P.O. Box 1367, Columbia, MD

Transcription

1 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, November 9, 2010 Present: Nancy Caplan, Leigh Harrison, Christopher Pecenka, Amir Najmi, Jonathan England, Irene Padron, Jason Enwright, Lynda Kiefer, Eileen Stone, Phyllis Sinex The meeting was held at Nancy Caplan s home, New Country Lane, from 7:30-9:00PM. Correction to Minutes of October 26, 2010 Board of Directors Meeting The prior minutes neglected to count the treasurer and secretary as officers of the Association. Thus, the following were elected to board offices: President: Vice President: Treasurer: Secretary: Nancy Caplan Christopher Pecenka Amir Najmi Jason Enwright Old Business Nancy Caplan reported the status of the Association bylaws. The bylaws, which have never been updated, are not aligned with current community association best practice. Lynda Kiefer agreed to lead a committee that will recommend a course of action after reviewing samples of bylaws from local community associations and an association lawyer s proposal. The following Board members agreed to serve on this committee: Christopher Pecenka, Jonathan England, Jason Enwright, and Eileen Stone. New Business Irene Padron noted that many residents might not be familiar with Howard County s slide schedule for recycling and trash pickup. Also, residents are leaving items that are not recyclable. The Board agreed to distribute flyers that describe the recycling program and slide schedule. Leigh Harrison agreed to make reminder signs. Architectural Committee Report Nancy Caplan reported that there are several actions remaining from the spring 2010 covenant assessment. Jonathan England will prepare a plan to follow-up that will include verifying that violations identified in the spring have been corrected and sending violation letters to homeowners, if necessary. Nancy and Eileen Stone will provide support, as well as two homeowners: Bill Inglis and Steve Smithson. Grounds Committee Report Leigh Harrison reported no changes. She will meet with Brickman to ensure that Brickman removes leaves on private and Association property on the final leaf pickup of the season. Also Leigh will inform residents of the final leaf pickup date. She will also discuss tree removal and fertilization with Brickman.

2 Board members pointed out a number of bare patches of common ground that the grounds contractor should seed. Leigh will discuss remediation with Brickman. The Howard County Department of Public Works completed an erosion assessment, which the board will post to the Association website. Treasurer s Report The board voted to raise Association dues as allowed by the bylaws. The dues for calendar year 2011 will be $ Phyllis Sinex will send dues notification to homeowners around November 15. She also will collect the dues. Welcoming Committee Irene Padron reported that there are a number of new residents who have not received welcoming packets. She asked board members to let her know who is new to the community. The meeting was adjourned. The next meeting will be held at 7:30PM on Tuesday, December 7, 2010 at Leigh Harrison s home, New Country Lane. Board Members for Nancy Caplan president@timberlane-hoa.com Christopher Pecenka vicepesident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com Webmaster@timberlane-hoa.com Jason Enwright jjenwright@hotmail.com Irene Padron izpadron@yahoo.com Leigh Harrison grounds@timberlane-hoa.com Jonathan England architecture@timberlane-hoa.com Lynda Kiefer LAK802@verizon.net Eileen Stone eileen_stone@hcpss.org Phyllis Sinex psinex1@msn.com

3 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, October 26, 2010 Present: Nancy Caplan, Leigh Harrison, Christopher Pecenka, Amir Najmi, Jonathan England, Irene Padron, Jason Enwright The meeting was held at the law firm of Davis, Agnor, Rapaport & Skalny, LLC, located at Wincopin Circle, Suite 600 from 7:30-9:20PM. Agenda 1. Elect board officers 2. Elect committee chairs 3. Schedule next board meetings Board Officers The following were elected to board offices: President: Vice President: Nancy Caplan Christopher Pecenka Committee Chairpersons The following were appointed to committee chairs: Treasurer: Secretary: Architecture: Grounds: Welcoming: Amir Najmi Jason Enwright Jonathan England Leigh Harrison Irene Padron Tanya Clements resigned from the board. Phyllis Sinex was appointed by the board members to fill the position. She will support the treasurer. Board Meeting Schedule The next two meetings will be held at the same location, from 7:30-9:30PM on the following dates: Tuesday, November 9, 2010 Tuesday, December 7, 2010 Other Business Board members will submit agenda requests to the president prior to the November 9 meeting.

4 Board Members for 2010 Nancy Caplan Leigh Harrison Christopher Pecenka Amir Najmi Jonathan England Irene Padron Jason Enwright Barry Stapleford Lynda Kiefer Eileen Stone Phyllis Sinex

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15 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, December 7, 2010 Present: Nancy Caplan, Christopher Pecenka, Amir Najmi, Jonathan England, Irene Padron, Jason Enwright, Lynda Kiefer, Eileen Stone, Dayna Pachman (homeowner) The meeting was held at Nancy Caplan s home, New Country Lane, from 7:30-9:00PM. Old Business Modernizing the Timberlane Bylaws. Lynda Kiefer described progress on research into local community association bylaws, a first step toward updating the 1984 Timberlane bylaws to current best practice. Hickory Ridge provided a list of community associations; one of those contacted has provided a copy of their bylaws. Lynda sent it and those of a few other local community associations to members of the Bylaws Committee for study. Lynda will schedule a meeting of the Bylaws Committee, which ultimately will present recommendations to the Board. Notification of Board Meetings. Signs announcing the December 7 board meeting were not posted as planned due to unavoidable circumstances. The board agreed to create signage and to post the date, time and location of meetings to a prominent location on the Timberlane website. Grounds Committee Report Nancy Caplan relayed the Grounds Committee chairperson s report. The last leaf pickup of the season was recently completed. In the future, the Board will notify the community of the final leaf pickup. It was noted that the grounds maintenance contractor, Brickman, cannot commit to a specific date and time because weather affects their schedule, but can give us a time frame. Leigh Harrison will review the Brickman contract to ensure the details of their services, including snow shoveling and plowing, are clearly defined and support the community s needs. After the holidays, she and Eileen Stone will walk the community grounds to take inventory of problems the contractor should address. Architectural Committee Report Jonathan England reported his committee is conducting a survey of the community to verify that covenant violations identified earlier in the year have been addressed and identify new violations. The Board voted to approve distribution of violations letters upon completion of this survey. In the spring the Architecture committee will conduct a follow-up survey. The Board agreed to include an explanation of the covenants in a newsletter to the community.

