Award-Winning Mobility Solutions

Transcription

1 Award-Winning Mobility Solutions Simone Van der Schalk, Manager, Expatriate Management, ConocoPhillips (US) L. Dianne Robinson, Sr. Stock Administrator, Google (US) Scott Schapiro, KPMG Principal - Employment Tax (US) Leann Balbona, KPMG Managing Director Global Equity Tax (US)

2 ANY TAX ADVICE IN THIS COMMUNICATION IS NOT INTENDED OR WRITTEN BY KPMG TO BE USED, AND CANNOT BE USED, BY A CLIENT OR ANY OTHER PERSON OR ENTITY FOR THE PURPOSE OF (i) AVOIDING PENALTIES THAT MAY BE IMPOSED ON ANY TAXPAYER OR (ii) PROMOTING, MARKETING OR RECOMMENDING TO ANOTHER PARTY ANY MATTERS ADDRESSED HEREIN. You (and your employees, representatives, or agents) may disclose to any and all persons, without limitation, the tax treatment or tax structure, or both, of any transaction described in the associated materials we provide to you, including, but not limited to, any tax opinions, memoranda, or other tax analyses contained in those materials. The information contained herein is of a general nature and based on authorities that are subject to change. Applicability of the information to specific situations should be determined through consultation with your tax adviser.

3 Agenda Business Issue Approaches to Resolve 2011 Winner ConocoPhillips 2012 Winner - Google Questions & Answers

4 Business Issue Where You Operate? Usually have employees on the ground receiving equity

5 Current Environment Taxing Authorities Need Money Rules on the Books Mobile Employees

6 WA Non Resident Withholding De Minimis Jurisdictions - Wages As of January 1, 2012 MT ND MA VT ME CA OR MN ID SD WY Click to edit Master text styles NV Second level UT CO Third level AZ Fourth level Fifth NM level NE KS OK IA WI IL MO AR MI IN KY TN OH CT WV SC PA VA NC NY NH RI NJ DE MD DC MS AL GA TX LA FL AK AK Your company logo here. Go to Master Slide to edit HI HI States with de minimis rules or exceptions States without de minimis rules or exceptions States with no withholding provision Source: KPMG LLP International Executive Services

7 WA Non Resident Withholding De Minimis Jurisdictions Equity Compensation As of January 1, 2012 MT ND MA VT ME CA OR MN ID SD WY Click to edit Master text styles NV Second level UT CO Third level AZ Fourth level Fifth NM level NE KS OK IA WI IL MO AR MI IN KY TN OH CT WV SC PA VA NC NY NH RI NJ DE MD DC MS AL GA TX LA FL AK Your company logo here. Go to Master Slide to edit HI HI States without de minimis rules or exceptions States with no withholding provision Source: KPMG LLP International Executive Services

8 HR 1864 Bill with congress What it means? What employers should consider?

9 KPMG LLP Survey Information by Region and Country Click to edit Master text styles Your company logo here. Go to Master Slide to edit Second level Third level Fourth level Fifth level Current or increase in audit activity Europe Americas Belgium Canada Cyprus Costa Rica Germany Honduras Greece Mexico Kazakhstan United States Ireland Norway Asia Portugal China Spain Hong Kong Sweden India Switzerland Japan United Kingdom Korea Africa Malaysia Botswana Singapore Morocco South Africa Australia Source: KPMG Member Firms

10 How to Address the Issue? What to Consider? Several approaches Organization operations Culture Dispersion of employees Size of impacted population Policy Budget Data

11 2011 Winner Having that Domestic Feeling International, integrated energy company 30 countries 29,000 employees Awards granted RSU PSU Stock Options Large expatriate population with concentrated locations

12 Overview of Project 3 parties COP, BofAML and KPMG Automation key New development Modeling for stock options Exercises and lapses process Participant experience Exception processing Payroll processing

13 Parties Involved Legal IT Tax HR Mobility Travel Employee Finance Equity Payrolls Vendors

14 Mobility Taxation Process Design BofAML Benefits Online (Employee) Employees can view, model and execute stock option exercises in real-time BofAML Systems (with Mobility Data) Webcall for Stock Options Lapse Batch Processing KPMG GET Data Point KPMG GET Tax Engine Tax rules and positions agreed and updated

15 Why the Domestic Feeling? Can lead to the opportunity for shorter turnarounds Improved compliance Less administration Fewer touch points Happier employees

16 Keys to a Successful Implementation ConocoPhillips GEO 2011 Best Technology Solution Project management Clear definition of roles and responsibilities Implementation strategy Experience and flexibility in design Custom requirements Realistic timeline KPMG FEM 2011 Most Innovative Use of Technology

17 2012 Winner: gmobility 50,000+ employees Majority receive equity: GSUs (RSUs), stock options 65+ countries 1,700+ in gmobility Automated solution for income and tax apportionment from equity transactions within settlement

18 Meet gmobility Captures location history from HR system (ghr) Employee facing tool to verify data and citizenship Country-specific rules in PwC sharetax All equity transactions and location history feed from Morgan Stanley Smith Barney (MSSB) to PwC sharetax Payroll updated with apportioned income and taxes Taxes updated at broker within settlement (T+3)

19 gmobility Solution Process gmob Googler gmobility database GSU vest or NQ exercise Non-US/CAN transactions back to MSSB Report to non-us/can Payrolls month end MSSB database PwC ShareTax US/CAN transactions only US/CAN Payroll

20 gmobility: Key stakeholders Google Stock Admin team Google Payroll Google Systems Technology PwC Morgan Stanley Smith Barney (MSSB)

21 gmobility: Value Positive employee experience: Ensuring apportionment calculations completed within settlement Scalability and efficiency: Increasing mobile population Compliance: Multiple tax jurisdictions Streamlined process without manual intervention Mitigate risk: Reduced risk of noncompliance

22 gmobility: Lessons learned Maintenance: Tax rules, systems upgrades (internal and external with vendors) Ongoing communications with vendors and business partners Employee communications: Office hours, tech talks, posting questions page, FAQs, tax statements Calendar by tax year deadlines

23 What s Next? Business Travelers C Suite Expatriates Commuters Perm or Local Movers Project Workers

24 Questions? Thank You!