Passthrough grant is a funding agreement that is tied to the larger donor agreement of the grant itself. Passthrough grants are used to provide funding to implementing partners executing project work that is funded by a specific grant. A passthrough enables the UN to isolate expenditures of each implementing partner from those incurred through a project internally. Passthrough grants are used in both Framework 1 and Framework 2 grant scenarios. Since they isolate expenses incurred by implementing partners, they will always be linked to the grant incurring cost, not income. In Framework 1, the P1 grant is linked to the S1 grant In Framework 2, the P1 grant is linked to the M1 grant This modules reviews the process followed to Passthrough grant in Umoja and link primary grant structure through create a that grant to a a relationship. 100

101 Passthrough The steps to create a new Passthrough grant are as follows: 1 Enter GMGRANT in the Command field Click the icon 2 3 Populate the following fields: Number: The format of this number is type-fundauto generated number. For example P1-33SAU- Type: P1 Copied from: To copy all the information from an existing grant, enter the grant name here 4 Press the Enter key on the keyboard 2 Note: The Sponsor field is left blank for a P1 grant 3 101

102 Passthrough 5 Click the General Data tab 6 Enter/verify the required details in the following fields: Authorization Group Award Type Name () Description () Currency Value Valid from Date Valid to Date

103 Passthrough k. 7 Click the Reference tab l. 8 Enter the required details in the following fields/sections: External Reference CFDA Number Internal Reference Funding Origin Funding Agreement Substantive Office and Fund Code Generally P grants are maintained at the grant level (spend up to the grant amount), AVC4 (most relaxed). When the P grant is created and the budget is transferred from an S or M grant, the user can only transfer up to that amount

104 Passthrough 9 Click the Responsibilities tab. The enterprise roles that have access for the grant are listed. This includes the user s role and ID 10 Note that the system now defaults the responsible roles for the creation and approval of the budget. Responsibility Type Type ID Valid from Valid to

105 Passthrough q. 11 Click the Budget tab 12 Populate the required details in the Budget Validity section: Enter K4 in the FY variant field Enter the company code in the Company Code FY Variant field Enter the rule number in the Splitting Rule field: Enter 1 if the grant is new Enter 2 if the grant has existed previously in IMIS

106 Passthrough 13 Click the Billing tab 14 Select Not Applicable for Billing in the Billing Rule drop-down list Note: Billing is handled on each R1 grant linked to the M1 grant, and this P1 will be linked to the M1 grant once created. 106

107 Passthrough 15 Click the Dimensions tab Enter the required details in the following fields: Fund (33xxx) click IDC recovery and cost sharing Sponsored Program enter the sponsored program created earlier Sponsored Class Series enter the sponsored class series (AP1) to allow the system to default the sponsored classes 107

108 Passthrough 16 Enter the required details in the following fields: Sponsored Classes: If there is Program Support Cost (PSC), add the sponsored classes PSC- EXP-UN and PSC-INCOME Select the IDC Relevant check box for the Sponsored Classes that the UN earns PSC on. This rate is entered on the Recipient: Overhead Cost Records tab 108

109 Passthrough u. 17 Click the Supported Objects tab v. 18 Populate the following fields: Deselect all check boxes in the Planning Allowed column Select all check boxes in the Actuals Allowed column Note: The Indirect rate is variable and depends on the rate determined in the Donor agreement. 19 Click the Recipient: Overhead Cost Records tab 20 Populate the indirect rate field for the sponsored program/sponsored class, for example, 3%

110 Passthrough v. 21 Click the Terms and Conditions tab vi. 22 Populate the required details in the Terms and Conditions section: Enter 2 (IPSAS Unconditional) in the IPSAS Conditionality field Enter 3 (Not Specified) in the Treatment of Interest field Enter 3 (Not Specified) in the Treatment of Unspent Balance field Select the Donor Restrictions check box and specify below, if applicable

