Primary school enrolment form

Transcription

1 Primary school enrolment form I would like to enrol my son/daughter born in on resident in (city) (address) zip code with nationality and Italian tax code at the H-International School for the school year 2016/17 in the class Attached: copy of birth certificate copy of each parent/guardian s ID and tax code bank account details (even if the payments will not be made through bank transfer) School history Attached: reports from child s previous school Attached: reports/certificates attesting learning difficulties Health (allergies or problems) Name and phone number of the child s paediatrician Attached: medical certificates Attached: photocopy of the vaccine certificates (NOTICE: If the child has not been vaccinated, the school requires a medical certificate attesting the child s health conditions.) 1

2 Mother s Telephone Number* Father s Telephone Number* Other Emergency Numbers* address*: *Mandatory information Names of people, other than parents, who are authorised to collect the child from school. How do you wish to receive school information (i.e. circular letters)? me at... Send me a copy on paper Notice: Those who chose the option will not receive any communication on paper. Members of the family Relationship Name Date of birth Profession Mother Father Do you wish for your child to use the school bus? YES NO Attention! The request for the school bus is binding from September to June each year. Payment of two instalments is required for the school bus service: the first one due by September 30 th 2016, the second one by January 30 th The school will inform the parents of the amount of the two instalments by September 15 th 2016 and by January 15 th 2017 respectively. You may withdraw from the service within 30 (thirty) days from the date you hand this form to school. After then payments of both instalments will be due -even if the child is withdrawn from school-, since the cost of the service depends on the number of children using it. We confirm and approve: Attention! Signing this section is compulsory even if your answer is NO. 2

3 ENROLMENT FEE AND ATTENDANCE FEE PAYMENT Art. 1 A- By signing this form, I commit to paying the one-off admission fee of 1,500 (one thousand five hundred euros) for each child. The payment of the admission fee must be made within the deadline of 5 ( five) working days from the moment the form is handed to the school, together with the enrolment fee as per the art. 2. I have been informed, I am aware of and I accept that the above mentioned amount will not be refunded to me if and when I withdraw my child s enrolment for whatever reason. I am also aware that I will have to pay such amount again should I then decide to re-enrol my child. I declare I have paid the one-off admission fee on... as part of my child's admission to the school year.../... I declare I have never paid the one-off admission fee as my child was enrolled before 1 st March Art. 1 B- I commit to paying the annual fee correspondent to: 1st child 2nd child and further I also declare that I have chosen the following payment solution: Balance (due date. 31/05/16 - bank transfer only) 5 instalments (due dates: 31/05/16, 31/08/16, 31/10/16, 30/01/17 and 30/04/17) Art. 1C Should my child be enrolled in the International School of Treviso starting from the Reception class (i.e. the third year of nursery school) onwards and should the school deem that my child is in need of language support I commit to paying the amount of 1,500 (one thousand five hundred euros) to meet the cost for such support. I also commit to filling in and signing the form that I will be given, which respects the conditions expressed in the facsimile attached to this form. Art. 2- This form must be fully filled in, signed by both parents or by the child s guardian and handed back to school by January 31 st 2016 for the children attending the school and can confirm their enrolment. Any application for enrolment received after that date will be accepted according to the submission date up to the maximum number of students in each class. The enrolment fee will not be discounted. The enrolment will be opened until June 30 th Payment of the enrolment fee must be provided within 5 (five) working days from the moment the form is handed to the school. Payment of the enrolment fee is mandatory for the enrolment procedure to be finalised. The pupil will not be registered with the school until the enrolment fee has been paid. Registration at the H-International School guarantees the enrolee the services in the School Prospectus, copies of which were previously given out through to the pupil s parents. The H-International 3