16 Treasurer s Report Amir Najmi reported on the community s finances. The transition of financial data and reports from the prior board to the current was just completed, so there has not been enough time to complete the analysis and provide a detailed update. Amir will present a proposal to the board to use a third party to perform some of the Treasurer s administrative functions, such as preparing tax returns and financial reports. The goal is to ensure smooth transitions in the future, and to increase financial transparency. Notification of 2011 Association dues were sent to homeowners in November. Amir reported collections of 2011 dues are proceeding. He will present Nancy Caplan with a spreadsheet that tracks collections. Welcoming Committee Report Irene Padron reported that Nancy Caplan provided her with a list of homeowners who are new to the community. Irene will prepare and distribute welcome packages for the new homeowners. Irene asked board members and homeowners to let her know when people move into the community so she can welcome them. Other Business Hickory Ridge publishes the names and phone numbers of people who will shovel snow for a fee. A request was made to publish such a list for Timberlane. The webmaster will reorganize information on the website. Information about Association dues and Board meetings will appear on the home page. Other information will move to the Resident s Corner page. Barry Stapleford resigned from the Board. Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, January 11, Board Members for Nancy Caplan president@timberlane-hoa.com Christopher Pecenka vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright jjenwright@hotmail.com Irene Padron izpadron@yahoo.com Leigh Harrison grounds@timberlane-hoa.com Jonathan England architecture@timberlane-hoa.com Lynda Kiefer LAK802@verizon.net Eileen Stone eileen_stone@hcpss.org Phyllis Sinex psinex1@msn.com

17 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, January 11, 2010 Present: Nancy Caplan, Leigh Harrison, Christopher Pecenka, Amir Najmi, Jonathan England, Irene Padron, Jason Enwright The meeting was held at Nancy Caplan s home, New Country Lane, from 7:30-9:30PM. New Business Phyllis Sinex resigned from the Board. The Board recognized and wishes to thank those who helped remove trees felled by the recent snowstorm. The county Department of Highways ( ) will remove trees and branches in or adjacent to roads maintained by the county, such as Blue February Way and New Country Lane. The Howard County Police Department number for non-emergencies, such as abandoned cars, is Bylaws Committee Report The next Bylaws Committee meeting will be held on February 9. The Board requested the Bylaws Committee to add disabled vehicles and other issues related to Timberlane parking to the agenda. Architectural Committee Report Jonathan England gave the Architectural Committee report. A question was raised about deviations from the color scheme. The Board agreed that the covenants do not allow deviations from the color scheme. See the Resident s Corner section of the Timberlane website ( for the approved color scheme. Several parking spots are designated no parking zones during snowstorms. These provide space for the plows to maneuver or to pile snow. During the recent snowstorm, several vehicles were parked in these spots, making the job of clearing snow longer and more difficult, which increased the cost to the community. When snow or ice is forecast, please do not park in these spaces. Committee members and volunteers will conduct the next community walk-through in late March or early April. This will give residents some time to complete needed repairs before they are cited. Anyone who wishes to participate is welcome. Please contact Jonathan England or any other board member if you are interested (contact information below). Grounds Committee Report Leigh Harrison gave the Grounds Committee report. The planned walkthrough with the grounds contractor, Brickman, was postponed until later in the month. The snow removal contract was completed.

18 Leigh will work with the county or Brickman to dispose of trees and branches downed by the recent snowstorm. Residents will need to remove broken branches on private property. The county will remove branches less than four feet in length and bundled with the trash (not recycling) over the next few months. The Board will survey residents in the spring to get input into a master improvement plan for the community. Treasurer s Report Amir Najmi provided a report on the community s expenses and incomes from Association dues, to date. The financial report through January 31, 2010 will be posted on the Timberlane website, when we receive the January bank statement. Amir resolved billing issues with the community s law firm, updated bank records and liquidated the bond per the Board decision last month. He is working with the accountant to file Federal taxes. The deadline for paying the 2011 dues was January 31, Currently, over 80% of homeowners have paid those dues and the funds have been deposited into the Association account. To avoid penalties, please be sure to mail in your dues. Insurance Update Irene Padron noted that the Treasurer office is bonded. The renewal date for the insurance is August 3, Welcoming Committee Report Irene Padron reported that there have been no new residents since the last report. Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, March 1, Board Members for Nancy Caplan president@timberlane-hoa.com Christopher Pecenka vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright jjenwright@hotmail.com Irene Padron izpadron@yahoo.com Leigh Harrison grounds@timberlane-hoa.com Jonathan England architecture@timberlane-hoa.com Lynda Kiefer LAK802@verizon.net Eileen Stone eileen_stone@hcpss.org

