PARTNERSHIP AGREEMENT

Transcription

1 giunta regionale 9^ legislatura ALLEGATOA alla Dgr n del 30 dicembre 2010 pag. 1/6 Healthy Children in Healthy Families between PARTNERSHIP AGREEMENT University College Lillebælt Soldalen 8 DK 7100 Vejle Denmark hereafter referred to as the Contractor, and Regione Veneto Palazzo Molin, San Polo 2513, Venice. Postal address to use for all correspondence: Office for External Affairs Department of Health & Social Services Palazzo Cavalli Franchetti S. Marco Venice, ITALY hereafter referred to as the Partner, concerning the implementation of the project financed by the EU framework programme for public health, named: Healthy Children in Healthy Families Article 1 Basis of the Partnership Agreement a) This partnership agreement is based on the contract between the Contractor and the European Commission, with the agreement number The contract is attached to this agreement as Annex 1.

2 ALLEGATOA alla Dgr n del 30 dicembre 2010 pag. 2/6 Article 2 Duration a) The Partnership Agreement comes into force on the date of signature by the Partner. b) The official start date of the project is 1st of August 2010, and the official closure date is 31st of July Article 3 Financial Award a) The total budget of the project is Euro. The total budget for the project is attached to this agreement as Annex 2. b) The grant from the European Commission is Euro. This amount represents 57,56% of the total budget. The grant contribution for the Partner will be a maximum of Euro.The detailed budget for the Partner is attached to this agreement as Annex 2. c) The co-financing is Euro in total. The financial contribution of the Partner is Euro.The detailed budget for the Partner is attached to this agreement as Annex 2. d) In case the total expenditure is less than the amount specified in Article 3a of this agreement, the rate of contribution will not exceed the percentage stated in Article 3b, and the amount of the award will be proportionately reduced. The same rule applies to the budget share of the Partner. e) This financial contribution does not constitute a claim neither on the Commission nor on the contractor and cannot be transferred to a third party. f) The Commission grant will be used exclusively to carry out the project mentioned above as described in the project description, which is part of the agreement between the Contractor and the European Commission, and is attached to this agreement as Annex 3. Article 4 Terms of Payment a) The financial award will be made in the following way: 1) The payment scheme to the Partner will follow the one that the Contractor has with the Commission, namely 40% - 30% - 30%. The first payment will take place in the beginning of the project, the second payment after the approval of the interim report and the third payment after approval of the final report. 2) Payment is on the condition that the Contractor has received the agreed payments from the European Commission. Payments to the Partner will be made no later than 45 days after the receipt of payment from the European Commission, under the condition that this partnership agreement has been signed by both parties.

3 ALLEGATOA alla Dgr n del 30 dicembre 2010 pag. 3/6 3) After each partner meeting / completion of a work package, the Partner shall send to the Contractor a Financial Report Form covering all expenditures for that work package, including timesheets for the personnel involved in the project during that time period. The Partner shall use the Financial Report Form, which is attached to this agreement as Annex 4. The Contractor will only accept the eligibility of costs that meet the following requirements: i. Original boarding passes and tickets ii. Copies of invoices certified by a stamp from the Partner s accounting department and an original signature iii. Per Diem Claim Forms as shown in Annex 5 of this document iv. Timesheets as shown in Annex 6 of this document v. Travel costs cover: 1. Travel between countries for the partner meetings 2. Travel from home to airport 3. Travel from airport to final destination if the journey is longer than 100 KM vi. Daily Subsistence Costs / Per Diem costs cover: 1. Food and accommodation during partner meetings 2. Telephone and IT costs 3. Travel from airport to final destination if the journey is less than 100 KM 4. Travel by taxi 4) The Financial Report Form shall be presented to the Contractor in euro. All amounts in local currency must be converted to euro 5) In relation to the international partner meetings, the hosting partner will manage procedures, making it easy for the partners to pay the costs for accommodation and food directly during the partner meeting. 6) The last payment to the Partner will only be made after approval of the final report by the European Comission, after receipt of the final payment in the Contractor s bank account, and after receipt and approval of all Financial Report Forms and supporting documents from the Partner. b) The European Commission reserves the right to refuse the final payment if the required final reports are received after 30th of September Consequently, the Contractor reserves the right to refuse the final payment to the Partner if the Contractor does not receive all required documents justifying the Partner s expenditures by 31st of August The Contractor and Partner commit themselves to respect the above mentioned dates. All payments will be made to the following bank account: Account No: Beneficiary s name: REGIONE DEL VENETO GIUNTA REGIONALE Name of the Bank: UNICREDIT SPA Address of the Bank: Mercerie dell Orologio 191, VENEZIA SWIFT Code: UNCRITM1VF2 IBAN: IT41V