111 Passthrough 23 In the Funding Agreement section, enter the following information: 1 Return to UN in the Treatment of Interest field 1 Return to UN in the Treatment of Unspent Balance field Select the UN Restrictions Exist checkbox and enter description of restrictions 24 In the Donor Reporting section, select the desired data in the Report Type field. Enter the report due date for each report selected Click the Save icon

112 Link Passthrough to M1 Once the Passthrough grant has been created, it must be linked to the appropriate M1 grant. This process begins on the Display Master Incoming screen (GMGRANT). 1 Enter the appropriate M1 grant number in the field Press the Enter key 2 The M1 grant s Master Data appears 1 Click the Change button 3 Click the Relationships button 4 5 Click the s tab 5 112

113 Link Passthrough to M1 6 Enter the following information: ZPT in the Relationships field Passthrough Number in the field Valid From date Valid To date 7 Click the button 7 The P1 is linked to the M1 grant through a relationship. The P1 grant information appears in the Implementing Partner folder on the M1 grant s Relationships page. Now that the grants arte linked, they can be object mapped to one another. 113

114 Object Mapping An Object Mapper is used to map different object classes between the M1 grant and Passthrough grants. This ensures that when the budget is transferred from the M1 grant to the Passthrough grant, the user can link the specific Sponsored Classes. 114

115 Map Objects Link Passthrough s Map Objects The steps to map the grants are as follows: 1 Enter GMGRANT in the Command field 2 Enter the required M1 grant number in the field

116 Map Objects Link Passthrough s Map Objects 3 Click the Dimensions tab 4 Review the Fund and Sponsored Classes details 5 Edit the M1 grant to include appropriate Implementing Partner (IP) Sponsored Classes, if the M1 grant does not have a Sponsored Class that allows for IP s. The Sponsored Classes are added to the M1 grant (parent grant) Note: The IP Direct and IP Indirect Sponsored Classes must be on the M1 grant

117 Map Objects Link Passthrough s Map Objects Click the Object Mapper button

118 Map Objects Link Passthrough s Map Objects 7 Enter the required M1 grant number in the Incoming field 8 Enter the required Passthrough grant number in the Outgoing field Click the Enter icon

119 Map Objects Link Passthrough s Map Objects Select a Sponsored Class from each side to link the object classes, for example, AM1-IP-Direct to AP1-IP-Direct. The user can sort all the classes by fund using the Sort in Ascending Order button 10 Click the Connect icon 11 Note: The M1 grant should only have the IP-Direct and IP-Indirect classes mapped. The Passthrough grant Sponsored Class series can be AP1 or BP1, but not both. The Program Support Cost (PSC) will not be mapped. 119

120 Map Objects Link Passthrough s Map Objects After the relationship has been established, the Passthrough grant becomes fully functional and can be budgeted. The user can view the status of the budgets for each grant (unreleased vs. released) in the Passthrough grant s Budget tab. 120

121 Update Overhead Cost Record Link Passthrough s Map Objects After mapping the sponsored class from the M1 grant to the P1 grant, go to the Overhead Cost Record of the P1 grant and press Enter. The system will automatically update the fields to show the UN IDC rate. 121

122 Learning Checkpoint 2 Which of the following button is used to link different object classes between the M1 and Passthrough grant? Select the correct option. A. Relationships B. C. Object Mapper D. Dimensions 122

123 Learning Checkpoint 2 Which of the following button is used to link different object classes between the M1 and Passthrough grant? Select the correct option. A. Relationships B. C. Object Mapper D. Dimensions Option C is the correct answer. The Object Mapper button is used to link different object classes between the M1 and Passthrough grant. 123

124 Module 3 Summary The key points covered in this module are listed below: Passthrough grants are used to provide funding to implementing partners executing project work that is funded by a specific grant. A passthrough enables the UN to isolate expenditures of each implementing partner from those incurred through a project internally. Passthrough grants are used in both Framework 1 and Framework 2 grant scenarios. 124