4 School prospectus is available online. You can click on the following link to access our website h-international_school_ /1, and enter school section of the website If the enrolee has already filled in the pre- enrolment form, the terms and conditions of this form will be valid. Art.3 A The school will reserve the right to accept the child s enrolment and will communicate any denial in writing to the parents within 30 (thirty) days from the date the form is received. After thirty days and if no letter has been sent by the school, the contract is accepted. B No enrolments will be accepted if: I) the enrolment form has not been handed in duly filled in and signed, II) the enrolment fee and -if due- the admission fee have not been paid, III) payment of the fees regarding previous school years has not been provided and settlement is still pending, IV) the school has other reservations. C Except for cases as of points II) and III) of the previous paragraph, for which no refund is due, should the school not accept the child's enrolment, it will refund the enrolment fee and the admission fee -provided this has been paid- for the sole school year for which this has been paid and not for any following years. D If there was a pre-enrolment form and availability in the designated class according to the terms and conditions indicated in the pre-enrolment form was communicated but the school decided not to accept the child's enrolment, the school will refund a doubled preenrolment fee paid by parents. Art. 4 You may withdraw from this contract within 30 (thirty) days from the date you hand the form to the school. Withdrawal must be in writing and sent to school through registered post (raccomandata con avviso di ricevimento) before the end of the thirty days. Sending the withdrawal letter through registered post is a necessary condition as per art of the Civil Code for the withdrawal to be considered valid. In this case, the school will refund the enrolment fee that was paid, but not the pre-enrolment fee paid by the parents, nor the one-off admission fee as per article 1A. Art. 5 Should the pupil be removed from school for whatever reason before the beginning of courses, and after the term of 30 (thirty) days for withdrawal has expired, see art. 4, the school shall require the payment for the enrolment fee as well as for a sanction of 2,500.00, as per art. 1373, third paragraph of the Civil Code. It is herewith specified that such amount of 2,500 is to be intended as a necessary condition for the withdrawal to be considered valid. Art. 6- Should the pupil be removed from school for whatever reason during the school year, or should the withdrawal of the pupil take place after the term of thirty days -as per article 5- has expired, the school shall require the payment for the enrolment fee as well as payment for the whole school year fee, thereby cancelling any discount applied to the fees 4

5 in case of balance or two-instalments payments, as indemnity and refund for the expenditure incurred to guarantee and provide the pupil with the service object of this contract. No documentation regarding the student (i.e. reports, etc.) will be forwarded to any other school or to the family until any existing debt with the school is paid off. Art. 7- With regard to the enrolment and/or the attendance fee, please be informed that any late or missed payment will entitle the school to rescind this contract as stated on art of the Italian Codice Civile. It will still be compulsory for the enrolee to provide payment for the amounts stated at article 6. In this case, the school shall withdraw any enrolment and/or pre-enrolment for future school years and terminate the related contracts, as stated on art of the Italian Codice Civile. Any payments received for pre-enrolment, enrolment and tuition fee will be charged to the current year fees. Art. 8- The same provisions as stated on art. 7 are applied in case of missed payment for tuition to the school for previous years. In this case, the payments received will be charged the amount due from fees in the previous years. Art. 9- If payment of the enrolment and tuition fees is provided for by a company (as indicated in art. 1), all clauses included in this form are to be considered valid. The pupil s parents signing this form remain responsible in solido for paying the fees together with the company. Art. 10 Payment by the due date is strictly required. Both parties agree that legal interests will be charged for late payment. Payment should be settled within 5 (five) days from the instalment due date, as stated on art. 7. Parents who have not settled all due payments will not be admitted to the parent-teachers meetings. Any change to the payment methods must be previously agreed and formalised in a written document, signed by both parents or by the child s guardian. These are exceptional cases, completely at the school s discretion. The school may require the parents/guardian to sign a bank guarantee. Should the agreed fees be paid late or not be paid at all, the student will not be entitled to take part in any curricular and/or extracurricular activity, such as educational visits, school trips, after-school clubs, etc., which require the payment of an additional fee to participate. Access to these activities can be permitted only upon settlement of any overdue fee. Art. 11 Should the VAT percentage increase during the school year, the school reserves the right to modify the fees accordingly. Art. 12 Should the school deem it is useful, it may activate at no additional cost- an address per student and an account for each student and family to access a reserved area. The account will enable access to information such as student absences, marks, homework, etc. 5