4 ALLEGATOA alla Dgr n del 30 dicembre 2010 pag. 4/6 Article 5 Other Funds a) The Contractor has agreed to inform the EU in writing if any other contributions for this project are obtained from the European Commission or services related to the Commission. The Partner is obliged to submit to the Contractor in writing any information about other contributions from European funds for this project. Article 6 Delays a) Project delays and extensions will not be permitted without a written application and subsequent approval from the European Commission. b) The Partner agrees to inform the Contractor in writing and without delay if any unforeseen factors or events prevent the successful continuation or conclusion of the project. Article 7 Project Control a) The Partner agrees to make available to the contractor all information related to the income and expenditure of the project at any time during the project. The Partner shall ensure that financial information is kept up to date and that Financial Claim Forms and supporting documents are received by the Contractor not later than one month following each partner meeting. All financial records must be retained by the Partner for a period of 5 years from the date of the last payment made by the Commission to the Contractor. b) The Partner agrees to provide the Contractor with proper documentation of all expenses related to the project. The Contractor reserves the right to refuse payment to the Partner for any expenses that are not justified or not documented in a form that will be accepted by the European Commission. c) In the event of a financial and/or operational audit by the European Commission, the Court of Auditors of the European Communities or any other duly authorised person, the Partner shall cooperate with the Contractor such that the Contractor has possession of all the necessary information required for the audit. Should the need arise, the Partner shall provide all project related documentation requested by the auditor, and cooperate fully with the auditor in the event of an on-the-spot control. Article 8 Obligation of the Partner and Reporting Procedure a) The Partner shall take all the steps necessary to prepare for, perform and correctly manage the work programme set out in this contract, in accordance with the objectives of the project as specified in agreement number between the Contractor and the European Commission. b) The first progress report shall be submitted by the Partner and received by the Contractor by the 31st of March 2012.

5 ALLEGATOA alla Dgr n del 30 dicembre 2010 pag. 5/6 c) The final report shall be submitted by the Contractor and received by the European Commission no later than 30th of September 2013, hence the Partner s final report shall be received by the Contractor no later than the 31st of August d) The Partner shall submit timesheets to the Contractor to demonstrate personnel costs. Each timesheet is for one person for one month, and shall be fully completed and signed by the employee who performed the work and his or her manager. All timesheets submitted to the Contractor shall have original signatures, no copies will be accepted. Timesheets shall be included with the Financial Report Form to be received by the Contractor not later than one month following each partner meeting. The Timesheet Template is attached to this document as Annex 6. e) The Partner shall, on a yearly basis, submit to the Contractor a copy of the salary slip for each individual working on the project. The salary slips shall be received by the Contractor no later than 30th of September 2010 for the first year, no later than 30th of September 2011 for the second year, and no later than 30th of September 2012for the third year. If the Partner has a change in project personnel during the project, the Partner shall send the salary slip of the new individual within one month of their starting on the project, and shall follow the same schedule as above for submitting subsequent salary slips. The European Commission can ask for copies of salary slips at any time during the project, and the Partner agrees to furnish these documents upon request. f) All documentation published or circulated by the Partner as a result of this project must inform the reader of the support of the European Commission. This shall be done through the use of the European Commission logo and disclaimer, attached to this document as Annex 7. Article 9 Disclosure a) The Partner confirms that all information stipulated and required by the Call for Proposals within the EU Framework Programme for Public Health has been supplied in the proposal and that this information is fair, true and accurate. b) The Partner commits to disclose to the Contractor, in writing, the use of any partner or contractor who is commercially or personally related to the Partner. The Partner shall not use any such partner or contractor on the project without first receiving written approval from the Contractor. Article 10 Administrative Arrangements a) Any modification to this agreement, including Annexes 1, 2, 3, 4, 5, 6, and 7, must be made in writing, agreed by the Contractor, and signed by both the Partner and the Contractor in order to be considered as part of this Partnership Agreement. No verbal agreements with respect to this Partnership Agreement will be accepted or considered as binding.

6 ALLEGATOA alla Dgr n del 30 dicembre 2010 pag. 6/6 Correspondence related to this Partnership Agreement should be sent, preferably by courier or registered mail, to the following address: University College Lillebælt Tolderlundsvej 5 DK 5000 Odense Denmark Att.: Nicolai Paulsen Article 11 Annexes The following Annexes form part of this partnership agreement: Annex 1 : Contract between the Contractor and the European Commission Annex 2 : Global project budget and individual Partner budget Annex 3 : Project description, work packages and Partner assignments Annex 4 : Financial Report Form Annex 5 : Per Diem Claim Form Annex 6 : Timesheet Template Annex 7 : European Commission logo and disclaimer All of the above Annexes are available for viewing and download from the Healthy Children Dialogue Forum. Concluded the... in..., in two copies. For the Contractor, For the Partner, Rector Secretary Erik Knudsen General, Health Department Dr. Domenico Mantoan Stamp of the organisation Stamp of the organisation