ShelbyNext Financials: General Ledger Chart of Accounts Design (or Redesign)
|
|
- Miranda Logan
- 6 years ago
- Views:
Transcription
1 ShelbyNext Financials: General Ledger Chart of Accounts Design (or Redesign) (Course #F222) Presented by: Dave Heston, Shelby Independent Consultant Trainer 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of the respective holders.
2 Objective To understand the tools available to design (or redesign) a chart of accounts. The following topics are presented in this session: Questions to ask when designing or redesigning a Chart of Accounts Some of the tools available for crafting an appropriate Account Structure and Chart of Accounts Scenarios and examples to consider Discussion when to start with a new Account Structure and Chart of Accounts Special thanks to Vonna Laue and Michael Martin and the Evangelical Council for Financial Accountability (ECFA) for the following resource: 10 ESSENTIALS OF CHURCH ACCOUNTING AND FINANCIAL REPORTING webinar 2
3 Questions to Consider When Designing a Chart of Accounts The Chart of Accounts is the foundation of your financial system. All reports are derived from the structure, order, and groupings that you build in your Account Structure. It defines your Statement of Financial Position and Statement of Activities reports. Spending the appropriate amount of time and research in design can save your team time and confusion as you work each week in this structure. Chart of Accounts vary between ministries. What are the Big Questions What are the organizational priorities and purposes of your ministry? o Does your Accounting Structure reflect this purpose by creating the correct accounts, account groups, and levels within your ministry? o Are you a single campus ministry or does your ministry have multiple campuses or locations? o Does your ministry have a large congregation and staff or is the ministry led by a staff of under 10 people with a membership of less than 300 members? o Do you have other entities that are a part of your ministry? Do they all operate under the same 501c3 tax id? o Are you in a building or capital improvements campaign? (Who isn t?) What ministry structures that are important? o How do you divide operational income/expenses from designated income/expenses? o Does your general income from members support all ministries or do individual ministries within the church collect a significant portion of their income? o Do you track Fixed Assets? o Will you need multiple Funds, Cost Centers, Departments, or other divisions? o Are there requirements or stipulations from your ministry s regional or denominational headquarters that pertain to Account Structure? Who needs to be consulted when designing or redesigning your Chart of Accounts? o Pastors o Board Members o Ministry Heads o Perhaps even key volunteers or committees o Auditors 3
4 What is a good Chart of Account design? Chart of Accounts - - ECFA Determine the financial information that needs to be communicated - basis Start simple easy to add to as needed Review periodically new departments added to your ministry, new assets, etc. Financial Reporting This must be tailored for each audience - - ECFA Ministry leaders true transactions, budget to actual, etc. Leadership team income/expense statement as a whole, balance sheet, cash available, budget, etc. Finance committee more detail, balance sheet, income/expense statement, cash available, cash projections, etc. Governing board balance sheet, income/expense summary, cash available, etc. Congregation annual report What are the requirements established to meet Generally Accepted Accounting Principles (GAAP)? Financial reporting is the language that communicates information about the financial condition and operational results of a company (public or private), not-for-profit organization, or state or local government. The accounting standards developed and established by the Financial Accounting Standards Board (FASB) determines how financial statements are prepared. The standards are known collectively as Generally Accepted Accounting Principles or GAAP. The Chart of Accounts will control the output of all reports, so it is crucial to follow standards in design, so that reports more easily follow GAAP requirements and guidelines. 4
5 Typical GAAP standards would suggest the following numbering: Assets beginning with 1 (such as ) Liabilities beginning with 2 (such as ) Capital/Net Assets beginning with 3 (such as ) Income (or Revenue) beginning with 4 (such as ) Expenses beginning with 5, 6, 7, 8, or 9 (such as ) So, your account numbering might be something like this Assets Liabilties Capital (Net Assets) Income Expenses Current Assets ( ) Fixed Assets ( ) Other Assets ( ) Current Liabilities ( ) Long Term Liabilities ( ) Net Assets without Donor Restrictions ( ) Net Assets with Donor Restrictions ( ) General Contributions ( ) Non-contribution Income ( ) Donor Designated Contributions ( ) Personnel Expenses ( ) Program Expenses ( ) Operational Expenses ( ) Designated Expenses ( ) Reserves/Non-cash ( ) 5
6 Will you need Funds, Cost Centers, Departments, or other levels? In other words, will you need to have divisions or levels to isolate and total the activity? There is not a standard answer here, this really depends on the needs and mission of your ministry. Using Funds A fund is a company within a company. If you need a separate Balance Sheet or you need a clean way to use the same physical bank account for two or more functions where keeping a separate bottom line is essential, then you may need multiple funds. Each fund has its own chart of accounts (watch the account numbers between funds), bank accounts and financial reports. Typical funds might include Operations (Church), Designated, Preschool, Board/Elder Designated or some other entity that is wholly owned by the church where you want to track the activity uniquely. If you are a multisite church or multicampus then you may find you prefer having one or more funds unique for each campus. Each fund has one balance sheet, so if you need multiple balance sheets, then you will need multiple funds. Funds should not be used if you need everything reported on one balance sheet and if you really need simplicity of structure. Using Cost Centers A cost center is the level above departments. Using cost centers requires only one Balance Sheet. Cost centers can represent levels of ministry, Church, School, Designated Funds, Building Fund, or Personnel, Administation, Ministry, Missions, Coffee House, etc. Cost centers can also be used for multicampus ministries, with each cost center representing a campus. Cost centers can reuse departments and account numbers. Using Departments Departments help to segment ministry areas. Departments might coincide somewhat with actual departments of responsibility within the church, but the reasons for using multiple departments in your account structure have more to do with user access, homogeneous structure, and totals. Each department (level) can reuse account numbers. This means you can have several ministry departments that use the same ten or twelve budget level account numbers mixed in with additional accounts unique to each ministry. You have more flexibility when using departments. 6
