Appraisal Note: Andaman & Nicobar Islands

Transcription

1 Govt. of India Ministry of Human Resource Development Dept. of School Education and Literacy Mid Day Meal Division PAB-MDM meeting to consider and approve AWP&B (Date of the meeting: ) APPRAISAL NOTE UT: Andaman & Nicobar Islands INDEX Sl. No. CHAPTER Page no. Overview Pre-requisite steps for submission of AWP&B Main Issues from Appraisal Best practices Part-A General Information Part-B Review of performance during Part-C Part-D Recommendations of Appraisal team and quantification of variables for central assistance during Analysis sheet. 1

2 A Overview: Status on Pre requisite steps required for submission of AWP&B Pre-requisite step Status Plan should be approved by SSMC Meeting Yes Release of funds through e-transfer from State / District to at least Yes 50% schools 100% payment of cost of food grains made to FCI 66% 100% payment of honorarium to cook-cum-helpers through e-transfer to their bank accounts. Annual and Monthly data entry for the FY should be completed up to December Emergency Medical Plan on the lines of the contingency plan of Odisha. Submission of Plan through MDM-MIS Action taken note on commitments given by the State Govt. during PAB Meeting of Action taken note on findings of reports of Monitoring Institute. Action plan for the testing of food samples, Number of food samples tested by accredited labs and findings Separate and detailed MME plan Plan submitted duly signed by the Pr. Secretary / Secretary of the State/UT within the scheduled date. 62%, by cheque Yes Yes Not Yet Yes Yes No Yes Yes B. i. Performance Score card: Year

3 B. ii. Main Issues from Appraisal: 193 (77%) construction of Kitchen-cum-stores are yet to be constructed. Honorariums to Cook cum helpers are paid through Cheque. B iii. Issues Highlighted by Monitoring Institution: The Monitoring Institute has noticed that in all the sample schools in South Andamans district, the storage of food grains is done in temporary and rented kitchen sheds in cluster kitchens. Out of 39 sample schools majority of the schools the agencies reported that they are not receiving the cooking cost on time. In majority of the sample schools the cooking agencies of the cluster kitchens reported that the Government is charging 2% tax on the claim of cooking cost. In 18.9% visited school menu was not displayed on the board. 13 (35.1%) schools quality is poor and in 8 (21.6%) schools the quality is found to be average. The cook-cum-helpers are not receiving their remuneration on time. Regarding the payment given to cook-cum-helpers, it was found by the monitoring team that the payment of honorarium to the cooks varies from kitchen shed to kitchen shed based on the economic position of the Self Help Groups. C. Best Practices: UT is providing Rs. 5.1Pcpd at Primary and Rs 4.66 Pcpd at Upper Primary It is mandatory for every supplier and its group members to get themselves medically examined every month. Whole process is regularly monitored by the VECs, PTA and Mothers Committee. Instructions have been issued to clean / wash the Groceries / pulses / vegetables properly before cooking and to use good quality cooking oil. This UT provides boiled eggs twice a week and ripened banana once a week to the all the students enrolled in Pre-primary to Upper-Primary stage as supplementary nutrition. 3

4 Part-A : General Information Introduction: National Programme of Nutritional Support to Primary Education (NPNSPE) programme is presently running in 330 Govt. Schools, 02 Govt. aided Schools, 06 Local Body Schools covering strength of students in Primary and students in Upper Primary Classes. The aim of the programme is to boost universalisation of elementary education by increasing enrolment and reducing the dropout rate. 1. Basic Information: (Year ) S. No. INDICATORS STATUS 1. No. of Institutions PRY U PRY TOTAL i) Existing Institutions ii) Covered during the year No. of Children i) Approved by MDM-PAB Ii) Enrollment as on ii) Average No. of children availed MDM during to (78%) (79%) (78%) 3. Coverage of children as per Quarterly Progress Report (QPR) i) Average no. of children availed MDM as per QPR (60%) 8943(61%) 21745(60%) ii) Average no. of children availed MDM as per QPR (81%) 12260(83%) 29466(82%) iii) Average no. of children availed MDM as per QPR (80%) 11933(81%) 29041(80%) 4. No. of Working Days i) Approved for first 3 quarters ii) Covered during first 3 quarters Per unit cooking cost Per child per day (in Rs.) AVERAGE UNIT COOKING COST PCPD State s contributions in cooking cost per child per day *percentage to enrollment

