USE OF THIS CHART ABOUT COMPARABILITY AND COMPLIANCE

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1 USE OF THIS CHART This chart of accounts was developed by Computer Ingenuity Associates for CHOICE HOTELS INTERNATIONAL. The account numbers and descriptions are the exclusive property of CHOICE HOTELS INTERNATIONAL. Use of these specific account numbers and descriptions, in the order specified here in, is strictly prohibited, without the written permission of CHOICE HOTELS INTERNATIONAL. This Chart of Accounts is being presented to you as a visualization of how your accounting should be organized. It is for informational purposes only, and does not imply permission for you to use this as the setup of your accounting system without written permission from CHOICE HOTELS INTERNATIONAL. This chart of accounts is based on the USALI 11 th Edition, but has been customize as a recommended chart for use by operators of CHOICE HOTELS INTERNATIONAL franchised hotels. This chart can be used by purchasing the Intuit Quickbooks Online version set up for Choice Hotel operators. If you wish to reuse this chart of accounts in a different Accounting System, please contact your Choice Area Director for specific instructions on requesting permission for use. ABOUT COMPARABILITY AND COMPLIANCE There are two main components to being compliant with hotel industry standard accounting, and thereby be able to truly compare your operating costs and profitability. The first of those components is having the proper account numbers, providing the proper foundation to be able to have a report that is line with what lenders, investors, and underwriters are used to seeing. As review the account structure below, you should pay special attention to two things: 1. The first two digits of your account number should reflect a Department Code. This allows you to easily sub-total accounts by department, a critical need to be comparable. 2. You will see that some accounts, like Cleaning Supplies, appear more than once in the chart. Again, this is related to the need to have Departmental Subtotals. Many items that you purchase have to be broken out into an appropriate department, in order to allow having the most accurate comparison to industry averages and benchmarks. Account Number Account Name Type Detail Type Hotel Receivable Other Current Assets Other Current Assets

2 Cash/Check Other Current Assets EFT Other Current Assets City Ledger Other Current Assets Guest Ledger Other Current Assets Credit Card Clearing Other Current Assets Prepaids Other Current Assets Inventory Other Current Assets Deposits Other Current Assets Accounts Payable Other Current Accrued Vacation Other Current Accrued Expense Other Current Exchange - Gift Certificate Other Current State Occupancy Tax Other Current Local Occ. Tax 1 Other Current Local Occ. Tax 2 Other Current Other Current Assets Other Current Assets Other Current Assets Other Current Assets Other Current Assets Other Current Assets Other Current Assets Other Current Assets Other Current Other Current Other Current Other Current Other Current Other Current Other Current Local Sales Tax Other Current Other Current

3 State Sales Tax Other Current State Liquor Tax Other Current Advanced Deposit Ledger Other Current Wage Payable Other Current Payroll Tax & Emp. Benefits Other Current Other Current Other Current Other Current Other Current Other Current Statistical Clearing Other Income Income Statistical Other Income Income Retail/BAR Income Service/Fee Income Discount Income Service/Fee Income Negotiated-Local/National Income Service/Fee Income Qualified Income Service/Fee Income Wholesale Income Service/Fee Income Corporate Group Income Service/Fee Income Convention/Association Group Income Service/Fee Income Government Group Income Service/Fee Income Tour/Wholesalers Income Service/Fee Income SMERF Income Service/Fee Income Group Other Income Service/Fee Income Crew/Contract Income Service/Fee Income

4 No Show/Other Rooms Revenue Income Service/Fee Income Less Rooms Allowances Income Service/Fee Income Rooms-Management Payroll Comp F&B Payroll Front Office Payroll Guest Services Payroll Housekeeping Payroll Laundry Payroll Reservations Payroll Transportation Payroll Rooms-Service Charge Distribution Rooms-Contract Labor Rooms-Bonuses and Incentives Rooms-Payroll Taxes Rooms-Supplemental Pay Rooms-Employee Benefits