125 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 125

126 Module 4 Objectives After completing this module, you will be able to: an unreleased grant budget for Framework 2 grants Approve an unreleased grant budget for Framework 2 grants 126

127 Key Terminology Key Term Unreleased Budget Standard Order (Sales Order) Description A portion of the grant budget for which cash has not been received It is a document created when a customer confirms the purchase of a product or service. The order includes information about the customer, material, quantity and delivery. In grants, standard orders are used for billing purposes. 127

128 Roles & Responsibilities The following Umoja Enterprise roles are involved in the Unreleased Budget process: GM Budget User Unreleased Pre-posts the GM unreleased budget GM Budget Approver Unreleased Posts the GM unreleased budget 128

129 and Approve Unreleased Budget In this module, we will cover the steps to create and approve an unreleased grant budget. We will also provide an overview of the s Billing process. *GM s Creator/GM Account User/GM Account Approver GM Account User GM Budget User Unreleased/GM Budget Approver Unreleased GM Account Approver Fundraising Set Up Master Data (Initial Draft) Link R1, M1 and Passthrough s and Map Objects & Approve Unreleased Budget Conduct Billing/ Applied Deposit GM Budget User Released/GM Budget Approver Released GM Account User/GM Account Approver/Other Users (non-gm) GM Account Approver All Users (GM) & Approve Released Budget Execute Other Transactions Close Report Analysis Note: Use the custom report to view the Budget Overview of the M1 grant. 129

130 Unreleased Budget on M1 Unreleased Budget The steps to create an unreleased grant budget are as follows: 1 Enter GM Budget in the Command field Click the Enter icon. The Budget - Document screen is displayed 2 Approve Unreleased Budget

131 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget 3 Select Enter from the Process drop-down list 3 131

132 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget The descriptions for the four options in the Process drop-down menu are as follows: Enter: Original budget created based on the Donor agreement Return: To reduce the budget Supplement: To increase the budget for subsequent budgeting, e.g. in case of amendments Transfer: Transfer within a grant, from one sponsored class to another sponsored class Based on the Cost Plan developed by the program manager, the user has to budget how the money is spent. 132

133 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget 4 Enter the grant name in the field 5 Enter EU in the GM Doc Type field 6 Enter an appropriate description in the Header Description field Enter 0 in the Budget Version field (This value should always be 0)

134 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget 8 Click the Enter icon 8 134

135 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget There are two methods to enter the budget: Total Amount: The Total Amount method is used when the sponsor s donation is inclusive of the indirect costs. In this case, the amount to budget is entered in the Total Amount column. When the user presses the Propose IDC button, the PSC line and the Net Amount and Total Awarded columns are automatically updated. This is discussed in detail in the subsequent slides Net Amount: The Net Amount method is used when the sponsor s donation does not include the indirect costs. In this case, the amount to budget has to be calculated by the user and entered directly in the Net Amount column 135

136 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget To switch between the methods, click the Extras menu and select Workbench settings. Then, select the method using the Amount Type drop-down. 136

137 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget Enter an appropriate budget for each line item in the Total Amount fields 9 Click the Propose IDC button in order for the IDC to be generated 10 The Net Amount and Total Award columns are updated automatically and the PSC class captures the IDC value depending on the rate set up on the grant Master Data

138 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget Click the Pre-post button. This action sends the budget document to workflow for approval Note: If the budget document is rejected by the Approving Officer, the document is automatically returned to the processor. He/she should click on the Undo button. 138

139 Unreleased Budget on M1 Unreleased Budget Approve Unreleased Budget Click the Continue icon twice to post the document

140 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget The Budget Approver Unreleased posts the unreleased grant budget through the Umoja Business Workplace. When the Budget User Unreleased creates an unreleased budget and pre-posts it, a message is sent through the Umoja Business Workplace to the Approver that a document is ready for approval. 1 Click the Business Workplace icon to access the Umoja Business Workplace Click the Business Workplace icon to access the Umoja Business Workplace 1 140

