TOWNSHIP OF SPRINGFIELD COUNCIL MEETING AGENDA 7:30 PM NOVEMBER 9, 2016

Transcription

1 1. Meeting called to order by the Mayor 2. Reading of the Sunshine Notice 3. Salute to the Flag TOWNSHIP OF SPRINGFIELD COUNCIL MEETING AGENDA 7:30 PM NOVEMBER 9, Roll Call: Mr. Frank, Mr. Hlubik, Mr. Marinello, Mr. McDaniel, Mr. Sobotka 5. Minutes submitted for approval: October 6, 2016 Work Session October 12, 2016 Regular Session 6. Public Comment on Agenda Items* 7. Resolutions No Resolution Cancelling Accounts Payable Balances (Interlocal Agreement Wrightstown) No Resolution Cancelling General Ledger Account Balances No Resolution Supporting Senate Bill 2663 and Assembly Bill 4234 No Resolution Authorizing Transfers Between Budget Appropriations 8. Monthly Reports Submitted for Approval 9. Bills Submitted for Approval 10. Correspondence 11. Solicitor s Report 12. Manager s Report 13. Township Officials Business 14. Public Comment* 15. Adjournment TOWNSHIP COUNCIL MEETING NOVEMBER 9, 2016 The meeting of the Springfield Township Council was called to order by Mayor McDaniel with Council Members John Hlubik, Anthony Marinello and Peter Sobotka present. Absent was David Frank. Also present were Manager Paul Keller and Solicitor George Morris. The Sunshine Notice was read: Public notice of this meeting pursuant to the Open Public Meetings Act has been given by the Springfield Township Council in the following manner on January 10, 2016: a. Posting written notice on the official bulletin board at the Municipal Building, Jobstown, NJ b. Transmitting written notice to the Register News and the Burlington County Times c. Filing written notice with the Clerk of Springfield Township

2 d. Mailing written notice to each person who has requested copies of the regular meeting schedule and who has prepaid any charges fixed for such services. Mayor McDaniel led the salute to the Flag. Moment of silence held in honor of former Mayor Pettit. Mr. Sobotka made a motion seconded by Mr. Hlubik to approve the minutes of the October 6, 2016 work session. All in favor. Motion carried. Mr. Sobotka made a motion seconded by Mr. Hlubik to approve the minutes of the October 12, 2016 regular session. All in favor. Motion carried. PUBLIC COMMENT ON AGENDA ITEMS Hearing no comments, Mr. Sobotka made a motion seconded by Mr. Marinello to close public comment on agenda items. All were in favor. Motion carried. RESOLUTIONS Motion made by Mr. Sobotka and seconded by Mr. Hlubik to approve Resolution No All were in favor. Motion Carried. RESOLUTION NO RESOLUTION CANCELLING ACCOUNTS PAYABLE BALANCES WHEREAS, there are balances in the following general ledger accounts of Springfield Township: Due Interlocal Agreement-Wrightstown $ WHEREAS the Chief Financial Officer has ascertained that these payables are no longer due and outstanding. NOW, THEREFORE, BE IT RESOLVED, that the Chief Financial Officer cancel the above balances and add those balances back to the Fund Balance accordingly. *********************************** Motion made by Mr. Sobotka and seconded by Mr. Hlubik to approve Resolution No All were in favor. Motion Carried. RESOLUTION NO RESOLUTION CANCELLING GENERAL LEDGER ACCOUNT BALANCES WHEREAS, there are balances in the following general ledger accounts of Springfield Township:

3 Account Name Account Number Debit Amount Credit Amount NJ DOT Grant Appropriated Reserve , NJ DOT Hwy Safety Appropriated Reserve , NJ DOT 2011 Appropriated Reserve , Receivable frrom CDBG $8, Receivable from DOT $43, Recycling Tonnage Grant Receivable $4, Appropriated Reserve-Gov Connect Appropriated Reserve-State Legislative Grant Appropriated Reserve-CDBG Grant , Appropriated Reserve-Stormwater Mgt Grant , Appropriated Reserve-Municipal Alliance Grant WHEREAS the Chief Financial Officer has ascertained that these account balances are no longer due and outstanding, NOW, THEREFORE, BE IT RESOLVED, that the Chief Financial Officer cancel the above balances and net those balances back to Operations account **************************** Motion made by Mr. Sobotka and seconded by Mr. Hlubik to approve Resolution No Mr. McDaniel said this would allow the JIFs to have more leeway to invest their funds. Mr. Keller added the bill would include municipalities and school districts as well. All were in favor. Motion Carried. RESOLUTION NO A RESOLUTION SUPPORTING SENATE BILL 2663 and ASSEMBLY BILL 4234 Whereas, almost all local units of government and Boards of Education in New Jersey including Springfield Township secure insurance through governmental entities known as joint insurance funds (hereinafter JIFs); and Whereas, existing law limits JIFs to investments otherwise authorized for local governmental entities and Boards of Education; and Whereas, insurance mechanisms such as JIFs have different cash flow needs than local government and Boards of Education; and

