CAMP PAYING: INNOVATIVE SOLUTIONS
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1 CAMP IPPS 2016
2 CAMP PAYING: INNOVATIVE SOLUTIONS Spelunking in the Cave of Tax Topics Presented by Heather Vinograd PC West: Eleanor Roosevelt College Room 2:30 3:15
3 TAX TOPICS Non-payroll Payments SALES & USE TAX Applies to purchase of tangible personal property CALIFORNIA NONRESIDENT WITHHOLDING Applies to services provided in California by nonresidents FEDERAL NONRESIDENT WITHHOLDING Applies to income earned/royalties/ fellowships exercised in the U.S.
4 CALIFORNIA SALES & USE TAX What is it and how it applies UC San Diego is subject to sales/use tax Tax is imposed on the sale of tangible goods and some services Some exemptions apply but we are generally subject to sales/use tax Research tax exemption Reduces rate to 3.812% for equipment used for R&D in California at least 50% of the time over the next year timeframe (rate changes 1/1/17)
5 SALES OR USE TAX What s the difference? Sales Tax Applies to suppliers in CA with a business presence (offices, stores, employees or inventory) Imposed for the privilege of selling goods in CA Seller is liable for sales tax Remitted by seller 8% Use Tax Imposed on the use of tangible goods acquired from a seller that is not subject to sales tax (no CA presence) Purchaser (UC San Diego) is liable for use tax Remitted by purchaser 8%
6 NON-TAXABLE ITEMS Common Non-Taxable Items (SALES/USE) Services Advertising, consulting, installation, training, repair labor Intangibles like remote internet access, warranties, licenses, memberships, fees Software/books received electronically Items owned by the federal government Shipping charges Items purchased for resale
7 NEW FUNCTIONALITY Sales/Use Tax Support Effective in April, Marketplace will be integrated with a software application that will calculate sales/use tax on all invoices that contain a taxable line item. We need your help with giving special attention to these fields. Ship to address Account code Taxable indicator
8 TAXPAYER ID NUMBERS (TIN) Why they matter Collecting complete and accurate tax information protects both UC San Diego and the payee U.S. citizens/resident aliens (green card issued) use W-9; Foreign citizens use GLACIER; Foreign entities use W-8BEN-E UC San Diego can legally request TINs; payee should supply Types = SSN, EIN, ITIN Foreign persons/entities can have a U.S. TIN Foreign TINs can make a difference in tax liability
9 INCOME TAX California Non-resident Withholding Franchise Tax Board requires 7% withholding on payments for services performed in California by nonresidents, when total payments exceed $1,500 in a calendar year. Individuals who do not have a permanent residence in CA Business entities that are not registered to conduct business in CA Use the Form 590 to document exemption status Payments subject to withholding include: Independent contractors/consultants Leases, rents, royalties and prizes
10 INCOME TAX Federal Nonresident Withholding General rule: UC San Diego is required to withhold federal income tax on all payments made to or on the behalf of a nonresident alien Taxable income = Stipends, consulting fees, honoraria, speaking fees, royalties, performance fees, prizes, awards Withholding rate depends on a variety of factors Collection of information to assess tax liability: For individuals: GLACIER (used UC wide) For entities: W8-BEN-E
11 INCOME TAX Federal Nonresident Withholding Beneficial owner = Person/entity earning the income and required to include on a tax return. Information used to determine the applicable tax rate: U.S. Tax Residency Status Visa type Country of citizenship Country of tax residence Type of income being paid Type of services provided Location of services provided
12 INCOME TAX A note on Scholarships/Fellowships Scholarship Financial support for the pursuit of study Fellowship Financial support for the pursuit of research TAXABLE Compensation for services (teaching, working in a lab, administrative support) Non-service scholarship/fellowship NON-REPORTABLE Qualified (tuition, required fees) SELF-REPORTED* Non-qualified (room & board, equipment, travel) *Different treatment applies to Federal non-residents
13 HELPFUL REMINDERS To facilitate accurate tax application Give special attention to taxable indicators, accounts codes and delivery addresses Obtain residency status and help set expectations for federal nonresidents at the beginning of the transactions Be specific about the location where services are performed; ask service provider to do the same Describe intangibles and services in a way that someone outside of the department understands Forward all documentation received from the payee via BFSupport Communicate with us and support the process
14 TAX ADVISORY SERVICES Integrated Procure-to-Pay Solutions For more information: Contact us through BFSupport Schedule a departmental training Visit our Blink pages Heather Vinograd Susselys Virgil Heather Rutkowski Elisa Mayer Assistant Director Accounting & Tax Manager Tax Advisory Senior Analyst Tax Advisory Specialist
15 Don t forget to stop by and visit us in the Price Center East Ballroom
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