141 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget 2 In the Umoja Business Workplace, navigate to Inbox > Workflow > Grouped according to task > Umoja GM Document Approval Process Note that Umoja GM Document Approval Process is displayed in the list only when there are documents to be approved

142 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget 3 If the grant, substantive office or document type are not in the inbox, use the Layout icon to add them to the inbox 3 142

143 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget 4 Click the document to be approved. There are three options to choose from: Approve Document Reject Document Decide Later 4 143

144 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget If the Budget Approver Unreleased approves the document, the document is removed from the list of documents for approval. If the document is approved, the Budget Creator can view the same in the Unread Documents folder. 144

145 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget If the Budget Approver Unreleased rejects the document, the document is removed from the list of documents for approval. The Budget Creator/Budget Assistant will be able to view the status of the document at the following path: Umoja Business workplace > Inbox > Documents. 145

146 Approve Unreleased Budget Unreleased Budget Approve Unreleased Budget If the Budget Approver Unreleased decides to approve the document later, the document remains in the list of documents for approval but the status of the document changes from Ready to In Process. 146

147 Activity 1 Transaction Name: an Unreleased Budget Transaction Code: GM_CREATE_BUDGET Link to the simulation: ?mode=EU 147

148 Learning Checkpoint 1 When creating the unreleased budget, which method is used when the sponsor s donation is inclusive of the indirect costs. Select the correct option. A. Total Amount B. Net Amount C. Both can be used D. Neither can be used 148

149 Learning Checkpoint 1 When creating the unreleased budget, which method is used when the sponsor s donation is inclusive of the indirect costs. Select the correct option. A. Total Amount B. Net Amount C. Both can be used D. Neither can be used Option A is the correct answer. The Total Amount method is used when the sponsor s donation is inclusive of the indirect costs. The Net Amount method requires the user to calculate the IDC amount to budget manually. 149

150 Module 4 Summary The key points covered in this module are listed below: An unreleased grant budget is a portion of the grant budget for which cash has not been received After the unreleased grant budget is created, a message is sent through the Umoja workplace to the approver that a document is ready for approval. The approver then accesses his/her inbox and either approves it or sends it back to the user 150

151 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 151

152 Module 5 Objectives After completing this module, you will be able to: a released grant budget for Framework 2 grants Approve a released grant budget for Framework 2 grants Close a Framework 2 grant 152

153 Key Terminology Key Term Released Budget Financially Closed Status Operationally Closed Status Description A portion of the grant budget for which cash has been received A user-defined grant status within Umoja that does not allow further postings of any kind A user-defined grant status within Umoja that does not allow any new encumbrances. Existing encumbrances can be liquidated and financial transactions, such as expenses, payables, receivables and budget transfers can still be posted to the grant 153

154 Overview Releasing a grant involves the following activities: Establishing the grant spending authority Releasing the grant to the FM module for spending If the implementing partner implements the programme and project activities, then the spending authority is released from the Passthrough grant via budget transfer. The released budget is displayed on the grant and represents the spending authority amount. The main purpose of releasing a grant is to ensure that spending is effected in accordance with the donor requirements and restrictions. In Umoja, the process of releasing a budget provides a basis for budgetary control from a donor s perspective (GM) and also from an organizational perspective (FM). Remember, billing is completed before the budget is released as this release cannot take place without the receipt of cash. 154

155 Overview In this module, we will cover the steps to create and approve a released grant budget. We will also cover the steps to execute transactions and close a grant. Fundraising *GM s Creator/GM Account User Set Up Master Data (initial draft) GM Account Approver Change to Award Status & setup Relationships GM Budget User Unreleased/GM Budget Approver Unreleased & Approve Unreleased Budget GM Account Approver Conduct Billing/ Applied Deposit GM Budget User Released/GM Budget Approver Released GM Account User/GM Account Approver/Other Users (non-gm) GM Account Approver All Users (GM) & Approve Released Budget Execute Other Transactions Close Report Analysis 155

