Greetings and welcome to New Zealand Nau mai, haere mai ki Aotearoa

Transcription

1 NEW ZEALAND BORDER AGENCIES INFORMATION 2012/2013 CRUISE SEASON To cruise vessels arriving in New Zealand Greetings and welcome to New Zealand Nau mai, haere mai ki Aotearoa This information pack is designed to assist cruise vessel operators and New Zealand-based agents with border clearance formalities on arrival and departure from New Zealand. PASSENGER AND CREW PROCESSING New Zealand Customs Service and Ministry for Primary Industries (MPI) officers can process passengers and crew either en-route to New Zealand or on arrival in New Zealand. Processing large numbers of passengers and crew on arrival can cause delays in disembarkation. These delays may be avoided if arrangements are made for officers to join the vessel at the previous overseas port eg, Sydney or Papeete. Border officials will arrange pre-season meetings with cruise vessel agents to plan resource requirements for the season. PORTS OF ENTRY All cruise vessels arriving in, or departing from New Zealand must report to a place which is both an approved port of first arrival (as required under the Biosecurity Act 1993) and a Customs place (as required under the Customs and Excise Act 1996). These are as follows: Auckland Bluff Dunedin Fiordland Gisborne Lyttelton Napier Nelson New Plymouth Opua Picton Port Chalmers Cruise vessels may not enter or depart from a non-approved port (eg, Stewart Island) unless prior approval to do so has been granted. Applications seeking approval must be submitted prior to the commencement of the season. The Ministry for Primary Industries encourages all cruise vessel operators to manage their hulls to ensure hulls, including niche areas, are free of biofueling when cruising in New Zealand waters. This is particularly crucial for vessels visiting high value areas such as Fiordland. Agents must apply in writing, in advance of arrival of the vessel, to both the New Zealand Customs Service and Ministry for Primary Industries as detailed below: Vessel adviser Ministry for Primary Industries standards@mpi.govt.nz Cruise vessel coordination New Zealand Customs Service PO Box 29, Auckland cruiseship@customs.govt.nz Tauranga Timaru Wellington Whangārei ARRIVALS Advance Notice of Arrival It is a requirement of all commercial vessel owners or operators, or their agents to supply specific information at least 48 hours prior to a vessel s arrival into New Zealand, using a New Zealand Advance Notice of Arrival form (NZCS 344). The completed notification form should be sent to all of the following:» Customs Integrated Targeting Operations Centre, NSO@customs.govt.nz phone (0508 ITOC OPS), outside NZ » New Zealand Customs Service at the first port at which the vessel is to arrive, or the Customs officer nearest to that port» Maritime New Zealand at the nearest Maritime New Zealand office.» Health Protection officer at your nearest Public Health Service. A confirmation of No change of health status must also be sent 12 to 24 hours prior to arrival. Contact details of all ports are included in this fact sheet, and can also be accessed through the New Zealand Customs Service website ( and the Ministry for Primary Industries biosecurity website ( You can also contact MPI at vessels@mpi.govt.nz or by faxing Documents required to be presented on arrival Hard copies of all forms required to be completed are included in the information pack. Some are also available from respective agency web sites.» MPI Masters Declaration» Ballast Water Reporting Form (refer New Zealand Ballast Water Controls information sheet)» New Zealand Customs Service Inward Report and supporting documentation (refer New Zealand Customs Service fact sheet number 26)» New Zealand Passenger Arrival Card (to be completed individually by all landing passengers and crew).» A valid travel document for each person on board» A valid visa for each person disembarking if required (refer Immigration New Zealand fact sheet) NZ Border Agencies Information

2 NEW ZEALAND BORDER AGENCIES INFORMATION 2012/2013 CRUISE SEASON» Border Cash Report if required (refer New Zealand Customs Service fact sheet number 26)» Maritime Declaration of Health (refer Maritime Declaration of Health requirements stated below)» Ship Sanitation Certificate (refer Maritime Declaration of Health requirements stated below). Maritime Declaration of Health In accordance with Article 37 of the Maritime Declaration of Health Regulations 2005, the New Zealand Ministry of Health requires all vessels arriving in New Zealand to report to health authorities on the health conditions on board during the voyage and the health status of passengers and crew. For this purpose a New Zealand Ministry of Health Maritime Declaration of Health must be completed by the master of the vessel, and countersigned by the ship s surgeon if one is carried, and delivered to health officials after arrival. Also in accordance with Article 39 of the International Health Regulations 2005, all vessels travelling in international waters after June 2007 are required to hold a current Ship Sanitation Control Certificate or a Ship Sanitation Control Exemption Certificate. These certificates must be renewed at least every six months so ship sanitation control inspections need to be undertaken at six monthly intervals. Health officials are available to undertake a ship sanitation control inspection if the certificate is due to expire within the next month or before a vessel s arrival at the next port. Importation of prohibited and restricted items New Zealand has an enviable reputation for its clean and green image and has strict laws to protect its citizens and natural environment. Penalties may be imposed on passengers and crew if they breach those laws by illegally importing:» llicit drugs» firearms, weapons, or ammunition» objectionable articles (indecent)» some medicinal products including performance enhancing drugs.» animal or plant material or soil» some food items» endangered species of flora and fauna and products derived from these endangered species. If passengers or crew are unsure about the items in their possession, they must make a declaration on the relevant forms. To find out how to legally import firearms, visitors should contact the Licensing and Vetting Service Centre, Office of the Commissioner, New Zealand Police, PO Box 3017, Wellington, New Zealand ( Biosecurity requirements To find out more about biosecurity clearance of a vessel go to the biosecurity website of the Ministry for Primary Industries at DEPARTURES New Zealand Customs Service requirements for processing cruise vessels on departure from New Zealand are detailed in New Zealand Customs Service fact sheet number 27. Hard copies of all forms that are required to be completed are included in this information pack. Documents required to be presented on departure» A departure API file is required to be sent not more than 24 hours after the vessel s departure from its final New Zealand port.» New Zealand Customs Service Outward Report and supporting documentation (refer New Zealand Customs fact sheet)» New Zealand Passenger Departure Card for all embarking passengers and crew» A valid travel document for each person embarking. Customs may request to see the travel documents of other persons on board» Border Cash Report if required (as per the New Zealand Customs Service fact sheet 13). Exportation of prohibited and restricted items New Zealand has strict laws to protect its natural environment and cultural heritage. Penalties may be imposed if passengers and crew breach those laws by illegally exporting:» pounamu (greenstone) in its natural state (jewellery is acceptable)» endangered species of flora and fauna and products derived from these endangered species» birds and other wildlife» antiquities» animals and animal products» some food items» controlled drugs. CLIENT SERVICE VALUES Officials undertaking passenger processing duties are committed to fulfilling their obligations with professionalism and integrity. Cruise vessel owners and agents can be confident that officials will comply with on board standards expected by the cruise line, and that officers will discharge their duties honestly, responsibly, and with diplomacy. CONTACT DETAILS Documentation can be accessed on the following web addresses: New Zealand Customs Service Ministry for Primary Industries Immigration New Zealand Ministry of Health NZ Border Agencies Information Issued August 2012

3 NEW ZEALAND BORDER AGENCIES INFORMATION 2012/2013 CRUISE SEASON PORTS OF ENTRY CONTACT LIST AREA/PORT NAME PHONE FAX AFTER HOURS AUCKLAND Ministry for Primary Industries 24 HOURS New Zealand Customs Service or or Maritime New Zealand Tim: Chris: Auckland Regional Public Health Service BLUFF Ministry for Primary Industries 24 HOURS New Zealand Customs Service or Maritime New Zealand Public Health South DUNEDIN Ministry for Primary Industries 24 HOURS New Zealand Customs Service or Maritime New Zealand Public Health South GISBORNE Ministry for Primary Industries 24 HOURS New Zealand Customs Service Tairawhiti District Health Board LYTTELTON Ministry for Primary Industries 24 HOURS New Zealand Customs Service Maritime New Zealand Community and Public Health NAPIER Ministry for Primary Industries 24 HOURS New Zealand Customs Service Maritime New Zealand Hawkes Bay District Health Board NELSON Ministry for Primary Industries 24 HOURS New Zealand Customs Service Maritime New Zealand Nelson Marlborough District Health Board NZ Border Agencies Information Issued August 2012

4 NEW ZEALAND BORDER AGENCIES INFORMATION 2012/2013 CRUISE SEASON PORTS OF ENTRY CONTACT LIST AREA/PORT NAME PHONE FAX AFTER HOURS NEW PLYMOUTH Ministry for Primary Industries 24 HOURS New Zealand Customs Service Maritime New Zealand Contact the Wellington office Taranaki District Health Board PICTON Ministry for Primary Industries 24 HOURS New Zealand Customs Service Maritime New Zealand Nelson Marlborough District Health Board, Nelson TAURANGA Ministry for Primary Industries 24 HOURS New Zealand Customs Service Maritime New Zealand or Toi Te Ora - Public Health Tauranga, Rotorua, Eastern, Bay of Plenty and Taupo TIMARU Ministry for Primary Industries 24 HOURS MQSTIU@mpi.govt.nz New Zealand Customs Service Maritime New Zealand Community and Public Health WELLINGTON Ministry for Primary Industries 24 HOURS MQSWLG@mpi.govt.nz New Zealand Customs Service wgtnmarine@customs.govt.nz Maritime New Zealand duncan.mackay@maritimenz.govt.nz Regional Public Health Wellington, Hutt Valley, Wairarapa WHANGĀREI including Opua Ministry for Primary Industries 24 HOURS MQSWRE@mpi.govt.nz New Zealand Customs Service cruiseship@customs.govt.nz Maritime New Zealand hans.wetendorf@maritimenz.govt.nz Northland District Health Board NZ Border Agencies Information Issued August 2012

5 ISSN X 26 CUSTOMS FACT SHEET» IMPORTANT INFORMATION CUSTOMS REQUIREMENTS FOR PROCESSING CRUISE VESSELS This fact sheet details the documentation to be produced which satisfies the statutory requirements relating to the movement of people, goods, and craft, under the Customs and Excise Act This documentation enables the New Zealand Customs Service to manage the risks posed by people, goods, and craft arriving in New Zealand. WHAT DOCUMENTATION IS REQUIRED FOR VESSELS ARRIVING INTO NEW ZEALAND? All cruise vessels arriving into New Zealand from an overseas port are required to present one copy of Form C1 Inward Report (Ships) to Customs, which must contain the following information: Part A Arrival details of craft. Part B Supporting documentation (see below) relating to goods and persons on board. Part C Inward crew list (disembarking and transit). Part D Ships stores list. The owner or person in charge of the craft must sign the inward report. It may not be signed by any other person. Where documentation is generated electronically, it must contain the same information that is required on the appropriate prescribed Customs form. SUPPORTING DOCUMENTATION The following documentation should be attached to the inward report if applicable, otherwise attach a nil return: Form 6 Customs Individual Crew Declaration (Sea) (New Zealand Domiciled Crew). This declaration is prescribed by the Customs and Excise Regulations 1996, and must be completed by each New Zealand domiciled member of the crew (domicile is determined as the place of permanent residence). All goods must be declared whether they are to be landed or not. The form is required in duplicate. Form 7 Customs Individual Crew Declaration (Sea) (Non-New Zealand Domiciled Crew). This declaration is prescribed by the Customs and Excise Regulations 1996, and must be completed by the master, officers, and every member of the crew. All goods to be landed in New Zealand must be declared. One copy only of the form is required. Cargo manifest if the craft is carrying commercial cargo. Full passenger list. Disembarking passenger list passengers departing the craft and not rejoining. Transit passenger list passengers who have arrived and will depart on the same craft. New Zealand passenger arrival cards, which must be completed by all disembarking passengers. Translated versions will be available during processing. Overlanders list passengers who depart the craft for an overnight stay and then return to the craft. Last port clearance. Crew list (disembarking and transit). Stores list. WHAT ARE THE CLEARANCE PROCESSING PROCEDURES? Shipping agent responsibilities air travel The shipping agent is to provide a letter to both Customs and Ministry for Primary Industries (MPI) officers, who are involved in en route processing, to show that they are joining a passenger vessel for outward travel from the overseas port to New Zealand (without this letter the airline may not carry them). The shipping agent must forward air tickets to the officers, at their port, prior to departure. Documentation for passengers and crew Before the clearance process starts, Customs officers will liaise with the purser to obtain the following: Issue date June 2012