5 Part-B : Review of Performance in ( to ) 1. Based on the information provided by the UT administration in its AWP&B , the performance during ( to ) was reviewed. The major issues in implementation during are summarized as under: Coverage of Institutions Coverage in terms of No. of institutions. Difference between Existing & No. of institutions covered (Achievement) i) PRIMARY The number of existing institutions = 187 Number of institutions covered during to = 187 (100 %) ii) UPPER PRIMARY & UPPER PRIMARY WITH PRIMARY The number of existing institutions = 151 Number of institutions covered during to = 151 (100 %) 2.1 Coverage of Children Coverage against enrolment : a) Primary - Coverage in terms of No. of children. Difference between Enrolment vs. Average No. of Children Availed MDM (Achievement) (Refer Table 2.3 of the Analysis Sheet). Total Enrolment as on =21341 Average number of children availed MDM during to = (78%) b) Upper Primary: Coverage in terms of No. of children. Difference between Enrolment vs Average No. of Children Availed MDM (Achievement) UPPER PRIMARY (Refer Table 2.4 of the Analysis Sheet). Total Enrolment as on = Average number of children availed MDM during to = (79%) Coverage against PAB-MDM approval : a) Primary : Coverage in terms of No. of children. Difference between PAB Approval (Target) vs. Average No. of Children Availing MDM (Achievement) (Refer Table 2.5 of the Analysis Sheet). The number of children approved by MDM PAB for = Average number of children availed MDM during to = (97%) b) Upper Primary: Coverage in terms of No. of children. Difference between PAB Approval (Target) Vs Average No. of Children Availing MDM (Achievement) (Refer Table 2.6 of the Analysis Sheet). 5

6 The number of children approved by MDM PAB for = Average number of children availed MDM during to = (93%) No. of Meals: Difference between No. of meal to be served (Target) Vs. No. of meals Served (Achievement) - PY+U PY (Refer Table 2.7 of the Analysis Sheet). The number of meals to be served during to = Lakh The number of meals served during to = Lakh (95%) 2.2 FOODGRAINS (PRIMARY + UPPER PRIMARY) Level of Opening Balance as on : (Refer Table 3.2 of the Analysis Sheet). The State has MTs (10%) of food-grains as opening balance against the total allocation of MTs for as on District wise analysis reveals that all the all the districts have negligible amount opening balance Level of unspent balance as on : (Refer Table 3.3 of the Analysis Sheet). The State level closing balance as on is MTs (10%) against the total allocation of MTs Availability of Food grains: ( to ) : (Refer Table 3.5 of the Analysis sheet) Considering that three-fourth of the year was over by , the districts should have availability of at least 85% of the food grains allocation. State level availability as on was 77% of the total allocation Utilization of food grains: (Refer Table 3.7 of the Analysis sheet) An analysis of the utilization of food grains during shows that State has utilized 67% of the allocated food grains Payment of cost of foodgrains to FCI: (Refer Table 3.9 of the Analysis sheet) The FCI has submitted bills for Rs lakh during to towards cost of food grains. The State has made payment for Rs crore (66%) to the FCI. 2.3 COOKING COST (PRIMARY + UPPER PRIMARY) Level of Opening balance as on : (Refer Table of the Analysis Sheet) The State had reported 00 lakh (0%) opening balance at the beginning of the financial year Level of closing balance as on : (Refer Table of the Analysis Sheet) The State had closing balance of Rs (15% of allocation) towards cooking cost as on