5 Rooms-Cleaning Supplies Rooms-Cluster Services Rooms-Commissions-Travel Agent Rooms-Commissions & Fees-Group Rooms-Complimentary F&B (Bkft/Reception) Rooms-Comp In-Room Entertainment (Cable, Music) Rooms-Comp Services & Gifts (Newspaper, VIP) Rooms-Contract Services (Outside Contractors) Rooms-Corp. Office Reimbursable Rooms-Decorations (Holiday/Special Events/Lobby Flowers) Rooms-Dues and Subscriptions Rooms-Entertainment-In-House of Guest, Client, Vendor Rooms-Equipment Rental Rooms-Guest Relocation/Walked Rooms-Guest Supplies-Consumables Rooms-Guest Transportation

6 Rooms-Linen Rooms-Laundry and Dry Cleaning Rooms-Licenses and Permits Rooms-Miscellaneous Rooms-Operating Supplies (Nonconsumables) Rooms-Postage & Overnight Delivery Rooms-Printing, Stationery, Directory Rooms-Reservations System Rooms-Royalty Fees Rooms-Training (Other than payroll) Rooms-Travel-Meals & Ent Rooms-Travel-Other Rooms-Uniform Costs Rooms-Uniform Laundry/Cleaning F&B-Allowances Food or Beverage Income Service/Fee Income

7 F&B-Allowances Other Income Service/Fee Income F&B-Restaurant Breakfast Income Service/Fee Income F&B-Restaurant Lunch Income Service/Fee Income F&B-Restaurant Dinner Income Service/Fee Income F&B-Bar Lunch Income Service/Fee Income F&B-Bar Dinner Income Service/Fee Income F&B-In-Room Dining Breakfast Income Service/Fee Income F&B-In-Room Dining Lunch Income Service/Fee Income F&B-In-Room Dining Dinner Income Service/Fee Income F&B-In-Room Dining Overnight Income Service/Fee Income F&B-Banquets Breakfast Income Service/Fee Income F&B-Banquets Lunch Income Service/Fee Income F&B-Banquets Dinner Income Service/Fee Income F&B-Banquets Coffee Break Income Service/Fee Income F&B-Banquets Reception Income Service/Fee Income F&B-Mini Bar Food Income Service/Fee Income F&B-Other Food Income Service/Fee Income F&B-Restaurant Liquor Income Service/Fee Income F&B-Restaurant Wine Income Service/Fee Income F&B-Restaurant Beer Income Service/Fee Income F&B-Bar Liquor Income Service/Fee Income F&B-Bar Wine Income Service/Fee Income F&B-Bar Beer Income Service/Fee Income F&B-In-Room Dining Liquor Income Service/Fee Income

8 F&B-In-Room Dining Wine Income Service/Fee Income F&B-In-Room Dining Beer Income Service/Fee Income F&B-Banquets Liquor Income Service/Fee Income F&B-Banquets Wine Income Service/Fee Income F&B-Banquets Beer Income Service/Fee Income F&B-Mini Bar Beverage Income Service/Fee Income F&B-Other Beverage Income Service/Fee Income F&B-Banquets Audiovisual Income Service/Fee Income F&B-Banquets Room Rental Income Service/Fee Income F&B-Food Other Revenue Income Service/Fee Income F&B-Beverage Other Revenue Income Service/Fee Income F&B-Banquets Other Rev Income Service/Fee Income F&B-Cost of Audiovisual F&B-Cost of Beverage Sales F&B-Cost of Food Sales F&B-Cost of Miscellaneous F&B-Management-Kitchen F&B-Management-Service F&B-Banquet/Catering Payroll F&B-Kitchen Payroll

9 F&B-Restaurant Payroll F&B-Service Charge Distribution F&B-Contract Labor F&B-Bonuses and Incentives F&B-Payroll Taxes F&B-Supplemental Pay F&B-Employee Benefits F&B-Banquet F&B-China F&B-Cleaning Supplies F&B-Cluster Services F&B-Commissions F&B-Comp Services & Gifts F&B-Contract Services F&B-Corp. Office Reimbursable F&B-Decorations

10 F&B-Dishwashing Supplies F&B-Dues and Subscriptions F&B-Entertainment-In-House of Guest, Client, Vendor F&B-Equipment Rental F&B-Flatware F&B-Glassware F&B-Ice F&B-Kitchen Fuel F&B-Kitchen Smallwares F&B-Laundry and Dry Cleaning F&B-Licenses and Permits F&B-Linen F&B-Management Fees F&B-Menus and Beverage Lists F&B-Miscellaneous