19 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, March 1, 2011 Present: Nancy Caplan, Lynda Kiefer, Amir Najmi, Jonathan England, Eileen Stone, Jason Enwright Resident Norman Sheffield attended the meeting. The meeting was held at Nancy Caplan s home, New Country Lane, from 7:30-8:40PM. Bylaws Committee Report Lynda Kiefer gave an update of the committee s progress. The group completed a line-by-line review of the bylaws and has started its review of the Articles of Incorporation and the Declaration of Covenants, Conditions and Restrictions. The next Bylaws Committee meeting will be held on March 9. Jonathan England drafted a survey that will request input and recommendations from the community. The Board will review the draft and the final version will be mailed to homeowners and residents in mid March. The Board will request responses by the end of March and will report the results to the community in April. Architectural Committee Report Jonathan England gave the Architectural Committee report. He will set a date to plan a community walk-though, which will be conducted in late March or early April. Any resident who wishes to participate is welcome. Please contact Jonathan England or any other board member if you are interested (contact information below). Grounds Committee Report Leigh Harrison was not able to attend to give the Grounds Committee report. Board members noted concerns about commercial vehicles parked in the community. The Board will research the bylaws regarding commercial or industrial vehicles and take action, if necessary. Board members also noted that fire hydrants, mailboxes and drains were blocked by ice and snow. They will make sure that Brickman attends to these areas after subsequent snowstorms. Treasurer s Report Amir Najmi provided a report on the community s expenses and incomes. The financial report through January 31, 2010 was posted on the Timberlane website, Amir confirmed that all tax returns have been filed and accepted. The deadline for paying the 2011 dues was January 31, Currently, over 86% of homeowners have paid those dues and the funds have been deposited into the Association account. Reminder notices have been sent to the remainder. The next step, if necessary, will be to refer delinquent accounts to the Association s legal representative for formal action. These will be subject to penalties and interest.

20 Welcoming Committee Report There were no new residents since the last meeting. Everyone in the community is encouraged to notify any board member about new residents. Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, April 5, Board Members for Nancy Caplan Christopher Pecenka Amir Najmi Jason Enwright Irene Padron Leigh Harrison Jonathan England Lynda Kiefer Eileen Stone

21 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, April 5 and Tuesday, May 3, 2011 Present: Nancy Caplan, Lynda Kiefer, Amir Najmi, Jonathan England, Eileen Stone, Jason Enwright, Leigh Harrison Irene Padron resigned from the Board effective April 5. Resident Andrea Fenwick attended the May 3 meeting. The meetings were held at Nancy Caplan s home, New Country Lane, from 7:30-9:00PM. It was recognized that the sign announcing the Board meeting was not posted for the last few meetings. The Board will ensure the sign is posted prior to the next meeting. Also take note that meetings are the first Tuesday of every month. Bylaws Committee Report and Preliminary Survey Results Lynda Kiefer gave an update of the committee s progress. The committee is creating electronic versions of the documents so revisions can be drafted. The next Bylaws Committee meeting will be held on May 11. Jonathan England reported that the Board received completed surveys from approximately 20% of residents. A summary of the findings so far is appended to this report. This is a good response rate for a survey, but we would like to see even more. You can find the survey form on the Timberlane website, Please take a few minutes to fill it out and it to architecture@timberlane-hoa.com. Architectural Committee Report Jonathan England gave the Architectural Committee report. In addition to survey responses indicating issues of general upkeep, there have been recent complaints related to pets. The county requires all pets, including cats, be leashed when not confined on the owner s property. Further, the county requires that pet owners clean up their animals waste on public and private property. To report animals running free, dead animals in the road, aggressiveness or other problems, call Howard County Animal Control ( ). See the Howard County government website for more information. Recently there have been problems with trash containers, recycling bins and even uncollected recycling left long after trash and recycling pick-up. It is unsightly and attracts pests. Remember that recycling and trash may be put out no earlier than 6:00PM the day prior to pick-up (pick-up days are Wednesday and Friday, respectively). You must collect your recycling and trash bins the evening recycling or trash is picked up. If the county refuses your waste (e.g., unbundled branches, loose cardboard, trash in recycling bins), it is your responsibility to remove it that day.

22 A walk-through to verify compliance with the community standards will be conducted in May. Those standards are published in the Covenants section of the Timberlane website. Any resident who wishes to participate is welcome. Please contact Jonathan England or any other board member if you are interested (contact information below). Grounds Committee Report Leigh Harrison gave the Grounds Committee report. The committee is working to create a comprehensive maintenance plan that includes trees, erosion and parking areas. Committee members recently conducted walk-throughs of the property with Brickman representatives to generate lists of trees on community property that may need to be trimmed or removed to prevent damage to residences. Erosion and parking surveys will be conducted in the near future. During the tree survey two additional problems were noted: Some of the erosion control plantings have been damaged and there is trash and debris in the woods backing some homes. To maintain the integrity of the erosion control system, please do not disturb the plantings. Recycle yard waste, including tree branches and lawn clippings, by placing it out for Wednesday collection. Branches should be bundled or bagged and lawn clippings should be bagged. See the Resident s Corner section of the Timberlane website or the Howard County website for details. Treasurer s Report Amir Najmi provided a report on the community s expenses and incomes. The latest financial report is posted on the Timberlane website, 94% of homeowners have paid 2011 Association dues and the funds have been deposited into the Association account. The remainder have been referred to the Association s attorneys for collection. Welcoming Committee Report There were no new residents identified since the last meetings. Everyone in the community is encouraged to notify any board member about new residents. Andrea Fenwick volunteered to distribute welcome packages. Dumpsters Coming in June Heavy trash containers will be here the weekend of June You are free to use the dumpsters but remember that Howard County disposal rules apply: no paint, hazardous materials, yard waste, or trash normally picked up during weekly collections is allowed. Also please do not fill the containers above the top edge. Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, June 7, 2011.