6 CUSTOMS FACT SHEET 26 disembarking passenger and crew lists. transit passenger and crew lists. all passenger and crew passports for those passengers and crew finally disembarking in New Zealand. evidence of outward ticketing for disembarking passengers and crew from non-visa waiver countries, who intend to depart New Zealand by air after the cruise ship has departed from New Zealand. a completed New Zealand Passenger Arrival Card for all disembarking passengers and crew. a list of visitors to the vessel while in New Zealand (if available). Advanced passenger information Customs requires that all cruise vessels provide advanced passenger information of all persons on board. Vessels are required to provide this information at least 48 hours prior to the vessel arriving in New Zealand territorial waters. The agreed format is a CSV file produced from a Customs API template. Please contact your New Zealand shipping agency representative for further details and a copy of the file template or visit the Customs website at All API file attachments should be sent to the New Zealand Customs Service via at apicustodian@customs.govt.nz. Cruise vessel coordination Contact the cruise vessel coordinators on: Telephone: Mobile: Facsimile: WHAT VISAS DO DISEMBARKING PASSENGERS OR CREW REQUIRE? Ship s crew and passengers remaining on the vessel (arriving and departing on the same ship within 28 days) are deemed to be entered into New Zealand. As a result they do not need any Customs processing. Ship s crew and passengers who are permanently disembarking from the vessel will be processed in one of two ways: those travelling on a visa waiver passport will be issued with a visitor visa in accordance with their citizenship. those travelling on a visa required nationality passport will be issued with a border entry stamp in accordance with their valid visa if one has been already obtained, or a visitor visa in accordance with their outward travel arrangements. The Customs officer will need to sight evidence of outward ticketing to determine the length of visa. Where there is no evidence of outward travel, on arrival the passenger or crew member will be referred to Immigration New Zealand for a decision on visa length, and will not be permitted to leave the craft until Immigration New Zealand requirements are satisfied. WHAT ARE THE REQUIREMENTS FOR SHIPS STORES? Ships stores are any goods (including tobacco and alcohol) for use or consumption on board a craft by passengers or crew, or for the service of a craft. (Duty free stores are stores, which may under certain conditions, be shipped from New Zealand free of Customs duty). Ships stores, for consumption on board, are permitted to be issued from the ship s bond during the stay of a cruise vessel in New Zealand. This must be in line with the quantities approved by Customs, according to the number of passengers and crew, and the length of the craft s stay in New Zealand. The following quantities may be approved, per person, as ships stores: Beer 3 x cans or bottles not exceeding 375mls per day or Wine 1 x 750ml bottle per day or Spirits or liqueurs 3 x 1,125ml bottle per 10 days Cigarettes 20 cigarettes per day or Tobacco 250 grams per 10 days or Cigars 5 (regardless of weight) per 10 days. To avoid the need for additional stores requisitions while the vessel is in New Zealand, overall quantities of these stores can be issued at one time for a minimum 10 day period, and will normally cover the period that the craft is in New Zealand. This entitlement is subject to the condition that no passengers or cargo are embarked at one port in New Zealand for disembarkation at another port in New Zealand. WHAT ARE THE REQUIREMENTS FOR CASH REPORTING? Every person who arrives in New Zealand and has in their possession cash in excess of $10,000 in any denomination is required to complete a Border Cash Report (Form NZCS 337). Cash means physical currency, bearer-negotiable instruments, or both. A bearer-negotiable instrument means a bill of exchange, a cheque, a promissary note, a bearer bond, a traveller s cheque, a money order, postal order or similar order, any instrument prescribed by regulations under the Act. WHAT ARE THE REQUIREMENTS FOR PERSONAL GOODS? All passengers disembarking (ie not rejoining the craft) in New Zealand are required to complete a New Zealand Passenger Arrival Card. Goods purchased or acquired overseas that will remain in New Zealand after the person departs and exceed $700 in total value are required to be declared in the section provided. The Customs booklet Advice to Travellers (which can be found on the Customs website fully explains the various concessions available to travellers. 2 Customs Requirements for Processing Cruise Vessels

7 FURTHER INFORMATION More detailed information regarding en-route and alongside processing is available on Fact sheet 26A. FOR FURTHER INFORMATION Contact your nearest office of the New Zealand Customs Service, visit the Customs website or call Customs on ( CUSTOMS). Issue date June

8 CUSTOMS FACT SHEET 26 Office of the Comptroller of Customs, PO Box 2218, Wellington Phone: » Fax: » ISSN X 4 Customs Requirements for Processing Cruise Vessels

9 ISSN X 26A CUSTOMS FACT SHEET» IMPORTANT INFORMATION SUPPLEMENTARY REQUIREMENTS EN ROUTE AND ALONGSIDE PROCESSING OF CRUISE VESSELS This fact sheet is to provide information relating to en route processing and alongside processing for arriving cruise vessels, to ensure that pursers/clearance staff on-board are fully aware of New Zealand Customs requirements for either option. For additional information, also refer to Fact Sheet 26. BACKGROUND The New Zealand Customs Service has, for a number of years, provided the following processing options to cruise vessels arriving in New Zealand:» En route processing Customs officers travel to the last overseas port prior to New Zealand and join the vessel. They travel back to New Zealand processing all landing (defined as finally disembarking the vessel somewhere in New Zealand) passengers and crew.» Alongside processing The vessel is processed on arrival at the first Customs port of entry. Generally, this option is only used where vessels are in transit through New Zealand and only have minimal numbers landing (less than 100) or have a small capacity. Alongside processing will delay any disembarkation of passengers or crew until the vessel is Customs/ Immigration and Quarantine cleared. Cruise companies also need to be mindful that, at smaller Customs ports, there may be a reduced level of resource available, which can impact on processing times. Decisions regarding whether or not a vessel requires alongside or en route processing are finalised during the planning phase prior to the commencement of the cruise season. This is conducted by agreement between cruise companies, local representatives, Customs, and Quarantine. In New Zealand, Customs undertakes the border functions on behalf of Immigration New Zealand. This means that Customs officers ensure that the Immigration Services entry and exit requirements are met at the border, including the issuing of visas or border entry stamps to those people holding valid entry visas for New Zealand, or those from a visa-waiver country. EN ROUTE PROCESSING What are the accommodation requirements for en route processing? The number of Customs officers deployed relates directly to the number of landing passengers and crew required to be processed prior to arrival in New Zealand and the number of days available to process them. Officers must be provided with suitable accommodation onboard:» Generally, this is a passenger cabin, but if the vessel is at capacity, ship s officers cabins are an acceptable alternative.» Customs officers do not share cabins. Customs staff travel with a reasonable amount of processing equipment along with their personal luggage. In the average passenger cabin, this would result in there only being limited space.» Officers are deployed on a national basis and often will not know their fellow officers; therefore, they should not be expected to share a cabin with them. Compounding this is that deployments are often mixed, with males and females being deployed.» Officers should reasonably expect their own personal space once they have completed their processing duties each day. Vessels requiring both Customs and Quarantine en route officers should reserve sufficient cabins well in advance of any deployments. Confirmation of this should be made to New Zealand agents prior to any deployments being undertaken. Issue date June 2011

10 CUSTOMS FACT SHEET 26A What ship preparation is required for en route processing? In preparation for en route processing, pursers/clearance staff should:» finalise lists of passengers and crew who will be finally landing in New Zealand» provide advance notice to those landing passengers that they will be required to report to New Zealand Customs/Immigration and Quarantine officials at a designated time, day, and venue» provide landing passengers (and crew) with a New Zealand Passenger Arrival Card (one per landing passenger), which must be completed prior to arriving at the processing venue» arrange a suitable venue that will cope with the numbers required to be processed ideally, this should only have one entry point and one exit point to ensure all persons are correctly processed for Customs and Quarantine purposes, and the venue should be booked for sufficient time to allow processing to occur or, in the case of larger numbers, processing can be scheduled over two days (if possible) this should be discussed with en route officers at the initial meeting onboard. Sufficient time must be allowed to process the landing passengers and crew. Large numbers landing (1,500+) will take most of a day, and even greater numbers (2,500+) will most likely take a day and a half to process. There also needs to be sufficient pursers/other staff to assist with managing the process to ensure all passengers requiring processing report to the venue and that processing flows correctly and passengers are not able to circumvent either process. What does en route processing involve? The following is an overview of the process and the essential elements required to ensure a streamlined operation:» Officers will generally join vessels at the last overseas port prior to New Zealand.» Officers will arrange to meet with pursers/clearance staff once the vessel has departed port. This meeting is to discuss processing requirements and, if required, view the proposed processing area.» Processing will normally occur on the first sea day out of port. On longer deployments, this may occur on subsequent days.» Officers will data capture all landing passengers and crew using laptops and passport readers.» Every landing passenger is required to present themselves in person to the Customs and Quarantine staff. If individuals are unwell and unable to attend the process, alternative arrangements can be made with the processing officers to see these persons at a later time.» Passengers must ensure they bring their arrival forms along with their passport to the processing venue.» Generally, passengers will go through the Customs/Immigration process first then move on the Quarantine process before exiting.» Landing crew are normally processed once all passengers have been processed. Arrangements can be discussed at the initial onboard meeting.» Once all landing passengers and crew have been processed, and the reconciliation between ships lists and actual number data captured (processed) has been completed, Customs officers this information from the laptops back to Customs in New Zealand. To enable this to occur, they will require a computer with external internet access with the ability to send and receive attachments. Generally this is done from the purser s office due to the restricted access available to send and receive attachments from the ship s normal internet cafes. What other duties do en route processing officers have? En route officers have several other functions to perform during their deployment:» Face to passport checks of transit passengers and crew Officers are required to conduct a percentage check of those passengers and crew in transit through New Zealand. From the transit passenger and crew lists, officers will randomly select a number of individuals who will be required to report to the officers at a prearranged time and venue along with their passports. These individuals will not be required to complete an arrival card. It is important that these passengers and crew do not present themselves during the processing of the landing passengers and crew, as this will cause confusion.» Processing of any overland passengers Overland passengers are defined as those who will disembark at one New Zealand port and rejoin the vessel at a subsequent port within New Zealand. This commonly occurs in Milford Sound where small numbers of passengers will disembark and travel overland to Dunedin where they rejoin the vessel. All overland passengers are to be screened by Customs and Quarantine en route officers prior to the passengers disembarking. 2 Supplementary Requirements En Route and Alongside Processing of Cruise Vessels

11 » Meet with ships security officer This is to enable officers to provide a general risk assessment of the vessel and its passengers and crew.» Complete ship s inward paperwork Generally this is completed on the last day before arriving in New Zealand. What happens on arrival in New Zealand? Upon the vessel s arrival at the first Customs port of entry, local Customs and Quarantine shipping staff will board and meet with the en route officer(s) to receive an update, and they will also collect copies of inward paperwork. The local Customs port manager will also board to meet and debrief the officer in charge of the Customs staff deployed. This is to ensure all standards of performance and behaviour have been met. Officers will then settle any onboard accounts for personal purchases and check out of their rooms before departing the vessel. ALONGSIDE PROCESSING Alongside processing is utilised for vessels that transit through New Zealand with minimal numbers of passengers or crew finally landing in New Zealand, or for smaller vessels that can easily be processed on arrival without any unnecessary delays. What does alongside processing involve? All passengers and crew who will be landing in New Zealand (finally disembarking) must report immediately on arrival to a designated area on board, bringing with them their completed forms and passport to enable them to be processed by Customs and Quarantine staff. On completion of this processing, officers will undertake the face to passport check of a selected number of transit passengers and crew. (These will have been preselected prior to arrival in consultation with local shipping agents and Customs cruise ship coordinators.) Once these functions are completed, the vessel is deemed to be Customs cleared and passengers and crew will be allowed to go ashore. Formalities such as inward paperwork will be completed at this time. FOR FURTHER INFORMATION Contact your nearest office of the New Zealand Customs Service, visit the Customs website or call Customs on ( CUSTOMS). What are the requirements for alongside processing? To ensure minimal delays on arrival, pursers/clearance staff should ensure that all passengers and crew who will be landing in New Zealand (finally disembarking) have completed a New Zealand Passenger Arrival Card. Issue date June

12 CUSTOMS FACT SHEET 26A Office of the Comptroller of Customs, PO Box 2218, Wellington Phone: » Fax: » ISSN X 4 Supplementary Requirements En Route and Alongside Processing of Cruise Vessels

13 ISSN X 27 CUSTOMS FACT SHEET» IMPORTANT INFORMATION Customs Requirements for Processing Cruise Vessels on Departure from New Zealand This fact sheet details the documentation to be produced which satisfies the statutory requirements relating to goods for export, clearance of craft and persons, under the Customs and Excise Act This documentation enables the New Zealand Customs Service to manage the risks posed by craft, people and goods departing New Zealand. What documentation is required? Certificate of Clearance Cruise vessels may not depart from any Customs place in New Zealand, to a point outside New Zealand, unless a Certificate of Clearance (Form C3) has been granted. A Certificate of Clearance is granted when an Outward Report (Form C2) and supporting documentation (as detailed below) has been delivered to Customs. Outward Report All cruise vessels departing from New Zealand to an overseas port are required to present one copy of Form C2 Outward Report (Ships) to Customs, which must contain the following information: Part A Departure details of craft. Part B Supporting documentation (see below) relating to goods and persons on board. Part C Outward crew list. The outward report must be signed by the owner or person in charge of the craft. It may not be signed by any other person. Supporting documentation The following documentation should be attached to the outward report if applicable. Otherwise enter a nil return: Cargo manifest if the craft is carrying commercial cargo. Full passenger list all passengers on board. Transit passenger list passengers who have arrived and are departing on the same craft. Craft stores requisitions a form used to apply for approval to ship stores duty-free from New Zealand, and receipt or validate that the stores have been received on board the craft. Controlled drugs and firearms list. Crew lists transit and embarking. What are the clearance processing procedures? On departure, most cruise ship passengers are processed at a Customs place, usually at the port where the passenger exchange is expected to occur. Approval to be processed elsewhere must be obtained from the New Zealand Customs Service prior to departure. The embarkation process is generally conducted alongside, due to the numbers of passengers and crew joining the vessel. This may not necessarily occur at the last port. At the last port Customs officers will liaise with the purser to obtain the following: Passports or identity documents of any embarking passengers and crew that may have joined the vessel since the passenger exchange at any previous ports. Embarking passenger and crew list (passengers and crew joining the craft for departure only). Transit passenger and crew list (passengers and crew who have arrived and are departing on the same craft). Completed New Zealand Passenger Departure Cards for all embarking passengers and crew as above. Departure Advanced Passenger Information A departure API file including all passengers and crew onboard should be sent no later than 24 hours after a vessels departure from its final New Zealand Port. API files should be sent to apicustodian@customs.govt.nz Issue date November 2012

14 CUSTOMS FACT SHEET 27 What are the requirements for ships stores? Ships stores are any goods (including tobacco and alcohol) for use or consumption on board a craft by passengers or crew, or for the service of a craft. Duty-free stores are stores which may, under certain conditions, be shipped from New Zealand free of Customs duty. To obtain approval from the New Zealand Customs Service to ship the stores, the owner, agent, or person in charge must complete Form NZCS 325 Requisition for Ships Stores and it to the New Zealand Customs Service at ships.stores@customs.govt.nz no later than 12 hours prior to departure. The form must be fully completed, including the quantity of stores on board, and must be signed and dated. (Ship provedores normally undertake this process as agent for the master of a cruise vessel.) Stores cannot be delivered to the vessel unless approval from the New Zealand Customs Service has been granted. The requisition form must be receipted (signed, dated, and stamped) by the person in charge of the craft, or on their behalf, when the stores are received on board. The provedore must retain a copy for audit purposes. What are the requirements for cash reporting? Every person who departs from New Zealand and has in their possession cash in excess of $10,000 in any denomination, is required to complete a Border Cash Report (Form NZCS 337). Cash means physical currency, bearer-negotiable instruments, or both. A bearer-negotiable instrument means a bill of exchange, a cheque, a promissory note, a bearer bond, a traveller s cheque, a money order postal order, or similar order, or any instrument prescribed by regulations under the Act. Cruise Vessel Coordination Contact the Cruise Vessel Coordinators on: Telephone: Mobile: Facsimile: For further information Contact your nearest office of the New Zealand Customs Service, visit the Customs website or call Customs on ( CUSTOMS). Office of the Comptroller of Customs, PO Box 2218, Wellington Phone: » Fax: » ISSN X Customs Requirements for Processing Cruise Vessels on Departure from New Zealand Issue date November

