Association Management Report

Transcription

1 Association Management Report December 2016 Prepared for: Braemar Homeowners Association Community Association Management Professionals Phone Fax

2 Braemar Homeowners Association 12/31/2016 Assets Operating Funds PREV MGMT OP - NSB x3072 Braemar Subdivision Operating FCB x 2523 TOTAL Operating Funds (74.50) 15, , A/R TOTAL A/R Accounts Receivable 24, , Reserve Funds Braemar Subdivision Bus Sav FCB x 0748 TOTAL Reserve Funds Credit Card Holding Account 11, , Liabilities Total Assets 52, Current Liabilities Prepaid Assessments Accounts Payable - Net Total TOTAL Current Liabilities Vanco/Law Office Payments 2, , Net Worth Total Liabilities 3, Long Term Liabilities Reserve Fund TOTAL Long Term Liabilities 11, , Retained Earnings Current Operation Fund TOTAL Retained Earnings Net Income 24, , , Printed on Tuesday, January Page 1 of 2

3 Braemar Homeowners Association 12/31/2016 Total Net Worth 49, Total Net Worth and Liabilities 52, Printed on Tuesday, January Page 2 of 2

4 Braemar Homeowners Association Revenues and Expenses Statement From 12/01/2016 to 12/31/2016 Revenues Actual Current Period Association Income Homeowner Assessments Capital Reserve Contribution/Working Capital 2, TOTAL Association Income 2, Interest Income Interest 0.30 TOTAL Interest Income 0.30 Legal and Collections Late Fees/Finance Charges 1, TOTAL Legal and Collections 1, Total Revenue 3, Expenses Administrative Expenses Management Fees Insurance Meeting Room Postage/Copies/Mailings 1, (3,119.00) TOTAL Administrative Expenses (1,476.50) Utility Expenses Electricity - Common Area Water - Irrigation TOTAL Utility Expenses Common Area Maintenance Expenses Grounds Maintenance Contract Entry Sign/Lighting/Maintenance TOTAL Common Area Maintenance Expenses Printed on Tuesday, January Page 1 of 2

5 Braemar Homeowners Association Revenues and Expenses Statement From 12/01/2016 to 12/31/2016 Actual Current Period Total Expense (649.34) 0.00 Net Income 4, Printed on Tuesday, January Page 2 of 2

6 Braemar Homeowners Association Expense Distribution for the Period From 12/01/2016 to 12/31/2016

7 Braemar Homeowners Association Income and Expense Comparative Statement From : 12/01/2016 to 12/31/2016 December 2016 January to December Actual Budget Var. $ Actual Budget Var. $ Revenues Association Income Homeowner Assessments 2,460 2, ,520 29, Builder Assessments 13 (13) (40) Developer Assessments 13 (13) (1) 200 (201) Capital Reserve Contribution/Working Capital (90) TOTAL Association Income 2,490 2, ,709 29,740 (31) Interest Income Interest 6 6 TOTAL Interest Income Legal and Collections Late Fees/Finance Charges 1,200 1,200 11,289 11,289 Leins Foreclosure NSF Fee TOTAL Legal and Collections 1, ,200 12, ,280 Other Income Total Revenues 3, 690 2,471 1,219 42,045 29, ,305 Expenses Administrative Expenses Management Fees 1, (284) 12,009 10,725 (1,284) Accounting - Audit/Tax Returns Coupons Insurance (228) 1,360 1,300 (60) Meeting Room (116) (235) Postage/Copies/Mailings (3,119) 125 3,244 1,329 1, TOTAL Administrative Expenses (1,476) 1,161 2,637 15,233 13,855 (1,378) Legal and Collection Expense 15 Day Notice/Late Fee Administration (454) Demand Letters Liens 450 (450) Foreclosure Expenses 290 (290) Printed on Tuesday, January Page 1 of 2

8 December 2016 January to December Actual Budget Var. $ Actual Budget Var. $ NSF Fee 100 (100) Bad Debt Expense TOTAL Legal and Collection Expense ,922 1,575 (347) Utility Expenses Electricity - Common Area ,365 1,250 (115) Water - Irrigation (8) (79) TOTAL Utility Expenses ,644 1,450 (194) Common Area Maintenance Expenses Grounds Maintenance Contract ,490 7, Grounds Non-Contract ,550 1,400 (150) Entry Sign/Lighting/Maintenance (1) 2,253 1,700 (553) Trail Maintenance TOTAL Common Area Maintenance Expenses ,293 11, Non-Operating Expenses Social Committee ,500 1,500 TOTAL Non-Operating Expenses ,500 1,500 Reserve Fund Contribution Reserve Fund Contribution Reserve Fund Contribution - Interest TOTAL Reserve Fund Contribution ,313 1,309 Total Expenses (649) 2,585 3,234 29,096 30, 943 1,847 Net Income 4,339 (114) 4,453 12,949 (1,203) 14,152 Printed on Tuesday, January Page 2 of 2