23 Board Members for Nancy Caplan Christopher Pecenka Amir Najmi Jason Enwright Leigh Harrison Jonathan England Lynda Kiefer Eileen Stone Summary of Community Survey Responses The following summarizes responses to the community survey, to date. What concerns do you have about the Timberlane community? Please identify any specific concerns Parking and pavement Safety Common areas What should the Board address in 2011? Neighborhood appearance ranks as a primary concern, with many comments focusing on trash related issues and the maintenance of individual homes. Erosion, parking pavement and sidewalk repair also were frequently mentioned. The number one concern is the amount of trash present in the neighborhood (both in the streets and around the trash collection areas). Residents also were concerned about trash cans/recycling bins being placed outside too early and not picked up in a timely manner. The overall consensus was the parking areas need to be resurfaced. There were also a few complaints about the snow removal process (too slow and snow dumped behind cars) as well as some suggestions about parking policy. Issue involving children characterize the primary concerns with safety. Kids playing, often unsupervised, in the streets was mentioned a few times, and because kids are in the streets there were concerns that some drivers are driving too fast, particularly on New Country Lane. This section generated a lot of responses that ranked as a primary concern of residents the tot lot, the poison ivy near the tot lot, and erosion. A few people also commented on dog owners who do not clean up after their pets as a nuisance. Adherence to covenants and trees shared the top priorities that residents would like to see the Board address. Another top issue concerned parking (both policy and repaving).

24 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, June 7, 2011 Present: Nancy Caplan, Christopher Pecenka, Leigh Harrison, Lynda Kiefer, Amir Najmi, Jonathan England, Eileen Stone, Jason Enwright, Bill Inglis (resident), Norman Sheffield (resident), and two Brickman representatives, Matt and Scott The meeting was held at Nancy Caplan s home, New Country Lane, from 7:30-9:00PM. Grounds Committee Report In March and April, the Grounds committee conducted a review of the property with representatives from Brickman. The goal was to create a list of problems with trees, erosion, and landscaping, along with a rough cost estimate that the board would use to establish a budget for a comprehensive plan for work needed to improve the property. Brickman representatives, Scott and Matt, presented the findings to the board. In addition to reviewing the estimates, Brickman clarified the rationale for making decisions about pruning or removing trees. They also described their recommendations for addressing erosion problems. Eileen Stone raised the issue of dead trees leaning close to one of the units. Nancy Caplan will consult with Brickman to determine if the trees need to be removed immediately. Architectural Committee Report Jonathan England gave the Architectural Committee report. He reported that committee members and volunteers completed their review of all properties against the covenants. Letters will be sent to homeowners requesting that any problems found be corrected. They will describe the problems and the deadline for addressing them. Uncut lawns are a common problem that can be addressed now. The Hickory Ridge Community Association publishes a list of people who will cut grass at competitive rates. Many live in Timberlane. If you need your grass cut, consider checking with Hickory Ridge and choosing someone from their list. Treasurer s Report Amir Najmi provided a report on the community s expenses and incomes. The latest financial report is posted on the Timberlane website, Board members asked for clarification about the variability of grounds maintenance expenses from month to month. Amir researched the issue and determined that expenses were recorded in the months paid, rather than when the expenses were incurred. Unless there are special needs not covered in the contract, like removing trees and branches downed in a snowstorm, the cost is constant from month to

25 month. Therefore Amir made changes to the accounting system to show charges in the time period the expenses are incurred. Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, July 12, Board Members for Nancy Caplan Christopher Pecenka Amir Najmi Jason Enwright Leigh Harrison Jonathan England Lynda Kiefer Eileen Stone

26 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, July 12, 2011 Present: Nancy Caplan, Jonathan England, Eileen Stone, Jason Enwright (other board members were on vacation) The meeting was held at Nancy Caplan s home, New Country Lane, from 7:30-8:30PM. New Board of Directors Elections for a new Board of Directors will be in early fall. We are seeking residents to participate on a committee to nominate candidates for the new board. If you would like to be a part of the nominating committee or are interested in running for a seat on the board, please contact Nancy or any board member. Architectural Committee Report Jonathan England gave the Architectural Committee report. He reported that the review of all properties against the covenants has been completed. The first round of letters requesting repairs has been delivered. The rest will be sent shortly. Grounds Committee Report No status was reported. Treasurer s Report No status was reported. The financial report for the June period has been posted to the website. Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, August 2, Board Members for Nancy Caplan president@timberlane-hoa.com Christopher Pecenka vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright jjenwright@hotmail.com Leigh Harrison grounds@timberlane-hoa.com Jonathan England architecture@timberlane-hoa.com Lynda Kiefer LAK802@verizon.net Eileen Stone eileen_stone@hcpss.org

27 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, July 12, 2011 and Tuesday, August 2, 2011 Present: 7/12: Nancy Caplan, Jonathan England, Eileen Stone, Jason Enwright (other board members were on vacation) 8/2: Nancy Caplan, Jonathan England, Jason Enwright, Amir Najmi, Leigh Harrison (other board members were on vacation), Bill Inglis (resident) The meetings were held at Nancy Caplan s home, New Country Lane, from 7:30-8:30PM. New Board of Directors Elections for a new Board of Directors will be in early fall. Irene Padron is chairing the Nominating Committee. We are seeking residents to participate on a committee to nominate candidates for the new board. If you would like to be a part of the nominating committee or are interested in running for a seat on the board, please contact Irene ( , izpadron@yahoo.com), Nancy or any board member. Ballots will be mailed in early September. Elections will be held during the annual meeting on September 22. Architectural Committee Report Jonathan England gave the Architectural Committee report. He reported that the review of all properties against the covenants has been completed. The first round of letters requesting repairs has been delivered. The rest will be sent shortly. A second walkthrough to check on the status of repairs will be done in August. The county dumpster program has expired. Instead, the county will pick up large items by appointment only. Please see the Timberlane website for details. Grounds Committee Report The board reviewed competing proposals that will support a comprehensive landscape improvement plan and budget. Thanks to resident Bill Inglis, who volunteered a significant amount of his time to solicit a number of estimates and coordinate the Board s review of the proposals. The landscape improvement planning is part of an effort to develop a comprehensive community improvement plan that addresses many of the issues you noted in the recent community survey as well as large maintenance issues you would expect in a maturing community. The comprehensive plan will include completing the erosion mitigation, trimming or removing problem trees, maintaining the tot lot, and repairing crumbling parking pads. The tot lot swings have been repaired and are available for use.