6 The account will only be accessible by using the secret code, which will be provided when the account is activated. The parents or the guardian agree to this service by signing this form and the secret code will only be given to the parents or guardian. The account is strictly personal and the log in details must not be disclosed to anyone else. Art. 13 The H-International School S.r.l., being aware of the utmost importance of ICT when studying, enables its students to use the school s internet connection free of charge. Connection will only be possible through a personal account accessible with a secret code, which is different for each student. The connection is subject to blocks and filters. Parents/guardians signing this form accept they will be provided with the secret code to access the internet, and commit to instruct their children as per the Rules for responsible computer use and the Rules for responsible internet use on page 11 of this form. Thereby parents take full responsibility, and relieve the International School of Treviso srl from any responsibility for the use of the internet their child will do. As per current legislation, the H-International School S.r.l. will register any access to and browsing of the internet. The data will be stored as ordered by current legislation, particularly privacy law. The information will be made available, upon request, solely to the authorities, parents and the school for supervision purposes-. By signing this form, parents/guardians accept that the school will implement the above-mentioned control. Any other detail is included in the rules for the use of ICT services, which will be given to parents/guardians together with the secret code. Art. 14 During the school year the school may organise some extracurricular activities. For the students to participate in these activities parents/guardians must fill in a consent form. Should these be payment services, then the fees will need to be settled in advance. Otherwise the students will not be able to take part in the activity. Art. 15 Parents can request individual meeting with the teachers by agreement with the teacher. These meeting cannot extend beyond the expected time and it cannot stop or delay the daily tasks of the staff and the school activities. If the meeting requires more time, parents may request another meeting with the presence of the Didactic Director. Art Nullity of any single clause in the contract will not bring nullity of the whole contract. As provided by art and art of the Italian Codice Civile the following contractual previsions are herewith confirmed and approved. Both parties acknowledge that each clause has been read, discussed and approved separately. Art. 4) Withdrawal from the enrolment: how this should be done, timing for withdrawal and consequences if these conditions are not respected; 6

7 Art. 5) Times and penalties to pay to withdraw after withdrawal time has expired. Sanction; Art. 6) Consequences for withdrawal during school year; Art. 7-8) Explicit rescission clause; Art. 10) Payment conditions; Art. 11) Modification of the fees according to VAT changes; Art. 14) Curricular/extracurricular payment activities. ATTENTION: Should the payment of the fees be provided by a company, please give details for invoicing below. Name of the company: Address: Codice fiscale: Partita IVA: Name of the person in charge of payments: Contact number: I declare I have received the fees prospectus and therefore am aware of the amount to be paid and of the deadlines for payments and I have informed the company providing payments. I declare I have received the school prospectus and I accept the content wholly. I parent of I agree for my name, phone number and address to appear on my child s class parents list of names. Please include the following contact number and the following address I do not agree for my name, phone number and address to appear on my child s class parents list of names. Date Signature 7

8 PLEASE NOTE: For this enrolment form to be considered valid it needs to be signed by both parents, unless one of the two is the sole guardian of the child. First day of attendance Only school staff to write here Date and Signature of receiving person Date and Signature for acceptance (except for later application of art. 3) 8

