CLASSROOM AND CAMPUS SCHEDULING USING CAMPUS PLANNING INTERFACE

Transcription

1 CLASSROOM AND CAMPUS SCHEDULING USING CAMPUS PLANNING INTERFACE Integration with CPI EZ Class and the MU Frame Utilization Tool Debbie Mellish, Karen Mahoney Monmouth University/Asst. Registrar/Coordinator September 13, 2016

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3 CAMPUS PLANNING INTERFACE (CPI) A web-based solution intended to give your academic users limited access to courses in EMS. Collect course changes and updates Set course preferences Run reports and view course information

4 CPI Implementation Timeline Received demonstration 5/2014 CPI test site 8/2014 Ellucian clean up began 10/2014 Instructor clean up, synchronizing, and course types Chairs and Deans accounts set up Consult with EMS Live in CPI 6/2015 to begin creating sections from downloads Procedure manual created 8/2015 Pilot training 8/2015 List of users created 9/2015 Demonstration to Deans 9/2015 CPI Training of Chairs, etc. for CPI implementation workshops CPI live 10/2015

5 CPI Preparation Clean up and sync instructors Create/clean up and sync Academic Units o ACCTG/LAW o FOR LANG Create/clean up Subjects o BA/BL o FA/FC/FF/FG/FR/FS Create time blocks Roll over courses in SIS and sync with EMS

6 Course Schedule Preparation Calendar Spring memo sent out to Deans Mon, 1/02/17 Spring schedule open in CPI Mon, 1/02/17 Deans review Spring schedules by Wed, 2/01/17 Chairs and Deans finalize spring schedules Wed, 2/01/17 Mon, 2/13/17 Spring changes close in CPI Tues, 2/14/17 Spring 2 nd phase CPI opens for adjustments Mon, 2/27/17 Spring 2 nd phase CPI closed Tues, 3/07/17 DATES OF INTEREST USC/GSC deadline for 2017/2018 program changes Summer 2017 schedule on Web (tentative date) Advanced Summer registration begins Mon, 3/06/17 Fall 2017/Spring 2018 schedules on Web Mon, 3/13/17 (tentative date) Advising/Priority Registration (tentative dates) Summer 2017, Fall 2017, Spring 2018 DEADLINE DATES Summer 2017 schedule on Web (tentative date) Wed, 1/11/17 Summer memo sent out to Deans Mon, 10/03/16 Fall memo sent out to Deans Fri, 10/21/16 Summer schedule open in CPI Mon, 10/03/16 Fall schedule open in CPI Fri, Deans review Summer schedules by Mon, Fri, 10/21/16 1/27/17 11/28/16 Dean review Fall schedules by Mon, 1/02/17 Chairs and Deans finalize summer schedules Mon, 11/28/16 - Mon, 12/05/16 Chairs and Deans finalize fall schedules Mon, 1/02/17 Tues, 1/17/17 Summer changes close in CPI Tues, 12/06/16 Fall changes close in CPI Summer adjustments for CPI 2 nd time available Mon, Wed, 1/18/17 12/19/16 1/11/17 Fall 2 Summer nd phase 2 nd CPI opens for adjustments Mon, 2/13/17 phase CPI closed Thurs, 1/05/17 Fall 2 nd phase CPI closed Wed, 3/01/17 Thurs, 3/30/17 Fri, 4/14/17

7 Define and Edit Mode Define and Edit mode is typically done in multiple rounds User Permissions Collect course data from the Academic Unit users Course Changes Reports

8 The Office of the Registrar reviews the changes and modifies the data in the SIS and resynchronizes it into EMS. ANY COMPUTER WITH A STANDARD INTERFACE BROWSER can be used to access CPI.

9 Term Information

10 Adding a New Course

11 Course Details Page

12 ADDING A SECTION

13 Adding a Section

14 Canceling a Course

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16 WE NEEDED A QUICK AND SIMPLE WAY TO KEEP TRACK OF THE NUMBER OF SECTIONS AT ANY GIVEN TIME BUT NOT THIS WAY! Me Before EZ Class

17 CPI and EZ Class a match made in academic scheduling heaven. With a few quick exports and imports we can see the number of classes at any given time on campus.

18 Import a schedule from CPI (Campus Planning Interface) into excel

19 Export from Excel to EZ Class Once imported the data will be listed Graphical feature available

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21 Frame Utilization Tool 8:30-9:50 10:05-11:25 11:40-1:00 1:15-2:35 2:50-4:10 DAYTIME SUMMARY 4:30-5:50 6:05-9:00 6:05-7:25 7:40-9:00 EVENING SUMMARY DAILY SUMMARY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY TIMEFRAME SUMMARY

22 Class Utilization Daytime 80 min 8:30-9:50 10:05-11:25 11:40-1:00 1:15-2:35 2:50-4:10 DAILY SUMMARY PERCENTAGE CLASS SESSIONS PER DAY TIME FRAME MONDAY A D F I K target target 4.1% 3.9% 4.6% 4.7% 4.0% 21.2% 9.0% A= 9.0% H= 7.9% 8.0% TUESDAY B C G H L 4.5% 4.4% 4.7% 4.3% 4.1% 22.1% 9.0% B= 8.7% J= 7.5% 8.0% WEDNESDAY A E F J 4.9% 4.6% 4.6% 3.9% 0.0% 17.9% 9.0% C= 8.2% D= 7.8% 7.5% THURSDAY C D H I K 3.8% 3.9% 3.7% 4.8% 3.9% 20.0% 9.0% E= 8.8% F= 9.1% 7.5% FRIDAY B E G J L 4.1% 4.2% 3.9% 3.6% 3.0% 18.8% 9.0% K= 7.8% G= 8.6% 7.5% TIMEFRAME SUMMARY 21.5% 21.0% 21.4% 21.3% 14.9% 100.0% 9.0% L= 7.1% I= 9.5% 7.5% % % 50.4% 46.0%

23 Evening Time Block Comparisons to Target Percentages 4:30-5:50 6:05-9:00 DAILY SUMMARY PERCENTAGE CLASS SESSIONS 6:05-7:25 7:40-9:00 PER EVENING TIME FRAME MONDAY M OQX target target 8.6% 8.6% 6.4% 23.3% 16.7% M= 17.7% N= 16.8% 16.7% TUESDAY N PRX 9.2% 10.3% 7.2% 26.3% 16.7% OQX= 15.0% PRX= 17.5% 16.7% WEDNESDAY M QOX 9.2% 9.8% 6.8% 24.6% 16.7% QOX= 16.6% RPX= 16.4% 16.7% THURSDAY N RPX MW 49.3% 50.7% TTH 7.7% 9.3% 7.1% 25.8%

24 Questions - Comments