28 Treasurer s Report Amir Najmi reported that the status of dues collections and the latest financial report has been posted to the website ( The Board will provide details of the improvement plan and budget during the annual meeting and propose an increase in the annual dues that will allow investment in the necessary improvements to keep the community beautiful and maintain its property values. General Reminders Following are some helpful reminders and new information: To avoid water damage in your basement, repair your backwater valves. See the Resident s Corner section of the website for more information. Replace all plastic shutoff valves, such as those that supply toilets and sinks. The plastic deteriorates over time and could cause leaks or worse. Keep your doors locked, even when you are at home. Most thefts are crimes of opportunity enabled by unlocked doors. The non-emergency police number is For law enforcement contact information and safety tips, see Board Meeting Schedule The next meeting will be held at New Country Lane, from 7:30-9:30PM on Tuesday, September 6, Board Members for Nancy Caplan president@timberlane-hoa.com Christopher Pecenka vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright jjenwright@hotmail.com Leigh Harrison grounds@timberlane-hoa.com Jonathan England architecture@timberlane-hoa.com Lynda Kiefer LAK802@verizon.net Eileen Stone eileen_stone@hcpss.org

29 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Annual Meeting Tuesday, September 22, 2011 Present: Board members Nancy Caplan, Jonathan England, Eileen Stone, Jason Enwright, Amir Najmi, Lynda Kiefer Residents Irene Padron, Chad Urquhart, Don Scata, Ellie Ramsey The meeting was held at the Hawthorne Center, 6175 Sunny Spring, from 7:30-8:30PM. Nancy Caplan opened the annual meeting by giving an overview of the board s activities over the Oct 2010 to Sep 2011 term. Those activities included day-to-day management of community affairs, performance of board duties as required by the association bylaws, and development of a long-term improvement plan. She then introduced the board members, who reported on committee activities. Architectural Committee Report Jonathan England gave the Architectural Committee report. He summarized the review of all properties against the covenants. Noncompliance letters will be mailed shortly. He also described some of the key findings of the community survey conducted in the spring. Grounds Committee Report Eileen Stone described recent Grounds Committee work to create a master plan to maintain aging trees and address continuing erosion problems. One resident raised an issue with the grounds crew blowing leaves off of personal property because it removes mulch, as well. Several times during the fall Brickman removes leaves from the common property. On their last sweep of the season the past few years they have removed leaves from private property, as well. Committee members will discuss the problem with Brickman. Bylaws Committee Report Lynda Kiefer reviewed the committee s work to bring the association s bylaws up to date. She described the research performed, the review process and the current status of the project. The committee has prepared recommendations to update the bylaws. Treasurer s Report Amir Najmi provided details of the community improvement plan and budget projections to support it. He described a proposal to increase the annual dues to cover the long terms costs to address tree problems, erosion control and repave the parking pads. The new board will present a proposal to the community for review and approval.

30 Nominating Committee and New Board of Directors Irene Padron tallied the votes for board of directors and presented the results. The following were elected for the Oct 2011-Sep 2012 period: Christopher Pecenka Amir Najmi Jason Enwright Leigh Harrison Jonathan England Eileen Stone Bill Inglis Prior to the meeting, Chris Pecenka requested to be removed from the ballot. During the meeting, Don Scata asked to be considered for a board position. He was unanimously voted onto the board. Board Meeting Schedule The next meeting will be held on Tuesday, October 11, 2011 at New Country Lane, from 7:30-9:30PM. Board Members for Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright jjenwright@hotmail.com Leigh Harrison grounds@timberlane-hoa.com Jonathan England architecture@timberlane-hoa.com Eileen Stone eileen_stone@hcpss.org Bill Inglis Don Scata

31 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, October 11, 2011 Present: Board members Jonathan England, Amir Najmi, Eileen Stone, Don Scata, Jason Enwright, and residents Irene Padron and Tricia Murphy The meeting was held at Jonathan England s house, from 7:30-9:00PM. Selection of Officers and Committee Chairpersons Board members voted to elect Irene Padron to the board, then elected officers for the session. The results were: President Jonathan England Vice President Irene Padron Treasurer Amir Najmi Secretary Jason Enwright Grounds Committee Chairperson Eileen Stone Architecture Committee Chairperson Jonathan England Don Scata and Eileen Stone joined the Architecture Committee. Don Scata joined the Grounds Committee. Architectural Committee Report Jonathan England gave the architecture update. The second round of letters resulting from the covenants review will go out in the second week of the month. They will describe problems and the timeframe for homeowners to address them. Two issues were discussed at length: Trash Issue A serious issue was raised about trash. Some residents have been placing trash on the curbs long before scheduled pickup, sometimes days. (This is a consistent problem in the second cul-de-sac on New Country Lane.) Crows, squirrels and other animals rip open the bags and spread the contents around. The rotting food waste is a health hazard and attracts insects and rodents. In addition, trash and recycle bins are being left out long after the pickup dates, which at best is unsightly and worst also attracts vermin.