7 Can you utilize a Standardized Chart of Account structure? If you find that you have several income or expense lines of similar purpose that you want to use in each department, then create a standardized chart of accounts with the same numbering structure for each of your departments. Here is a mockup of what this might look like. It is likely that you will have accounts in each department unique to that department, but many of the account numbers could be repeated for several departments for those items that are similar in purpose. Standardized design Children's Ministry Youth Ministry Adult Groups Worship Ministry Missions Sports Leagues Operations Bookstore Income Offerings Activities Expenses Personnel Operations Activities Offerings-General Activities/Events X X X X X Camps/Retreats X X X Awana X Youth Trips X Leagues X Mens Minsitry X Bookstore/Coffee Sales X Administration X X X X X X X Directors X X X X X X X Nursery X Payroll Taxes X X X X X X X Curriculum/study books X X X Ministry contacts/gifts X X X X X X X Nursery supplies X Postage/shipping X X X X X X X X Printing/copier X X X X X X X X Snacks X X X X Supplies X X X X X X X X Activities/Events X X X X X Camps/Retreats X X X X Awana X Youth Trips X Leagues X 7
8 Tools for Creating an Account Structure If you are creating your account structure from the ground up, here are some time saving tips that could make that process simpler and quicker. Creating Funds, Departments, and Other Levels To set up or modify the Account Structure, hover over Modify on the top navigation bar, then click Account Structure in the dropdown menu. This is where you decide on the levels (such as Funds and Departments) that you will use to control your Account Structure and facilitate account rights, data entry, and reporting. Click on the Settings link to control which levels will be offered in this Account Structure. There are up to three levels to control Balance Sheet and then there are up to three levels within a Fund to control the Budgeted level accounts. Remember, there is only one Balance Sheet per Fund and the Balance Sheet accounts are required to be in department zero. Each level can be Renamed. Each level is unique to the fiscal year. This is also where you control Account Length and whether you will Use Sub- Accounts. 8
9 Click the button to create a new Fund. This will bring up a pop up window for you to choose the Fund Number and Fund Name. You can also choose to copy this fund from another existing fund. This allows the user to build the common layout of a fund then use that same layout for additional funds to create a standardized Account Structure. More on that in a later section. 9
10 To add a new Department, the user must click on the green plus to the left of the Fund to add a Department within that Fund. It is best to Expand All to see all the levels within each Fund before you add or edit a Department. Remember, Asset, Liability and Capital accounts can only exist in department 0 which is the Balance Sheet default. When adding a new department you can copy the accounts from another Department. This could save you a good bit of time when setting up several departments in a standardized account structure. More on that in a later section. Remember to allow for growth and change and to follow a logical structure when laying out your Department numbering. Perhaps all Operations Departments have the first digit of 1 (100 Personnel, 150 Administration, 160 Facilities, 190 Debt Service, etc ), Ministry Departments begin with 2 (210 Pastoral, 220 Children, 230 Students, 240 Adults/Community, etc ), Mission Departments begin with 7 (710 Local Mission, 750 Overseas Missions, etc ) and you follow a similar plan with your other departments, if you have several. 10
11 Using Account Groups for Totals and Sub-Totals Creating totals or sub-totals in the chart of accounts is accomplished by using Account Groups. Account Groups can contain a range of accounts or the Account Group could contain other Account Groups (making those Account Groups a sub-total within the total), but it cannot contain only part of another Account Group. An Account Group by default is contained within a Department, use the Cross Level option to total accounts in multiple Departments. Creating an Account Group Navigate to the Chart of Accounts (General Ledger > Modify > Chart of Accounts) to create an Account Group. You then click the Add Group button at the top of the screen. 1. Go to the Department where you will need the total, then key an account number in the Starting # to determine beginning point for the group s account range. 2. Use the Ending # to enter a number to determine which accounts are included. In the next section we will cover how checking the Cross Levels checkbox will change this option and how that is used. 3. Give the Account Group a Name. This name will be used for the Heading and the word Total will precede this name for the total line in reports. (Income will become Total Income and Expenses will become Total Expenses ) 4. Choose the Account Type. This will control the way totals will show (negative or positive) depending on what type is chosen. Income will show a credit balance as a positive number. 5. Choose whether to show the Heading. 6. You can click the Add to Levels button to add this group to 2 or more levels, at once. 7. Click Apply to add this and other Account Groups or OK when you are finished. 11
12 Creating a Sub-Total for Income within a Group Creating a Sub-Total for Expenses within a Group 12
13 Using a Cross-Levels Account Group When you need to total the activity in more than one Department or Level within a Fund, then you need to check the box to Cross Levels within your Account Group. The Cross Levels option allows you to create a group that totals across levels in your account structure. This is only applicable to Budgeted Levels (Location, Cost Center, and Department). When using this option, a total line is created for display in reports. It displays total amounts based on the ending level selected as well as the account number. Add this group in the department from which you want to start totaling. Once the option for Cross Levels is selected, select an ending level and enter an ending account number. The Starting # and Ending # fields do not have account selectors so that they can be used as a range. If you create new accounts within this range, they are included in the total as well. The following reports display Cross Level Group totals: Statement of Activities, Budgeted Financial Statement, Financial Spreadsheet, Comparative Trial Balance, and Preliminary Budget. What some miss on this simple tool is that it is necessary to create this Account Group in first Department that you want totaled. You would then use the Department Name and Ending # fields to add the ending Department and Account # for this grouping. 13