7 2.3.3 Utilization of Cooking cost: (Refer Table 4.5 of the Analysis Sheet) The UT has utilized Rs lakh (52%) of cooking cost against an allocation of Rs lakh. 2.4 Reconciliation of utilization and performance during ( to ) Mismatch in utilization of Food grains vis-à-vis cooking cost: (Refer Table 5.1 of Analysis Sheet) Ideally the percentage utilization of cooking cost and food grains should tally with each other. The data furnished in the AWP&B reveals that there mismatch of at UT level in utilization of cooking cost (52%) and food grains (67%). 2.5 Cook-Cum-Helper (PRIMARY + UPPER PRIMARY): MDM-PAB has approved 721 cook-cum-helpers to be engaged during in the State, the State has engaged 721 (100%) cook-cum-helpers. The State has not proposed to engage any additional cook-cum-helpers to the already approved number. The State has utilized 62% of the allocated funds for payment of honorarium to cook cum helper. (Refer Table 6.2 of Analysis Sheet). 2.6 Utilization of MME (Refer Table 7.2 of Analysis Sheet) Against the allocation of Rs lakh as Central Assistance towards MME funds, the UT has utilized only Rs lakh (25%). 2.7 Utilization of Transportation Assistance (Refer Table 8.2 of Analysis Sheet) Against the allocation of Rs lakh as Central Assistance towards funds for Transportation Assistance the State has utilized Rs (23%) lakh. 2.8 Construction of Kitchen-cum-stores (Reference Table of Analysis Sheet) Stores. Central assistance of Rs Lakh has been released for construction of 251 Kitchen-cum- Out of 251 kitchen-cum-stores sanctioned till , 12 (5%) Kitchen-cum-stores have been constructed. Construction work is in progress for 46 (18%) kitchen-cum-stores. The State Government has not started any construction work for kitchen-cum-stores in 193 (77%) schools. 251 Kitchen-cum-Stores amounting to Rs Lakhs was sanctioned in to be shared on 75:25 sharing basis between MHRD and UT Administration. The Central share worked out to be Rs Lakhs, of which MHRD has released only an amount of Rs Lakhs towards central share. The remaining amount of Rs Lakhs is still pending from MHRD. This UT has succeeded to book an amount of Rs Lakhs from the fund released and the balance amount of Rs Lakhs was surrendered. UT has proposed that, a total of Rs Lakhs ( ) may be released during the year for construction of all sanctioned 251 kitchen cum stores. 7

8 2.9 Procurement of Kitchen devices (Reference Table of Analysis sheet) Central assistance of Rs lakh has been released towards procurement of 226 new units of kitchen devices during to The State has reported that all 226 units of kitchen devices have been procured. 127 units of replacement of kitchen devices were sanctioned in Further an amount of Rs lakh was released on However UT has surrendered the amount on as they won t be able to utilize the amount. 3. Data Entry Status on the MIS Web Portal In order to smooth function of MDMS, Ministry of HRD, MDM Division has developed web based monitoring system i.e. Web based MIS in collaboration with NIC. In this web portal State/District/Block users have to make Annual and Monthly data entry into the web portal through online. The State should monitor data entry activities to be made timely manner by District/Block users into the portal. The Annual and monthly data entry status as on December, 2014 of the State are given below:- 3.1 Annual Data Entry: It is appreciated that UT of Andaman & Nicobar has completed 100 % annual data entry for the year The district wise annual data entry status is given below:- Annual Data Entry Status for FY as on S. No. District Total Schools Completed(Saved) Pending 1 MIDDLE AND NORTH ANDAMANS % 2 NICOBARS % 3 SOUTH ANDAMANS % Total % 3.2 Monthly data entry Average Monthly the data entry status up to January, 2015 at State level is 93%. The details of district wise monthly data entry status are given below. S. No. District % completed Monthly Data Entry Status : FY as on Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Avg 1 MIDDLE AND NORTH ANDAMANS 100% 100% 100% 100% 100% 100% 100% 100% 100% 64% 43% 92% 2 NICOBARS 100% 100% 100% 100% 100% 100% 100% 100% 100% 87% 87% 98% 3 SOUTH ANDAMANS 100% 100% 100% 100% 100% 100% 100% 100% 100% 69% 63% 94% Total 100% 100% 100% 100% 100% 100% 100% 100% 100% 70% 57% 93% 8

