ShelbyNext Financials HQ-Specific Applications - Overview Course #F139. Presented by: Arnold Wheatley Shelby Contract Trainer

Transcription

1 ShelbyNext Financials HQ-Specific Applications - Overview Course #F139 Presented by: Arnold Wheatley Shelby Contract Trainer

2 In this class you get a brief look at five ShelbyNext Financials applications created for Headquarters. The following applications are presented in this session: Deposits on Hand Record sales of Promissory Notes, CDs, Bonds, etc Calculate interest Report 1099 interest Objective Loan Processing Record disbursements for loans Calculate interest Provide reports to customers and decision makers Insurance Billing Track various kinds of insurances Bill premiums to employers/employees Create invoices in AR by running a Post to AR utility. Pension Billing Manage, track and bill reporting organizations and/or participants for pension deposits Create invoices in AR by running a Post to AR utility. Remittance Automatically apportion receipts among G/L accounts. We look at the basic operation of each of these applications.

3 HQ Modules for ShelbyNext Financials

4 Deposits on Hand

5 A Few Features of Deposits on Hand Track Savings Accounts and Time deposits (CDs, etc.). Track transactions such as deposits, withdrawals, interest, etc. Flexibility in interest payout or compounding frequencies. Various methods of interest calculation available. Set up unlimited types of accounts (demand, 6mo, 2yr, etc.) Standard reporting options such as Statement, Trial Balance, Accounts Due. Produce IRS-approved 1099-INT and electronic filing of same.

6 Setup takes place here

7 Account Type Setup Account Duration Is there a duration for this account setup? Do we allow additional deposits after the original posting? An early withdrawal penalty can be associated with individual account types. Various methods of calculation are available. Interest Posting What is the Interest Rate? What is the frequency? How often does this accrue? General Ledger Info What accounts are used?

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9 Set up a new investor account Add unique ACH info per account

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11 Enter Deposit, Withdrawal, or Deposit-Interest Supporting documents can be attached to the transaction

12 Manage the Unposted Transactions Post all transactions, or select only the transaction(s) you need to post. Withdrawal-type transactions will be automatically sent to Accounts Payable where the Payment Processing screen will open allowing you to print the check(s) right there!

13 Post Transaction(s)

14 Viewing Transaction History by Account

15 Track Account Activity

16 Post Interest

17 Finalizing Post Interest

18 Reports

19 Producing Required 1099s

20 Loan Processing

21 A Few Features of Loan Processing Track various types of Loans: Conventional, Balloon, and Interest only Display Amortization report for individual accounts Manage different interest rates for different loans

22 Workflow for Loan Processing Confirm Accounts for Principle, Interest, and Adjustments under Preferences Create Account Types (for grouping loans by purpose) Create a Loan Connect to an Organization or Individual Establish the account type (or group), the Loan Type (Conventional, Balloon, or Interest Only), set the dates, loan amount, # of payments, interest rate, etc. Connect this loan to General Ledger Post Interest charges Monthly Process Payments (standard monthly payment, extra to principle, late fees, adjustments, etc.) Run Reports

23 Preferences (Global settings)

24 General Ledger Account Preferences Account setup for Adjustments and/or Late Fees is optional. If using Cash Basis, the Accounts Receivable Account is greyed out.

25 Invoice and Statement Design Preferences

26 Unlimited Account Types Possible

27 Loan Setup

28 Quickly see multiple-year history from the Loan Status tab

29 Several Report Options

30 Reports: Master List

31 Reports: Schedule

32 Reports: Schedule for Month

33 Widget to see the Active Loans (potentially filtered by type)

34 Insurance Billing

35 Insurance Billing Preferences

36 Insurance Type Elections

37 Insurance Plan Setup

38 Insurance Plan Setup

39 Insurance Plan Setup

40 Insurance Billing Employer Information

41 Insurance Billing Employee Information

42 Insurance Billing Employee Setup, cont.

43 Insurance Billing Employee Setup, cont.

44 Posting Invoices to Accounts Receivable

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46 Posting Invoices Within Accounts Receivable

47 Posting Invoices Within Accounts Receivable

48 Receiving Payments Through the External Portal

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50 Report Options in Insurance Billing Two report options are available in Insurance Billing: Employer and Employee. These are informational only and do not record invoices. Those are in AR.

51 Report Options

52 Pension Billing

53 Your organization may use different terminology, but throughout Pension Billing, you will see these terms being used. Relationships

54 Setup Approach

55 Control Table Information

56 Control Table Information The Control Tables are empty after a fresh install. You can add unlimited items fitting your organization s terminology

57 Control Table Information Clicking an edit pencil allows you to combine two types into one.

58 Charge Information

59 Select the Lead Charge Organization Information

60 Appointee Information

61 Appointee Information

62 Plan Information

63 Post to Accounts Receivable Like Insurance Billing, once the post to Accounts Receivable has completed, the rest of the billing procedure occurs in AR.

64 Pension Billing in AR

65 Pension Billing Reports

66 Pension Billing Reports

67 Remittance

68 Remittance Setup

69 Remittance Setup Total Levels

70 Remittance Setup Activity Information

71 Remittance Setup Church Information

72 Remittance Setup Statement Design

73 Manage Pledges

74 Enter Remittances no pledge

75 Enter Remittances pledge

76 Managing Unposted Remittances

77 Finalizing Remittance Posting

78 General Ledger Entries from Remittance

79 Inquire on Remittances

80 Remittance Reports

81 Arnold Wheatley Shelby Contract Trainer After pastoring churches in Pennsylvania and Delaware, Arnold, an ordained minister, was asked by the Headquarters Office of the PennDel District of the Assemblies of God to establish and direct its IT department. During his 19-year tenure, he was instrumental in transitioning their headquarters from a custom ChMS to Shelby HQ, Arena HQ, and ShelbyNext. Experienced with both church ministries and the unique needs of HQ offices, his desire is to help others configure and use Shelby products more efficiently. Arnold is a Shelby Trainer for all Shelby platforms.