156 & Approve Released Budget The high-level steps involved in creating and approving a released grant budget and executing transactions are as follows: Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough Note: There is no unreleased budget created for a Passthrough grant. Funding has to be released from an M1 or S1 grant before it can be transferred to a Passthrough grant. 156

157 Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The user creates the released grant budget for the M1 grant. This step must be taken before the budget is transferred from the M1 grant to the Passthrough grant. The grant budget cannot be released from one grant to another, for example, directly from the M1 to the Passthrough grant. The steps to create a released budget for the M1 grant are as follows: 1 Enter GM_BDGT_RELEASE in the Command field and click the Enter icon 1 157

158 Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 2 Select Enter from the Process drop-down list 3 Enter the M1 grant number in the field 4 Enter ER in the GM Doc Type field to create the released grant budget

159 Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 5 Enter an appropriate description in the Header Description field 6 Enter 0 in the Budget Version field 7 Click the Enter icon

160 Released M1 The List View tab appears displaying the sponsored classes contained in the grant s master data as well as the commitment items associated with each sponsored class. The top table represents the data saved in the GM module, while the bottom table represents data saved in the FM module. s Management (GM) Funds Management (FM) 160

161 Released M1 Each sponsored class listed in the GM table corresponds to multiple commitment items displayed in the FM table. If a commitment item spans across more than one budget period, the commitment item will be listed for each budget period. Example: AM1 - Contract Service (B13) and AM1 Contract Service (B15) Note: To view commitment items listed in the FM table for a specific sponsored class in the GM table, selecting the appropriate sponsored class line item in the Bdgt Line dropdown menu and press the Enter key 161

162 Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The GM table displays financial information for each sponsored class listed on the grant, including: Funding amount available for release Funding amount already been released Total amount to be released through this transaction Posting date for the upcoming release of funds Identify the appropriate sponsored class 8 9 Enter the amount to be release in the Total Amount field 10 Enter the Posting Date for the release of the funds entered in the Posting Date field Click the Propose IDC button too add indirect costs to the total 12 Press the Enter key Amount of funding to be released Remainder of funds on grant that are available to release Amount of funding on grant already released Date the Total Amount should be posted 162

163 Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The Net Amount field, Total Awarded, Total Amount update displaying the amount to be released. The status of the sponsored class line item changes from Ok to Error. The Sponsored Class s status will revert back to Ok once the amount has been disbursed to the appropriate commitment items in the FM table below. 163

164 Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 13 Ensure that the correct commitment items corresponding to the Sponsored Class holding the amount to be released are displayed in the FM table 14 Enter the amount to be allocated to each commitment item in the corresponding Amount field of that commitment item s line in the FM table. 15 Update the Distribution Key for each commitment item receiving budget (should match posting period, for example August is Z008, September is Z009) 13 Match Press the Enter key to update the status of the Sponsored Class, then click the Prepost button 15 Z008 Z

165 Approve Released M1 Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The Approver then uses the Umoja Business Workplace to approve the posting. The steps to approve the released M1 grant are as follows: View the Available Balances by Report to make sure that the budget has been moved to the correct sponsored class. This report is explained in the Reporting module of this course. If components of a project are being executed by an implementing partner, then the budget for those activities must be transferred to the Passthrough grant setup for that IP. The steps to transfer the budget to the Passthrough grant are as follows: 1 Enter GM_Bdgt_Release in the Command field and click the Enter icon 1 165

166 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 2 Select Psthru Transfer from the Process drop-down list 3 Enter the M1 grant number in the field 4 Enter PT in the GM Doc Type field

167 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 5 Enter an appropriate description in the Header Description field 6 Enter 0 in the Budget Version field 7 Execute the transaction

168 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The Detail Data section lists the sponsored classes of the M1 grant. The Budget Line lists the funded programs of the Passthrough grant. 8 In the Detail Data section, select the appropriate sponsored class to release 9 Update the Posting Date column, as required