32 The county rules are clear (verbatim from Items must be placed out after 6 p.m. the day before collection, or before 6 a.m. the day of collection. The clean up of trash that is spilled and/or spread by animals or wind is the responsibility of the resident. Do not block mailboxes or fire hydrants. The Board discussed options, including distributing reminder notices, posting signs, and if necessary, taking more active measures to address the problem. Noise Issue Residents have complained about noise in the vicinity of the tot lot after dark. For safety reasons, the tot lot is closed at dark. The Board will look into posting signs. Residents are encouraged to report noise problems by phone at or online at See the following link to the Howard County Code of Ordinances related to residential noise: CRMI_SUBTITLE_9NO_S8.900NOAFREAR Grounds Committee Report Eileen Stone gave the grounds update. The following issues were discussed: The lawn care contractor, Brickman, has been observed dumping leaves and other yard waste in the woods adjacent to Timberlane property. They are supposed to remove the waste from the premises. Eileen will address the problem with Brickman. If you see Brickman staff dumping leaves and other waste on or adjacent to our property, please Eileen with the details at grounds@timberlane-hoa.com. It has been noted that Brickman may not be edging the common sidewalk per the contract terms. Eileen will address this with Brickman. The grounds maintenance contract does not include removing leaves from the tot lot. Eileen will explore with Brickman the possibility of adding the tot lot. Eileen will determine the leaf clearing schedule so we can alert residents. Bylaws Committee Report The Board Bylaws Committee completed a review of the community s foundation documents and recorded its recommendations in electronic drafts. The current board will review the drafts with the goal of presenting recommended changes to the community for review and approval, then formally updating the bylaws. Treasurer s Report Amir Najmi provided an update. He is preparing the proposal to increase the annual dues to cover the long term costs to address tree problems, erosion control and repave the parking pads. The board will comment on the proposal and present the final to the community for review and approval.

33 Board Meeting Schedule The next meeting will be held on Tuesday, November 8, 2011 at New Country Lane, from 7:30-9:30PM. Board Members for Jonathan England Irene Padron Amir Najmi Jason Enwright Eileen Stone Leigh Harrison Bill Inglis Don Scata

34 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, November 8, 2011 Present: Board members Jonathan England, Irene Padron, Amir Najmi, Eileen Stone, Bill Inglis, Leigh Harrison, Jason Enwright, The meeting was held at Jonathan England s house, from 7:30-9:00PM. Architectural Committee Report Jonathan England gave the architecture update. Recently a car was broken into and another was stolen. Please remember to remove or hide valuables (such as GPS systems) and lock your doors. Signs reminding pet owners to pick up after their pets will be replaced. Abandoned cars continue to be a problem. All cars parked on the property must be in working condition and have current tags. The Board will take steps to identify and remove abandoned vehicles. Trash and recyclables left out too early and receptacles not retrieved after pickup continues to be a serious problem. Reminder notices were distributed in October. The Board will send targeted notices, post signs, and report persistent violations to the Hickory Ridge Community Association for adjudication. The county and community association rules regarding trash and recyclables: Items must be placed out no earlier than 6:00 the evening prior to pickup Receptacles must be retrieved the day of pickup Grounds Committee Report Eileen Stone gave the grounds update. The following issues were discussed: Eileen instructed the lawn care contractor, Brickman, not to dump leaves and yard waste in the woods adjacent to Timberlane property. If you see Brickman staff dumping leaves and other waste on or adjacent to our property, please Eileen with the details at grounds@timberlane-hoa.com. The last leaf pickup will be the second week of December. The exact date depends on weather conditions. We will post the exact date on the association website once it is set. Renewal of the snow removal contract was approved. Eileen did a property walkthrough with the Brickman manager to identify maintenance issues to be addressed in the spring, such as failed plantings, bare spots, and the need for overseeding.

35 The Board approved an added expense to remove a stump on New Country Lane. Treasurer s Report Amir Najmi provided an update. The financial report through September 2011 is complete and published on the community website. Board Meeting Schedule The next meeting will be held on Tuesday, December 6, 2011 at New Country Lane, from 7:30-9:30PM. Board Members for Jonathan England president@timberlane-hoa.com Irene Padron vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright secretary@timberlane-hoa.com Eileen Stone grounds@timberlane-hoa.com Leigh Harrison Bill Inglis Don Scata architecture@timberlane-hoa.com

36 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, December 6, 2011 and Tuesday, January 10, 2012 Present: 12/06: Jonathan England, Irene Padron, Don Scata, Jason Enwright 01/10: Jonathan England, Irene Padron, Amir Najmi, Leigh Harrison, Bill Inglis, Jason Enwright General Notices New ways to keep in touch with our community: Facebook: Reminder: All pets must be leashed. Per the Howard County police: A domesticated animal must be on a leash and under the control of a responsible person. This person must be capable of immediate and effective restraint when not on the owner s property. Owners are responsible for immediately removing pet defecation when off their own property. Grounds Committee Report Grounds activities: Approved the snow removal contract with Brickman Approved a work order to remove a tree stump on New Country Lane; the work is complete Temporarily addressed graffiti at the tot lot; a permanent fix will be made in the spring A number of messages to the grounds committee address have been received. A board member has followed up on those messages. Note: Please notify a board member if you have a complaint with the grounds contractor instead of contacting the contractor directly. That gives the board a better indication of potential problems. Treasurer s Report Amir Najmi provided an update. The financial report through December 2011 is complete and published on the community website annual dues are due the end of January. You now may pay by check or by credit card through PayPal. There is a small PayPal transaction fee if you use that option. Also you have the option of paying in two installments. To avoid late fees, full payments must be received by February 29, For details, see a community mailing or visit the community website at To make a credit card payment, visit the community website.

37 Board Meeting Schedule The next meeting will be held on Tuesday, February 7, 2012 at New Country Lane, from 7:30-9:00PM. Board Members for Jonathan England Irene Padron Amir Najmi Jason Enwright Eileen Stone Leigh Harrison Bill Inglis Don Scata