15 ISSN X 35 CUSTOMS FACT SHEET» IMPORTANT INFORMATION COMPLETING ELECTRONIC CREW AND PASSENGER LISTS Crew and passenger lists for arriving and departing craft must be submitted electronically to the New Zealand Customs Service. This fact sheet details the process for completing and submitting these lists. WHY ARE CREW AND PASSENGER LISTS REQUIRED? One of the ways the New Zealand Customs Service operates to protect New Zealand s border is through managing the risks associated with the flow of people in and out of New Zealand. Receiving electronic information in advance means that the risk assessment process can be carried out efficiently. The Customs and Excise Act 1996 requires that arriving craft present an Advance Notice of Arrival and an Inward Report, while departing craft must present an Outward Report in order to obtain a Certificate of Clearance and be permitted to leave New Zealand. Lists of crew and passengers are part of the supporting documentation required with the Advance Notice of Arrival and the Inward and Outward Reports. The Act also enables the Chief Executive of the New Zealand Customs Service to prescribe the form and content of the Inward and Outward Reports, the particulars to be verified by declaration in the reports, and the manner in which the reports must be delivered to the New Zealand Customs Service. WHAT IS THE ELECTRONIC FORMAT FOR CREW AND PASSENGER LISTS? The crew and passenger lists are in a Microsoft Excel workbook, which can be downloaded from the Customs website. This format was chosen because the software is widely used in many different countries. When completed, the lists are saved as CSV files and ed to the New Zealand Customs Service. The excel workbook contains five worksheets, which are accessed by using the tabs at the bottom of the screen:» Crew list» Passenger list» Country codes» New Zealand port codes» Frequently used overseas ports. The last three sheets provide information to help you complete the crew list and the passenger list using valid codes for countries and ports. Handy hint How to complete crew and passenger lists 1. Open the Excel template workbook. 2. Complete the vessel information. 3. Complete the crew information. 4. Complete the passenger information. 5. Save the crew information worksheet as a CSV file. 6. Save the passenger information worksheet as a CSV file. 7. both CSV files to apicustodian@customs.govt.nz. The crew list and the passenger list are constructed in the same basic format, although some of the information required to complete them is different. Both worksheets have comments embedded in them to provide you with advice on how to complete the various fields in the worksheet. If you position your cursor over any cell with a small red triangle in its top right-hand corner, a helpful comment will appear. A few of the fields in the two worksheets are optional; ie, although the New Zealand Customs Service would like this information if it is available, the fields do not have to be completed. The field name for each of these optional fields is blue. All other fields have a black field name and must be completed. The first section of information to be completed in the crew list concerns the craft and its voyage. The first section of the passenger list requires the same information, but it is linked to the crew list so that you do not have to type the information in twice when you enter the information in the crew list, it will automatically appear in the passenger list too. At the top of both the crew list and the passenger list worksheets is a box containing step-by-step instructions explaining how to save that worksheet in CSV format and submit it electronically to the New Zealand Customs Service. Issue date October 2011

16 CUSTOMS FACT SHEET 35 HOW DO I COMPLETE THE CREW LIST? These are the fields in the crew list worksheet, and details of what information is to be entered in them. Details of the craft and its voyage» Carrier Enter the name of the carrier or operator. This field is optional.» Vessel name In the case of a ship, enter its unabbreviated name. For an aircraft, enter the flight number.» Transport mode Enter Sea for a marine craft, or Air for an aircraft. You can use the drop-down box to select the option you want, or type the word instead. If you type the word, it must have a capital letter at the beginning. Refer to the Handy hint box below for instructions on how to use drop-down boxes. Handy hint How to use drop-down boxes When you put your cursor in the cell, a small black arrow appears at the righthand side of the cell. Click on the arrow and select the option you want.» IMO number This field is mandatory for marine craft, but is not required for aircraft. If the IMO number is unavailable, the registration number or call sign can be entered instead.» Voyage number This field is mandatory for marine craft, but optional for aircraft.» Country of departure Enter a valid two-letter code. If you already know the country code, you can use the drop-down box to select the option you want, or type the code instead. If you type the code, you must use capital letters. Refer to the Handy hint box above for instructions on how to use drop-down boxes. If you do not know the relevant country code, refer to the country codes worksheet for a list of these.» Port of departure Enter a valid three-letter code. Refer to the New Zealand port codes or frequently used overseas port codes worksheet as applicable. If the port is an overseas port that is not on the list of frequently used ports, call the Customs National Contact Centre ( ) for assistance.» Departure date Enter the local date at the port of departure, using your standard regional date format. Refer to the Handy hint box below for information on date formats. Handy hint Date formats Enter dates in your standard regional format. For example, if you are based in the United States, use the mm/dd/yyyy format. The date will automatically display in the dd-mm-yyyy format, which is standard in New Zealand. If you subsequently edit a date, you must also enter the changes in your regional format.» Departure time Enter the local time at the port of departure, using the 24-hour clock format.» Country of arrival Enter a valid two-letter code. If you already know the country code, you can use the drop-down box to select the option you want, or type the code instead. If you type the code, you must use capital letters. Refer to the Handy hint box on this page for instructions on how to use drop-down boxes. If you do not know the relevant country code, refer to the country codes worksheet for a list of these.» Port of arrival Enter a valid three-letter code. Refer to the New Zealand port codes or frequently used overseas port codes worksheet as applicable. If the port is an overseas port that is not on the list of frequently used ports, call the Customs National Contact Centre ( ) for assistance.» Arrival date Enter the local date at the port of arrival, using your standard regional format. Refer to the Handy hint box above for information on date formats.» Arrival time Enter the local time at the port of arrival, using the 24- hour clock format. Details of crew:» Family name Enter the person s family name, using English letters only. If the person has only one name, it must be entered in this field.» Given names Enter the person s given names, using a comma (not a space) to separate them, and using English letters only.» Signing off in NZ? This field is to be completed for marine craft only. Enter Y for yes, or N for no.» Rating/ranking Enter the official job title for the crew member.» Date of birth Enter the date using your standard regional format. Refer to the Handy hint box above for information on date formats.» Gender Enter M for male, or F for female.» Country of birth Enter a valid two-letter code for the country where the person was born. Refer to the country codes worksheet for a list of these. This field is optional. 2 Completing electronic crew and passenger lists

17 » Travel document type Enter P for passport, or S for seaman s book, or O for any other type of travel document.» Travel document number Enter the number exactly as it appears in the travel document.» Nationality (country of issue) Enter a valid two-letter code for the country where the travel document was issued. Refer to the country codes worksheet for a list of these.» Travel document expiry date Enter the date using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats. This field is optional.» Sign-on port Enter a valid threeletter code for the port where the crew member signed on the craft. Refer to the New Zealand port codes or frequently used overseas port codes worksheet as applicable. If the port is an overseas port that is not on the list of frequently used ports, call the Customs National Contact Centre ( ) for assistance. This field is mandatory for marine craft, but optional for aircraft. Handy hint Calling from overseas If you are calling the New Zealand Customs Service from overseas, you may not be able to call the National Contact Centre using the 0800 freephone number. The alternative telephone number to use is: » Sign-on date Enter the date on which the crew member signed on the craft, using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats. This field is mandatory for marine craft, but optional for aircraft.» Sign-off port Enter a valid threeletter code for the port where the crew member will sign off the craft. Refer to the New Zealand port codes or frequently used overseas port codes worksheet as applicable. If the port is an overseas port that is not on the list of frequently used ports, call the Customs National Contact Centre ( ) for assistance. This field is optional.» Sign-off date Enter the date on which the crew member will sign off the craft, using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats. This field is optional. HOW DO I COMPLETE THE PASSENGER LIST? These are the fields in the passenger list worksheet, and details of what information is to be entered in them. Details of the craft and its voyage: These details are automatically filled in when you complete the same section in the crew list. You cannot enter them directly into the passenger list worksheet. Details of passengers:» Family name Enter the person s family name, using English letters only. If the person has only one name, it must be entered in this field.» Given names Enter the person s given names, using a comma (not a space) to separate them, and using English letters only.» Date of birth Enter the date using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats.» Gender Enter M for male, or F for female.» Country of birth Enter a valid two-letter code for the country where the person was born. Refer to the country codes worksheet for a list of these. This field is optional.» Travel document type Enter P for passport, or S for seaman s book, or O for any other type of travel document.» Travel document number Enter the number exactly as it appears in the travel document.» Nationality (country of issue) Enter a valid two-letter code for the country where the travel document was issued. Refer to the country codes worksheet for a list of these.» Travel document expiry date Enter the date using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats. This field is optional.» Port of embarkation Enter a valid three-letter code for the port where the passenger first joined the craft. Refer to the New Zealand port codes or frequently used overseas port codes worksheet as applicable. If the port is an overseas port that is not on the list of frequently used ports, call the Customs National Contact Centre ( ) for assistance. This field is mandatory for marine craft, but optional for aircraft.» Date of embarkation Enter the date on which the passenger first joined the craft, using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats. This field is mandatory for marine craft, but optional for aircraft.» Port of disembarkation Enter a valid three-letter code for the port where the passenger will finally leave the craft. Refer to the New Zealand port codes or frequently used overseas port codes worksheet as applicable. If the port is an overseas port that is not on the list of frequently used ports, call the Customs National Contact Centre ( ) for assistance. This field is optional. Issue date October

18 CUSTOMS FACT SHEET 35» Date of disembarkation Enter the date on which the passenger will finally leave the craft, using your standard regional format. Refer to the Handy hint box on page 2 for information on date formats. This field is optional. WHAT DO I DO WITH THE CREW LIST AND THE PASSENGER LIST ONCE I HAVE COMPLETED THEM? The instructions in the box at the top of each worksheet explain how to save it in CSV format. These instructions can also be found in the Handy hint box on this page. You may wish to incorporate the date or the voyage number into the file name so that the file is instantly recognisable to you. Handy hint How to save a completed crew or passenger list as a CSV file 1. Open the File menu 2. Choose Save As 3. Enter a File name and select the destination 4. Click on the Save as type: dropdown box and select CSV (Comma delimited)(*.csv) 5. Click on the Save button. Excel will warn you that you will only be saving this worksheet. 6. Click on the OK button. Excel will warn you that you may lose features not supported by the CSV format. 7. Click on the Yes button. each saved CSV file, as an attachment, to apicustodian@customs.govt.nz. If you have both crew and passenger files, even for a number of different craft, these can all be attached to a single message. FOR FURTHER INFORMATION Contact your nearest office of the New Zealand Customs Service, visit the Customs website or call Customs on ( CUSTOMS). Example craft and voyage detail Example crew list Office of the Comptroller of Customs, PO Box 2218, Wellington Phone: » Fax: » ISSN X 4 Completing electronic crew and passenger lists

19 ISSN X 36 CUSTOMS FACT SHEET» IMPORTANT INFORMATION SHIP AND CRAFT STORES This fact sheet will assist provedores and shipping agents with the requirements and processes around supplying and delivering stores to visiting ships and small craft that require provisioning prior to departing New Zealand. WHAT ARE SHIPS STORES? Stores for ships and craft include: foodstuffs cleaning products alcohol and tobacco spares and service parts bunkers general provisions for crew and passengers. WHEN DO I HAVE TO SUPPLY A CUSTOMS EXPORT DELIVERY ORDER? Where the stores are being taken into a Customs controlled area (a port), a Customs Export Delivery Order (CEDO) must be produced to the port authority or operator of the area, for goods loaded on-board ships and small craft. This includes: stores being zero-rated for goods and services tax (GST) purposes duty-free stores that are supplied from a Customs controlled area, licensed for this purpose generally this will be alcohol and tobacco but may also include equipment, parts, and accessories for vessels stores subject to a drawback of duty stores that have been transhipped (see Specific requirements on page 2). IS A CUSTOMS EXPORT DELIVERY ORDER REQUIRED FOR ALL GOODS? Not all goods require a CEDO. Those that do not are: crew and passengers baggage effects (excluding motor vehicles) goods of a type normally used for commercial or business purposes such as laptop computers, cell phones, and video and photographic equipment carried by a passenger leaving New Zealand routine vessel documentation, mail, schedules, plans and so on domestic stores being supplied inclusive of GST water supplied by the port authority bunkering fuel. Suppliers of bunkering fuel to commercial craft are required to lodge a periodic export entry. Port authorities will not require a CEDO for individual deliveries of bunkers. HOW DO I UNDERTAKE CUSTOMS CLEARANCE? Generally, consignments over NZ$1,000 FOB (free on board) will require an export entry see Fact sheet 6A. All goods subject to drawback will require an Export Entry see Fact sheet 1. All goods supplied duty-free from a Customs controlled area, licensed for this purpose, will require an export entry see Fact sheet 1. An Electronic Cargo Information (ECI) report must be lodged for all transhipment goods and goods under NZ$1,000 FOB see Fact sheet 6B. ARE THERE SPECIAL REQUIREMENTS FOR SMALL CRAFT THAT HAVE BEEN ENTERED ON A TEMPORARY IMPORT ENTRY? Duty-free alcohol and tobacco Small craft entered on a Temporary Import Entry (TIE) are only eligible to load duty free alcohol and tobacco stores when they are about to depart (see Specific Requirements on page 2). Fuel Pleasure craft entered on a Temporary Import Entry (TIE) are eligible to load fuel without payment of goods and services tax (GST) when they are about to depart for a destination outside New Zealand fisheries waters. There are two options for obtaining a CEDO: the supplier may lodge an export entry or ECI report, or the craft operator can produce their purchase invoice and yellow copy of the TIE to Customs, who will issue a manual delivery order. Issue date November 2012