4 Whereas, existing law greatly limits the potential investment earnings, currently less than 1% on investments of approximately $1 billion; and Whereas, S-2663 and A-4234 would permit JIFs to invest in debt obligations of any governmental entity established under the laws of the State of New Jersey and federal agencies or governmental corporations; and Whereas, while the range of investments permitted by S-2663 and A-4234 is still very conservative, it would save the taxpayers at least $10 million per year; and Whereas, S-2663 and A-4234 would also reduce interest expense for local units of government and Boards of Education by creating an additional purchaser of their bonds; and Whereas, S-2663 and A-4234 would also permit JIFs to join together and create a joint investment and cash management program further increasing investment income. NOW THEREFORE BE IT RESOLVED by the Springfield Township that: 1. The Legislature is urged to adopt S-2663 and A-4234 and; 2. A copy of this resolution shall be sent to all area legislators as well as the Governor, Commissioner of the Department of Banking and Insurance and the Commissioner of the (Department of Community Affairs or Department of Education as appropriate. ***************************** Motion made by Mr. Sobotka and seconded by Mr. Hlubik to approve Resolution No All were in favor. Motion Carried. RESOLUTION A RESOLUTION AUTHORIZING TRANSFERS BETWEEN BUDGET APPROPRIATIONS WHEREAS, transfers are permitted between budget appropriations during the last two months of the fiscal year; BE IT RESOLVED by the Township Council of the Township of Springfield, County of Burlington, State of New Jersey, that transfers between 2016 budget appropriations be made as follows: Account Description From To Group Insurance $8, Public Employees Retirement System $

5 Police & Firemens Retirement System $2, Zoning Board-Solicitor $5, TOTALS $8, $8, MONTHLY DEPARTMENTAL REPORT October 2016 Dog Licenses Issued - 0 Licenses assessed late fee 0 Total Licenses Issued Year to Date -372 Kennel licenses sold this month 0 Replacement dog licenses sold this month 0 Service Dog Police Dog Total amount collected $0.00 TREASURER S REPORT CURRENT ACCOUNT October 2016 Year to Date Revenue $10, Year to Date Expended $ 3,042, Total Available Revenues $ 7,252, CONSTRUCTION OFFICIAL S REPORT October 2016 Building Permits & Application Fees $7, CCO Fees 1, VIO 00 Re-Inspection Fees COAH 5, Plan Review 00 Total $14, POLICE REPORT October 2016 The Springfield Township Police Department responded to a total of 584 complaints. They are sorted in the following manner: 479 General Police Complaints 0 Domestic Incidents 3 Criminal Investigations 24 MVAs 27 Medical Emergencies

6 45 Activated Alarms 2 Abandoned 911 Calls 4 Assists to Outside Departments 3 Assists to Our Department 102 Motor Vehicle Stops 3 Arrests 2 Warrants 0 DWI 1 Criminal Tickets Issued: 83 Mileage Violations 5 ZONING REPORT October 2016 TAX COLLECTOR OCTOBER TAX PAYMENTS $ 1,286, PRIOR TAX PAYMENTS $ - FUTURE TAX PAYMENTS $ 5, INTEREST ON TAXES $ 1, TOTAL TAXES $ 1,293, LIENS MUNICIPAL LIEN REDEMPTIONS $ 18, MUNICIPAL LIEN RECORDING FEES COLL $ 8.00 MUNICIPAL LIEN LIEN SEARCH FEES COLL $ TOTAL LIENS $ 18, MISC. RETURN ITEMS 200' LIST FEES $ DUPLICATE TAX BILL FEES $ 5.00 TAX SEARCH MISC $ TAX SALE COSTS - PRIOR TO SALE RETURN (NSF) CHECK FEES TOTAL MISC. PAYMENTS $ RETURNED CHECKS TOTAL $ -