14 Cross-Levels Account Group for Ministries of Fund 1 Church Cross-Levels Account Group for a Net of Fund 1 Church NOTE: If you need a Net total for the whole fund, there is a much easier way to accomplish that by using the Show Totals for Each Level checkbox in either the Budgeted Financial or Statement of Activities report. Other things to remember if you check the box to Cross Levels: It is best not to check to Show Heading Unlike a normal Account Group you should add the word Total at the beginning of the group Name. 14
15 Using Sub-Accounts Often there are situations where a department needs to track detail that is not needed when reporting to the board or for regular monthly reports. A great option that would help with this is sub-accounts. A sub-account is in every way just like a regular account, but these accounts have the option of rolling up into the main account when you run reports so that budget and actuals for each sub-account will total into the main account if the option is chosen to not show sub-accounts. Sub-Accounts can be used to track many types of activities that are specific to a larger whole. This will allow you to narrow the focus when needed, but summarize the activity when needed. You could also use sub-accounts to track different sub-entity s activity within a larger summary, such a ministries or campuses as a subset to a main account. However, to then summarize all activity by that subset, you would need to use the Special Reports to narrow the focus of your monthly reports to that sub-account for those various accounts. 15
16 Copy a Fund to a new Fund As you are setting up or revising your Account Structure or Chart of Accounts, you can make good use of the option to copy departments and accounts from another Fund. Choose Copy from another Fund when you first create the new department. This will not be available when editing or updating the department. Copying a Department to a new Department As you are setting up or revising your Account Structure or Chart of Accounts, you can make good use of the option to copy accounts from another Department. Choose Copy from another Department when you first create the new department. This will not be available when editing or updating the department. 16
17 Copying standard Accounts to multiple departments Use the button when adding a new account to create this account in multiple departments or levels simultaneously. This button is only offered when you first create the new account. Once the account is created, this will no longer be an option, however, you can use the next feature to copy an existing account number into other levels. Controlling account number usage Checking Account Usage Instead of copying the accounts from another department or copying a new account across multiple departments, there is now a utility which will allow users to take an existing account and run a check to see where that same account number is used. 17
18 If the same account number in a different department has a different description, then the user can click Change Name? To make it match. If the account number does not exist if other departments, then it can be added to any other department by checking the box in the Add? column. 18
19 Change an Account Number This is much simpler than it was in Shelby v.5. All that is necessary is to open Chart of Account > Navigate to the Department, then the Account number. Click the pencil icon to Edit Account information. Here you can just change the number, name, closing account, or even the Account Type. Move Account to Another Department There is a simple utility to Move Account to another Department or level within a Fund. Hover over Utilities, then click Move Account and choose the Account to Move then the Department in the Where to Move field. 19
20 Move Account Structure To move a Fund to another Fund Group or a Department to another Cost Center (or Department Group), you can use this utility, but this will not be available if you ONLY have Funds and Departments. 20
21 Some Designs and Scenarios to Consider Funds and Departments Four funds (Church, School, Missions-Donor Restricted and Campus Projects-Donor Restricted) 21
22 Cost Centers and Departments with no Funds Cost Centers renamed as Ministries (Balance Sheet (defaults to 0, Income, Operations, Ministries, Missions, Non-cash, Donor Designated) 22
23 A Multi-Campus Church Fund Groups, Funds, Cost Centers, & Depts Using Fund Groups for Campuses (with multiple Fund per campus) and Cost Centers for Divisions within each Fund (within each campus) Description Level 1 Memphis Campus 1 General Fund 0 Balance sheet Division 0 Balance Sheet Department 1 Church Division 10 Income Department 20 Personnel Department 30 Operations Department 40 Children's Ministry Department 50 Youth Ministry Department 60 Adult Ministry Department 90 Non-Cash Department 2 Preschool Division 10 Income Department 30 Operations Department 100 Personnel Department 120 Class Expenses Department 140 Scholarships Department 2 Designated Fund 0 Balance Sheet Division 0 Balance Sheet Department 10 Designated Giving Division 10 Designated Gift/Short-Term Department 30 Foreign Missions Department 50 Short-Term Missions Department 3 Building Fund 0 Building Campaign Division 0 Balance Sheet Department 10 Income Department 30 Expenses Department 2 Cordova Campus 1 General Fund 23
24 A Multi-Campus Church Cost Centers & Depts Using Cost Centers for Campuses with similar Departments within each Cost Center (only one balance sheet needed) Cost Centers named as Campus. 24
25 Several Other Styles in Help Files There are other configurations of Account Structures (Charts of Account) that can be imported as you begin a new year. You will find a PDF version of each in the Help Screens under the topic Years and Periods as these templates are available to be applied as you create a new year. Actions Steps -- ECFA Consider if the chart of accounts meets current needs Create a check list of required reconciliation Complete risk assessment and review internal controls Determine how current financial reports meet the needs of various audiences Consider the involvement of a third party 25
26 Q&A Class Discussion 26
27 Dave Heston Shelby Independent Consultant Trainer photo Dave served as an accountant for a Phoenix-based CPA firm before he joined the staff of his church in Over the last 40 years Dave has served as an administrator at three churches in the Phoenix metro area. Dave recently retired as the Director of Finance for Phoenix Seminary in AZ. Dave has been a Shelby user since 1985 and trains as a Shelby Consultant training on Shelby v.5 and ShelbyNext Financials.