20 CUSTOMS FACT SHEET 36 Parts, accessories, and equipment supplied exclusive of GST Where parts, accessories and equipment are subject to a drawback claim or are supplied duty free from a Customs controlled area, an export entry is required. For all other parts, accessories, and equipment supplied exclusive of GST, an Export Entry/ECI report will not be required. Customs will issue a manual delivery order on production of the purchase invoice and yellow copy of the TIE. ARE THERE SPECIFIC TARIFF ITEMS FOR SHIPS STORES? Yes. The following tariff items have been issued specifically for provision of vessels: B Alcohol and tobacco products intended for passenger and crew consumption en route H Other craft stores intended for passenger and crew consumption en route F Other craft stores, including spare and service parts necessary to operate or maintain the craft. Fact sheet 4 Export Prohibitions and Restrictions. This gives a brief explanation of the prohibitions and restrictions Customs enforces at the border. Fact sheet 10 Permits to Export Alerts. This explains export entry requirements. Fact sheets are available on the Customs website at your local Customs office, or by calling ( CUSTOMS). WHAT BUSINESS RECORDS AM I REQUIRED TO KEEP? The following records are required to be kept for a period of seven years: (a) Shipping, import, export or transportation documents. (b) Ordering and purchase documentation. (c) Stock and sale documents. (d) Banking and accounting information. SPECIFIC REQUIREMENTS Alcohol and tobacco A requisition to supply alcohol and tobacco must be approved by Customs. Once approval is received, the export entry or ECI report can then be lodged. The number of the approved requisition is to be quoted in the goods description field on the Export Entry and in the Export ECI report. The requisition to supply is to be made on Form NZCS 325, available on the Customs website Form NZCS 325 is to be ed to ships.stores@customs.govt.nz Approved requisitions will be signed, stamped, and numbered by Customs and returned. The following processing times below apply. WHAT EXPORTS ARE PROHIBITED OR RESTRICTED? Customs enforces a wide range of export prohibitions and restrictions on behalf of government departments and agencies that have policy responsibility for export controls on certain types of goods. For some types of goods, an export licence or permit may be required, with a code and number to be declared in a particular field within an export entry. For some other types of goods, exportation may be completely prohibited. To ensure you understand how to comply with any prohibition or restriction requirements, this Fact Sheet should be read in conjunction with: Processing Times Requisition sent Monday to Friday 08:00 17:00 (other than public holidays) Monday to Thursday, after 17:00 hours Friday after 17:00 hours to Sunday, Public holidays. Processing time Maximum of two hours. Application will be processed the following morning before 10:00 am. If the requisition requires urgent processing the client is to telephone the Tauranga on-call officer on A maximum of five hours unless an alternative processing time has been agreed between the client and Customs. In all instances where a requisition is sent after 17:00 hours on Friday through to Sunday, the client is to telephone the Tauranga on-call officer on Ship and craft stores Issue date November

21 CUSTOMS FACT SHEET 36 With the exception of international passenger ships (cruise vessels), the amount of duty-free alcohol and tobacco that may be loaded is determined using a formula calculation, as follows: Approved quota (detailed in table below) x number of crew and passengers x voyage duration duty free alcohol and tobacco stores already on board The approved quota per crew member and passenger is: Beer Wine Spirits or liqueur Cigarettes Tobacco Cigars 6 x cans or bottles per day (each can or bottle not to exceed 375ml) or 1 x 750ml bottle per day, and 3 x 1125ml bottles per 10 days 20 cigarettes per day or 250g per 10 days or 5 (regardless of weight) every 10 days Transhipment stores Transhipment stores are stores imported by air or sea, which have not cleared Customs control and are being loaded onto another vessel for subsequent export. (i) Import and export from the same Customs controlled area Where stores are imported and exported from the same Customs controlled area, the only transaction required is the lodgement of the ECI Report. Please note there is one exception to this. There is no requirement for an ECI Report for full containers (FCLs) where: the import bill of lading number is the same as the export bill of lading there is no unpack/repack the transhipment details were captured in the Inward Cargo Report. Where these conditions are met, the electronic Customs response message for the Inward Cargo Report may be used as the Customs clearance number to authorise loading for export. (ii) Movement between Customs controlled areas Where the stores are held in a Customs controlled area and need to be moved to another Customs controlled area in order to be loaded onto a vessel, there are two mechanisms for moving the stores: a transhipment is used to move stores between Customs controlled areas in different regions, for example, Auckland to Tauranga. a Customs Permit to Remove is used to move goods within a region. Where the licensee of the Customs controlled area holding the goods at time of import permits paperless transhipment between regions, the stores may be moved without lodging any documentation with Customs. Where paperless transhipment is not permissible, a manual transhipment entry will be required. In all instances where transhipment or a Customs Permit to Remove is used, an ECI Report is required in order to generate a Customs Export Delivery Order (CEDO) to permit the stores to be loaded onto the vessel. Notes: If the value of the transhipment stores exceeds NZ$1,000, the value on the ECI report is to be shown as NZ$999. A list of Customs Controlled Areas, which also indicates those that operate under the paperless transhipment scheme, is available on the Customs website If you are unfamiliar with export entries and ECI reports, or lodge this documentation infrequently, Customs suggests you engage the services of a freight forwarder or customs broker to lodge clearances on your behalf. FOR FURTHER INFORMATION Contact your nearest office of the New Zealand Customs Service, visit the Customs website or call Customs on ( CUSTOMS). Office of the Comptroller of Customs, PO Box 2218, Wellington Phone: » Fax: » ISSN X Ship and craft stores Issue date November

22 NZCS 344 JANUARY 2016 New Zealand border agencies Advance notice of arrival PERIOD OF ADVANCE NOTICE This form, including supporting documentation, must be provided not less than 48 hours before the estimated time of arrival of the craft in New Zealand. On arrival in New Zealand, the craft must proceed to a designated New Zealand Customs Service and Ministry for Primary Industries port, unless authorised by the Chief Executives of the New Zealand Customs Service and the Ministry for Primary Industries, or compelled by navigationrelated requirements or accident or stress of weather or other necessity, to arrive elsewhere. A confirmation of health status 12 to 24 hours prior to arrival at a pilot station must be provided to Health Protection officers at the port of arrival. If the current status of the information contained in this form (including supporting information) changes at any time officials must be notified immediately. Penalties for knowingly giving false or misleading information or failing to provide information required by law include fines or imprisonment for up to one year. PART A : CRAFT DETAILS 1. Craft name: Voyage number: IMO number: Registration number (if applicable): Radio call sign: Craft s fax number: Craft s telex number: Craft s address: Gross tonnage: Craft type: Towed craft: Has this craft had a different name? Yes No If YES, what was the previous name? Country and port of registration: Name of owner or charterer: Name of person in charge of craft: PART B : VOYAGE DETAILS 16. Estimated date and time of arrival in New Zealand territorial waters: day: month: year:... hours: Estimated date and time of arrival in first port of call in New Zealand: day: month: year:... hours: Estimated date and time of departure from first port of call in New Zealand: day:... month: year:... hours: (a) Last overseas port prior to arrival in New Zealand (port and country) (b) Is this port an ISPS facility? Yes No 20. Date of departure from the last overseas port prior to arrival in New Zealand Day: month: year: Craft s first time to New Zealand? Yes No 22. First port of call in New Zealand: Next New Zealand ports of call, ETAs and ETDs (specify the date) (1) Port:..... ETA:..... ETD:..... (4) Port:..... ETA:..... ETD:..... (2) Port:..... ETA:..... ETD:..... (5) Port:..... ETA:..... ETD:..... (3) Port:..... ETA:..... ETD:..... (6) Port:..... ETA:..... ETD: Next overseas port and country for which the craft is destined:..... PART C : CREW AND PASSENGERS 25. Number of crew: Are there any New Zealand domiciled crew on board? Yes No 27. Number of crew leaving the craft in this country: List ports at which crew are leaving this craft: Number of passengers: Number of passengers leaving the craft in this country: List ports at which passengers are leaving this craft: Last stowaway check: day:... month: year:... Result: Are goods on board recovered at sea? Yes No If YES, attach details 34. Any stowaways or person on board rescued at sea? Yes No If YES, attach details. 35. Is there any recreational /sporting equipment on board intended for use ashore? (eg golf shoes/clubs, sporting boots, fishing gear, bicycles etc) Note: No goods may be landed without prior approval from a MPI Biosecurity officer) Yes No 36. Goods for landing (including per favour goods and goods for other persons). Yes No If YES, attach list

23 NZCS 344 JANUARY 2016 PART D : CARGO All craft carrying cargo must lodge inward cargo report/s relating to cargo for discharge in New Zealand (whether commercial or noncommercial) and commercial cargo not intended for discharge in New Zealand. Where the owner or operator or their agent is unable to provide complete details, they are to provide the New Zealand Customs Service with the names of those persons who will be providing an inward cargo report for the cargo that they cannot provide detail for. 37. Is the craft carrying cargo? Yes No If YES, complete below: A. General description of cargo. B. Name of each person who will be giving inward cargo reports and when approved, export ECI reports for transhipments, intended to be given for the craft (attach list of names if spaces below are insufficient). C. Number of inward cargo reports and when approved, export ECI reports for transhipments, intended to be given by each person. A B C (1)... (2)... (3)... (4) PART E : HEALTH PROTECTION QUARANTINE REPORT 38. Have there been any deaths (other than by accident) or any symptoms of illness or infectious diseases amongst the crew or passengers during the current voyage? Yes No Note: Illness where a person has a temperature or rash or glandular swelling or jaundice persisting for more than 24 hours; any diarrhoea or vomiting (apart from that associated with sea sickness); presence of symptoms suggestive of any infectious disease as listed in the Health Act If YES, state number and cause: Deaths:..... Cause:..... Illnesses:..... Cause: Ship sanitation/ship sanitation exemption certificate: Issue date: Day: Month:... Year: Port of issue:... PART F : MINISTRY FOR PRIMARY INDUSTRIES QUARANTINE REPORT 40. Are there any animals (including birds and fish etc) on board? Yes No If YES provide details of the animal/s: In the past year (or since the last visit to this country) has your craft been to any ports on the east/pacific coast of Russia (excluding the Kamchatka Peninsula) during July, August or September? Yes No Has your craft been inspected and certified free of Asian Gypsy moth by an agricultural authority or their agent in Australia, Canada, New Zealand, USA, Russia, Japan, Korea or China? (If YES, please supply certificate). Yes No 42. Have you carried livestock or grain in the last three months? Yes No If YES, describe the type of cargoes, the loading/discharge port/s, and cleaning performed since the livestock or grain was discharged Have there been any stowaway animals, bees, pests, reptiles, insects, nests or signs of infestations onboard? Yes No 44. Have you any dunnage (wood used in packaging/bracing of cargo etc) on board? Yes No If YES, is the dunnage ISPM 15 stamped? Yes No All craft must complete and send Ballast Water Declaration Part 1 (regardless of ballast water discharge intentions) 45. Do you intend to discharge ballast water in New Zealand territorial waters? Yes No Have you exchanged some ballast in readiness for any change in loading orders? Yes No If YES to either question, you must complete Part 2 for these tanks and send, with Part 1, 48 hours before arrival with all your completed or intended exchange details. You will receive a reply from the Ministry for Primary Industries before your arrival. Note: You must not discharge ballast water in New Zealand territorial waters until you receive notification from a MPI Biosecurity officer. P2 of 3

24 NZCS 344 JANUARY 2016 PART G : MARITIME SECURITY REPORT 46. Provide ISSC number:..... Issuing authority: Expiry date: Security level at which the craft is currently operating? Name and rank of the craft s security officer: Does the craft have a continuous synopsis record? Yes No If YES, who is the issuing authority? Did the craft operate at Security Level Two or above in any of its previous ten ports of call? Yes No If YES, attach details 51. Were any special security measures taken at any of the previous ten ports of call? If YES, attach details. Yes No 52. Was there any craft to craft contact during the last ten ports of call? If YES, attach details Yes No 53. Are details held on board of who is responsible for deciding on the employment of the craft and appointing its crew? Yes No 54. Port state control inspection date: Day:... month: year: Port of issue of port state control:... PART H : SUPPORTING DOCUMENTS (TO BE ATTACHED, BUT NOT REQUIRED FOR HEALTH OFFICIALS) Current Crew List (NZCS 355) Ministry for Primary Industries Master s Declaration Current Passenger List (NZCS 342) Ballast Water Declaration Part 1 Ports of Call List (for the previous two years or since the last visit to this country) Ballast Water Declaration Part 2 Preferred address for Border Clearance Levy invoice:... PART I : BORDER CLEARANCE LEVY INFORMATION Customs use only PART J : AGENT S DETAILS Invoice number: Date: day: month: year: Craft s location at the time: Agent s name: Agent s phone number: Agent s fax number: Agent s address: Privacy: The information in this form is used for border security, data matching, immigration, statistical, and certain other purposes authorised by law. The Privacy Act 1993 provides rights of access to, and correction of, personal information held in readily retrievable form. Should you wish to exercise these rights please contact the New Zealand Customs Service, PO Box 2218, Wellington New Zealand Biosecurity Act 1993, Customs and Excise Act 1996, Health Act 1956, Maritime Transport Act 1994, Maritime Security Act NOTES 1. This form, including attachments must be provided by or fax to (a) the New Zealand Customs Service (who will provide a copy to Maritime New Zealand), (b) the Ministry for Primary Industries, and (c) the Health Protection Officer at port of arrival (who does not require the attachments). 2. For New Zealand Customs Service purposes, the term ship means a ship or boat as defined in the Customs and Excise Act Cargo includes all manifested cargo and cargo carried per favour by the ship s Master or owner or charterer. 3. For New Zealand Customs Service purposes, arrival in New Zealand refers to New Zealand as defined in the Customs and Excise Act For the majority of vessels this will mean arrival in New Zealand s territorial waters, which extend 12 nautical miles from the coast. 4. Officers engaged in the clearance of arriving vessels will discontinue the process if they encounter crew behaviour that they deem inappropriate or a compromise to safety. Delays in the completion of clearance formalities will inevitably result. P3 of 3

25 Form C1 November 2008 INWARD REPORT (SHIPS AND BOATS OTHER THAN SMALL CRAFT) PART A: ARRIVAL DETAILS Name of ship Port of arrival Date of arrival Time of arrival Port arrived from Name of person in charge IMO number Passenger Capacity Name and address of ship s agent in New Zealand Gross register tonnes Summer Loadline displacement (Salt water, Metric tonnes) Light Weight of Ship (Salt water, Metric tonnes) Period of stay in New Zealand IF CARRYING CARGO, BRIEF DESCRIPTION LIST SUBSEQUENT PORTS OF CALL WITHIN NEW ZEALAND (Please record on a separate sheet and attach if additional space is required.) Next New Zealand ports LIST PREVIOUS OVERSEAS PORTS Total number of crew on arrival Total number of crew disembarking in New Zealand Estimated date and time of arrival Total number of passengers on arrival Total number of passengers disembarking in New Zealand DECLARATION I hereby declare that this Inward Report, comprising parts A, B, C and the electronically lodged inward crew and passenger lists, are true and correct. Signature of Person in Charge or Owner... Date... PART B: SUPPORTING DOCUMENTS CHECK LIST NOTE: The Crew and Passenger lists are to be sent electronically (if applicable), all other identified documents should be attached to this report (if applicable): Crew list sent electronically YES NO Individual crew declarations attached YES NO Passenger list sent electronically YES NO Controlled drugs and firearms list attached YES NO OFFICIAL USE: Documentation Required for Inward Report Produced. Signature of Customs officer:... Date:...