7 TOTAL RECEIPTS FOR THE MONTH: $ 1,312, AMERICA EMERGENCY SQUAD October 2016 Total Calls Dispatched 6 Average Response time Total Transports 2 Motion made by Mr. Sobotka and seconded by Mr. Hlubik to approve the reports. Mr. McDaniel commented that the revenue report is a mess and asked if we could get it corrected. He added that he does not want to approve it as it is currently. Mr. Keller will talk with CFO about the report to see if we can get a better report. Mr. McDaniel stated he would rather have a smaller manual report. Mr. Sobotka made a motion seconded my Mr. Hlubik to amend his motion to file the reports instead of approve them. All were in favor. Motion carried. BILL LIST VENDOR CHECK NO. AMOUNT PAID CURRENT Allegra $ Auto Shine Car Wash $63.50 Burlington Cleaners $ Burlington County Treasurer $417, Burlington County Treasurer $8, Casa Payroll Services $ Cherry Hill Fire Department $ Comcast $ Denis C. Germano, Esq $2, Direct Energy Business $3.62 Eastern Armored Services, Inc $ H. Eggleston & Son, LLC $4, EJA Capacity Inc $4, Expel Exterminating Experts Inc $45.00 Galls/Quartermaster $44.50 Garden State Removal Co $7, General Chemical and Supply $75.90 Hurley's Auto Repair $1, Jackksonville Fire Company $6, JCP&L $1, J Paul Keller $ Lights and Sirens, Inc $43.28 Mr. Bob Portable Toilets $447.82

8 National Time Systems, Inc $58.60 Networks Plus $ New Jersey American Water Co $ NJAPA $50.00 New Jersey Planning Officials $84.00 NJSHBP $31, N J League of Municipalities $65.00 Norther Burlington Cnty Reg School $381, Pedroni Fuel Company $1, PERS $ PERS $1, Martin Poinsett $ Protective Services Group, Inc $ Professional Government Educ $90.00 PSE&G $4, Service Master Building Service $ South Camden Iron Works Inc $ Springfield Township Board of Ed $270, Staples Advantage $ Treasurer, State of New Jersey $ Verizon Wireless $ Xtel Communications, Inc $ CAPITAL FUND ACCOUNT American Asphalt Co., Inc $221, Bowman & Co. LLP 7187 $ Dante Guzzi Engineering 7188 $7, DEVELOPERS ESCROW Banc3 Inc $ Clarke Caton Hintz, PC 7343 $ Dante Guzzi Engineering 7344 $ Denis C. Germano, Esq $1, Allied Recycling 7346 $5, COAH ACCOUNT Dante Guzzi Engineering 7186 $68.50 Parker McCay, P.A $ RECREATION ACCOUNT POLICE EXTRA DUTY ACCOUNT Fibertech Networks 7104 $260.00