ShelbyNext Financials: General Ledger Best Practices
ShelbyNext Financials: General Ledger Best Practices (Course #F213) Presented by: Dave Heston Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationShelbyNext Financials: Manage Designated/Restricted Monies
ShelbyNext Financials: Manage Designated/Restricted Monies (Course #F221) Presented by: Dave Heston Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered
More informationShelbyNext Financials: Credit Card Tracking (Course #N211)
ShelbyNext Financials: Credit Card Tracking (Course #N211) Presented by: Dave Heston Shelby Consultant 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of
More informationShelbyNext Financials: Credit Card Tracking
ShelbyNext Financials: Credit Card Tracking (Course #F211) Presented by: Dave Heston Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of
More informationv.5 Financial Reports Features & Options (Course V46)
v.5 Financial Reports Features & Options (Course V46) Presented by: Ben Lane Shelby Senior Staff Trainer 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationShelbyNext Financials General Ledger: Build a Monthly Statement of Cash Flows (Course #N220)
ShelbyNext Financials General Ledger: Build a Monthly Statement of Cash Flows (Course #N220) Presented by: Mark Fisher Shelby Consultant 2016 Shelby Systems, Inc. Other brand and product names are trademarks
More informationShelbyNext Financials: General Ledger Budgeting
ShelbyNext Financials: General Ledger Budgeting (Course #F136) Presented by: Erin Ogletree Shelby Contract Trainer 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationShelbyNext General Ledger: Closing Procedures
ShelbyNext General Ledger: Closing Procedures (Course #F129) Presented by: Mark Fisher Shelby Consultant 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationv.5 General Ledger: Build a Monthly Statement of Cash Flow
v.5 General Ledger: Build a Monthly Statement of Cash Flow (Course #V222) Presented by: Bill Ballou Shelby Training Manager 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered
More informationGeneral Ledger Plus has several advantages over the standard General Ledger.
How To Updated: 06/30/2011 2011 Shelby Systems, Inc. All Rights Reserved Other brand and product names are trademarks or registered trademarks of the respective holders. General Ledger Plus has several
More informationBudget Estimator Tool & Budget Template
Budget Estimator Tool & Budget Template Integrated Refugee and Immigrant Services Created for you by a Yale School of Management student team IRIS BUDGET TOOLS 1 IRIS Budget Estimator and Budget Template
More informationv.5 Accounts Payable: Credit Card Tracking (Course #V211)
v.5 Accounts Payable: Credit Card Tracking (Course #V211) Presented by: Erin Ogletree Shelby Master Trainer 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationv.5 Payroll: Best Practices (Course #V229)
v.5 Payroll: Best Practices (Course #V229) Presented by: Barbara Garrison Shelby Master Trainer 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks of the respective
More informationMy Benefits: Standard Enrollment HELP MENU MANUAL
My Benefits: Standard Enrollment HELP MENU MANUAL TABLE OF CONTENTS Page Numbers Access Employee Self-Service... 2 Enroll in Benefits... 3 Additional Information... 8 Add Qualifying Event... 8 Add Dependents
More informationShelbyNext Financials: Payroll Best Practices
ShelbyNext Financials: Payroll Best Practices (Course #F216) Presented by: Bill Ballou Shelby Training Manager 2018 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationv.5 General Ledger: Monthly Reports (Course #V120)
v.5 General Ledger: Monthly Reports (Course #V120) Presented by: Bill Ballou Training Manager Shelby Systems, Inc. 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationPeople First User Guide for the Benefits Enrollment Process
People First User Guide for the Benefits Enrollment Process Table of Contents Change My Benefits Overview... 2 Introduction... 2 Getting Started... 2 Change My Benefits... 4 Introduction... 4 Getting Started...
More informationAllocating Expenses Expense Report
Allocating Expenses Expense Report These instructions cover how to allocate expenses to a different Division, Department, Fund, Class, Program, or Project and how to split funds between multiple parties
More informationSAS2000. Financial 2. Training Manual
SAS2000 Financial 2 Training Manual Tribal SchoolEdge Level 1, 17 Madden Grove RICHMOND VIC 3121 Support Centre: Web: https://support.schooledge.com.au/ Email: support.schooledge@tribalgroup.com Tel: 1300
More informationFinancial Statements Guide. October Version 2013 Release 2
Financial Statements Guide October 8 2013 Version 2013 Release 2 Copyright NetSuite, Inc. 2009 2013 All rights reserved. This document is the property of NetSuite, Inc., and may not be reproduced in whole
More informationFlockBase Accounting. Fund Accounting Software for Churches. User Guide
FlockBase Accounting Fund Accounting Software for Churches User Guide Table of Contents An Overview of Fund Accounting... 1 Why is fund accounting necessary?... 1 What are the options for fund accounting?...