26 PART C SHIP S STORES LIST Total quantity on board on arrival in New Zealand. (Where stores are held in a different location, provide a separate quantity for each location.) Quantities received in New Zealand. (To be completed by Master.) Official use only. Stores issued to crew after arrival. (To be completed by the Customs officer authorising the issue of stores.) Article Litres No. Located at Located at Port..... Port..... Issued at:..... Issued at:... Date..... Date (Customs officer)... (Customs officer) Brandy Brandy Rum Rum Gin Gin Vodka Vodka Whisky Whisky Other spirits Other spirits Beer Beer Wine Wine Total weight Tobacco Carton size Cigarettes Cigarettes Cigars Cigars Other (Specify) NOTES 1. It is an offence under the Customs and Excise Act 1996 to show inaccurate figures on this stores list. Unless otherwise approved, no goods shown on this form are to be removed from the ships bond while in New Zealand. Any discrepancies may result in penalties under the Customs and Excise Act Cash Reporting NZ$10,000 or More: If you are carrying, whether on yourself or in your baggage, cash (being coins or paper money) of NZ$10,000 or more (or the foreign currency equivalent), you are required by the Financial Transactions Reporting Act 1996 to complete a Border Cash Report. WARNING There are heavy penalties under New Zealand law for the illicit importation of drugs. DRUG TRAFFICKING IS NOT WORTH THE RISK OFFICIAL USE Checked YES NO Sealed YES NO At (Customs officer) Checked YES NO Sealed YES NO At (Customs officer) Checked YES NO Sealed YES NO At (Customs officer)

27 REGULATION FORM 6 DECEMBER 2011 Customs individual crew declaration (sea) (New Zealand domiciled crew) 1 Declaration of Goods (a) On arrival of the ship at the first port in New Zealand this form must be completed by each New Zealand domiciled member of the crew, in readiness to be handed to the Customs officer. The form is required in duplicate. Each person must state opposite his or her name all the goods in his or her possession or custody, other than those goods covered by paragraph 2 below, whether to be landed or not (b) All goods found in the ship and not shown on the form (except those goods exempted from declaration), may be liable to forfeiture and the owner or person in possession to prosecution (c) All goods must be produced to Customs on request. If in doubt about any article, declare it. 2 Goods not required to be declared Personal effects are not required to be declared. Personal effects are defined as any clothing, toilet articles, or jewellery in your possession or custody that are intended for your own use or wear; and are not intended for any other person or persons or for gift, sale or exchange. 3 Goods that must be declared (a) All goods in your possession or custody other than those covered by paragraph 2; (b) Firearms and ammunition (c) Cash totalling $10,000 or more. Note: Under the Anti Money Laundering and Countering Financing of Terrorism (Cross-border Transportation of Cash) Regulations 2010, cash includes not only New Zealand currency but also foreign currency and bearernegotiable instruments (such as bills of exchange, cheques, promissory notes, bearer bonds, traveller s cheques, money orders, postal orders, and other similar orders). Cash must be declared on the appropriate form prescribed by those regulations. 4 Landing of goods in New Zealand No goods shall be landed without the written authority of a Customs officer. WARNING There are heavy penalties under New Zealand law for the illicit importation of drugs DRUG TRAFFICKING IS NOT WORTH THE RISK This declaration is required to be supplied to a Customs officer when you arrive in New Zealand. The Privacy Act 1993 provides rights of access to, and correction of, personal information held in readily retrievable form. The address of the agency that uses this form is: New Zealand Customs Service, The Customhouse, 1 Hinemoa Street, Box 2218, Wellington 6140.

28 READ THE REVERSE OF THIS FORM BEFORE SIGNING Page no:... Signing off this trip Yes No If Yes, please show the Port and Date Port:...Date:... Port of:... Ship: from:..... arrived:..... I, the undersigned, hereby declare in accordance with the instructions on the reverse side of this form that I have entered opposite my signature all goods which I own, or have in my possession or custody. I have declared all goods acquired overseas and from a duty free source in New Zealand which are required by this form to be declared, and I undertake that none of these goods, nor any portion thereof, will be landed in New Zealand without the written authority of a Customs officer. Note: ALL GOODS EX NEW ZEALAND MUST BE ACCOUNTED FOR ON A CERTIFICATE OF EXPORT SURNAME (block capitals) Tobacco Products Alcohol Port of Landing Other Goods (including New Zealand currency, foreign currency, and bearer-negotiable instruments) Purchase Price (or, in the case of currency or bearer-negotiable instruments, the amount of the currency or value (stated in the appropriate currency) of the instruments) Port of Landing Customs Use Only GIVEN NAME OR FIRST NAMES SIGNATURE RANK Customs officer..... DRV... Customs officer..... This declaration is required to be supplied to a Customs officer when you arrive in New Zealand. The Privacy Act 1993 provides rights of access to, and correction of, personal information held in readily retrievable form. The address of the agency that uses this form is: New Zealand Customs Service, The Customhouse, 1 Hinemoa Street, Box 2218, Wellington 6140.

29 REGULATION FORM 7 AUGUST 2012 Customs individual crew declaration (sea) (non-new Zealand domiciled crew) 1 Declaration of Goods (a) On arrival of the ship at the first port in New Zealand this form must be completed by the master, officers and every member of the crew, in readiness to be handed to the Customs officer. One copy only of the form is required. (b) All goods found in the ship and not shown on the form (except those goods exempted from declaration) may be liable to forfeiture and the owner or person in possession to prosecution. (c) All goods must be produced to Customs on request, and will be liable to check at the port of departure for overseas. If in doubt about any article, declare it. 2 Goods not required to be declared Personal effects are not required to be declared. Personal effects are defined as any clothing, toilet articles, or jewellery in your possession or custody that are intended for your own use or wear; and are not intended for any other person or persons or for gift, sale or exchange. 3 Goods that must be declared (a) All goods for landing in New Zealand (b) Other goods destined for places outside New Zealand (only if the total value exceeds NZ$100) (c) All quantities of tobacco and alcohol products in your possession (d) Firearms and ammunition (e) Cash totalling $10,000 or more. Note: Under the Anti Money Laundering and Countering Financing of Terrorism (Cross-border transportation of cash) Regulations 2010, cash includes not only New Zealand currency but also foreign currency and bearer-negotiable instruments (such as bills of exchange, cheques, promissory notes, bearer bonds, traveller s cheques, money orders, postal orders, and other similar orders). Cash must be declared on the appropriate form prescribed by those regulations. 4 Landing of goods in New Zealand No goods shall be landed without the written authority of a Customs officer. 5 Placing of goods under seal The Customs officer may require any goods to be placed under seal while the vessel is in New Zealand. This includes articles or publications which could be regarded as indecent. WARNING There are heavy penalties under New Zealand law for the illicit importation of drugs DRUG TRAFFICKING IS NOT WORTH THE RISK Declaration by Person in charge I, (name)..... person in charge of the (name of ship)..... hereby certify that this form consisting of pages numbered.. to.. contains my signature and the signatures of all officers and members of my crew, and they have been notified that all articles in their possession or custody, as detailed above, must be entered thereon. Master:..... Date:... Official use I certify that all goods shown as remaining under seal and all articles shown as being left in possession were on board or have been satisfactorily accounted for at the time of the ship s departure from New Zealand for (place)... on the..... day of Signature of Customs officer... Stamp Port of:..... Date:...

30 READ THE REVERSE OF THIS FORM BEFORE SIGNING Page no:... Port of:... Ship: from:..... arrived: I, the undersigned, person in charge, officer, or member of the crew, hereby declare in accordance with the instructions on the reverse side of this form that I have entered opposite my signature all goods which are required by this form to be declared, and I undertake that none of these goods, nor any portion thereof, will be landed in New Zealand without the authority of a Customs officer. Name (in block capitals), Signature and date Rank LIST OF GOODS REQUIRED TO BE DECLARED. Note please read the reverse of this form Tobacco (grams) Cigars (No.) Cigarettes (No.) Spirits (Bottles) Wine (Bottles) Beer (Bottles or cans) Currency (amount and kind) Bearernegotiable instruments (value and currency in which valued) Firearms and/or ammunition Goods for landing in New Zealand: Port of landing Model and serial numbers Value (NZ$) for goods to be landed Customs use only Name: Signature: Date: Name: Signature:.. Date: Name: Signature:.. Date: Name: Signature:.. Date:

31 BORDER CASH REPORT Anti-Money Laundering and Countering Financing of Terrorism Act 2009, sections 68 to 71 MOVEMENT OF CASH INTO OR OUT OF NEW ZEALAND, OR RECEIPT OF CASH FROM OUTSIDE NEW ZEALAND NZCS 337 Who is required by New Zealand law to give a cash report? Sections 68 to 71 of the Anti-Money Laundering and Countering Financing of Terrorism Act 2009 ( the Act ) require a report in respect of the movement of the cash ( a cash report ) to be given in writing in this prescribed form by a person moving (bringing accompanied) cash into, or moving (taking accompanied or sending unaccompanied) cash out of, New Zealand, if o the total amount of the cash (as determined under section 7 of the Act, if not denominated in New Zealand currency) is NZ$10,000 or more; and o the movement of the cash is not exempted under the Act or regulations (if any); and by a person who is to receive in New Zealand unaccompanied cash moved (sent) to the person (either by the person or by another person) from outside New Zealand, if o the total amount of the cash (as determined under section 7 of the Act, if not denominated in New Zealand currency) is NZ$10,000 or more; and o the movement of the cash is not exempted under the Act or regulations (if any). Who must complete report if person required to give it ( A ) is incapable of doing so? If a person ( A ) required to give a cash report is (for example, because of minority or disability) incapable of completing it, then it must be completed on A s behalf by a person ( B ) authorised to act for A or responsible for A s care or property. When and to whom must report be given? For accompanied cash that a person is bringing into or taking out of New Zealand, the report must be provided to a Customs officer at the same time as section 103 (obligations on persons arriving in New Zealand) or section 119 (obligations of persons leaving New Zealand) of the Immigration Act 2009 is complied with. For unaccompanied cash that a person is sending out of New Zealand, the report must be provided to a Customs officer before the cash leaves New Zealand. For unaccompanied cash sent from outside New Zealand, the report must be provided to a Customs officer before (or, under section 109 of the Act, as soon as practicable after) it is received in New Zealand. Meaning of cash and other key terms Cash, as defined by section 5 of the Act, means physical currency, bearer-negotiable instruments ( BNIs ), or both. A bearer-negotiable instrument ( BNI ), as defined by section 5 of the Act, means a bill of exchange; or a cheque; or a promissory note; or a bearer bond; or a traveller s cheque; or a money order, postal order, or similar order; or any other instrument prescribed by regulations under the Act. A person, in this report, includes a corporation sole, a body corporate, and an unincorporated body of persons. OFFENCES, PENALTIES, FORFEITURE, AND SEIZURE Offences Sections 106 to 112 of the Act provide for offences and penalties relating to cross-border transportation of cash. For example, a person commits an offence under section 106 or 107 of the Act if the person fails, without reasonable excuse, to make or cause to be made a cash report concerning cash of NZ$10,000 or more (or foreign equivalent) that the person has moved into or out of New Zealand, or has received in New Zealand after it was sent from overseas, and the person does not prove the defence (as to compliance as soon as practicable) under section 109 of the Act; and under section 110 of the Act if, without reasonable excuse, the person makes or causes to be made a cash report knowing it is false or misleading in any material respect; and under section 111 of the Act if the person wilfully obstructs or, without reasonable excuse, the person fails to answer questions from, a Customs officer who is exercising powers or carrying out duties under the Act. Penalties Under section 112 of the Act, a person who commits any of those offences is liable to the following penalties: in the case of an individual, a term of imprisonment of not more than 3 months, a fine up to $10,000, or both: in the case of a body corporate, a fine of up to $50,000. Forfeiture and seizure False or misleading reporting or non-reporting of cash may result in its forfeiture and seizure because, if it is moved in breach of the Act, it is a prohibited import or export under the Customs and Excise Act 1996.