9 3.3 Mismatch in Data from MIS and AWP&B COMPONENT MIS AWP&B Institutions Working Days (Average of Pry. & U. Pry) Children CCH engaged CCH Hon. (Rs. in lakhs) Cooking Cost (Rs. In lakhs) Food grains (in MTs) Drinking water Toilet Facility LPG *as per QPR The graphical representation of the differences in data from MDM-MIS and as submitted by the State through Annual Work Plan & Budget is given below: Toilet Facility 100% Drinking water 100% LPG 97% 99% 16% 67% Institutions 100% 50% 22% 0% 0% 98% 62% 100% 78% Working Days >100% 100% Children 80% CCH engaged 100% Food grains 67% 52% 81% CCH Hon. Cooking Cost MIS AWP&B 4. Release of funds The fund is allocated to all the Drawing and Disbursing Officers (DDOs) of Education Department through Pay & Accounts Office for its utilization. The Govt. of India released ad-hoc grant on The State Government received the funds on Further The funds were released to directorate on The Govt. of India 9

10 released balance of first installment on The directorate released the funds to district on The Govt. of India released second installment on The directorate received the funds to district on The districts released to the schools on Management Structure The Management structure of this UT for the implementation CMDMS is as under: Chief Secretary, A & N Administration/ Chairman SSMC Secretary (Education), A & N Administration Deputy Director (Academics)/ Nodal Officer (MDM) Directorate of Education Principals / Zonal Officers of Education Department Heads of Schools CMDM Supplier 7. Capacity Building No training programmes have been conducted during Tasting of Meal Meals are tasted by the community members / members of mothers committee / members of SMC / VEC. 10. Testing of Meals: Since there is no lab for food testing in this UT, the testing of food samples could not be done. 11. Grievance Redressal Mechanism There is no separate help lines available however the present official Telephone Numbers of Nodal Officer (Mid Day Meals) and Nine Zonal Officers across the 10

11 Islands are used for addressing the grievances and its redressal. Complaint boxes and registers are also maintained in all schools. No case of untoward incident has been reported during Contingency Plan to avoid any untoward incident Emergency Plan is in existence in every schools. Instructions have been issued for: Ensuring the availability of First Aid Box at schools. Training to identified Nodal Teachers from each school by the Health Department to handle the situation during untoward incident. Every School should have Standard Operative Procedures to be followed during emergency. They should maintain the details and contact Nos. of nearest PHC / CHC, District Education Officer, District Magistrate, Revenue, Police etc. for carrying out speedy medical attention in case of any untoward incidents. The important phone numbers may be displayed on the walls of the school building st Half-Yearly Monitoring Report on Mid-Day-Meal Scheme of Andaman & Nicobar Islands (UT) (1st April 2014 to 30th September 2014) by NIRD Hyderabad: Districts Covered: South Andamans Major Areas of concern:- The Monitoring Institute has noticed that in all the sample schools in South Andamans district, the storage of food grains is done in temporary and rented kitchen sheds in cluster kitchens. Out of 39 sample schools majority of the schools the agencies reported that they are not receiving the cooking cost on time. In majority of the sample schools the cooking agencies of the cluster kitchens reported that the Government is charging 2% tax on the claim of cooking cost. In 18.9% visited school menu was not displayed on the board. 13 (35.1%) schools quality is poor and in 8 (21.6%) schools the quality is found to be average. The cook-cum-helpers are not receiving their remuneration on time. Regarding the payment given to cook-cum-helpers, it was found by the monitoring team that the 11

12 payment of honorarium to the cooks varies from kitchen shed to kitchen shed based on the economic position of the Self Help Groups. --ooo-- 12