9 Braemar Homeowners Association Payable accounts As of : 12/31/2016 Account Balance Name of the account Down To Earth Lawn Care, Inc Duke Energy Progress City of Raleigh = Total of all selected accounts Printed on Tuesday, January Page 1 of 1

10 Braemar Homeowners Association List of all deposits From : 12/01/2016 to : 12/31/2016 Bank Account Braemar Subdivision Operating FCB x 2523 Trx # Date Description Deposit # Amount /31/ /30/ /27/ /23/ /22/ /21/ /21/ /20/ /19/ /19/ /16/ /16/ /16/ /16/ /15/ /15/ /14/ /14/ /13/ /12/ /09/ /08/ /07/ /06/ /06/ /05/ /05/ /05/ /02/ /01/2016 Lockbox Deposit Lockbox Deposit Lockbox Deposit Electronic payment deposit Lockbox Deposit Lockbox Deposit Lockbox Deposit Electronic payment deposit , Number of items = 30 Total : 7, Printed on Tuesday, January Page 1 of 1

11 Braemar Homeowners Association Check Register With Invoices Paid - for account : Braemar Subdivision Operating FCB x 2523 From : 12/01/2016 to : 12/31/2016 Type Numbers Trx # Dates Names : Beneficiary of the check, Counterpart account posted to and Description Void? Invoice Amount Check DP /22/2016 Progressive Plumbing & Piping Inc'Progressive Plumbing & Drains Invoice NOV /21/2016 electrical repair: reset 2nd entrance breaker panel Check DP /21/2016 The Cincinnati Insurance Companies Invoice NOV /20/2016 quarterly insurance payment Check DP /07/2016 City of Raleigh Invoice NOV /30/ braemar highland dr. irrigation charges 10/24 to 11/ Check /19/2016 Zebulon Parks & Recreation Check /01/2016 Cedar Management Group, LLC. 1, , Invoice DEC /01/2016 monthly hoa management services for December, admin, reimb. and letters, % of late fees per contract 1, Number of checks 1, , Printed on Tuesday, January Page 1 of 1

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23 Central Bank Operations - DAC02 P.O. Box Raleigh, NC IM BRAEMAR SUBDIVISION HOMEOWNERS ASSOC BY CEDAR MANAGEMENT GROUP LLC PO BOX CHARLOTTE NC Your Account(s) At A Glance Checking Balance 15, Statement Period: December 1, 2016 Thru December 31, 2016 Account Number : Analysis Business Checking Account Number : Enclosures In Statement: 0 Beginning Balance 9, Statement Period Days Deposits 5, Average Ledger Balance 13, Other Credits 2, Checks 1, Other Debits Monthly Service Charge 0.00 Ending Balance 15, Deposits To Your Account Date Amount Date Amount Date Amount , Other Credits To Your Account Date Description Amount Vanco Payment Gateway Xx1V3Gbu1Sh6Bn Braemar Subdivi Drafts -Sett-Ffipas Vanco Payment Gateway Xx1V3Gdx1Ssqon Vanco Payment E.Service Xx013Gdy2Axrdn Vanco Payment Gateway Xx*v3Gdy1Swv Vanco Payment Merchdep Xx**3GE12B3Wfh Vanco Payment Merchdep Xx**3GE42B7Kop Vanco Payment Gateway Xx*v*ge41T7M3Z Vanco Payment E.Service Xx***ge*2B741R Vanco Payment E.Service Xx**3GE52B9Fbv Braemar Subdivi Drafts -Sett-Ffipas Vanco Payment Merchdep Xx**3GE82Bgrt Vanco Payment Gateway Xx1V3Geb1Tl7Lt Vanco Payment E.Service Xx*13Gec2Bmb6N Vanco Payment Gateway Xx1V3Gej1Ty9Ir Total 2, Direct Customer Inquiry Calls To FIRST CITIZENS DIRECT Telephone Banking At Page 1 of 5

24 Statement Period: December 1, 2016 Thru December 31, 2016 Account Number : Checks Paid From Your Account Check No. Date Amount Check No. Date Amount Check No. Date Amount , * *Prior Check Number(s) Not Included or Out of Sequence. Other Debits From Your Account Date Description Amount City Of Raleigh Online Pmt Tran# Cincinnati Insur Online Pmt Tran# Total Daily Balance Summary Date Balance Date Balance Date Balance , , , , , , , , , , , , , , , , , , Page 2 of 5

25 Central Bank Operations - DAC02 P.O. Box Raleigh, NC BRAEMAR SUBDIVISION HOMEOWNERS ASSOC BY CEDAR MANAGEMENT GROUP LLC PO BOX CHARLOTTE NC Statement Period: December 1, 2016 Thru December 31, 2016 Account Number : Chk# 16 $1, Chk# 17 $ Chk# $ Page 5 of 5