32 PLEASE PRINT IN CAPITAL LETTERS PART A Details of person required to give report ( A ) FTRID. POLICE REF NO.: 1. Are you (that is, the person who is required to give this report ( A )): (Please tick appropriate box) moving cash of NZ$10,000 or more (or foreign equivalent) into New Zealand moving cash of NZ$10,000 or more (or foreign equivalent) out of New Zealand receiving cash of NZ$10,000 or more (or foreign equivalent) from outside New Zealand PART B Other details relating to A (Please complete appropriate fields) 2. Flight Number: Name of Ship: Other: 3. Passport Number: 4. Country of Citizenship: 5. Family Name (Surname): 6. Given Names: 7. Date of Birth: Male Female (Day) (Month) (Year) 8. Occupation: 9. Place of Arrival or Departure: 10. Date of Arrival or Departure: 11. Permanent Physical (not PO Box) Address in New Zealand or Abroad of A s Residence or Business: Country: (If not New Zealand) Postcode: Phone Number: Home: Work: Mobile: 12. New Zealand Resident: Yes No 13. If No, Address while in New Zealand: Postcode: Phone Number: Home: Work: Mobile: PART C TYPE OF CURRENCY (e.g., NZ dollar, British, Japanese yen) Details of cash (physical currency) being moved into or out of New Zealand, or being received from outside New Zealand (If no physical currency, please go to Part D) AMOUNT OF CASH APPROXIMATE RATE OF EXCHANGE VALUE IN NZ$ TOTAL AMOUNT CASH NZ$ 14. Overseas country, and location in it, from which or to which cash is being moved Country: Location: 15. Source of Funds: 16. Purpose of Funds (what they are going to be used for): 17. Are you carrying any bearer-negotiable instruments (BNIs)? Yes (Go to Part D) (For the definition of BNI, refer to Page 1 of this form) No (Go to Part E)

33 PART D Details of cash (BNI) being moved into or out of New Zealand, or being received from outside New Zealand Type of BNI 1 Type of BNI 2 Bill of Exchange Bill of Exchange Cheque Cheque Promissory Note Promissory Note Bearer Bond Bearer Bond Traveller s Cheque Traveller s Cheque Money Order, Postal Order, or Similar Order Money Order, Postal Order, or Similar Order Other (Please specify): Other (Please specify): Type of Currency: Total Value of BNI: Issuer or Drawer: Payee or Beneficiary: City: Country: Source of Funds: Purpose of Funds: Type of Currency: Total Value of BNI: Issuer or Drawer: Payee or Beneficiary: City: Country: Source of Funds: Purpose of Funds: Overseas country, and location in it, from which or to which the BNI is being moved out of or into: PART E PART F Overseas country, and location in it, from which or to which the BNI is being moved out of or into: (If more than 2 types of BNIs, attach extra details on a separate sheet) Is A moving the cash on A s own behalf? Yes (Go to Part H) No (Go to Part F) On whose behalf is A acting? 18. What is the full name of the person (for example, business or organisation) on whose behalf A is acting? 19. Permanent Physical (not PO Box) Address in New Zealand or Abroad of that person s Residence or Business: Country: Postcode: Phone Number: Home: Work: Mobile: 20. Occupation, business, or main activity of that person: (If more than one person, attach extra details on a separate sheet) PART G If not for A, to whom is A delivering the cash? 21. What is the full name of the person (for example, business or organisation) to whom the cash is being delivered? 22. Permanent Physical (not PO Box) Address in New Zealand or Abroad of that person s Residence or Business: Country: Postcode: Phone Number: Home: Work: Mobile: 23. Occupation, business or main activity of that person: (If more than one person, attach extra details on a separate sheet)

34 PART H Declaration and signature of person (A or B) completing report 24. I declare that the information contained in this report is true and correct to the best of my knowledge. Signature:.. Date: (Day) (Month) (Year) 25. If completed by a person ( B ) on behalf of a person ( A ) required to give it but incapable of completing it, then this report must also contain the following information: B s full name: B s occupation: 26. Permanent Physical (not PO Box) Address in New Zealand or Abroad of B s Residence or Business: 27. Reason (eg, A s age, disability, or other incapacity to complete the report) why B completed report on A s behalf: 28. Capacity (eg, agent, attorney, employee, guardian, parent, property manager) in which B completed report on A s behalf: USE OF AND ACCESS TO REPORT ONCE MADE A Customs officer to whom a cash report is made is required by section 71(1) of the Act to forward it to the Commissioner of Police. Section 139 of the Act authorises the New Zealand Customs Service to disclose information (that is not personal information) obtained by it under the Act to any government agency for law enforcement purposes (as defined in section 5 of the Act) if it is satisfied that the agency has a proper interest in receiving such information. A person by whom, or on whose behalf, a cash report is given may obtain a copy of it from the Commissioner of Police, Police National Headquarters, Financial Intelligence Unit (FIU), PO Box 3017, Wellington. Name, date of birth, and passport verified: Yes No Voluntary Disclosure: Yes No Physical Currency Value Verified: Yes No BNI Value Verified: Yes No Officer: Port: CusMod Report No.: Date of Report: (Day) (Month) (Year) CUSTOMS USE ONLY Forward completed report to: Commissioner of Police, Police National Headquarters, Financial Intelligence Unit (FIU), PO Box 3017, Wellington

35 FORM C2 MAY 2014 Advance notice of departure (Ships and boats other than small craft) Name of ship PART A : DEPARTURE DETAILS Port of departure Date of departure Time of departure Port of destination Name of person in charge IMO number Gross register tonnes Passenger capacity Summer loadline displacement (salt water, metric tonnes) Light weight of ship (salt water, metric tonnes) Segregated ballast tanks total tonnage (tankers only) LIST OF PORTS VISITED WHILE IN NEW ZEALAND ON THIS VOYAGE (Please record on a separate sheet and attach if additional space is required) Name and address of ship s agent in New Zealand New Zealand ports visited Date of arrival Date of departure LIST OVERSEAS PORTS EN ROUTE TO PORT OF DESTINATION (Please record on a separate sheet and attach if additional space is required) Total number of crew on departure Total number of crew embarking in New Zealand Total number of passengers on departure Total number of passengers embarking in New Zealand CARGO Has cargo been loaded onto the craft in New Zealand, whether originating in New Zealand, or transhipped in New Zealand for export? Yes No If YES, state the number of Outward Cargo Reports intended to be given and the names of the persons who will be giving them. Please record on a separate sheet and attach if additional space is required. Number TANKERS ONLY: Total tonnage of persistent (P) and non persistent (NP) oil carried New Zealand ports visited P oil carried on arrival P oil loaded NP oil carried on arrival NP oil loaded DECLARATION I hereby declare that this Advance Notice of Departure, comprising of Parts A, B and the electronically lodged Outward crew and passenger lists, are true and correct. Signature of Person in Charge or Owner... Date NOTE: PART B : SUPPORTING DOCUMENTS CHECKLIST The crew and passenger lists are to be sent electronically (if applicable), all other identified applicable documents should be attached to this report: Crew list sent electronically Yes No Passenger list sent electronically Yes No Craft stores requisitions attached Yes No Controlled drugs and firearms list attached Yes No OFFICIAL USE: Documentation for Advance Notice of Departure produced and Certificate of Clearance issued: Signature of Customs officer:... Date:......

36 FORM C3 OCTOBER 2013 Certificate of Clearance (Ships and boats other than small craft) DEPARTURE DETAILS Name of ship Port of departure Date of departure Time of departure Port of destination Name of person in charge Name and address of ship s agent in New Zealand IMO number Gross register tonnes Segregated ballast tanks total tonnage (tankers only) LIST OF PORTS VISITED WHILE IN NEW ZEALAND ON THIS VOYAGE (Please record on a separate sheet and attach if additional space is required) New Zealand ports visited Date of arrival Date of departure LIST OVERSEAS PORTS EN ROUTE TO PORT OF DESTINATION (Please record on a separate sheet and attach if additional space is required) Total number of crew on departure Total number of crew embarked in New Zealand Total number of passengers on departure Total number of passengers embarked in New Zealand This is to certify that being the person in charge of the above named craft has complied with the provisions of section 34 of the Customs and Excise Act 1996, and is hereby granted this Certificate of Clearance from New Zealand.... Signature of Customs officer NOTES STAMP 1. You are required to depart immediately for your next overseas port as specified in this certificate. You are not to go to any other place in New Zealand. Every person who commits an offence against this requirement is liable on conviction to imprisonment for a term not exceeding 12 months or to a fine not exceeding $15, In an emergency you must contact the New Zealand Customs Service on freephone: or via coast radio station on VHF ch16, 2182khz, 4125khz, 6215khz, or 8291khz.

37 NEW ZEALAND CUSTOMS SERVICE ADVICE TO TRAVELLERS

38 NAU MAI HAERE MAI KI AOTEAROA, WELCOME TO NEW ZEALAND ON ARRIVAL DECLARATIONS On arrival, you must fill in a Passenger Arrival Card. You must tick yes on your arrival card if you are bringing in: goods that may be prohibited or restricted, such as weapons, objectionable (indecent) articles, or drugs goods over the NZ$700 allowance tobacco and alcohol over the allowance goods for commercial, business, or trade purposes goods carried on behalf of another person NZ$10,000 or more in cash, or foreign equivalent. You don t have to declare your clothing, footwear, jewellery, and toiletries these are regarded as personal effects if intended solely for your own use. Please have any purchase receipts readily available.

39 Concealing dutiable goods and using false documentation are serious offences which may result in the seizure of the items, substantial penalties, or prosecution. If you are unsure about declaring an item, please ask a Customs officer. BORDER CLEARANCE LEVY A Border Clearance Levy comes into effect on 1 January It will be NZ$21.58 for air travellers and those on private craft, and NZ$26.23 for cruise passengers. For air travellers and those on private craft the arrival levy is NZ$18.21 and the departure levy is NZ$3.37. For cruise passengers the arrival levy is NZ$22.66 and the departure levy is NZ$3.57. The levy forms part of the ticket price when you book air travel or a cruise. Private aircraft and yachts will receive an invoice. BAGGAGE SEARCH Customs or biosecurity officers may search the bags of any passenger. COMMERCIAL GOODS You must declare commercial goods, goods for resale, or goods for use in your business as they may be subject to duty and goods and services tax (GST). Customs clearance is required for all commercial goods entering or leaving New Zealand whether you carry them or send them as unaccompanied luggage. Clearance can be obtained before or after arrival. If goods are being imported temporarily, you may have to arrange security to cover duty and GST, pending re-export. New Zealand accepts ATA Carnets as security for the temporary importation of commercial samples, advertising material, and certain materials and equipment. Please enquire at your local Chamber of Commerce for further details. All commercial exports must receive clearance prior to departure or the goods will be held until clearance is received.

40 PROHIBITED AND RESTRICTED IMPORTS Some goods are prohibited in New Zealand, while others may be admitted only after they have been subjected to treatment, such as fumigation. MONEY You must complete a Border Cash Report if you bring cash into or out of New Zealand, and the total value is NZ$10,000 or more (or foreign equivalent). Cash means: physical currency travellers cheques cheques money orders, postal orders, or similar bearer bonds a bill of exchange promissory notes any instrument prescribed by regulations under the Anti-Money Laundering and Countering Financing of Terrorism Act For further information refer to Customs Fact Sheet 13 at If you do not make a cash report, or make a false or misleading report, you are committing a criminal offence and you could be imprisoned, fined, and the cash seized.

41 AGRICULTURAL ITEMS You might have goods with you that could be carrying pests and diseases that could cause millions of dollars in damage to New Zealand s environment and economy. Read your Passenger Arrival Card carefully and declare any and all risk goods. If you fail to declare risk goods on your Passenger Arrival Card you could face a $400 instant fine or be prosecuted. After inspection most goods will be returned to you however some may require treatment and you may have to pay for this service. Risk goods include: food (fruit, vegetables, meat, fish, poultry, honey, ingredients used in cooking, and all dairy products), plants (alive or dead), seeds wooden items animals (alive or dead) or their products traditional/herbal medicines used footwear and sports and outdoor equipment For a full list of risk goods that must be declared visit MEDICINES If you are carrying prescription medicines or controlled drugs you should: have a prescription or letter from your doctor carry the drugs in their original containers

42 only carry up to three months supply of prescription medicines or one month s supply of controlled drugs. FURTHER INFORMATION Further information is available from Medsafe on or at For further information on importing controlled drugs, contact the Ministry of Health on or at OBJECTIONABLE MATERIAL Objectionable material is prohibited and will be seized. This includes, but is not limited to, films, videos, computer games, DVDs, CD-ROMs, books, posters, music recordings, magazines, photographs, paintings, t-shirts, and computer files. Material is objectionable if it deals with matters such as sex, horror, crime, cruelty, or violence in a way that is likely to be injurious to the public good. FIREARMS AND WEAPONS You need a Police permit to import firearms (including airguns) into New Zealand. This must be obtained prior to your arrival. Importing certain types of weapons such as flick knives, butterfly knives, swordsticks, knuckle-dusters, or any weapon disguised as something else is prohibited. FURTHER INFORMATION Further information can be obtained from the New Zealand Police on or at

43 DOMESTIC PETS AND ANIMALS Pets cannot be cleared for entry into New Zealand at air passenger terminals. Before sending your pet to New Zealand, contact us for information on the required documentation and clearance process, and the hours when clearance can be undertaken. There are certain dog breeds that are prohibited in New Zealand. You must complete imported animal clearance documents on the animal s arrival, and may not have to pay Customs charges if you satisfy the terms and conditions for duty-free entry of domestic animals. If you are importing an animal for breeding, showing, racing, or any other commercial purpose you will need to arrange clearance through a customs broker. RADIO TRANSMITTERS AND TELECOMMUNICATIONS EQUIPMENT Some transmitting devices cause interference to radio or television broadcast reception. If you are bringing in dog-tracking devices, radio transmitters, cordless and cellular phones, baby monitors, or similar equipment, check that the devices meet New Zealand technical standards. FURTHER INFORMATION For more information contact the Radio Spectrum Management Group of the Ministry of Business, Innovation and Employment (MBIE), on or at

44 SMOKING AND DRUG UTENSILS The following are prohibited imports: bongs and hash pipes, including vapourisers and their parts roach clips with a pincer or tweezer action methamphetamine and cannabis utensils and their parts any item modified for methamphetamine use. A methamphetamine utensil includes any pipe with a heatproof bowl, but excludes tobacco pipes. ENDANGERED SPECIES The Convention on International Trade in Endangered Species (CITES) is designed to prevent trade in endangered, threatened, or exploited species. It covers plants and animals, dead or alive, and products made from them, which can only be imported into or exported from New Zealand with a special permit. For a list of goods covered by CITES visit FURTHER INFORMATION For further information contact the Department of Conservation on , , or or at

45 ALLOWANCES (CONCESSIONS) CLOTHING AND PERSONAL EFFECTS Your clothing, toiletries, and personal jewellery (including watches) will be admitted free of duty and GST, if they are: for your own use or wear not for anyone else not for gift, sale, or exchange. The concession only covers new or used personal items you are travelling with or have acquired during your trip. DUTY-FREE GOODS You may bring duty-free goods (excluding alcohol and tobacco products) obtained overseas and/or purchased duty-free in New Zealand with a total combined value of NZ$700. Goods above this value attract duty (where applicable) and GST. Passengers are entitled to import: 50 cigarettes or 50 grams of tobacco products or cigars or a mixture of all three weighing not more than 50 grams 4.5 litres of wine or beer three bottles (or other containers) each containing not more than 1,125 ml of spirits or liqueurs.

