Quarterly Status Report

Transcription

1 Capital s Quarterly Status Report 3rd Quarter FY2013: January 1 March 31, 2013 Prepared for the June 05, 2013 SamTrans Board Meeting San Mateo County Transit District

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3 San Mateo County Transit District QUARTERLY CAPITAL PRORAM STATUS REPORT Status Date: March 31, 2013 TABLE OF CONTENTS Capital Program Budget Status Summary... 1 Traffic Light Report... 3 Information Technology s: Business Optimization Program Business Continuity & Disaster Recovery Plan Implementation Interactive Voice Response System Phone System Replacement Radio Backbone Upgrade Technology Refresh FY Technology Refresh FY Facilities Construction s: South Base Bus Washer Bus Stop Improvement... 9 Safety and Security s: Fire Alarm System Upgrade Central Security Office Upgrade & Safety and Risk Management Office Remodel Receptionist Area Security Improvement Sequoia Station U arage Security Improvement DBE Status Report Definition of Terms Performance Status (Traffic Light) Criteria... 17

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5 SamTrans - Capital Program - Budget Status Summary Q3 FY January 1 to March 31, 2013 All Costs in $1,000's Programs FY08 FY09 FY10 FY11 FY12 FY13 1. Revenue Vehicles Replacement $30,266 $21,879 $12,966 $603 $1,000 $31, Revenue Vehicle Support $8,256 $3,527 $1,288 $2,243 $1,117 $ Information Technology $4,456 $3,947 $510 $2,326 $13,815 $5, Development $1,361 $2,217 $1,321 $1,000 $1,424 $1, FacilitiesConstruction $3,330 $2,782 $2,146 $652 $1,901 $ Safety and Security $0 $0 $0 $0 $0 $1, Contingency $450 $450 $500 $1,800 $250 $250 Total Board Budget by FY (1) $48,119 $34,802 $18,731 $8,624 $19,507 $41,172 Total Audited Expenditures by FY (2) $8,806 $11,092 $62,341 $14,480 $11,049 $8,224 (3) Some of the major projects completed include, but are not limited to the following: Paratransit Vans Paratransit Buses District Phone System Replacement Park and Ride Lot Pavement Rehabilitation Portable Radios Replacement Replacement of 14 Paratransit Vans Replacement of 10 Paratransit Cutaway Vans South Base enerator Replacement Brewster Depot Improvements Replacement of 135 Fixed Route Buses North Base Emergency enerator Upgrades Transit Fleet Vehicle 2010 California Air Resource Board (CARB) Regulation Network Maintenance and Technology Refresh Revenue Collection System Implementation of Hastus ATP, Minbus & EO Scheduling and Operation Modules South Base Bus Washer Replacement of ten 2005 El Dorado Cutaway Vehicles Note: (1) The "Total Board Budget by FY" reflects the annual budget approved by the SamTrans Board of Directors at the beginning of each fiscal year. This authorizes the amount that could be spent on projects. Unspent budget in a fiscal year will be carried forward to subsequent budget years. (2) "Total Audited Expenditures by FY" reflects total cost expended in the fiscal year; funding source for the expenditures could be from prior fiscal years. (3) Expenditure shown for FY2013 through March 31, 2013 are unaudited. Page 1

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7 January 1, March 31, 2013 SamTrans Quarterly Report Active Capital s The following projects represent a sub-set of the total Capital Program and have been selected for inclusion into the Quarterly Report due to project value, operational significance, andor impact on customers. SCOPE BUDET SCHEDULE FUNDIN Q2 FY13 Q3 FY13 Q2 FY13 Q3 FY13 Q2 FY13 Q3 FY13 Q2 FY13 Q3 FY13 Page (1) Information Technology s: Business Optimization Program Business Continuity & Disaster Recovery Plan Implementation Interactive Voice Response (IVR) System R R Phone System Replacement Radio Backbone Upgrade R Technology Refresh FY Technology Refresh FY 2013 NA NA NA NA 8 (2) Facilities Construction s: South Base Bus Washer Y Y Bus Stop Improvement 9 (4) Safety and Security s: Fire Alarm System Upgrade Central Security Office Upgrade & Safety and Risk Management Office Remodel Receptionist Area Security Improvement Sequoia Station U arage Security Improvement 12 Page 3

