DOR Property Tax Division &PRISM Team 9/25/2013. Overview. Minnesota Department of Revenue PRISM Overview. MACA Conference Thursday, October 3, 2013
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1 Minnesota Department of Revenue PRISM Overview MACA Conference Thursday, October 3, 2013 Heather Bestler Business Lead Bill Sparks Communications Lead 1 Overview Intro to Property Tax Division Intro to PRISM Team History of property tax reporting Current Abstract System Current process and its problems Project Introduction What is PRISM? Project Scope Project Timeline Future PRISM features Why now? How will PRISM impact the counties? New data submission process How will DOR use the data? PRISM Grant PRISM Team Out & About Questions? 2 DOR Property Tax Division &PRISM Team 1
2 Property Tax Division 46 Employees Work Groups: Information and Education Property Tax Compliance Officers Property Tax Research State Assessed Property Data and Analysis Auditor/Treasurer Services Operations Primary Responsibilities: Oversight and Compliance Valuation of State Assessed Property Aid and Credit Payments Research and Analysis Data and Information Management 4 Property Tax Division Property Tax Administrators Our primary customers county/city assessors, auditors, treasurers, etc. Property Tax General information about property taxes for the public. County and city staff can find helpful info here for taxpayers (like fact sheets). Property Tax Reports & Data ecrv Airflight Property Tax Wind Energy Production Tax Contamination Tax and Data.aspx Special Taxes Division creates the form, works with the counties, collects the tax. Property Tax Div. provides general info on how the tax works and should be administered. 5 PRISM Leadership Team Business Lead: Heather Bestler Property Tax Technical Lead: James Shanley ISD Technical Lead: Jim Biggs Communication Leads: Bill Sparks, Amanda Imes Project Managers: Lynn McElin, Shari Fitzenberger 6 2
3 History of Property Tax Reporting Current Abstract System Overview of Abstracts ASSESMENT 12, PAYABLE 13 ABSTRACT STATUTORY AUTHORITY DUE DATE SUBMISSION FREQUENCY DATA REPORTING LEVEL REPORT PREPARED BY Spring Mini 270C.89, subd. 1 4/1/2012 Annual City/Town Assessor Fall Mini 270C.89, subd. 2 9/1/2012 Annual City/Town Assessor Abstract of 270C.89, subd. 2 9/1/2012 Annual UTA Assessor Exempt Property /1/ year rotation Parcel Assessor PILT Supplement /1/ year rotation City/Town Assessor Abstract of Tax Lists /1/2013 Annual UTA Auditor TIF Supplement /1/2013 Annual TIF District Auditor Home 270C.89, subd.1; /1/2013 Annual UTA Auditor 9 3
4 Processing Abstracts DOR develops and releases instruction packet County submits the file through E Services (EDE) DOR receives the file Enter files into database Run preliminary audits Clean data Run summation and comparison audits Contact counties & log correspondences Run final audits DOR creates final state wide file 10 Processing Abstracts Common Data Issues 12 4
5 Common Data Issues 13 Common Data Issues 14 Common Data Issues 15 5
6 Common Data Issues 16 What is PRISM? Project Overview Collection of Property Tax data at a detailed level. Consolidation of the county data submissions. Data extraction from a data warehouse. 18 6
7 PRISM Participants Entities who have an interest in PRISM operations and will be investing in the future of data reporting to the DOR Counties 1 st class cities Computer vendors Legislative bodies House & Senate Research MNGEO Met Council 19 Project Phases Phase 1 Technical Model, First Submission, Data Portal January 2013 September 2015 Phase 2 Files 2, 3, 4 September 2015 September 2017 Phase 3 Next Steps Begin September Project Timeline 21 7
8 Project Timeline Development Period File layout development process Six review sessions Conference calls Data portal development Technical document development and release 22 Project Timeline Testing Period Programming internal & external Testing Sandbox environment Production environment Develop technical documents for future features 23 Future Features Data portal Data warehouse Data access and extraction Reporting capabilities Query capabilities 24 8
9 How will PRISM impact the counties? How will PRISM impact the counties? File Consolidation Spring Mini Fall Mini Abstract of Market Value by Parcel Exempt PILT Supplement Abstract of Tax Lists TIF Supplement Home Preliminary Final & Taxation Adjusted Home 26 File Consolidation Final Preliminary Adjusted & Home Taxation Spring Mini MVP Prelim AA MVP Final Fall Mini ATL TIF Supp MH Exempt PILT Supp 27 9
10 Submission Timeline Calendar Dates Year Payable Spring '15 Fall '15 Spring '16 Fall '16 Spring '17 Fall ' Abstract of Tax Lists TIF Supplement Homes 2016 Spring Mini Market Value by Parcel (Prelim) Adjusted AY 15/PY 16 Final & Tax AY 15/PY 16 Homes AY 16/PY Preliminary AY 16/PY 17 Adjusted AY 16/PY 17 Final & Tax AY 16/PY 17 Homes AY 17/PY Preliminary AY 17/PY 18 Adjusted AY 17/PY 18 Current File New File 28 Data Sharing & Uses DOR DOE State Auditor DNR University of Minnesota League of Minnesota Cities Association of Minnesota Counties State Demographer Metropolitan Council Legislature House and Senate Research Legislative Working Groups Star Tribune Pioneer Press Tax Court PERA 29 PRISM Grant Chapter 142, Section 14, Subd. 2, Par. a County Technical Assistance Grants $300,000 Distributed equally among counties that applied Application available October
11 PRISM Team Out & About Region 9 Mtg. Friday, May 17 Summer Seminars Wednesday, May 22 State Boards June Region 3 Mtg. Friday, June 21 MACATFO Conference Thursday, June 27 Region 2 Mtg. Monday, July 15 MAAP Summer Workshop Thursday, August 15 Equal Eyes Article Fall Issue MACA Conference Thursday, October 3 Administration Course Tuesday, October 8 GIS/LIS Consortium Conference Thursday, October Questions? Contact us at: PRISM.mdor@state.mn.us 32 11
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