38 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, February 7, 2012; Tuesday, March 6, 2012; Tuesday, April 3, 2012 Present: February: Jonathan England, Irene Padron, Jason Enwright, Eileen Stone March: Jonathan England, Irene Padron, Eileen Stone, Amir Najmi, Leigh Harrison, Don Scata, Jason Enwright; two Timberland residents April: Jonathan England, Irene Padron, Eileen Stone, Amir Najmi, Bill Inglis, Don Scata, Jason Enwright; resident Mayer Max Grounds Committee Report Grounds activities in the period: The tree stump near the entrance to the second cul de sac on New Country Lane has been removed Board voted to approve a small out-of-cycle expenditure (up to $600) to remove a large diseased tree and trim a few that are impinging on houses A comprehensive walk-through of the property was done in March to identify areas that require seeding, erosion problems, and other issues that require special attention. The board reviewed the proposal in the April meeting Maintenance of the existing erosion control planting, such as replacing dead plants, will begin in early April Discussed damage to a resident s property caused by the tree contractor during removal of a tree near the tot lot. Agreed to inspect the damage and arrange for repairs. Also identified the need to inform residents about the nature of pending work near their houses Reminder: Do not dump leaves and other yard waste into the common areas, such as the woods bordering the property or spaces between housing units. The waste is unsightly and harbors rodents. Note that the county will pick up yard waste. See the county recycling website for details Treasurer s Report Amir Najmi provided updates. Detailed financial reports are published on the community website at A small number of homeowners have not paid dues as of the April meeting. They have received reminder notices; the next step is the legal collection process. Architecture Committee Report Residents expressed concern about a number of commercial vehicles parking in Timberlane in violation of the bylaws. The board agreed to address the issue directly with residents who own the vehicles.

39 A walk-through to verify compliance with the community standards will begin in April. Those standards are published in the Covenants section of the Timberlane website. Any resident who wishes to participate is welcome. Please contact Jonathan England, Don Scata, or any other board member if you are interested (contact information below). Board Meeting Schedule The next meeting will be held on Tuesday, May 8, 2012 at New Country Lane, from 7:30-9:00PM. Board Members for Jonathan England Irene Padron Amir Najmi Jason Enwright Eileen Stone Leigh Harrison Bill Inglis Don Scata

40 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, October 16, 2012 Present: Jonathan England, Amir Najmi, Don Scata, Jason Enwright, Irene Padron, Christopher Pecenka, Leigh Harrison The meeting was held at New Country Lane, from 7:30-9:00PM. Selection of Officers and Committee Chairpersons Board members elected officers for the session. The results were: President Jonathan England Vice President Irene Padron Treasurer Amir Najmi Secretary Jason Enwright Grounds Committee Chairperson Leigh Harrison Architecture Committee Chairperson Irene Padron Architectural Committee Report The second round of letters resulting from the covenants review will go out in the second week of the month. They will describe problems and the timeframe for homeowners to address them. Two issues were discussed at length: Trash Issue Some residents have been placing trash on the curbs long before scheduled pickup, sometimes days. (This is a consistent problem in the second cul-de-sac on New Country Lane.) Crows, squirrels and other animals rip open the bags and spread the contents around. The county rules are clear (verbatim from Items must be placed out after 6 p.m. the day before collection, or before 6 a.m. the day of collection. The clean up of trash that is spilled and/or spread by animals or wind is the responsibility of the resident. Do not block mailboxes or fire hydrants. The Board discussed options including to taking more active measures to address the problem. Grounds Committee Report Leaf pick-up was discussed.

41 Treasurer s Report Financial statements posted on the website. Dues increase proposal discussed. Board Meeting Schedule The next meeting will be held on Tuesday, November 13, 2012 at New Country Lane, from 7:30-9:30PM. Board Members for Jonathan England president@timberlane-hoa.com Irene Padron vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright secretary@timberlane-hoa.com Leigh Harrison Christopher Pecenka Don Scata architecture@timberlane-hoa.com

42 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, January 29, 2013 Present: Jonathan England, Don Scata, Irene Padron, Christopher Pecenka, Leigh Harrison, Jason Enright, Amir Najmi The meeting was held at New Country Lane, from 7:30-9:00PM. Architectural Committee Report None. Trash is still a major issue and Board will print flyers to be handed to homeowners. Grounds Committee Report None. Treasurer s Report Financial statements have been posted on the website. Board Meeting Schedule April 23, Board Members for Jonathan England president@timberlane-hoa.com Irene Padron vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright secretary@timberlane-hoa.com Leigh Harrison Christopher Pecenka Don Scata architecture@timberlane-hoa.com

43 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, April 23, 2013 Present: Jonathan England, Don Scata, Irene Padron, Jason Enright, Amir Najmi The meeting was held at New Country Lane, from 7:30-9:00PM. Architectural Committee Report No issues. Grounds Committee Report No issues. Treasurer s Report Statements have been posted on the website. Homeowner handled by Nagle & Zaller for non-payment of dues were discussed. Board Meeting Schedule To be determined due to scheduling issues. Board Members for Jonathan England president@timberlane-hoa.com Irene Padron vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright secretary@timberlane-hoa.com Leigh Harrison Christopher Pecenka Don Scata architecture@timberlane-hoa.com

44 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, July 30, 2013 Present: Jonathan England, Don Scata, Irene Padron, Amir Najmi, Christopher Pecenka, Leigh Harrison. The meeting was held at New Country Lane, from 7:30-9:00PM. Annual Meeting Discussion Irene report of Hickory Ridge procedure for elections. Discussion of bylaws revision and Association lawyers schedule. Capital Improvement The president and the treasure informed on their discussion with bank regarding the loan for capital improvement. Grounds Committee Report No issues. Treasurer s Report Financial statements have been posted on the website. Board Meeting Schedule Annual meeting in September or October depending on availability. Board Members for Jonathan England president@timberlane-hoa.com Irene Padron vicepresident@timberlane-hoa.com Amir Najmi treasurer@timberlane-hoa.com webmaster@timberlane-hoa.com Jason Enwright secretary@timberlane-hoa.com Leigh Harrison Christopher Pecenka Don Scata architecture@timberlane-hoa.com

