Recreation Board Meeting Agenda January 30 th, :30pm Rec Lobby Meeting Room

Transcription

1 Recreation Board Meeting Agenda January 30 th, :30pm Rec Lobby Meeting Room I. Call to Order 5:36pm Rafe-Let s get started with the meeting. Welcome everyone. II. Roll Call Patty McConnell, Alex Joga, Lee Silbert, Zach Maanum, Ryder Scheifele, Ryan Coval, Gabirel Ezcurra, Rafe Kossak, Nick Lampert, Nan Lu, Tony Price, Diba Mani, Dan Rummel, Rex Laceby,Nicole LaRocque, Annie Mulvany III. Changes/Approval of Agenda Items 5:37pm Rafe-Are there any changes to the agenda? No changes Nan- motion to approve the agenda Ryder - Second Gabe - Discussion Ryan Call to question Rafe - Acclamation IV. Reading & Approval of 1/16/2017 Minutes 5:37pm Rafe-Are there any changes to the minutes for ? No changes Nan Motion to approve the minutes from Ryan Second Gabe - Discussion Ryder- Call to question Rafe Acclamation

2 V. Public Forum (15 minutes) 5:38pm None VI. Old Business 5:39pm Patty - Dumbbell Observations will be recorded by the Weight Room staff for one week to determine usage patterns and will report back at the next Rec Board meeting. Request to ask Catie to add the Turf Gym to hourly counts and to organize the facility counts on the main webpage in alpha order. VII. New Business 5:43pm FY1819 Budget: Final Reading Nan - Two more days to work out any budgetary issues First scenario (0 + Unduckables + Enhancements) and second scenario (1% +Unduckables + Enhancements) both reflect $13,084,765. $4.75 optional fee to Club Sports is being eliminated from the registration menu for FY18-19 One Additional Enhancement Request: Loss of approximately $9,425 for sport clubs from optional fees and requesting an additional enhancement for this amount Requesting to build this amount into continuous budget moving for future years VCSA has approved incorporating the additional enhancement request in the budget proposal to move forward for CUSG approval -1% Scenario: Looking at no hourly wage increase and 1% cut: If occurs, will have to do some staffing changes, will have to make an additional 1% cut to meet the budget requirement. We must reduce the building hours and increase fees for services for some items to come up with $67,000 for the -1% cut Associate Directors will discuss the different scenarios on the Pink sheet. Patty - Proposal to reduce main Rec & Will Vill building hours by 175 to meet the cut of $24,540. A plan to increase user fees was developed

3 Reduction 3 Increase price for Large and Medium lockers in main locker rooms (+$5) & Hockey tunnel lockers ($10) which totals approximately $8,000 Nicole - Reduction 2 increase climbing wall pass +$5 Reduction 4 Increase early bird BeFit pass +$5 to generate an additional $6,000 Reduction 5 - Change IM pass price from $16.50 to $20 per/semester and $33 to $35 for the annual pass generating an additional $3,000. Reduction 5 increase some instructional class pricings to generate $4,803. Nan - It is up to Rec Board to finalize the building hour reduction plan proposal. Finance Board will have input on decision as well. Need to decide upon a combination of all reductions to meet the -1% reduction of $64,343 of total budget. Rafe Wanted to review the Capital Request from a previous meeting. I am concerned about the cost of the cleaning stations. Why haven t we reviewed the Capital Request again? Does the Capital Request proposal that was discussed previously effect the 1% budget? Speaking for the voice of the students, why can t we dip into the capital budget to cover the -1% cut? Nan Then we d lost the capital budget and would start with a lower base in the future. Rafe - What are the limitations on the Capital budget? Nan - We need to make a sustainable funding system for long term Rafe Initial response is to give us more if from the Rafe s perspective we should have a higher obligation to open the Rec over paper towel holders. I don t believe we should spend money on unnecessary items, we should put money in the needs of the students. Nan - The capital budget is like a savings account and you don t want to deplete it because it is used for large ticket items in the future. Lee - For universities in higher education budgets have significant limitations, and you can t move money to different accounts. The budgets are set and predetermined. Annie - If we decide to give up the $24,540 this year, we may not get it back next year. This will have to be a new enhancement request. Nicole Don t look at the capital item but look at the overall facility. Rafe If we are speaking about $69,000 for cleaning stations it would be ideal to use that money toward something else. Patty First, the Reduction cuts were made by the staff to meet the need of the $24,540 reduction, but we are open to other ideas to meet the need of the budget. Diba Graduate students come in and stay late. I predict that the reduced hours proposed will effect mainly grad students. Let s add an enhancement under a different

4 name such as, Inclusivity Unduckable. It is possible not to approve the reduction by reducing building hours and use as rainy day funds. Nan - If the 1% cut is made, the rainy day (savings account) fund can be utilized, but then there needs to be an enhancement in the future budget to get back what we lost in the first place. If anyone has any other suggestions for budget cuts, we can take a look at them. Rafe If the board decides cutting building hours are not advisable, is there enough time to make the changes? Nan Yes. Rafe Are we addressing a situation that is not foreseen (-1%)? Tony If we ask for a $22,000 enhancement in our budget, we may be taking funding from another department/services on campus. If we are mindful around that concept, let s not take another enhancement from another department. Rafe - Voting members, are you comfortable with the building hours change and moving forward? Annie hours for the year needs to be cut. This comes out to 30 minutes per day throughout that year. Rafe - Voicing for the student population here on campus, if building hours are cut, that could affect students who are on a time constraint and want to use the rec center as they choose and they are paying for it. Patty Last year the board went through a lengthy process to propose closing the Rec Center 30 minutes earlier during the week and opening an hour early on Saturday to accommodate the weekday building hours. Lee We are wasting time on this exercise which includes the 1% budget cut and the dumbbells. Rafe Advocating for building hours on behalf of the students is a duty that I feel is important. Nan We do not want to see any of these cuts happen. There is a very slim chance that these cuts will be considered. There are big factors that play into the budget s favor (i.e., additional freshmen coming in). Worst case scenario, building hours are cut, the cut is $20,000, we could work through it and find other alternatives if the Board wants to. We can address this with Finance Board to give alternatives. These scenarios are not set in stone, they are proposals. Rec Board will need to approve any plan to change the budget presented. Patty Cleaning compost stations continues discussion from the previous meetings. The Champions Center has these bins and Jimmy Baker (UMC) has purchased the same product. The UMC is purchasing 10 sets of 4 bins for their facility and has acquired a $15,000 grant from the E-Center and the UMC will be picking up the remaining balance.