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9 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish INFORMATION TECHNOLOY PROJECTS: The scope of this project is to re-engineer the District's business processes, leveraging best practices and re-implementing the following PeopleSoft applications: (1) Human Capital Management (HCM), (2) Finance and Supply Chain Management (FSCM), and (3) Enterprise Performance Management (EPM). The project will drive adoption through effective organization change management and training of the District Staff to operate optimally in the new environment. The business areas affected are Finance and Accounting, Contracts and Procurement, Costing, rants, Capital Finance, Planning and Budgeting, Human Resources, Payroll and Time reporting. Phase 1 was completed successfully. Based on the deployment strategy, the District approved the all-in-one approach vs. the phased approach that was originally contracted. The Budget, Estimate at and Schedule include Phases 1 (Plan and Prototype), 2a (Design and Build) and 2b (Test, Train & Deliver) Business Optimization Program Issues: (1) schedule was re-baselined in March (2) EAC and Budget for Administration was increased by $2 million due to the schedule extension. This increase has been approved by management and the current budget has been re-baselined. (3) Percentage complete was reduced due to redesign of the integrated solution. $18,337,112 $11,199,410 $9,137,702 $20,337, $8,235,622 $12,101,490 $20,337,112 $0 40.5% 41.8% A (1) Completed design approach and was approved by the Management Office (PMO). (2) Completed Role to Task mapping activity for Human Resource modules. (3) Cross functional design sessions in progress. (4) PMO approved new baseline schedule. (5) Change Impact assessments in progress. (1) Continue design sessions. (2) Continue change impact assessments and reviews of change impact with stakeholders. (3) Plan for contract amendment to reflect new baseline schedule. Page 5

10 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish INFORMATION TECHNOLOY PROJECTS (Continued): Business Continuity & Disaster Recovery Plan Implementation Scope: The scope of this project is to move forward, implement and test the Disaster Recovery Plan procedures completed by Booz, Allen, Hamilton dated April 17, Issues: was delayed by fifteen months due to: (1) Delay in preparation of Data Center(Power, cooling, Server cabinets and data communication) for the Disaster Recovery (DR) equipment. (2) The Request for Proposal (RFP) that was planned to be completed six months ago has been changed as the Peoplesoft System will be outsourced and it comprised majority of the DR Server replication plan in the RFP. (1) Received signed Memorandum of Understanding (MOU) from San Joaquin Regional Transit District (SJRTD). (2) Completed final review of the MOU. $340,100 $340,100 $0 $340,100 $157,985 $182,115 $340,100 $0 46.5% 82.0% A (1) Work with Comcast in finalizing the data circuits between Central and SJRTD. (2) Procure server equipment for DR. Scope: Implement an interactive voice response system for the District's Redi-Wheels program to automatically call passengers to inform them of the imminent arrival of their pick-up. The system is intended, in part, to reduce customer no shows, vehicle returns and vehicle dwell times Interactive Voice Response (IVR) System Issues: 1) Enghouse has completed their portion of the system to a satisfactory level, but due to interface with the Trapeze software the imminent arrival accuracy is not at the level that Samtrans would like. 2) Samtrans is working to improve the imminent arrival accuracy problem in-house and will retain Trapeze to assist us in improving accuracy. $350,000 $350,000 $0 $350,000 $240,129 $109,871 $350,000 $0 68.6% 97.0% A ) Continued trouble shooting minor issues with Trapeze and Enghouse customer service department. 2) Continued in-house imminent arrival accuracy measures. 1) Continue trouble shooting minor issues with Trapeze and Enghouse customer service department. 2) Continue in-house imminent arrival accuracy measures. 3) Initiate process to retain consultant. Page 6

11 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish INFORMATION TECHNOLOY PROJECTS (Continued): Scope: This project covers the objective analysis of possible telephony solutions at the District that is entering end of support date from the vendor, Cisco by May 15, direction is to go out for formal RFP in consideration of the District s current environment, including its ability to provide internal support, its future telephony needs, and its internal infrastructure capacity. The original scope was amended and approved by the Technical Working roup (TW) to include the purchase of new IP phone handsets by utilizing the budget underrun of about $200K. Phone System Replacement Issues: was delayed by twelve months as there is no storage space for the newly purchased IP phone handsets and therefore the project has to be completed in phases $636,000 $636,000 $0 $636,000 The remaining balance of $81K will be used for procurement of spare equipment, handsets and accessories. $554,998 $81,002 $636,000 $0 87.3% 98.0% A (1) Continued IP Phone replacement. (2) Installed the latest firmware release for Cisco IP phone 7900 series. (1) Continue IP Phone handsets replacement. (2) Procure and deploy spare IP phone handsets and accessories. Scope: The scope of the project is: (1) to expand the data and voice communications capacity (provide adequate bandwidth to support current and future operations); and (2) to replace aging and unsupported mission critical communications equipment (Radio and Automatic Vehicle Location) on the District bus fleet. Issues: schedule slipped by about 15 months due to: (1) Issuance of Request for Proposal (RFP) was delayed by four months. (2) Negotiation with potential contractor is still on going and is forcasted to be completed by May, (3) Contractor's proposed installation schedule is 6 months more than the original estimated 12 months Radio Backbone $10,700,000 $10,700,000 Upgrade (1) Received Board approval for County Memorandum of Understanding (MOU). (2) Received a revised proposal from Motorola for the voice radios and consoles. (3) Began negotiations with ACS. (4) Revised project work plan reflecting additional funding and presented the work plan to the Technology Working roup. $0 $10,700,000 $246,680 $10,437,887 $10,684,567 $15, % 19.5% A (1) Send signed MOU to the County of San Mateo. (2) Finalize negotiations with ACS. (3) Continue negotiations with Motorola. Page 7