45 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, October 29, 2013 Board members present: Irene Padron, Christopher Pecenka, Don Scata, Yves Juste, Amanda Karimi, Rebecca Pisner, Norman Sheffield, Phyllis Sinex, and Louis Winklestein Residents in attendance: Leigh Harrison, Jonathan England, Amir Najmi, Dana Pachman The meeting was held at Jonathan England s house, from 7:30-9:00PM. Selection of Officers and Committee Chairpersons Board members voted to elect officers for the session. The results were: Officers : President Christopher Pecenka 5-4 majority (vs. Phyllis Sinex) Vice President Phyllis Sinex (uncontested) Treasurer Louis Winkelstein 5-4 majority (vs. Phyllis Sinex) Secretary Amanda Karimi (uncontested) Committee Assignments Grounds Committee Chairperson Louis Winkelstein, Co-Chair Yves Juste Co-Chair Christopher Pecenka Architecture Committee Chairperson Don Scata Co-Chair Leigh Harrison Social/Welcoming Committee Chairperson Rebecca Pisner Co-Chair Dana Pachman Grounds Committee Report Trees Work is ongoing. Several trees have been removed along NCL and around the tot-lot. Approximately 35 trees have been trimmed throughout the community Overseeding and aeration occurred this fall, as scheduled Work on tot-lot delayed to contractor health, work to resume and will be complete asap Louis Winkelstein will follow up with Greenskeeper on status of projects and provide update at next meeting Grounds related concerns may be sent to grounds@timberlane-hoa.com.

46 Architectural Committee Report Inspections of homes was conducted this Summer, Don Scata will coordinate with Irene Padron and letters will be mailed to residents. Architectural questions and concerns may be sent to Treasurer s Report Amir Najmi will coordinate turn over with Louis Winklestein. Loan is in place for community improvement projects. Board Meeting Schedule The next meeting will be held on Tuesday, November 12, 2013 at Blue February Way, from 7:30-9:30PM. Board Members for Christopher Pecenka president@timberlane-hoa.com Phylis Sinex vicepresident@timberlane-hoa.com Louis Winklestein treasurer@timberlane-hoa.com Amanda Karimi secretary@timberlane-hoa.com Louis Winkelstein grounds@timberlane-hoa.com Don Scata architecture@timberlane-hoa.com Rebecca Pisner social@timberlane-hoa.com

47 Minutes of the Meeting of the Board of Directors Timberlane Homeowner s Association Tuesday November 12, 2013 Board members present: Christopher Pecenka, Phyllis Sinex, Louis Winklestein, Amanda Karimi, Rebecca Pisner, Irene Padron, Don Scarta, and Yves Juste. Residents in attendance: Leigh Harrison, Amir Najmi I. Opening and review minutes from October II. President Items a. Annual Dues Letter. Dues letter sent out by the 18 th of November. Dues amount $600 on January 1 st or $300 on January 1 st and $300 on June 1 st. b. Don will be creating the Google group again. c. Annual Budget. Annual Budget will be in place on the website. Project for snow and tree removal. d. Homeowner Concern. A homeowner had a concern for water damage. The water damage is caused by another homeowner s construction. The homeowner wants the board to take care of it. However there is nothing we can do because it is supposed to be split between them. e. By Laws. The board will receive updated copy in . Please read over it. We voted on the percentage that needs to be voted for an audit. We voted that if 33% of the neighborhood votes then we proceed with an audit. f. Paving. We need to get in touch with John Parker. Louis will be taking care of that. g. Lawyer bill. We were charged $93 for a question made by someone that was not the president or treasure. We need to be working off one document for the By Laws. If there are any questions about the By Laws or questions for the Lawyer please go through Chris (President) and/or Louis (Treasure). III. Vice President a. Nothing to report. IV. Treasure a. Nothing for right now. b. October financial report due. c. November financial report isn t due yet till December meeting. d. Recovered New Country Lane $1400. Was put in the back on the 11 th of November. There was no lawyer involved. V. Committee Assignment a. Grounds. Lou will be meeting with them on Thursday. Tot Lot not finished need to add the rubber and needs some trees taken out. However it looks really good. Paving is the next big thing. However not sure we will get to the lines because of the weather coming up. b. Architectural. A homeowner needs work done on deck and needed advice with the thickness of the boards.

48 VI. VII. c. Social Reports Committee Report Additional Items a. Amanda Karimi had an attempted break in. Her door frame was cracked. Keep your eyes open for more break ins.

49 P.O. Box 1367, Columbia, MD MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS Timberlane Homeowner s Association Tuesday, January 7, 2014 Board members present: Christopher Pecenka, Don Scata, and Rebecca Pisner Residents in attendance: Leigh Harrison and Amir Najmi The meeting was held at Blue February Way, from 7:30-8:30PM Grounds Committee Report Residents are asked to be courteous and not park in known RESERVED SPACES, due to sidewalk repairs, RESERVED SPACES may not be marked, however, this does not mean it is a free for all parking space. The Board has received multiple complaints regardingg this. RESERVE ED SPACES and parking lines will be repainted as soon as the weather permits. No upcoming tree work to be done, however due the recent winter weather several trees needed to be removed Tot lot is complete-wood chips will be maintained ass needed Current drain issues near a resident s home-this is being worked on by Greenskeeper Paving project o John Parker gave the following quote: $55, for parking pads of NCL and upper parking lot of NCL $50,612 for lower parking lot of NCL and parking pads of BFW Total resurfacing project: $106, o At least one of the sections will be completed this spring. Decision as to when to complete the other section will be made based upon the amount spent on snow removal this season o Board will have John Parker give his professional opinion as to which area is in greatest need of repair and that section will be completed first Grounds related concerns may be sent to grounds@timberlane-hoa.com Architecture Committee Report No changes since last meeting. Architectural questions and concerns may be sent to architecture@timberlane-hoa.com. Treasurer s Report 79 homes have paid at least ½ of dues-a collection off roughly $35,000. Thank you to alll who have submitted payments so far. As a reminder-youu have untill January 30, 2014 to pay at least $300 beforee incurring a late payment fee Awaiting December statements to provide updated budget/projections. Amir continues to help coordinate/p project numbers for future budget/projections