169 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough In the Detail Data section, change the Budget Line to the appropriate line 10 Ensure that the Distribution Key matches the posting month, for example Z006 for June

170 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 12 Click the Prepost button

171 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 12 Click the Continue button to pre-post the document

172 Transfer Budget to Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 12 Click the Continue button again to post the document to Umoja Business Workplace

173 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The Budget Approver Released uses the Umoja Business Workplace to approve the posting. View the Available Balance by Report to make sure that the budget has been moved to the correct sponsored class. 173

174 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 1 Click the Business Workplace icon to access the Umoja Business Workplace 1 174

175 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 2 In the Umoja Business Workplace, navigate to Inbox > Workflow > Grouped according to task > GM Document Approval Process Note that GM Document Approval Process is displayed in the list only when there are documents to be approved

176 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 3 Click the document to be approved (for example, document number ). There are three options to choose from: Approve Document Reject Document Decide Later 3 176

177 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough If the Budget Approver Released approves the document, it is removed from the list of documents for approval. The approved document appears in the Budget Creator s/budget Assistant s folder with the notification that the document was approved. 177

178 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough You can click the approved document to view the detailed notification. 178

179 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough If the Budget Approver Released rejects the document, the document is removed from the list of documents for approval. The Budget Creator/Budget Assistant can view the rejected document in the Documents folder. 179

180 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough If the Budget Approver Released decides to approve the document later, the document remains in the list of documents for approval but the status of the document changes from Ready to In Process. 180

181 Approve Released Passthrough Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough Note, it is possible to view the users (agents) who are assigned to a document as follows: Enter GM_DISPLAY_BUDGET in the Command field 2 Click the Enter icon. The GM Budget Display Preposted Document screen appears 3 3 Click the icon on the top left and select Workflow > Workflow overview 3 181

182 View the Approver of the Documents Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 4 Click the Display workflow log icon 4 182

183 View the Approver of the Documents Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 5 Click the Agents icon 5 183

184 View the Approver of the Documents Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough 6 Click the Agents button 6 184

185 View the Approver of the Documents Released M1 Approve Released M1 Transfer Budget to Passthrough Approve Released Passthrough The agents (people) who are assigned to approve the selected budget document are displayed on the screen. 185

186 Execute Other Transactions and Post Indirect Costs The grant is derived when purchasing an item or when entering the Cost Object (IO/WBSE). These transactions are executed outside GM. Lastly, the IDC costs are posted against the grant. As stated previously the rules for IDC calculation are defined in the grant record by marking sponsored classes as IDC-relevant. The steps to post indirect costs in Umoja are not going to be performed by end users. These steps will be done centrally, through a batch program. The detailed steps to post IDC costs are covered in the Umoja s Management Process Framework 1 course. 186

187 Close closing statuses: Closing/Operational Closing - this status is changed automatically by the system when the donor agreement end date is reached. At this point no new commitment (shopping cart, purchase order, funds pre-commitment, funds reservation, funds commitment) can be created in the system. All open commitments within the grant are completed and liquidated before proceeding to the next status. Invoices, payments, journal entries, settlement of advances and other follow-on transactions may be processed at this phase. Ensure that WBS or Internal Order is closed before the status is changed to the next phase. The grants user should coordinate with the project manager to ensure that the related project or WBS elements are closed properly. 187

188 Close closing statuses: Closing/Financial Closing this status is manually changed by the designated s Accounts Approver in the system. At this point, cash receipts and refund to the donor are the only transactions allowed to be processed in the system. Closed this status does not allow any transaction. All types of transactions charging the grant are now blocked and the user will experience a hard error when the grant is used. 188

189 Close The steps to close a grant are as follows: 1 Enter GMGRANT in the Command field 2 Click the Change icon Click the Change Status button 3 Select the appropriate status 4 Click the Enter icon 5 Click the Save icon