More informationNew Share Class fee basis and Charging Data points
Morningstar Adviser Workstation Office Edition Version 3.13 Release Notes. Release Date: February 23 rd 2013 Contents Highlights:... 1 New Share Class fee basis and Charging Data points... 1 Share Class
More informationGatekeeper Module Gatekeeper Version 3.5 June
Title Budget of document & Business Planning Sub Setup heading & Quick i.e version Start xxx Guide Gatekeeper Module Gatekeeper Version 3.5 June 2016 www.farmplan.co.uk 01594 545022 Gatekeeper@farmplan.co.uk
More informationLesson 2: Banking and Credit Cards
Sage 50 Premium Accounting 2016 Level 2 Lesson 2: Banking and Credit Cards Lesson Objectives In this lesson, you will learn how to set up and use the bank reconciliation feature in Sage 50 Accounting.
More informationQuickBooks Advanced. Basic Reports. For most reports use the Report Center button. That will lead to a screen like this:
QuickBooks Advanced Basic Reports For most reports use the Report Center button. That will lead to a screen like this: There are a ton of report options, but there are really only 3 that you need: Profit
More informationAdvanced Financial Statements
Sage 100 Fund Accounting Advanced Financial Statements STUDENT WORKBOOK SAGE LEARNING SERVICES Important Notice: Authentic Sage 100 Fund Accounting training guides display a holographic image on the front
More informationv.5 Accounts Receivable: Best Practices
v.5 Accounts Receivable: Best Practices (Course #V212) Presented by: Bill Ballou Training Manager Shelby Systems 2017 Shelby Systems, Inc. Other brand and product names are trademarks or registered trademarks
More informationLast Revised: 1/19/11. Finance Data Warehouse Dashboard and Report Guide MANAGE MY BUDGET
Last Revised: 1/19/11 Finance Data Warehouse Dashboard and Report Guide MANAGE MY BUDGET REVISION CONTROL Document Title: Author: File Reference: Finance Data Warehouse Dashboard and Report Guide Enterprise
More informationLender Record Information Form 582
Lender Record Information Form 582 Quick Reference Guide Roles in Your Organization - Ownership Interest - Contact Verification November 2018 2018 Fannie Mae. Trademarks of Fannie Mae. 11.26.2018 1 of
More informationFinance. Training Manual
Finance Training Manual Introduction to Finance Module Shepherd s Staff Finance module lets you keep track of your church s financial information. This manual will walk you through setting up a chart of
More informationChapter 17 School Cash Catalog
Chapter 17 School Cash Catalog In Palm Beach County, schools have the ability to accept online payments from parents, guardians, other relatives, and members of the public. Acceptable methods of payment
More informationLast Revised: 1/28/11. Finance Data Warehouse Dashboard and Report Guide OPERATIONS
Last Revised: 1/28/11 Finance Data Warehouse Dashboard and Report Guide OPERATIONS REVISION CONTROL Document Title: Author: File Reference: Finance Data Warehouse Dashboard and Report Guide Enterprise
More informationFMS Account Summary Inquiry View Budget Information
FMS Account Summary Inquiry View Budget Information Account Summary Inquiry The Account Summary Inquiry (ASI) in our Financial Management System (FMS) displays budget, expenditure, encumbrance, and available
More informationAllocating Expenses Expense Report
Allocating Expenses Expense Report These instructions cover how to allocate expenses to a different Division, Department, Fund, Class, Program, or Project and how to split funds between multiple parties
More informationMyOEBB Benefits New Hire Enrollment Guide
MyOEBB Benefits New Hire Enrollment Guide Once you enroll, no plan changes can be made until the next Open Enrollment period unless you experience a Qualified Status Change (QSC)*. *Please see your educational
More informationCreating budget worksheets
Creating budget worksheets You can also go to Activities>Budget worksheet from the top menu Note: You can also enter budgets through Transactions enter budgets either manually or by importing the data
More informationFinance Manager: Budgeting
: Budgeting Overview is a module that facilitates the preparation, management, and analysis of fiscal year budgets. Streamlined for efficiency and designed to solve the cumbersome process of budget creation,
More informationHOW TO SET UP DENTAL INSURANCE PLANS IN DENTRIX FOR TRACKING INDIVIDUAL PLAN PERFORMANCE TO SEE THE WINNERS AND THE LOSERS
HOW TO SET UP DENTAL INSURANCE PLANS IN DENTRIX FOR TRACKING INDIVIDUAL PLAN PERFORMANCE TO SEE THE WINNERS AND THE LOSERS JILL NESBITT PRACTICE ADMINISTRATOR & DENTAL CONSULTANT MISSION 77, LLC 615-970-8405
More informationFinance Reporting in InfoPorte. As of August 2018
Finance Reporting in InfoPorte As of August 2018 Outline Introduction Finding balances for major fund types (State, trust F&A, OSR) Finding transactions related to balances Looking up grant details Understanding
More informationTAA Scheduling. User s Guide
TAA Scheduling User s Guide While every attempt is made to ensure both accuracy and completeness of information included in this document, errors can occur, and updates or improvements may be implemented
More informationFinancial Performance Management Training Catalog. Management Planning and Control Vantage Risk and Budgeting
Financial Performance Management Training Catalog Management Planning and Control Vantage Risk and Budgeting January 2018 June 2018 Table of Contents Performance Management Solutions Training from Fiserv...