12 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish INFORMATION TECHNOLOY PROJECTS (Continued): Scope: This project will replace District's servers, network routers, switches and other appliances that are at the end of their expected service life. The proposal will cover procurement of new equipment to replace old and out of warranty equipment in Central s Data Center, North Base, South Base and Brewster as well as professional services for setup and configuration to minimize operational and business impact Technology Refresh FY2012 Issues: was delayed by twelve months as a result of the long lead time for new backup equipment and the extended time needed for Systems and Network design. (1) Continued to configure and setup the new backup system. $659,000 $659,000 $0 $659,000 $656,000 $3,000 $659,000 $0 99.5% 99.0% A (1) Continue to configure and setup the new backup system. (2) Pay outstanding invoices. Scope: This project will replace District s servers, network routers, switches and other appliances that are at the end of their expected service life. The proposal will cover procurement of new equipment to replace old and out of warranty equipment in Central s Data Center, North Base, South Base and Brewster as well as professional services for setup and configuration to minimize operational and business impact. Issues: None Technology Refresh FY2013 (1) Engaged Coal Fire (Vendor) to do District's Penetration Testing Services. (2) Engaged Modis Consulting to assist in Data Center infrastructure upgrade. (3) Submitted requisition to Contracts & Procurement (C&P) for AT&T's data communication services and technical support. $723,000 $723,000 $0 $723,000 $480,919 $242,081 $723,000 $0 66.5% 60.0% A (1) Procure server and desktops. (2) Pay the annual lease for KonicaMinolta copierprinter. Page 8

13 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish FACILITIES CONSTRUCTION PROJECTS: Scope: This project is to replace South Base bus washer equipment which has reached the end of its useful life. Issues: Design schedule was delayed by about five months due to contractual issues. South Base Bus Washer (1) is completed $670,003 $470,000 $200,000 $670,000 $346,357 $0 $346,357 $323, % 100.0% A A (1) close-out. Note: This will be the last quarterly report for the project. Bus Stop Improvement Scope: This project will upgrade and replace bus stop amenities and enhance bus stop site infrastructure resulting in a decrease in repair and amenity replacement costs and an increase in ridership by providing patrons safe, clean and attractive bus stop facilities. The scope includes procurement of new, upgraded, bus stop benches and trash cans. The improved models will be comprised of powder coated steel to withstand harsh weather conditions and vandalism. Both amenities will be bolted to a concrete surface for stability $246,084 $246,084 $0 $246,084 $4,208 $241,876 $246,084 $0 1.7% 3.1% Issues: None A (1) Continued to develop contractual technical specifications. (1) Continue to develop contractual technical specifications. Page 9

14 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish SAFETY AND SECURITY PROJECTS: Scope: This project will completely replace the fire alarm systems at the District Headquarter in San Carlos and the two bus bases in San Carlos and South San Francisco ( South Base and North Base ). All three alarm systems are the original ones built in the 70 s and 80 s, and they are now at the end of the useful life. Included in the project will be replacement of the main fire alarm control panels and all connected components (horns, strobes and pull stations) Fire Alarm System Upgrade Issues: Restrictions on outside funding will require careful attention to the project schedule (through design, procurement and construction phases). (1) Completed installation of improvements at three project locations (Central Office and Bus Bases).(2) Performed final testing and certification of improvements at three project locations. (3) Performed final integration of new alarm system with Security Office monitoring equipment. $1,100,000 $1,100,000 $0 $1,100,000 $992,187 $107,813 $1,100,000 $0 90.2% 97.0% A (1) Initiate project close-out procedures. Scope: This project will reconfigure and upgrade the Central Office Security Control Room to implement measures of the District s System Security Program Plan. ly, configuration and limited technological capabilities in the Control Room impede effective monitoring and response due to a lack of technological integration and updates. The proposed improvements will eliminate these shortcomings and also allow for future expansions and new technology Central Security Office Upgrade Issues: None. (1) Completed installation of improvements in Security Office. (2) Provided training to Security personnel on new equipment and systems. $1,300,000 $1,100,000 $200,000 $1,300,000 $1,090,396 $209,604 $1,300,000 $0 83.9% 92.0% A (1) Perform systems integration work in Security Office. (2) Initiate project close-out. Page 10