26 Braemar Homeowners Association Bank Reconciliation : 12/31/2016 First Citizens Bank - Northlake Mall Branch, Charlotte Braemar Subdivision Operating FCB x 2523 # Balance on the bank statement as of 12/31/2016: 15, PLUS: Deposits not yet cleared at the bank as of this date MINUS: Checks not yet cleared at the bank as of this date Adjusted bank account balance as of the same date Balance of the account in our books as of the same date , , Difference: 0.00 Date Ch. # Trx # Check Deposits Deposits and checks that have cleared in current period Description 11/29/2016 Dep. # /30/2016 Dep. # Lockbox Deposit 12/01/ , Cedar Management Group, LLC - DEC MTG FEE 12/01/2016 Dep. # , /02/2016 Dep. # /05/2016 Dep. # Lockbox Deposit 12/05/2016 Dep. # /05/ Electronic payment deposit 12/06/2016 Dep. # /06/2016 Dep. # Lockbox Deposit 12/07/2016 DP Direct payment - City of Raleigh Inv NOV 16 12/07/2016 Dep. # /08/2016 Dep. # /09/2016 Dep. # /12/2016 Dep. # Lockbox Deposit 12/13/2016 Dep. # /14/2016 Dep. # /14/2016 Dep. # /15/2016 Dep. # /15/2016 Dep. # /16/2016 Dep. # /16/2016 Dep. # /16/2016 Dep. # /16/ Electronic payment deposit 12/19/ Zebulon Parks & Recreation reimb. for meeting expenses incurred 12/19/2016 Dep. # Lockbox Deposit 12/19/2016 Dep. # /20/2016 Dep. # /21/2016 DP Direct payment - The Cincinnati Insurance Companies Inv N 12/21/2016 Dep. # /21/2016 Dep. # /22/2016 DP Direct payment - Progressive Plumbing & Piping Inc'Progressive Plumbin 12/22/2016 Dep. # /27/2016 Dep. # Lockbox Deposit Totals Checks Deposits Number Printed on Tuesday, January Page 1 of 2

27 First Citizens Bank - Northlake Mall Branch, Charlotte Braemar Subdivision Operating FCB x 2523 Braemar Homeowners Association Bank Reconciliation : 12/31/2016 # Date Ch. # Trx # Check Deposits Checks and Deposits still outstanding (not cleared at the bank yet) Description 05/04/2016 DP Direct payment - Duke Energy Progress***AUTO-DRAFT*** INV# /04/2016 DP Direct payment - Duke Energy Progress***AUTO-DRAFT*** INV# /17/2016 Dep. # /18/ Law Office Of Chris Karrenstein, P.C. - Vanco Pmt for Kenneth & Christ 12/23/2016 Dep. # /30/2016 Dep. # Lockbox Deposit 12/31/2016 Dep. # Totals Checks Deposits Number Printed on Tuesday, January Page 2 of 2

28 Central Bank Operations - DAC02 P.O. Box Raleigh, NC NC SV 016 BRAEMAR SUBDIVISION HOMEOWNERS ASSOC BY CEDAR MANAGEMENT GROUP LLC PO BOX CHARLOTTE NC Your Account(s) At A Glance Savings Balance 11, Statement Period: October 1, 2016 Thru December 31, 2016 Account Number : Regular Savings Account Number : Beginning Balance 11, Statement Period Days 92 0 Deposits 0.00 Annual Percentage Yield Earned* 0.03% 0 Other Credits 0.00 Total Interest Earned YTD Interest Earned This Period *For this statement period 0 Withdrawals/Other Debits 0.00 Monthly Service Charge 0.00 Ending Balance 11, AS OF ENDING STATEMENT DATE YOUR INTEREST RATE WAS 0.03% AND YOUR ANNUAL PERCENTAGE YIELD WAS 0.03%. Other Credits And Interest To Your Account Date Description Amount Interest Interest Interest 0.30 Total 0.89 Total Statement Cycle Total Year-To-Date Total Overdraft Fees Total Insufficient Funds Fees Daily Balance Summary Date Balance Date Balance Date Balance , , , Direct Customer Inquiry Calls To FIRST CITIZENS DIRECT Telephone Banking At Page 1 of 2

29 Braemar Homeowners Association Bank Reconciliation : 12/31/2016 First Citizens Branch - Northlake Mall Branch, Charlotte Braemar Subdivision Bus Sav FCB x 0748 # Balance on the bank statement as of 12/31/2016: 11, PLUS: Deposits not yet cleared at the bank as of this date MINUS: Checks not yet cleared at the bank as of this date Adjusted bank account balance as of the same date Balance of the account in our books as of the same date , , Difference: 0.00 Date Ch. # Trx # Check Deposits Deposits and checks that have cleared in current period Description 12/30/ Interest Braemar Subdivision Bus Sav FCB x 0748 Totals Checks Deposits Number Printed on Tuesday, January Page 1 of 2