190 Activity 1 Transaction Name: Release Budget Transaction Code: GM_BDGT_RELEASE Link to the simulation: ?mode=EU 190

191 Learning Checkpoint 1 Which of the following step must be taken before the budget is transferred from the M1 grant to the Passthrough grant? Select the correct option. A. No step is needed B. the released grant budget for the M1 grant C. unreleased grant budget D. conduct grant billing 191

192 Learning Checkpoint 1 Which of the following step must be taken before the budget is transferred from the M1 grant to the Passthrough grant? Select the correct option. A. No step is needed B. the released grant budget for the M1 grant C. unreleased grant budget D. conduct grant billing Option B is the correct. the released grant budget for the M1 grant step must be taken before the budget is transferred from the M1 grant to the Passthrough grant. 192

193 Learning Checkpoint 2 What is the main purpose of closing a grant (operational close)? Select the correct option. A. Complete all open commitments B. Liquidate all open commitments C. Ensure that no new commitment is recorded during the Donor agreement s grace period D. Execute the program to post the indirect costs 193

194 Learning Checkpoint 2 What is the main purpose of closing a grant? Select the correct option. A. Complete all open commitments B. Liquidate all open commitments C. Ensure that no new commitment is recorded during the Donor agreement s grace period D. Execute the program to post the indirect costs Option C is the correct answer. Closing a grant in Umoja ensures that no new commitment is recorded during the Donor agreement s grace period. 194

195 Module 5 Summary The key points covered in this module are listed below: The grant spending authority is established and then the grant is released In Umoja, the process of releasing a budget provides a basis for budgetary control from a donor s perspective and also from an organizational perspective Steps required to create and approve a released grant budget All open commitments within the grant are completed and liquidated before closing a grant (financial close) Closing a grant also ensures that no new commitment is recorded during the donor agreement s grace period Steps required to close a grant 195

196 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 196

197 Module 6 Objectives After completing this module, you will be able to: Describe the reports involved in the GM for ee process 197

198 Report Analysis As you recall from the s Management Overview course, there are several key reports used across the Umoja s Management Process. In this module, we will introduce two key ECC reports. GM s Creator/GM Account User/GM Account Approver GM Budget User Unreleased/GM Budget Approver Unreleased GM Account Approver Fundraising (Outside of system) Set Up Master Data (Initial Draft) & Approve Unreleased Budget Conduct Billing/ Applied Deposit GM Budget User Released/GM Budget Approver Released GM Account User/GM Account Approver/Other Users (non-gm) GM Account Approver All Users (GM) & Approve Released Budget Execute Other Transactions (when applicable for IP s) Close Report Analysis Note: Additional Business Intelligence (BI) reports will be available later. 198

199 Cash Balances GM Budget Release Before a budget can be released, the GM Account Approver needs to check that cash is available. Use the T-code ZGMBUDGET_REL to run the report by fund or grant. 199

200 Cash Balances GM Budget Release This report allows the user to view various columns including available cash. 200

201 s Management: Line Item Display Using the T-code S_PLN_ , the user can run a s Management report by line item. In this report, the user can input a fund (or a range of funds) to extract information. 201

202 s Management: Line Item Display This report shows the detailed grant information, such as sponsored class/program, fund, reference documents, posting dates, etc. The user can use the Subtotals button below to review subtotals by grant, or by sponsored classes and grant. In addition, the user can use standard filter and layout functions in ECC to manage the look of the report. 202

203 Available Balance by Using the T-code ZGMRBUDACT, the user can run an Available Balance by report. In this report, the user can review the output of the report using four different options below. 203

204 Available Balance by This report is an overview for a funded grant at the aggregate level. It shows the unreleased, released, and total budget by fund, grant, fiscal year, and sponsored program/class. Within the report, the detailed breakdown of expenditure is available. 204

205 Data Upload Program As explained in the s Management Process Framework 1 course, the Data Upload Excel files are attached below and will be distributed with the s Management Job Aid. s Data Upload File Document Name Embedded Image Sponsored Program Data Upload File Budget Upload File 205