9 TOTAL $1,389, Mr. Sobotka a made a motion seconded by Mr. Hlubik to pay the bills. All were in favor. Motion carried. CORRESPONDENCE 1. Wrightstown notice-mr. McDaniel stated that EP Henry would pay more for the PILOT and Springfield would get their portion of that payment. Mr. McDaniel asked what the PILOT would be based on and Mr. Morris responded it would be determined by the terms of the agreement. Mr. Sobotka made a motion seconded by Mr. Marinello to file the correspondence. All were in favor. Motion carried. SOLICITOR REPORT Mr. Morris gave notice to Sprint to terminate the lease for the tower and it will have to go out to bid at the end of the year and he anticipates Sprint will be the only bidder and remain the lease holder. Mr. Morris stated he does not have any update on the right of way and Mr. McDaniel stated that the Engineer is trying to determine if we will need to do any clean up. Mr. Morris asked if we have a new description of the right of way for the Ordinance and Mr. McDaniel responded that we do not and it would be next week at the earliest. Mr. McDaniel asked if we could still move forward with the road project without the easement and Mr. Morris responded we could. Mr. Morris received correspondence from Archer Law Firm with a request from the property owner of 8 Hilda Drive and they would like to have the lien assigned to them for the property located on Deacon Drive. Mr. Morris added that the Township owns the tax lien which is probably close to $100,000 and he is hoping the lien will be assigned and they can foreclose and put in back on the tax rolls. Mr. Marinello asked if they are asking for the property for free and Mr. Morris responded probably. Mr. Marinello is not in agreement with giving the property away for free. Mr. Sobotka made a motion seconded by Mr. Hlubik to approve the Solicitor s report. All were in favor. Motion carried. MANAGER S REPORT Mr. Keller stated Westampton Township approved the lease of the fire truck and the lease has been executed and the fire truck will probably be turned over tomorrow to the fire department. Mr. Marinello asked if they just want to lease it and then give it back and Mr. Keller responded that they have expressed interest in purchasing it. Mr. Sobotka made a motion seconded by Mr. Hlubik to accept the Manager s report. All were in favor. Motion carried. TOWNSHIP OFFICIAL S BUSINESS Mr. Sobotka has concerns of taking the commercial truck approvals away from the Zoning Board and he presented pictures of properties that currently have small utility trucks and he showed the trash such as water heaters, etc. left in the yards of those properties. Mr. Sobotka expressed concern that lessening the regulations would create a problem with trash and Mr. Marinello responded that we still have a zoning officer to enforce those kind of issues. Mr.

10 Hlubik said it is not any different than any other property where there is stuff laying around the property. Mr. Marinello stated that people are bringing their trucks home now and we are trying to put guidelines on the types of vehicles they can park. Mr. Sobotka expressed concern that if we allow larger trucks this could be a problem. Mr. Hlubik added that you could have this problem with people s personal vehicles where they could bring stuff onto their property. Mr. Marinello stated that if you are running a business out of your home and storing equipment you would still need to still come to the Board for a home business. Mr. Sobotka stated that the problem you create by allowing this could be greater than the issue you are trying to solve with this Ordinance. Mr. Marinello stated that what is shown in the picture is a current Zoning violation and suggested that Mr. Sobotka should contact the Zoning Officer to enforce. Mr. Hlubik mentioned that the Planning Board has already discussed screening to prevent neighbors from seeing this kind of stuff. Mr. Keller asked for the picture and added that he would have the Zoning Officer follow up. There was discussion of property maintenance and enforcement. Mr. Sobotka asked if there was a deadline for Mr. Flynn to get a Certificate of Occupancy for the property on 206 that would result in fines if not met. Mr. Sobotka believes there was a deadline and that the time for that has passed and the Township should now be able to collect fines. Mr. Morris responded that he will check the agreement. Mr. Hlubik stated that he was discussing the drainage in Juliustown Park with Mr. Eggleston and he indicated that there was an underdrain there but it does not drain because the ditch is not maintained. Mr. Eggleston believes that the ditch is owned by the Township and if the Township could get the ditch cleaned so that water could drain it would relieve some of the drainage problems in the park. Mr. Hlubik suggested asking for a price from Mr. Eggleston to do the work. Mr. Keller responded that he could get a cost estimate and depending on the cost the Township may need quotes or to bid it out. Mr. Hlubik does not think it will be costly and it is more of maintenance issue. Mr. Sobotka stated that we do have funds in the recreation trust if we can use that money available there. Mr. McDaniel stated that the two buildings on the site at the corner are still not demolished because PSE&G has to physically block the gas line and Chief Trout stated that PSE&G was out at the property today digging. Mr. McDaniel stated that once it is done they will send a letter to the contractor notifying them. Mr. McDaniel asked the contractor the time frame after receipt of the letter and they said they should be able to get out there quickly, maybe next week. Mr. McDaniel hopes that once the buildings comes down we can get the roads and the park done. Mr. Hlubik expressed concern that the walking path would be compromised by the water draining off the pavilion and maybe we should re-route the path and Mr. Keller stated this was already discussed and approved as is. PUBLIC COMMENT Hearing no one for public comment, Mr. Sobotka made a motion seconded by Mr. Hlubik to close public comment. All were in favor. Motion carried. Mr. Sobotka made a motion seconded by Mr. Hlubik to adjourn the meeting. The meeting was adjourned at 8:38 PM. All were in favor. Motion carried. Respectfully submitted,

11 Patricia A. Clayton Township Clerk