9 Privacy Law ( n. 196) 1 st TITLE: INFORMATIVE STATEMENT ABOUT PERSONAL DATA HANDLING According to the article 13 of the Privacy Law we would like to inform you of the following. 1. AIMS OF DATA MANAGEMENT Data will be used only for the following aims: 1/A) to carry out fiscal duties, to send mail and to send them to the State institutions which require them by law, 1/B) to completely and correctly carry out teaching and recreational activities, such as educational visits and school trips, 1/C) for members of school staff to film or take pictures of the children doing an activity. Both class and whole school activities (for example Christmas concerts, Sports Day, etc.) can be filmed and/or photographed, 1/D) to edit the school s newsletter, which may include both children s pictures and samples of their work, 1/E) within the limits of the principles of necessity and proportionality as stated in articles 3 and 11 of the Law Decree 196/2003, to regularly update the images on the school website, as a means of communication with the parents, 1/F) to organise the annual Yearbook. 2. HOW DATA IS MANAGED Data are handled by the staff, on computers and via internet and fax. Regarding the aims at point 1/C, photographs might be posted up on display boards inside the classrooms or along the corridors or might be included in the school s newsletter, which is given out only to the families of the school s pupils. The aims at point 1/E refer to the publication of images or films of children and/or their work on the school s website. 3. COMMUNICATING DATA TO THE SCHOOL It is compulsory to communicate all data related to points 1/A and 1/B for the school to process the child s enrolment and to enable the child s attendance to this school. If you deny permission for these data to be used the school may not be able to accomplish its duties. Communicating data related to points from 1/C to 1/F is not necessary for the school to be able to carry out the above mentioned duties, therefore consent is given at the parents discretion. 4. COMMUNICATION OF DATA TO THIRD PARTIES Data will be shared with members of the H-International School S.r.l. only for the aims indicated above. Some information may be shared with IB inspectors to assess teaching of the school s curriculum. Films can be made available on computer device (such as CD or memory stick) for other parents of school pupils to copy them for family use only. Regarding aims indicated at point 1/A, personal data might be communicated to third parties such as: insurance companies State schools or private schools companies organising educational visits occasionally there may the case that educational documents or assessments regarding the child may be shared with other educational institutions, especially when a pupil is moved to a different school. Documents will be shared with a system able to guarantee confidentiality. 5. PUBLICATION OF DATA Personal data will not be circulated. 6. TRANSMISSION OF DATA ABROAD Personal data can be transferred abroad to member countries of the European Union or to countries outside the European Union, only for the aims at point 1/A and at point 1/B. 7. DATA RETENTION TIME The data will be managed from now and for all the school year Renewal of consent will be asked every year as this form will be attached to the enrolment one. The data can be stored for future use to send home information and/or communications to the family. 8. RIGHTS OF THE PERSONS WHO COMMUNICATE THEIR DATA Regarding the mentioned data, you will be able to exercise the rights of article 7 per law decree 196/2003, within the limits and conditions as per article 8, 9 and 10 of the above mentioned law decree. A copy of article 7 is attached for your reference. 9. COMPANY RESPONSIBLE FOR DATA MANAGEMENT The H-International School S.r.l., with legal address in Roncade Tenuta Ca Tron (TV), Via Sile 41, is in charge of managing the data. 9

10 2 ND TITLE: RIGHTS OF THE PERSON CONCERNED Art. 7. Right to access personal data and other rights 1. The person concerned has the right to receive confirmation on whether there are any personal data regarding them even if it has not been recorded yet and has the right to have them communicated in an intelligible form. 2. The person concerned has the right to obtain indication of the following: a) origin of personal data; b) aims and modalities of data control; c) the logics applied should the data be managed through an electronic device; d) identification details of who is in charge of managing the data, of the person responsible for managing the data and of the designated representative as of article 5, paragraph 2; e) people or categories of people to whom data can be communicated or who can access the data as designated representatives within the State s territory, or as person responsible of managing the data or as person delegated by the person responsible of managing the data. 3. The person concerned has the right to obtain: a) the updating, change or integration of their data; b) the cancellation, transformation into anonymous or block of the data managed illegally, including those data which storage is not necessary according to the aims for which the data had been requested or managed; c) the demonstration that the actions at letters a) and b) have been notified to those who have seen the concerned person s data, except for the case in which it is impossible to do so or the means necessary to accomplish the task are disproportioned compared to the right that has to be granted. 4. The person concerned has the right to totally or in part oppose to: a) for legitimate reasons, communicating their personal data even when requested for a relevant purpose; b) personal data managing when this is aimed to send advertising material, direct sale or to carry out a market research or a commercial communication. 10