206 Learning Checkpoint 1 Which of the following reports are used to view the Budget Overview of the M1 grant? Select the correct option. A. Custom reports B. Simple reports C. Complex reports D. reports 206

207 Learning Checkpoint 1 Which of the following reports are used to view the Budget Overview of the M1 grant? Select the correct option. A. Custom reports B. Simple reports C. Complex reports D. reports Options A is the correct answer. Custom reports are used to view the Budget Overview of the M1 grant. 207

208 Module 6 Summary The key points covered in this module are listed below: The GM for ee process uses a reporting tool to schedule automatic runs of reports and/or trigger workflow messages in Umoja Before a budget can be released, the GM Account Approver needs to check that cash is available. Use the T-code ZGMBUDGET_REL to run the report by fund or grant The T-code S_PLN_ is used to run a s Management report by line item. This is the budget report The T-code ZGMRBUDACT is used to run an Available Balance by report. This report is an overview for a funded grant at the aggregate level 208

209 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 209

210 Scenario 1 The purpose of this section is to provide various grant scenarios that can be used in the Training Sandbox Environment to practice the process of setting up a grant in Umoja. Contract Two Resource Mobilization s (Canadian Government - Canadian Dollars, and SIDA -Swedish Krona) and one Main Implementation in USD for the part of the Canada Water Project. Payment Terms Canadian Government: Lump sum of CAD 1 million. SIDA: Lump sum of SEK 1 million. FX gain of US$ 25,000 and bank charges of US$ 100 Implementing Partner (UNDP-Sudan) budget established at 7 expenditure categories (use of BP1 series Sponsored Classes). The expenditure report shows that UNDP-Sudan spend total amount within the total allocation. IPSAS Terms Both agreements are IPSAS unconditional. 210

211 Scenario 2 The purpose of this section is to provide various grant scenarios that can be used in the Training Sandbox Environment to practice the process of setting up a grant in Umoja. Contract The Sudanese Govt. signs a donor agreement with UN on right to use premises (in-kind-services). Payment Terms The fair market value of the donation, as stated in the agreement, is USD 100,000. A simple grant is created along with a unique sponsored program: Right to Use Premises - GM03.1 IPSAS Terms This agreement is IPSAS conditional. 211

212 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 212

213 Course Summary The key points covered in this course are listed below: The grant setup in Umoja is used to track the status of the actual grant throughout the negotiation process The process to link each R1 grant and/or Passthrough grant to the appropriate M1 grant is same An Object Mapper is used to map different object classes between the M1 and Passthrough grants To budget a grant, it must be linked to a fund After the Donor agreement or amendment is signed, scanned and uploaded into the Umoja system, the Billing process is performed through standard accounting transactions In Umoja, the process of releasing a budget provides a basis for budgetary control from a donor s perspective (GM) and also from an organizational perspective (FM) Closing a grant ensures that no new commitment is recorded during the donor agreement s grace period (operational close). 213

214 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 214

215 Course Assessment Now that you have completed all the modules in this course, you can test your knowledge by completing the Course Assessment. To receive credit for completing this course, you must pass this assessment with a minimum score of 90%. To complete the assessment you must return to the Learning Management System: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course assessment 5. Click the Submit button once you have completed the assessment 215

216 Agenda Course Introduction Module 1: s Management Review Module 2: Set Up Master Data R1 and M1 s Module 3: Set Up Master Data Passthrough s Module 4: Unreleased Budget Module 5: Released Budget Module 6: Reporting Module 7: Scenarios Course Summary Course Assessment Course Survey 216

217 Course Survey Your feedback is important to the continuous improvement of our training program. Please complete the evaluation for this course using the following steps: 1. Log into Inspira 2. Navigate to Main Menu -> Self-Service -> Learning -> My Learning 3. Search for the name of the course under the My Learning Activities section 4. Click the Start link of the course survey 5. Click the Submit button once you have completed the course survey 217

218 Congratulations! You have successfully completed the Umoja s Management Process Framework 2 course. 218