5 The Rec capital budget consists of $63,000 for replacing compost/cleaning stations for the Rec and the Max-R product material will last 80 years and is made out of milk jugs which is a long term solution. The quote is for 50 single compost stations, 18 double compost and trash stations (used for 12 studios and 6 strength/cardio areas) totaling 68. Annie What is the cost of current cleaning stations? There are 44 current stations at $400 each that were purchased 4 years ago (2014) total of $17,600. Rafe Help me understand why we need $63,000 in composite/trash bins. Patty The Rec will be adding 24 stations in facility since currently the Annex and Studio 4 were not included in the original number because of the repurpose. Tony - Sustainability is our pride on campus and in town. We are in a great position at the Rec to replace everything 3-5 years not years with our funding. Nan I sit on the department Green Committee and the Rec is terribly behind on sustainability practices compared to the rest of the CU campus. We want to educate patrons on sustainability to make the custodians job easier. Tony - 300,000 square foot facility with approximately 6,000 patrons daily have a lot of wear and tear on the building and we will need to keep the Rec Center clean and looking good in the future. Rafe The product states it is going to last 80 years but only has a 3 year warranty? On a daily basis, how many people use the Champions Center compared to the Rec Center? Is it worth the purchase? Tony We will gamble $68,000 for a 10 year investment. Hearing that building hours are critical from the students, pro staff will re-adjust the budget as needed. Rafe Moving forward to approve the budget. Since there is no real stance on the new equipment and compost stations, are we able to approve the budget in the event the 1% budget cut has to go through, do we have time to re-adjust? It is important to look at options rather than sit here and talk about what could be. Nan - Motion to approve Scenario 1 all in favor? Nan - Motion to approve Scenario 2 all in favor? Nan- Motion to approve Scenario 3, with the condition that if building hours are cut, Rec management will work with Rec Board and Finance Board to explore other cost saving alternatives. all in favor? Nan - Motion to approve the Turf Field budget $822,388 - all in favor? VIII. Chair s Report Rafe: We have been looking for a Vice Chair for Rec Board and Gabirel Ezcurra is interested. He can step in if we vote him in.

6 Anyone else looking at the Vice Chair position? None Riley What are the responsibilities of Vice Chair? Take care of all formalities if Chair is missing, it is a delegative role from the Chair. VC is in a training position to move into the Chair role. Voting members stay after to vote on VC. Rafe will be meeting with Emily Steen (See Annie) in the Marketing department. Educating students on what the Rec Board is. How to market and improve recruitment. Last thing, Tony and Rafe will be giving a presentation with the President s Committee (high speed freshmen) on ways to become innovators. Working directly with the committee to address future possibilities for further inclusion. IX. Director s Report Tony - Talked about Rafe s partnership with the gaming community. Rec Board be prepared to talk about your top themes for the Rec at the next meeting. The health and wellness steering committee will review a health and wellness website for Student Affairs. Annie has been testing how to improve the website. Lots of energy has gone into the website. It describes wellness coaching from professional to peer and defines coaching as nutrition, physical, and counseling. X. Executive Team Reports Dan - Pool opened for bids, 4 different contractors, bid closes Friday, February 2, Once that gets approved, budget numbers will be reviewed. Might have to close the Dive Well for a short time, but still planning on opening in May. Replacing light fixtures in the gym and in 7 years we will see a cost savings. Barb Bogner is at the Olympics for ice maintenance. Annie - Love Your Body Campaign is beginning. FitWell is hosting different themes daily. Promotions went out on Social Media and in Rec Newsletter. Annex will be closed for one female and one male workshop the middle of February from 8-9pm to learn weight lifting basics. CU Friday event will be taking place at the UMC February 9 th from 4-6pm Be Kind and Celebrate You theme. Nicole The Inclusive Sport Summit (ISS) is scheduled in the Rec Center and Champions Center February Chris Mosier is the first transgender Olympic member. The conference has a variety of excellent, unique, and exciting speakers. Patty The main Rec is averaging 5200 daily visits and Will Vill is averaging 465 visits Monday-Friday. Lockers were cleaned out after two weeks being impounded and these unclaimed lockers will be available for rental. Rafe Can you bring comparative numbers from last year to the next meeting?

7 Nan - Thank you for your dedication to the Rec Board. What s going to happen next move to Finance Board (two readings) next Tuesday, February 6 th 5-8pm. Rafe - Thank you for being patient and being skeptical on the budget. I do not want to go blindly into the dark without exploring other options to not move the reduction of building hours forward. XI. CUSG Report 7:23pm Nothing to report from CUSG XII. Announcements None XIII. Adjournment Move to executive session at 7:32pm Rafe - Motion to adjourn at 7:35pm Ryan - Second Motion Ryder - Discussion Diba - Call to Question Rafe - Acclamation