11 I, and I, parents of declare that we received complete information according to article 13 of law decree nr , together with a copy of article 7 of the same decree. Herewith we give permission/do not give permission for the school to manage and communicate our data or our child s data, qualified as personal in the above mentioned decree, within the limits, according to the terms, with the aims and for the duration specified in the informative letter attached. For the aims indicated at point 1/A) (please tick as appropriate) give permission do not give permission For the aims indicated at point 1/B) (please tick as appropriate) give permission do not give permission For the aims indicated at point 1/C) (please tick as appropriate) give permission do not give permission For the aims indicated at point 1/D) (please tick as appropriate) give permission do not give permission For the aims indicated at point 1/E) (please tick as appropriate) give permission do not give permission For the aims indicated at point 1/F) (please tick as appropriate) give permission do not give permission In case documentation regarding your child should be sent to a different school, following his/her move to that particular school, as per point nr 4 (please tick as appropriate) give permission do not give permission 11

12 RULES FOR RESPONSIBLE COMPUTER USE The school s computers are provided to help our learning. The following rules will allow us to use them fairly and safely. I will only access the system with my class login and password, which I will keep secret. I will not access other people s files without their permission. I will only use the computers for schoolwork, unless I am given permission. I will not bring in software from home. RULES FOR RESPONSIBLE INTERNET USE I will only use the Internet after first asking a member of staff. I will only use when told to by a teacher, and will not anyone I don t know. All messages I send will be polite and responsible. I will not give my home address, phone number or arrange to meet someone. I will tell an adult if I see any text or image that I think is offensive, whether it happens when I use the computer, or when someone else does. I will not download or install files from the Internet. I will not deliberately access any inappropriate sites. As parents/guardian of enrolled at this school in class we have read and shared the importance of the rules above with our child. 12

13 New Student Admission fee: 1,500 per child. 2016/2017 SCHOOL YEAR FEES Annual Enrolment fee: 1,000 per child, for pupils enrolled by January 31 st 2016; 1,800 per child, for pupils enrolled after 31 st January Class Tuition Due dates fees 31/05/16 31/08/16 31/10/16 30/01/17 30/04/17 Nursery 6,800 1,360 1,360 1,360 1,360 1,360 Reception 7,320 1,464 1,464 1,464 1,464 1,464 Primary 8,060 1,612 1,612 1,612 1,612 1,612 MYP (1-2-3) 8,160 1,632 1,632 1,632 1,632 1,632 MYP The fees include: school service, insurance, meals. The Primary school fees also include text books and enrolment in mathletics.com. Second and further children are granted a 10% discount on the tuition fees. A 3% discount will be applied on balance payments provided by 31/05/2016. Pupils who, according to an assessment carried out by the school and shared with the family, are deemed to require language support, will have to pay a fee of 1,500, to be paid in two instalments by the following dates: o 30/09/2016, o 31/12/2016. The choice of the payment option will have to be undersigned in the enrolment form. When provided by bank transfer payment of the amount/s due will have to be accredited by the indicated dates. Payment by the due date is strictly required. Otherwise, legal interests for late payment will apply. Please refer to the following bank details for international transfers (details for bank transfers within Italy are indicated at the bottom of the page): Account holder: H-International School Srl Bank: UNICREDIT SPA, Agenzia di Roncade IBAN code: IT36R Date and father s signature Date and mother s signature 13

14 Language Support Service Request Form I wish to enrol my child born in on living in address (include post code) with citizenship and Italian codice fiscale nr to the language support service at the H-International School. Art. 1 The 1,500 fee regards the language support service, which is a period of specific lessons with the aim of learning the basis of a language. The service will be offered during school day or after school for 50-minute sessions. Lessons can take place in groups or one-to-one depending on the assessment carried out by the school upon acceptance of pupil s enrolment. The support also includes the collaboration time between the class teacher and the support teacher who will be in the classroom during the school year. The support will continue until the student will be able to fully participate in the classroom learning, even though there might be language gaps. Art. 2 The fee must be paid in two instalments by the following due dates: 30/09/2016, 31/12/2016. Art. 3 At the end of the above mentioned period of time and after an evaluation of the pupil s progress has been carried out, should s/he still require to be supported in his/her language learning, the family will be requested to fill in and sign another form. We hereby accept the above articles: 14