More informationEPM User Guide Digest
EPM User Guide Digest Updated 12/1/2017 A brief overview and introduction to the EPM tool Table of Contents Page 2 What's New in EPM this Budget Cycle 2018-19? Page 11&12 Activity Summary, FS Pivot & BREC
More informationHow to Manage THD Budgets. Step One Create New Project Budget
Version 1.0 How To: Manage THD Budgets: - Create New Project Budget - How would I create subsequent budgets? - Create Report to Compare Budgets - How is the Budget Versions Comparison Report Printed? How
More informationModule 2. Dealing online
Dealing online Module 2 Dealing online In this module we look at how to place a trade online, how to create your own price lists and other basic features of our dealing platform. TradeSense US, April 2010,
More informationCoeus Proposal Hierarchy
Coeus Proposal Hierarchy Last Updated: May 9, 2018 Table of Contents Proposal Hierarchy... 3 What is a proposal hierarchy?... 3 Why create a proposal hierarchy?... 3 A Basic Understanding of Coeus and
More informationFSG Department User Student Guide
Student Guide Copyright University of Pittsburgh. All rights reserved Table of Contents 1 7/13/2004 12:25 PM Table of Contents Oracle Financial Statement Generator Reports...1-1 General Description of
More informationTutorial. Morningstar DirectSM. Quick Start Guide
April 2008 Software Tutorial Morningstar DirectSM Quick Start Guide Table of Contents Quick Start Guide Getting Started with Morningstar Direct Defining an Investment Lineup or Watch List Generating a
More informationTrade Services. Short Guide. Trade Services. April Page 1 of 16
Short Guide Trade Services April 2017 Page 1 of 16 1 Trade Services Introduction Trade Services is an Internet-based Trade Finance Banking system which provides corporate and commercial import and export
More informationEquestrian Professional s Horse Business Challenge. Member s Support Program Workbook. Steps 1-3
Equestrian Professional s Horse Business Challenge Member s Support Program Workbook Steps 1-3 STEP 1 Get Your Books Ready for Year-end Step 1: Complete our bookkeeping checklist and get your books ready
More informationEPM User Guide Digest
EPM User Guide Digest Updated 2/1/2019 A brief overview and introduction to the EPM tool Table of Contents Page 2 What's New in EPM this Budget Cycle 2019-20? Page 11-12 Activity Summary, FS Pivot & BREC
More informationUpload Budget Item Rates
Upload Budget Item Rates Who: Why: When: Sys Admin When tight control of Project costing is necessary and the same items are required on many Orders within the Project View. When Project Views are set
More information1. Welcome to BenefitBridge. To access the BenefitBridge portal, login to BenefitBridge from the internet. 2. In the internet address bar, type:
1. Welcome to BenefitBridge. To access the BenefitBridge portal, login to BenefitBridge from the internet. 2. In the internet address bar, type: www.benefitbridge.com/egusd 1 1. If you are a returning
More informationDUS DocWay TM Loan Documents User Guide. January 2019
DUS DocWay TM Loan Documents User Guide January 2019 Table of Contents Getting Started with DUS DocWay... 1 Welcome Page Navigation... 3 Loan Documents Navigation... 6 Update Document Category and Type...
More informationBudgetPak Budget Development Process Phase II
BudgetPak Budget Development Process Phase II Overview This guide contains instructions on how to complete the FY08 Operating Budget Phase II Reallocation Process using BudgetPak. To further aid, BudgetPak
More informationRe: The Broker s Workstation and The Underwriter s Workstation Important Releases and Changes
23 March 2016 To: Users of The Broker s Workstation and/or The Underwriter s Workstation Dear Valued Client: Re: The Broker s Workstation and The Underwriter s Workstation Important Releases and Changes
More informationEnterprise Performance Management. Performance Management Solutions Training Catalog
Enterprise Performance Management Performance Management Solutions Training Catalog January 2016 March 2016 Table of Contents Performance Management Solutions Training from Fiserv... 3 Online Learning...
More informationFMS View Expense Budget Information
FMS View Expense Budget Information Budget Information Queries To view your operating expense budget (Fund 110) in the Financial Management System (FMS), you create a budget query with specific criteria;
More informationQuickBooks Company File Setup and Introduction to Customizing QuickBooks
QuickBooks Company File Setup and Introduction to Customizing QuickBooks Contents Welcome and Orientation... 2 Set up the QuickBooks File for Use... 3 Plan Your Customer and Vendor Lists... 4 Customer:Job
More informationChurch Accounting Icon Systems Inc.