46 This only applies to goods that accompany you and are for your personal use or are intended as gifts, and are not: carried on behalf of another person for use in your business or profession intended for sale or exchange. Passengers travelling together cannot combine their individual $700 concessions. Children may claim the concession provided the goods are their own property and of a type a child would own and use. Note: The minimum age of eligibility for the alcohol and tobacco allowances is 17 years, but in New Zealand people under the age of 18 can t buy alcohol and tobacco products. Full Customs charges are payable on quantities imported in excess of the above allowances, or that are in containers greater than 1,125ml. UNACCOMPANIED BAGGAGE Unaccompanied baggage will not qualify for duty-free concessions and may be subject to Customs charges. The exception is personal clothing, toiletries, and jewellery.

47 VISITORS TO NEW ZEALAND A visitor may import the following without paying Customs charges if the goods will be taken out of New Zealand at the end of their visit: still, video, and motion picture cameras and a reasonable supply of films, tapes, and accessories binoculars portable musical instruments portable sound and video reproduction devices including tape recorders, CD players, mini disc players, DVD players, and dictating machines with discs and tapes portable radio receivers cellular or mobile telephones portable personal computers (laptops) and accessories baby carriages and strollers wheelchairs sporting equipment. If a visitor is unable to satisfy this requirement, Customs may require a cash deposit to cover the duty and GST payable which will be refunded when the goods have been exported. CUSTOMS CHARGES Customs duty is charged on the price paid for the goods. GST of 15 percent is then calculated on the value including duty. In cases where the transaction cost cannot be identified (such as gifts) Customs may have the goods valued independently. Payments will only be accepted in New Zealand currency. You can pay using cash, eftpos or VISA and MasterCard.

48 GOODS FOR EXPORT AND RETURN You don t need to declare goods on arrival that were in your possession prior to leaving New Zealand, unless they were purchased duty-free at the time of departure. If you are concerned that the goods you took overseas might impact on your duty-free entitlements you can ask for a Certificate of Export as proof of previous ownership. This certificate can only be issued for uniquely identifiable goods (eg, by serial number), and can be obtained from Customs before you depart. In the case of new camera or video equipment, we suggest you carry some form of documentation to establish previous ownership in New Zealand. PROHIBITED EXPORTS There are restrictions on the export of certain goods, eg, pounamu (greenstone) in its natural state, wildlife, antiquities, and works of art. If you re unsure whether you can take something with you, please contact us. FOR MORE INFORMATION feedback@customs.govt.nz, visit or call CUSTOMS ( ). If you are in Australia call toll-free If you are outside New Zealand and Australia call Our National Contact Centre is open Monday to Friday (excluding public holidays) from 7 am until 6 pm. NOVEMBER 2015

49 NEW ZEALAND PASSENGER ARRIVAL CARD Information collected on this form and during the arrival process is sought to administer Customs, Immigration, Biosecurity, Border Security, Health, Wildlife, Police, Fine Enforcement, Justice, Benefits, Social Service, Electoral, Inland Revenue, and Currency laws. The information is authorised by legislation and will be disclosed to agencies administering and entitled to receive it under New Zealand law. This includes for purposes of data matching between those agencies. Once collected, information may be used for statistical purposes by Statistics New Zealand. This Arrival Card is a legal document false declarations can lead to penalties including confiscation of goods, fines, prosecution, imprisonment, and deportation from New Zealand. A separate Arrival Card must be completed for each passenger, including children. Please answer in English and fill in BOTH sides. Print in capital letters like this: NEW ZEALAND or mark answers like this: 1 Flight number/name of ship Aircraft seat number SEPT 2015 Overseas port where you boarded THIS aircraft/ship Passport number Nationality as shown on passport Family name Given or first names Date of birth day month year Country of birth Occupation or job Full contact or residential address in New Zealand Mobile/phone number 2a Answer this section if you live in New Zealand. Otherwise go to 2b. How long have you been away from New Zealand? years months days Which country did you spend most time in while overseas? What was the MAIN reason for your trip? business education other Which country will you mostly live in for the next 12 months? New Zealand other 2b Answer this section if you DO NOT live in New Zealand. How long do you intend Permanently or years months days to stay in New Zealand? If you are not staying permanently what is your MAIN reason for coming to New Zealand? visiting friends/relatives business holiday/vacation conference/convention education other In which country did you last live for 12 months or more? State, province or prefecture Zip or postal code Please turn over for more questions and to sign

50 3 List the countries you have been in during the past 30 days: Do you know the contents of your baggage? Yes No WARNING: false declaration can incur $400 INSTANT FINE Are you bringing into New Zealand: Any food: cooked, uncooked, fresh, preserved, packaged or dried? Yes No Animals or animal products: including meat, dairy products, fish, honey, bee products, eggs, feathers, shells, raw wool, skins, bones or insects? Yes No Plants or plant products: fruit, flowers, seeds, bulbs, wood, bark, leaves, nuts, vegetables, parts of plants, fungi, cane, bamboo or straw, including for religious offerings or medicinal use? Yes No Other biosecurity risk items, including: Animal medicines, biological cultures, organisms, soil or water? Yes No Equipment used with animals, plants or water, including for gardening, beekeeping, fishing, water sport or diving activities? Yes No Items that have been used for outdoor activities, including any footwear, tents, camping, hunting, hiking, golf or sports equipment? Yes No In the past 30 days (while outside New Zealand) have you visited any wilderness areas, had contact with animals (except domestic cats and dogs) or visited properties that farm or process animals or plants? Yes No Are you bringing into New Zealand: Prohibited or restricted goods: for example, medicines, weapons, indecent publications, endangered species of flora or fauna, illicit drugs, or drug paraphernalia? Yes No Alcohol: more than 3 bottles of spirits (not exceeding litres each) and 4.5 litres of wine or beer? Yes No Tobacco: more than 50 cigarettes or 50 grams of tobacco products (including a mixture of cigarettes and other tobacco products)? Yes No Goods obtained overseas and/or purchased duty-free in New Zealand: with a total value of more than NZ$700 (including gifts)? Yes No Goods carried for business or commercial use? Yes No Goods carried on behalf of another person? Yes No Cash: NZ$10,000 or more (or foreign equivalent), including travellers cheques, bank drafts, money orders, etc? Yes No Do you hold a current New Zealand passport, a residence class visa or a returning resident s visa? If yes go to 10 Yes No Are you a New Zealand citizen using a foreign passport? Yes No If yes go to 10 Do you hold an Australian passport, Australian Permanent Residence Visa or Australian Resident Return Visa? If yes go to 9 Yes No All others. You must leave New Zealand before expiry of your visa or face deportation. Are you coming to New Zealand for medical treatment or consultation or to give birth? Yes No Select one I hold a temporary entry class visa (Tick yes if you currently hold a visa, even if it is not attached as a label to your passport). Yes or I do not hold a visa and am applying for a visitor visa on arrival. Yes Have you ever been sentenced to 12 months or more in prison, or been deported, removed or excluded from any country at any time? Yes No I declare that the information I have given is true, correct, and complete. Signature (parent or guardian must sign for children under the age of 18) Date The Privacy Act 1993 provides rights of access to, and correction of, personal information. If you wish to exercise these rights please contact the New Zealand Customs Service on or feedback@customs.govt.nz and/or Immigration New Zealand at PO Box 3705, Wellington.

51 New Zealand Passenger Departure Card Please read the instructions and legal information on the other side of this card. 1 Flight number or name of ship day month year 2 Departure date Nationality as shown on passport 4 Passport number 5 Date of birth day month year 6 Are you, or until today were you, living, working, or studying in New Zealand for 12 months or more? yes go to 7 no go to 13 7 How long will you be away from New Zealand? years months days or permanently 8 Which country will you spend the most time in while overseas? 9 What is the main purpose of your trip? visiting friends / relatives business holiday / vacation education conference / convention other 10 What is your occupation? 11 What country were you born in? 12 Please give your residential or contact address in New Zealand. 13 Tick here to declare that you have: read and understood the statements on the back of this card given information that is true, correct, and complete. End of questions no signature needed.

52 June 2013 Completing this departure card is a legal requirement for passengers leaving New Zealand. False or misleading declarations may lead to penalties. How to fill in this card a departure card must be completed for all passengers, including children please answer in English use a blue or black pen print in capital letters, l ke this: N E W Z E A L A N D mark answers like this: ü Cash reporting If you are carrying, on your person or in your baggage, NZ$10,000 or more in cash, or foreign equivalent, you must report this to a Customs officer when you are completing passport formalities on departure from New Zealand. Cash means physical currency, bearer negotiable instruments (BNI), or both. BNI means any of bills of exchange, cheques, promissory notes, bearer bonds, traveller s cheques, money orders, postal orders, or similar orders, or any other instrument prescribed by regulations under the Anti-Money Laundering and Countering Financing of Terrorism Act If anyone you are responsible for, who is travelling with you, has cash to that value, you must report this to the Customs officer also. It is an offence to fail to report as instructed here. Information statement Information collected on this form and during the departure process is required to administer border security laws of New Zealand. Its collection is authorised by legislation. The information will be disclosed to agencies administering these areas and those agencies authorised to receive it under New Zealand law for data matching, enforcement, and compliance purposes. Once collected, the Statistics Act 1975 allows for the information to be used for statistical purposes by Statistics New Zealand. The Privacy Act 1993 and the Official Information Act 1982 apply to this information. If you have any questions please contact: NZ Customs Service feedback@customs.govt.nz PO Box 2218, Wellington Immigration NZ INZdepartures@mbie.govt.nz PO Box 3705, Wellington Give this completed card to a Customs officer before boarding.

53 INZ 1089 Passengers and Crew of Ships Requirements for entry to New Zealand This leaflet will give you information on the requirements that you must meet if you are a passenger (including cruise ship passengers) or a crew member on a ship carrying passengers and/or cargo between a foreign port and New Zealand. You must have a valid passport You must have a passport that is valid for three months after the date you intend to leave New Zealand. Deemed to hold a visa If you are a passenger or a crew member of a cruise ship in New Zealand you are deemed to hold a visitor or work visa for 28 days from arrival, or until the ship leaves (whichever occurs first). If you leave the ship and stay on in New Zealand, you must obtain a further visa. You must apply for the visa before the expiry of your deemed visa by completing a passenger arrival card and presenting it to a New Zealand Customs officer. If you remain in New Zealand and you do not have a current visa you will be here unlawfully, and you may be deported. Only passengers and crew who arrive on the ship will be deemed to hold a visa. If you fly into New Zealand to join the ship you must apply for a visa in the normal way. November 2010 For further information on immigration visit

54 Evidence of a deemed visa If you are deemed to hold a visa, you must have evidence that you are entitled to a deemed visa. Evidence may include evidence of identity, and any other evidence an immigration officer considers necessary. Who is not eligible for a deemed visa? Some people may not be eligible for a deemed visa. Among others, those not eligible include people who have been: sentenced to 12 months or more in prison in the last 10 years, or sentenced to five years or more in prison at any time, or removed or deported from any country. Visa-waiver visitors If you are an Australian citizen, the holder of a current Australian permanent residence visa or a current Australian resident return visa, you are waived from the requirement to hold a visa permitting travel to New Zealand. You must apply for a resident visa on arrival. You will do this by completing an arrival card on the aircraft/ship on your way to New Zealand. Some other groups of visitors from overseas do not need a visa to travel to New Zealand: British citizens/british passport holders intending to visit for six months or less people travelling on a United Nations laissez-passer intending to visit New Zealand for three months or less people from a country on our list of visa-free countries (see below) intending to visit New Zealand for three months or less. If you are in one of these groups, you are a visa-waiver visitor, and you do not need a visitor visa to travel to New Zealand. You need to apply for a visitor visa, but you will do this by completing an arrival card on the aircraft/ ship on your way to New Zealand. You must also: hold a valid ticket out of New Zealand to a country you have the right of entry to have enough money to support yourself during your stay hold a passport valid for three months beyond the date you are leaving New Zealand. 2 Passengers and Crew of Ships

55 VISA-FREE COUNTRIES Andorra Argentina Austria Bahrain Belgium Brazil Brunei** Bulgaria Canada Chile Cyprus Czech Republic Denmark Estonia**** Finland France Germany Greece***** Hong Kong Hungary Iceland Ireland Israel Italy Japan Korea (South) Kuwait Latvia**** Liechtenstein Lithuania**** Luxembourg Malaysia Malta Mexico Monaco Netherlands Norway Oman Poland Portugal* Qatar Romania San Marino Saudi Arabia Singapore Slovak Republic Slovenia South Africa Spain Sweden Switzerland United Arab Emirates United States of America** Uruguay Vatican City * Portuguese passport holders must have the right to live permanently in Portugal. ** Including nationals of the USA. *** Residents of Hong Kong travelling on Hong Kong Special Administrative Region or British National (Overseas) passports. **** Visa waiver does not apply to people travelling on alien s (non-citizen s) passports issued by these countries. ***** Greek passport holders whose passports were issued on or after 1 January 2006 only. (Greek passports issued before 1 January 2006 are not acceptable for travel after 1 January 2007). Passengers and Crew of Ships 3