13 Part-C : Recommendations of Appraisal Team for No Details UT s Proposal for Recommendations by Appraisal Team for No. of Children & Institutions 1.1 Primary No. of institutions No. of Children No. of institutions No. of Children Govt. + Govt. aided + LB schools Special Training Centers Special Training Centers (NCLP) Madarsa/Maqtab TOTAL (1.1) Upper Primary Govt. + Govt. aided + LB schools Special Training Centers Madarsa/Maqtab Total (1.2) Drought Primary Upper Primary Total (1.3) GRAND TOTAL ( ) No. of Working days 2.1 Primary Upper Primary NCLP Drought Primary 0 0 Upper Primary No. of Cook-cum Helpers* Approved cook-cum-helpers for Primary No additional No additional 3.2 Upper Primary No additional No additional Total 4. Kitchen-cum-store NIL NIL 5. Kitchen Devices New Schools 0 0 replacement 0 0 *During , 721 cook-cum-helpers were approved. The State has proposed the same number of cook-cum-helper for

14 4. Kitchen-cum-stores State has confirmed that 311 eligible schools where, kitchen-cum-store can be constructed are there. 251 Kitchen cum stores has been sanctioned by GOI. UT has informed that 32 kitchen cum stores have been constructed through convergence. 5. Kitchen Devices 226 kitchen devices have been sanctioned for kitchen devices till UT has procured 127 kitchen devices through convergence. 14

15 Sl. No. UT: Andaman & Nicobar Islands QUANTIFICATION OF CENTRAL ASSISTANCE FOR (As per revised norms after revision of cooking cost by 7.5% w.e.f. 1 st April, 2015) Stage No. of Children No. of Working days Quantity in MTs. 1 Primary (@ 100 gms per child per school day) Up. Primary gms per child per school day) NCLP gms per child per school day) Drought Primary Upper Primary TOTAL B. Cost of Foodgrains, Cooking cost, Transport Assistance, Hon. to cook-cum-helpers and Management Monitoring and Evaluation (MME) Sl. No. Component/norm Amount admissible (Rs. in lakh) Primary 1 Cost of Food Rs. 5650/- per MT for MT rice + cess-0% Unit Cooking Cost- Rs per day / per child for children for 220 days 2.1 Central Rs per child/day Minimum Mandatory State 0.97 per day/per Transportation Rs Per MT food grains (16541 x 220 days x MT x Rs ) 4 Honorarium for cook cum Helper Central Share - (298 x Rs.750x 10 months) Minimum Mandatory State Share - (298 x Rs. 250 x 10 months) Management Monitoring and Evaluation 1.8% of the i) Cost of food grains ii) Cooking cost 2.71 iii) Cost of transportation and iv) Honorarium to cook cum-helpers TOTAL - { } Upper Primary 6 Cost of Food 5650/- per MT for MT rice + cess-0 % Unit Cooking Cost 5.78 per day / per child for children for 220 days 7.1 Central Rs.4.34 per child/day

16 7.2 Minimum Mandatory State Rs.1.44 per child/day Transportation Rs Per MT food grains (11653 x 220 days x x 750) 9 Honorarium to cook cum Helper Central Share - (423 x Rs.750x 10 months) Minimum Mandatory State Share- (423 x Rs.250x 10 months) 10 Management Monitoring and Evaluation 1.8% of the 1) Cost of food grains 2) Cooking cost ) Cost of transportation and 4) Honorarium to cook cum-helpers TOTAL - { } Grand Total (Primary + Upper Primary) C. Drought : NIL D. Non-recurring : NIL Total Requirement of Funds for (Rs. in lakh) Component As per revised norms after revision of cooking cost by 7.5% w.e.f. 1 st April, 2015 Centre Minimum mandatory State share Recurring Normal Drought 0 0 Non- recurring 0 0 Total $: Subject to approval of enhancement of cooking cost by 7.5% by competent authority. --ooo-- 16