15 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish SAFETY AND SECURITY PROJECTS (Continued): Scope: This project will reconfigure the current office space in Safety and Risk Management office and would add cubicle walls and other miscellaneous upgrades to the Transit Police office (Central Office, 2nd Floor). These improvements would provide for more efficient and effective use of the areas & Safety and Risk Management Office Remodel Issues: The funding for the project has been reduced from $320K to $195K. The $195K comprises of 2 parts ( for $152.5K and (Transit Police Office) for $42.5K). This will be tracked under one project as the Transit Police office work has been completed. (1) Initiated project close-out procedures.. (2) Ordered replacement office chairs (under warranty) for Transit Police Office. $195,000 $320,000 ($125,000) $195,000 $178,666 $16,334 $195,000 $0 91.6% 97.0% A (1) Order additional office chairs and file cabinets for Transit Police Office. (2) Complete project close-out including transferring necessary documents to Contracts & Procurement and Finance. Scope: The scope of this project is to add security cameras and a bullet proof glass enclosure to the Central Office Receptionist area on the 2nd floor. The existing wall in front of the receptionist desk will be replaced by one having adequate structural capacity to hold the new bullet-proof glass and steel plates. Receptionist Area Security Improvements Issues: A meeting with the project stakeholders resulted in identification of additional improvements which were not in the original scope. To account for the added scope, an additional $95K has been added to the Estimate at. Following preliminary design (and associated cost estimate), a final decision on the project scope and budget will be needed $300,000 $300,000 $0 $300,000 $9,379 $385,621 $395,000 ($95,000) 2.4% (1) Completed consultant selection and Work Directive preparation. 15.0% A (1) Initiated preliminary design and cost estimate activities. (2) Review cost estimate and determine if additional project funding is needed. Page 11

16 SamTrans - Major Capital - Quarterly Report - Q3 FY2013 Jan 01, 2013 to Mar 31, 2013 (a) (b) (c) (d) (e) (f) (g) = (e) + (f) (h) (i) = (j) - (h) (j) (k) = (g) - (j) (l) = (h) (j) (m) (n) (o) No. Name Scope Issues Funding Original Budget Changes Budget Expended + Accrual To Date Estimate to Complete Estimate at Variance at % Expended of EAC Est. Physical % Complete Baseline Start Baseline Finish SAFETY AND SECURITY PROJECTS (Continued): Scope: The objective of this project is to reduce vandalism and crime at the Sequoia Station Underground Parking Facility. Sequoia Station U arage Security Improvements The project will start with a security evaluation by a qualified consultant. elements to be considered will include CCTV cameras, alarm systems, and other communication improvements. Following this evaluation and approval of design concepts, the consultant will lead the design phase and prepare construction improvement plans and specs for competitive bids. Construction will be the final phase of the project. It is anticipated that construction activities would not require temporary closure of the parking facility. Issues: It appears that use of an open Federal contract ("US Communities") will be possible for this project. This will need to be approved by the Contracts & Procurement department $950,000 $950,000 $0 $950,000 $24,717 $925,283 $950,000 $0 2.6% 6.0% A (1) Continued to work with Contracts & Procurement department to finalize the contract agreement. (1) Begin design process with the selected contractor (TSI) following Board approval of the contract (in May 2013). Total SamTrans - Major Capital s $36,506,299 $29,093,594 $9,412,702 $38,506,296 $13,218,243 $25,043,977 $38,262,220 $244, % 44.4% Page 12