IconCMO Church Software by Icon Systems Inc. All rights reserved. No parts of this work may be reproduced in any form or by any means - graphic, electronic, or mechanical, including photocopying, recording,
More information2018 IRS ACA Reporting Completing Your Confirmation Page
Revised Oct. 23, 2018 2018 IRS ACA Reporting Completing Your Confirmation Page SB-25770-XXXX Need Help? You are welcome to call your consultant with any questions at 800-654-8489 and their extension: Kim
More informationMaster User Manual. Last Updated: August, Released concurrently with CDM v.1.0
Master User Manual Last Updated: August, 2010 Released concurrently with CDM v.1.0 All information in this manual referring to individuals or organizations (names, addresses, company names, telephone numbers,
More informationVivid Reports 2.0 Budget User Guide
B R I S C O E S O L U T I O N S Vivid Reports 2.0 Budget User Guide Briscoe Solutions Inc PO BOX 2003 Station Main Winnipeg, MB R3C 3R3 Phone 204.975.9409 Toll Free 1.866.484.8778 Copyright 2009-2014 Briscoe
More informationAdaptive Retirement Accounts
Adaptive Retirement Accounts Frequently asked questions Overview of Adaptive Retirement Accounts... 3 1. What are Adaptive Retirement Accounts?... 3 2. Why should I consider Investing in an Adaptive Retirement
More informationOpen QuickBooks Open the Item List. 1. Navigate to the Sales Tax Items 2. Right-Click anywhere in Item List 3. Click New
WET (Water Service Excise Tax) As of all 7//8, the Water Service Excise Tax replaces Sales Tax (both State Sales Tax and Local Option Sales Tax) on all sales of water service (both our Water Service item
More informationAdministrative Staff Leadership Conference
Administrative Staff Leadership Conference Using Banner s Budget Module to Meet Your Management and Reporting Needs March 8th, 2007 1 There are many excellent tools currently available for management and
More informationUsing FastCensus for Plan Sponsors
Using FastCensus for Plan Sponsors FastCensus is a secure, online tool for Plan Sponsors to access, edit, validate and submit census data to their Third Party Administrator for the purposes of year-end
More informationMI Online Loan Servicing Training Guide. Version 11.14
MI Online Loan Servicing Training Guide Version 11.14 Table of Contents Table of Contents Subject Pages About MI Online.... 3 Loan Servicing....... 4 Servicing Transfer..... 5 Loan Number Change..... 10
More informationPrincipia CAMS Integration
Principia CAMS Integration - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -1 What is covered in this manual? - - - - - - - - - - - - - - - - - - - - - - - - - - -1 How many Presentation
More informationChapter 13 Bank Reconciliations
Chapter 13 Bank Reconciliations The Bank Reconciliation module of school cash allows Treasurers to quickly perform bank reconciliations and print month end reports for the Principal s review and approval.
More informationTRAVEL FUNDING PROCESS Part 2
TRAVEL FUNDING PROCESS Part 2 Please review the Overview of the ASUU Travel Process before beginning. Part 2 - Payment Request Process includes two steps. BOTH STEP 2A and 2B must be completed ON OR BEFORE
More informationACS YEAR-END FREQUENTLY ASKED QUESTIONS. General Ledger
ACS YEAR-END FREQUENTLY ASKED QUESTIONS This document includes answers to frequently asked questions about the following ACS modules: General Ledger Payroll Accounts Payable Accounts Receivable General
More information1. Welcome to BenefitBridge. To access the BenefitBridge portal, login to BenefitBridge from the internet. 2. In the internet address bar, type:
1. Welcome to BenefitBridge. To access the BenefitBridge portal, login to BenefitBridge from the internet. 2. In the internet address bar, type: www.benefitbridge.com/egusd 1 1. If you are a returning
More informationChurch Contribution Getting Started Guide 2017 Icon Systems Inc.
Church Contribution Getting Started Guide IconCMO Church Software by Icon Systems Inc. Church Contribution Getting Started Guide All rights reserved. No parts of this work may be reproduced in any form
More informationEndowment Program ensuring the future
Endowment Program ensuring the future Cokesbury United Methodist Church 14806 Blackburn Road Woodbridge, Virginia 22191 (703)494-5400 http://www.cokesburyumc.us/ COKESBURY UNITED METHODIST CHURCH ENDOWMENT
More informationBudget Workbook for Agencies Core-CT Finance Upgrade Implementation. March 2018
Budget Workbook for Agencies Core-CT Finance Upgrade Implementation March 2018 Introduction Budget Workbook for Agencies Welcome to the Budget Workbook Training Introductions o Introduce yourself, your
More informationNEST Pension File Creation
NEST Pension File Creation Introduction... 2 NEST configuration... 3 Company configuration... 3 Employee Details configuration... 3 NEST Enrolling Workers... 4 Create a NEST Enrolling Workers file:...
More informationPart 5. Quotes Application. Quotes 691
Part 5. Quotes Application Quotes 691 692 AIQ TradingExpert Pro User Manual Quotes Application In This Section Overview 694 Getting Started 695 News headline monitor 696 The quotes monitor 697 Quotes 693
More informationQuick Topic - Project Management Reference Guide
Quick Topic - Project Management Reference Guide Title: Project Management Reference Guide Brief description: The purpose of this document is to act as a reference for the most common project management
More informationChart Of Accounts Detail List Report Company: 9 Name: First Church Fiscal Year Beginning: 1/1/2015 Active Account Only Type.
Department Name: 0 Balance Sheet Accounts Asset Assets 10000-19999 Asset Current Assets 10000-14995 Asset Cash 10000-11993 Asset 10050 Petty Cash Asset 10100 ABC Bank Church Checking Asset 10200 ABC Bank
More informationFiscal Software User s Guide, BSA April Chapter 6 - Project Maintenance
Chapter 6 - Project Maintenance This Section Includes: 6.1 Project Definition and Use 6.2 Adding Projects 6.3 Managing Deferred Projects 6.3.1 Allocations 6.3.1.1 Monthly Allocation of Deferred Values
More informationSelf Service - Thrift Savings Plan Overview
Self Service - Thrift Savings Plan Overview Introduction This guide provides the procedures for starting, changing or stopping Thrift Savings Plan (TSP) using Self Service in Direct Access. TSP changes
More informationInternet Budgeting Solution Training Guide
Internet Budgeting Solution Training Guide Table of Contents Introduction... 1 Chapter 1: Chapter 2: Chapter 3: Chapter 4: Chapter 5: Chapter 6: Chapter 7: Appendix Getting Started Objectives & Overview...
