Showcase Deputy Packet

Transcription

1 Actors' Equity Association Showcase Deputy Packet Information, Reports, Forms

2 EQUITY DEPUTY INFORMATION FOR NYC SHOWCASE PRODUCTIONS PLEASE READ ALOUD AT FIRST REHEARSAL PRIOR TO DEPUTY ELECTION Equity Members are reminded that Equity policy extends to the Off-Off Broadway arena in the form of the Basic Showcase and Seasonal Showcase Theatre Codes. Those who accept the benefits and conditions made possible by Equity must expect to contribute to the maintenance of Equity rules. Any member who acts contrary to any rule is not only in violation of the Code, but jeopardizes the applicability of that rule for his fellow members. ABOUT DEPUTIES Each Code production must have an Equity Deputy elected by the AEA members of the company. Election of the Deputy must take place at the first rehearsal. The Deputy will note the election on the Signature Page and the Deputy Election Sheet and forward them to AEA. Prior to the Deputy election the enclosed statement shall be read aloud to the company. Please DO NOT sign this election form unless this statement has been read. There shall be no person present at these proceedings who is not a member of ACTORS' EQUITY ASSOCIATION. A Deputy may be elected by voice vote or, if more than one member is nominated, by secret ballot. The Deputy of your company is your liaison voice between the Company and the Equity in relation to all conditions governing your participation in the code production. He/she is elected by you and will work in your best interests. REPLACING DEPUTIES A Deputy shall be relieved of his appointment by leaving the company, or by resigning as Deputy, or by a majority vote of the Equity members of the company, and a new Deputy elected immediately. Any change of Deputies must be reported to Equity over the signature of a majority of the cast, and the Deputy materials passed on to the new Deputy. DUTIES AND AUTHORITY OF DEPUTY 1. ACTING AS LIAISON The Council of AEA depends on you to act as liaison between AEA and your company. Should a question arise which you cannot answer, or should there be a difference of opinion on an interpretation of a rule, contact Equity (the

3 Showcase Department) to get a correct interpretation and, if necessary, instructions as to procedure. Instruct company members to discuss grievances or complaints with you before taking them up with Equity. Call meetings at any time upon request of three or more AEA Company members, or in order to take a vote on any matter before the company. Deputies are reminded that no member, or group of members, or manager, may waive or modify any rule and/or regulation of AEA unless permission is granted in advance, in writing, by AEA. 2. TANGIBLE DUITES Post a copy of the applicable Code (Basic or Seasonal) in a conspicuous place where it shall be displayed from the first rehearsal throughout the run of the production. Advise all AEA members become to familiar with the terms of the Code. Ensure that a contact sheet (i.e. list of names, addresses, and telephone numbers of all AEA company members, together with those of essential personnel) is distributed by the Signatory Producer to each AEA company member. Keep weekly records of rehearsal and performance hours. Ensure that the Producer provides a program, including names of all Equity members asterisked with Equity logo and appropriate notice of permission, to each member of the audience. Ensure that the Producer files a copy of the program with Equity no later than immediately following the first performance. Post the following in a conspicuous place where they shall be displayed from the first rehearsal throughout the run of the production: Important Showcase Information Rights and Obligations with Respect to Future Productions

4 Deputy Election Form Complete and sign this form following the deputy election and submit to the appropriate Equity office. Communication with our Deputies is very important. All Deputies should maintain current contact information with the Membership Department or online at Production Inform ation Show Title: Theatre: Equity Contract: Election Information The Stage Manager will read the letter on the reverse side prior to the Deputy election, and then conduct the election. Please DO NOT sign this election form unless this letter has been read. No one shall be present at the election except those employed under the Equity contract for this production. A Deputy may be elected by voice vote or, if more than one member is nominated, by secret ballot. We, the undersigned Equity members, who constitute a majority of the cast of the (check the applicable classification) Principals Chorus hereby elect: as Deputy on this date: Is this a replacement? Yes No Name of Deputy being replaced: Mem ber Signatures Rev 9/7/2010

5 Important Showcase Information PLEASE POST CHECKS: CLAIMS: FILMING/TAPING: EXPENSE REIMBURSEMENT: UNEMPLOYMENT CLAIMS: MEMBERSHIP: ACCIDENT INSURANCE: HEALTH/PENSION: LEAVING A SHOWCASE: Do not accept checks for payment unless they can be cashed immediately at the theatre or are certified. Claims against the management should be submitted immediately. Delay could render a claim invalid. No taping, filming or recording may be made, in whole or in part, of any code production or rehearsal. Expenses are reimbursable weekly upon submission of a voucher by an Actor to the Producer. Reimbursement of expenses is not earned income; Showcase participation is not employment and may not be counted as work weeks toward any unemployment claims. An actor may not qualify for AEA membership on the basis of Showcase participation. NO EMC POINTS ARE GRANTED. As one of the requirements to produce a Showcase, the Producer must have volunteer accident coverage for all rehearsals and performances. Any accident should be reported to the Stage Manager, Deputy or Producer immediately, and a Deputy accident form filled out. There are no Health or Pension credits. Members may leave the production at any time during rehearsal or performance. Immediately upon deciding to leave the production, the member should notify the management in writing, forwarding a copy to Equity.

6 RIGHTS AND OBLIGATIONS WITH RESPECT TO FUTURE PRODUCTIONS. The Code Producer s obligations commence, and the AEA member s rights vest, on the first day of the member s participation in the Code production, regardless of whether the member s role is subsequently written out of the play. In the event that a Code Production is immediately converted to a contract production containing a provision ( Subsidiary Rights clause ) requiring the contract Producer to make bona fide offers, or payments in lieu thereof, to AEA members who appear in the Code production Or In the event of a contract production within the time period specified in the applicable Subsidiary Rights clause, of a property which has been performed or rehearsed under the Code; Then All original Code participants who performed in the first paid public performance shall receive a bona fide offer in writing with a copy to AEA to perform their identical function, or payments in lieu thereof, as set forth in the applicable Subsidiary Rights clause prevailing at the time of the contract production.

7 NYC Showcase Expense Voucher To the Producer and the Deputy: Under the terms of the Basic Showcase and Seasonal Showcase Codes, Equity members must be reimbursed for their expenses for rehearsals and performances. The Deputy will submit the vouchers to the producer with the signatures of the AEA members and their expenses. Expenses are reimbursable upon receipt of this voucher, without regard to the amount of production costs or recoupment thereof. Reimbursement for expenses is not earned income. Showcase participation may not be counted as workweeks toward an unemployment claim. NAME OF PRODUCTION NAME OF THEATRE DATE NAME EXPENSES EXPLANATION (e.g. carfare, cleaning) MAKE COPIES IF NECESSARY (USE BACK IF NEEDED) 165 WEST 46 STREET NEW YORK NY TELEPHONE FAX West Randolph Street, Chicago, IL Wilshire Boulevard Suite 1 Los Angeles CA 90036, Orangewood Boulevard Orlando FL 32821,