17 San Mateo County Transit District Disadvantaged Business Enterprise (DBE) Status Report As of: Q2 Federal Fiscal Year (FFY) 2013 (From October 1, 2012 through March 31, 2013) The following is a summary of DBE Status for SamTrans: Federalized s All Contracts Status FFY13 FFY13* Amount of Contracts Awarded $1,620,000 $70,146,303 Amount of Contracts Awarded to DBEs $9,037 $81,037 Overall Annual oal in % 0.0% na % DBE Attainment 0.6% 0.1% % Over(Under) oal 0.6% na * Excludes purchase of buses SamTrans - Disadvantage Business Enterprise (DBE) Status Federal Fiscal Year 2013 (Cumulative From October 1, 2012 to March 31, 2013) $ % $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 $1,620,000 Amount of Contracts Awarded To Date $9, % Amount of DBE Contract Awarded To Date Overall Annual DBE oal in % 0.6% % DBE Attained To Date 20.0% 18.0% 16.0% 14.0% 12.0% 10.0% 8.0% 6.0% 4.0% 2.0% 0.0% DBE oals & Achievements in $ and % Page 13

18 SamTrans CAPITAL PROJECTS Quarterly Status Report Definition of Terms Changes Changes to the original budget andor transfers of budget from one segment code to another that have been approved by management andor by the SamTrans Board of Directors. Funding The amount of funding that has been approved by the SMCTD Board for the execution of the project. Budget The current budget reflects the original budget plus approved changes or internal budget transfers which has been approved by the program manager andor the project manager. Expended % of EAC This is the % of Money Spent (Not Physical Progress) as compare to the EAC. Estimate at (EAC) The forecasted final cost of the project. Estimate to Complete Forecast of the cost to complete the remaining work, including anticipated and pending changes. Estimated Physical % Complete An estimation of the physical work completed as compared to the budgeted work expressed in %. Expended + Accrual to Date The cumulative project costs that have been recorded through the current reporting period in PeopleSoft + accrual cost of the work performed that has not been recorded in PeopleSoft. Issues Exceptions concerns as identified for information or further actions. - Identifies key activities being undertaken for the project for the current month and identifies the work anticipated for the next month. Original Budget Budget as originally approved by senior management for execution of the approved scope of work. Original Start Start The original planned start date and the current or actual start date of the project. Original Finish Finish The original planned completion date and the current forecasted completion date of the project. Page 14

19 SamTrans CAPITAL PROJECTS Quarterly Status Report Scope - A concise description of the work elements to be performed and delivered by the project. Variance at (VAC) Difference between the Budget and the Estimate at. A positive value reflects potential underrun, whereas a negative amount indicates possible overun. Page 15

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21 San Mateo County Transit District SamTrans - Capital Programs Quarterly Status Report Performance Status (Traffic Light) Criteria SECTIONS On Target (REEN) Moderate Risk (YELLOW) High Risk (RED) (a) Scope is consistent with Budget or Funding. (a) Scope is NOT consistent with Budget or Funding. (a) Significant scope changes significant deviations from the original plan. 1. SCOPE (b) Scope is consistent with other projects. (b) Scope appears to be in conflict with another project. (b) Budget forecast exceeds current approved budget by more than 10%. (c) Scope change has been mitigated. (c) Scope changes have been proposed. (d) Budget forecast exceeds the current approved budget by 5% to 10%. 2. BUDET (a) Estimate at forecast is within plus minus 5% of the Budget. (a) Estimate at forecast exceeds Budget between 5% to 10%. (a) Estimate at forecast exceeds Budget by more than 10%. (a) milestones critical path are within plusminus two months of the current baseline schedule. (a) milestones critical path show slippage. is more than two to six months behind the current baseline schedule. (a) milestones critical path show slippage more than two consecutive months. 3. SCHEDULE (b) Physical progress during the report period is consistent with incurred expenditures. (b) No physical progress during the report period, but expenditures have been incurred. (b) Forecast project completion date is later than the current baseline scheduled completion date by more than six months. (c) Schedule has been defined. (c) Detailed baseline schedule NOT finalized. (c) Schedule NOT defined for two consecutive months. 4. FUNDIN (a) Expenditure is consistent with Available Funding. (a) Expenditure reaches 80% of Available Funding, where remaining funding is NOT yet available. (a) Expenditure reaches 90% of Available Funding, where remaining funding is NOT yet available. (b) All funding has been secured or available for scheduled work. (b) NOT all funding is secured or available for scheduled work. (b) No funding is secured or available for scheduled work. Note: Schedule variance for (a) Purchase of maintenance equipment; (b) Purchase of major bus components; (c) Maintenance of facilities; and (d) Upgrading of computer systems will not be monitored, as schedules for these types of projects are only a reflection of the year that funding has been allocated. Page 17