56 Lodging an application If you need to lodge an application for a visa: see our website contact one of our offices. We have offices in Apia, Bangkok, Beijing, Dubai, Ho Chi Minh City, Hong Kong, Jakarta, London, Manila, Moscow, Mumbai, New Delhi, Nuku alofa, Pretoria, Shanghai, Singapore, Suva, Sydney and Taipei. Our New Zealand offices are located in Auckland, Henderson, Manukau, Hamilton, Palmerston North, Wellington, Christchurch, Queenstown and Dunedin. You can also contact your nearest New Zealand Embassy or New Zealand High Commission. 4 Passengers and Crew of Ships

57 Cruise Ship Arrival Information This information is to help clarify the requirements for MPI clearance into New Zealand and at subsequent New Zealand ports. Once aboard, MPI inspectors will meet with the ship s Chief Purser or representative to plan the clearance of passengers, crew and vessel for New Zealand entry. Vessel Clearance Documents required by MPI The following documents should be sent to MPI at the first port of arrival in New Zealand (contacts in front of folder) 48 hours before arrival. Master s Declaration (for declaring meat provisions and animals, an appended list is acceptable) Ballast Water Report Form List of Fresh Produce and any documented quality systems around fresh produce Voyage memo for past two years List of any goods to be landed in New Zealand Permits (where granted well in advance of arrival) for any animals aboard. Note: In general no animals will be permitted to come ashore in New Zealand or to remain aboard a vessel in New Zealand waters. Special circumstances may apply for keeping an animal on board where prior application has been made to MPI and the person in charge has agreed to comply with strict conditions set. Generally cats and dogs are the animals granted such an exemption. MPI Inspectors will need to: Meet with the Captain and review documentation Inspect galleys and all provision areas Inspect fresh produce and handling areas Examine any permitted animals Assess and inspect vessel refuse system Inspect all dunnage, wood packing, pallets and timber Be advised of any waste, dunnage, and stores issues. Inspect bicycles and sports gear for landing or use in New Zealand Inspect any crew items for landing in New Zealand Warning: Under the Biosecurity Act 1993, Failure to Comply Attracts Heavy Penalties.

58 Passenger and Crew Clearance MPI requires the following documentation: Full passenger and crew lists Disembarking passenger and crew lists Transit passenger and crew lists Overlanders list A New Zealand Passenger Arrival Card to be filled in by each passenger and crew member disembarking. A MPI Biosecurity Declaration Card describing the item/s that the passenger has ( or Yes) on the Passenger Arrival Card MPI inspectors will require a suitable processing area with tables and chairs to carry out clearance procedures. Special arrangements can be made for passengers with mobility problems or sickness concerns. Following processing, a MPI inspector will need to inspect any selected items or baggage belonging to specified passengers, as identified on the MPI Biosecurity Declaration Card All bicycles and sporting equipment must be inspected and given written permission to land. Disembarking MPI quarantine inspectors may be stationed at all gangways inspecting hand baggage as passengers and crew leave the ship. MPI detector dogs may be used when available. Broadcasting Quarantine Message Notes for Ship s Purser The following quarantine message must be broadcast over the ship s public address system (including crew accommodation areas) before passengers and crew go ashore and at regular intervals during disembarkation. New Zealand biosecurity regulations prohibit the removal of ship s stores from the vessel. Items that cannot be taken off the ship include: Fresh fruit and vegetables Meat of any kind Prepared meals including sandwiches Dairy products Any other food items Flowers, seeds or plants Only commercially bottled drinking water is permitted to leave the vessel without the permission of the MPI quarantine inspector. Passengers and crew maybe asked to present their hand luggage for inspection to the MPI inspectors stationed at the gangway. Warning: Under the Biosecurity Act 1993, Failure to Comply Attracts Heavy Penalties.

59 NOTICE TO OPERATORS AND MASTERS OF CRUISE VESSELS AND YACHTS You have a role in protecting New Zealand s unique marine environment don t spread damaging marine pests in biofouling. All vessel owners are encouraged to maintain hulls to minimise biofouling, particularly when entering areas of high marine values such as Fiordland and the Sub-Antarctic and Kermadec Islands. All vessel operators planning to visit the Fiordland marine area should keep Fiordland as beautiful below water as it is above. Fiordland s marine environment is an international treasure with unique but fragile marine ecosystems. It is vital this area is protected from the threat posed by introduced marine life. When marine species establish outside of their native locations, some can cause irreversible damage in the new area. A concerted effort by government agencies and stakeholders is underway to clear the marine pest seaweed Undaria from a remote area of Fiordland. For this reason alone, it is vital you ensure your vessels hull and niche areas are clean and free of marine pests prior to entering these pristine waters. Please take some simple precautions to ensure your vessel hulls and equipment are free of biofouling organisms, including: 1. Keeping your vessel s hull and marine equipment clean and free of fouling. 2. Making sure you have a good, thorough and functioning antifoul coating. 3. Cleaning and air-drying any marine equipment and boats to be used in Fiordland waters e.g. ropes, pots, fishing gear, kayaks and tenders. For further information on the Fiordland programme and marine biosecurity, visit: OVERSEAS VESSELS SHOULD AVOID BRINGING HARMFUL EXOTIC MARINE SPECIES INTO NEW ZEALAND The Ministry for Primary Industries (MPI) requests that all vessels arriving in New Zealand have a hull that has minimal biofouling on the open hull surface and in niche areas. MPI advises that it is now monitoring the hull management of visiting vessels through questions asked on the Advance Notice of Arrival documentation. Mandatory requirements for minimal levels of biofouling on arrival (in the form of a Border Standard for Biofouling) will be enforced in four years time following a lead-in period when compliance with this new rule is encouraged but voluntary. The new requirements will be released soon and will be available here: enter/ships. A vessel s biofouling management system may be taken into account in granting approval to ply the coast and in particular to visit places that have high ecological value. These places are often visited by cruise vessels and yachts or recreational vessels when they visit New Zealand. November 2012

60 HAVE YOU READ THE FIORDLAND USER GUIDE? VISITING THE SUB-ANTARCTIC OR KERMADEC ISLANDS? OVERSEAS OR DOMESTIC VESSELS You should be aware that the Department of Conservation is enforcing a new regional coastal plan for these areas. The plan s rules require vessels to undergo hull inspections in preparation for entry closer than 1000 metres to the islands. For full information on what is required prior to your visit please refer to PLAN AHEAD Please help protect New Zealand s unique marine areas from damaging marine pests. Consider how you will take extra steps to manage biofouling before commencing a voyage to New Zealand or sailing into high value areas. The fully waterproof guide is a one-stop shop publication containing all of the main marine regulations plus practical and interesting information about the history, the environment and the establishment of the Fiordland Marine Area to help you get the most out of your visit. Refer to to download or order a copy.

61 New Zealand (NZ) Biofouling and Ballast Water Declaration: Parts 1 and 2 TO BE COMPLETED FOR ALL VESSELS ARRIVING IN NEW ZEALAND Vessel Name: IMO Number: Voyage Number: Arrival Date: Arrival Port: PART 1: BIOFOULING 1 Do you have a biofouling management plan on board? Yes or No or Unknown 2 Do you keep a biofouling record book? Yes or No or Unknown 3 When was the vessel built? Build Date: 4 When was the last renewal of anti-fouling coating to the hull? Antifouling Date: A. Do you have a certificate of treatment? Yes or No B. What date is the anti-fouling coat effective until? Date: 5 In the last year how many times was the vessel moored or laid up in one location for 10 days or more, 20 days or more, and 30 days or more? 10 days: 20 days: 30 days: 6 When is the next haul out/dry dock intended for this vessel and in what location? Date: Location: PART 2: BALLAST WATER 1 Do you have a ballast water management plan on board? Yes or No 2 Is the vessel carrying any ballast water? Yes or No 3 Do you have a ballast water log? Yes or No 4 What is your ballast status on arrival in NZ? Number of tanks in ballast: Volume: m 3 5 What is the maximum ballast capacity of this vessel? Total number of tanks: Maximum volume: m 3 6 Are any ballast tanks intended for discharge, or possible discharge, in New Zealand ports or territorial waters? Yes: Complete Part 3 of this declaration and sign this form. OR No: Sign this form and no further detail is required. MASTER TO MAKE DECLARATION HERE MPI Officer signature BW discharge permitted: I state the declaration (Part 1, Part 2, and Part 3 as relevant) is true in every particular. Master s Name: Yes No Signature: MPI Officer Comments: No ballast water discharge is permitted without written authority by MPI New Zealand Government. Pursuant to section 22 of the Biosecurity Act Revised May 2016.

62 New Zealand (NZ) Biofouling and Ballast Water Declaration: Part 3 Vessel Name: Voyage Number: All vessels intending to discharge ballast water or with contingency tanks for possible discharge in NZ territorial waters must complete this part. 3 All ballast water tank volumes must be recorded in mp P. (For more information see the NZ Import Health Standard for Ballast Water from all Countries). How will you comply with NZ s ballast water requirements? Check the box(es) indicating the ballast water management option used. FW Discharging fresh water TS Treating ballast water using an MPI-approved shipboard system E/R or F/T Exchanging the ballast water at mid-ocean (at least 200 NM from the nearest land and in water of over 200m in depth) by Empty/Refill (E/R) (with an efficiency of 95% volumetric exchange) or Flow-Through (F/T) (at least three times the maximum tank capacity). Treatment system: Maximum combined pump capacity (all ballast water pumps): 3 mp P/hr Exemption applied for If you were unable to complete the mid-ocean exchange because it would have caused unacceptable risk to the crew or vessel due to adverse conditions you will need to complete details in the following table identifying the tanks and source of the ballast water for all tanks that the exemption is applied for. Specific details of why the exemption is required: TANKS Use tank codes listed below Tank Name Max. tank capacity BW SOURCE Prior to mid-ocean exchange or treatment OR source of FW ballast OR Empty tank. MANAGE -MENT METHOD E/R TANKS & REFILL of Empty Residual volume when empty F/T TANKS Ballast tank codes: Forepeak (FP), Afterpeak (AP), Double Bottom (DB), Deep Tank (DT), Wing Tank (WT), Topside Tank (TS), Port (P), Starboard (S), Upper (U), Lower (L) BW Management Method codes: Freshwater (FW), Empty then Refill (E/R), Flow-Through (F/T), Treatment System (TS) New Zealand Government. Pursuant to section 22 of the Biosecurity Act Revised May MID-OCEAN FLOW-THROUGH EXCHANGE (F/T) or REFILL (R) *For E/R or filling empty tanks, only record REFILL (R) detail* Empty Tank or Volume in tank FW, TS, Volume Details at start and end of refill (R) or F/T Final volume Date Uptake port before exchange E/R or pumped Lat / Long Date Time in tank on (d/mmm/yy) Lat/Long or treatment F/T through (degrees minutes) (d/mmm/yy) (24 HR) arrival in NZ m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E

63 TANKS Use tank codes listed below Tank Name Max. tank capacity New Zealand (NZ) Biofouling and Ballast Water Declaration: Part 3 BW SOURCE Prior to mid-ocean exchange or treatment OR source of FW ballast OR Empty tank. MANAGE -MENT METHOD E/R TANKS & REFILL of Empty Residual volume when empty F/T TANKS MID-OCEAN FLOW-THROUGH EXCHANGE (F/T) or REFILL (R) *For E/R or filling empty tanks, only record REFILL (R) detail* Empty Tank or Volume in tank FW, TS, Volume Details at start and end of refill (R) or F/T Final volume Date Uptake port before exchange E/R or pumped Lat / Long Date Time in tank on (d/mmm/yy) Lat/Long or treatment F/T through (degrees minutes) (d/mmm/yy) (24 HR) arrival in NZ m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E m 3 m 3 m 3 m 3 Start N E m 3 N E End N E Ballast tank codes: Forepeak (FP), Afterpeak (AP), Double Bottom (DB), Deep Tank (DT), Wing Tank (WT), Topside Tank (TS), Port (P), Starboard (S), Upper (U), Lower (L) BW Management Method codes: Freshwater (FW), Empty then Refill (E/R), Flow-Through (F/T), Treatment System (TS) New Zealand Government. Pursuant to section 22 of the Biosecurity Act Revised May 2016.

64 BIOSECURITY ACT 1993 Sections 18 and 19 MASTER S DECLARATION I, of the (Given Name) (Full Name of Craft) Family Name) hereby certify that: 1. The origin of all meat on board is (attach extra page if required): Type of meat (including poultry and fresh-water fish) Country of origin 2. The origin of all fresh produce including fruit and vegetables is (attach extra page if required): Type of fresh produce Country of origin Port and country of loading 3. Refuse: 3.1 The craft has a refuse/garbage management plan. YES NO 3.2 The refuse/garbage control on board is: Drums Holding room Holding tanks Galley chute Galley grinder 3.3 Galley chute/grinder discharges into: Sea Holding tanks Not applicable 4. The live animals on board are (list all dogs, cats, fish, birds and any other pets): Type of animal (include identifying features) Number of animals MPI permit or prior approval details 5. The following pest management programmes are adhered to on board (attach extra page if required): Pest management programme Control measures in place (e.g. baiting or treatment) (treatment type and application methods) 6. The following insects, pests and / or hitchhiker animals are on board (attach extra page if required): Type/name of insect, pest or hitchhiker Location on craft To the best of my knowledge and belief the above statements are true and correct in every particular and I am fully aware of the provisions of the Biosecurity Act 1993 sections 18 and 19. Master s Signature: Dated this day of 20 Time: Port: Ministry for Primary Industries April 2013