More informationHow to Set Up Financial Ratios
Date: May 6, 2010 Document Version no 1.0 Prepared by: Distribution to: Kimber England, Richard Werner COINS Ti Users Earliest available version of COINS: COINS Ti 2.1 These notes are published as guidelines
More informationANZ TRANSACTIVE GLOBAL PAYMENTS USER GUIDE
ANZ TRANSACTIVE GLOBAL PAYMENTS USER GUIDE May 2018 CONTENTS Introduction 4 About this guide... 4 Online Help... 4 Online Resources... 4 Further Assistance... 4 Payments 5 Overview 5 Payments menu options...
More informationCreating a PO with a Future Date
Creating a PO with a Future Date Core-CT allows you to create a PO with a future date. This functionality can be used when creating a PO that is associated with a contract that is future dated or during
More informationChapter 10 Change Funds
Chapter 10 Change Funds Schools have the option to establish a change fund that sponsors can use to make change at school events. Depending on the number of school events, the size of the events, and the
More informationQUICKBOOKS BY INTUIT STUDENT VERSION ACCOUNTING SOFTWARE SUPPLEMENT FOR CHAPTER 1
THE KNOWLEDGE BUREAU 2011 QUICKBOOKS BY INTUIT STUDENT VERSION ACCOUNTING SOFTWARE SUPPLEMENT FOR CHAPTER 1 COMMONALITIES OF BOOKKEEPING FOR VARIOUS BUSINESS ENTERPRISES OUR PRACTICAL GOAL: Here is what
More informationCreating a high-level budget in Kuali Research Non-personnel Budget Entry Method non-modular Budgets
Creating a high-level budget in Kuali Research Non-personnel Budget Entry Method non-modular Budgets A high-level budget has annual direct and indirect (F&A) costs for a proposal with little to no budget
More informationRIVERSIDE COVENANT CHURCH, INC. Reviewed Financial Statements June 30, 2016
Reviewed Financial Statements June 30, 2016 JUNE 30, 2016 TABLE OF CONTENTS Independent Accountants Review Report 1 Statement of Financial Position Modified Cash Basis 2 Statement of Activity Modified
More informationRadian Mortgage Insurance
LOS Interface Administrator/User Guide Radian Mortgage Insurance 2012 PCLender, LLC Contents Introduction... 3 Interface Features... 3 Interface Requirements... 3 Interface Considerations... 4 How Does
More informationEnhanced General Ledger Quick Steps version 8.016
Enhanced General Ledger Quick Steps version 8.016 The General Ledger module is designed to handle journal entries for various transactions that are not accounted for in other modules (A/P, Payroll etc.).
More informationTRAVEL PORTAL INSTRUCTIONS
TRAVEL PORTAL INSTRUCTIONS Date: June 22, 2018 Version: Version 3.1 Prepared By: Berkley Canada Table of Contents 1 ACCESSING THE PORTAL... 3 1.1 LOGIN & LOGOUT... 3 1.2 RESET YOUR PASSWORD... 3 2 THE
More informationIntroduction to Financials and Contributions
Introduction to Financials and Contributions July 2007 Fund Accounting Tracking the Money CahabaWorks financial module fully supports funds-based accounting. This means that the church's money is tracked
More informationPVCC S STRATEGIC PLANNING ONLINE SYSTEM (SPOL)
PVCC S STRATEGIC PLANNING ONLINE SYSTEM (SPOL) Strategic Planning Online (SPOL) is a web based software solution specifically designed to help institutions automate the planning and budgeting process.
More informationTransition Slide. Presenter(s): Topic. Level. Dave Roughen Project Manager Kay Thorpe EDI Analyst. Ron Burke Dental Product Manager
Topic Level Presenter(s): Dave Roughen Project Manager Kay Thorpe EDI Analyst Transition Slide Ron Burke Dental Product Manager Dave Roughen Project Manager Improving Reimbursements through effective Claims
More informationGL Budgets. Account Budget and Forecast. Account Budgets and Forecasts Menu
Account Budget and Forecast The Account Budget and Forecast function allows you to enter and maintain an unlimited number of budgets and/or forecasts values and types. When setting up the account budgets
More informationAll About the General Ledger
All About the General Ledger Overview In a typical month the main functions under the GL menu (General Ledger) you will use are to verify receipts entered and record them onto deposit slips, reconcile
More informationAtradius Atrium. July version 3.0. Atradius Atrium. User manual. Atradius Atrium - User Manual Version 3.0
July 2018 - version 3.0 User manual 1 - User Manual Version 3.0 Drive your business forward with powerful, easy-to-use credit management tools is the Atradius online platform, which offers you one place
More informationGENERAL ACCOUNTING AND END-OF-PERIOD PROCEDURES: MERCHANDISING BUSINESS
GENERAL ACCOUNTING AND END-OF-PERIOD PROCEDURES: MERCHANDISING BUSINESS LEARNING OBJECTIVES At the completion of this chapter, you will be able to: 1. Complete the end-of-period procedures. 2. Change the
More informationEmployee Self Service Enrolling and Updating Direct Deposit
Employee Self Service Enrolling and Updating Direct Deposit Employees can change direct deposit information in My HR System. This document will cover the following topics: Adding an account... 2 Editing
More information