11 F&B-Music and Entertainment F&B-Operating Supplies F&B-Paper and Plastics F&B-Printing and Stationery F&B-Reservations F&B-Royalty Fees F&B-Training (Other than payroll) F&B-Travel-Meals & Ent F&B-Travel-Other F&B-Uniform Costs F&B-Uniform Laundry/Cleaning F&B-Utensils Minor Op-Vending Income Service/Fee Income Minor Op-Retail Kiosk/Marketplace Income Service/Fee Income Minor Op-Video Games Income Service/Fee Income Minor Op-In-Room Movies Income Service/Fee Income Minor Op-Guest Laundry/Dry Clean (3rd Party) Income Service/Fee Income

12 Minor Op-Guest Comm. (Internet, phone, fax) Income Service/Fee Income Minor Op-Occasional F&B Revenue Income Service/Fee Income Minor Op-Occasional Mtg Rm Rent Income Service/Fee Income Net Attrition Fees from Groups Income Service/Fee Income Net Cancellation Fees Income Service/Fee Income Net Cash Discounts Earned Income Service/Fee Income Net Commissions-Misc Inc Income Service/Fee Income Net Guest Foreign Currency Trans Gains (Losses) Income Service/Fee Income Net Guest Laundry and Dry Cleaning Income Service/Fee Income Net Interest Income-Misc Inc Income Service/Fee Income Net Other Breakage Income Service/Fee Income Net Package Breakage Income Service/Fee Income Net Proceeds from Business Interruption Insurance Income Service/Fee Income Net Space Rent &Concessions Income Service/Fee Income Net Other (Safes, etc)-misc Inc Income Service/Fee Income A&G-Management Payroll A&G-Accounting Payroll A&G-General Support Payroll A&G-HR Payroll A&G-Purchasing/Receiving Payroll

13 A&G-Security Payroll A&G-Service Charge Distribution A&G-Contract Labor A&G-Bonuses and Incentives A&G-Payroll Taxes A&G-Supplemental Pay A&G-Employee Benefits A&G-Audit Charges A&G-Bank Charges A&G-Cash Overages and Shortages A&G-Centralized Accounting Charges A&G-Cluster Services A&G-Comp Services & Gifts A&G-Contract Services A&G-Corp. Office Reimbursables A&G-Credit and Collection

14 A&G-Credit Card Commissions A&G-Decorations (Holiday/Special Events) A&G-Donations A&G-Dues and Subscriptions A&G-Entertainment-In-House of Guest, Client, Vendor A&G-Equipment Rental A&G-Human Resources A&G-Legal Services A&G-Licenses and Permits A&G-Loss and Damage A&G-Miscellaneous A&G-Operating/Office Supplies A&G-Payroll Processing A&G-Postage & Overnight Delivery A&G-Professional Fees

15 A&G-Provision for Doubtful Accounts/Bad Debt A&G-Security-Contracted A&G-Settlement Costs A&G-Staff Transportation A&G-Training (Other than payroll) A&G-Travel-Meals & Ent A&G-Travel-Other A&G-Uniform Costs A&G-Uniform Laundry/Cleaning IT-Cost of Cell Phones IT-Cost of Internet Services IT-Cost of Local Calls IT-Cost of Long Distance Calls IT-Cost of Services-Other IT-Management-Payroll IT-Information Technology Payroll

16 IT-Telecommunications Payroll IT-Service Charge Distribution IT-Contract Labor IT-Bonuses and Incentives IT-Payroll Taxes IT-Supplemental Pay IT-Employee Benefits IT-Corp. Office Reimbursable IT-Equipment Rental IT-Miscellaneous IT-Operating Supplies IT-Other Equipment IT-System Storage and Optimization IT-Systems-A&G IT-Systems-Centralized Info System

17 IT-Systems-Energy Management IT-Systems-Food and Beverage IT-Systems-Hardware IT-Systems-Security IT-Systems IT-Systems-Other IT-Systems-Property Operation and Maintenance IT-Systems-Rooms IT-Systems-Sales and Marketing IT-Systems-Telecommunications S&M-Management Payroll S&M-Non-Management Payroll S&M-Service Charge Distribution S&M-Contract Labor S&M-Bonuses and Incentives S&M-Payroll Taxes

18 S&M-Supplemental Pay S&M-Employee Benefits S&M-Agency Fees S&M-Cluster Services S&M-Collateral Material S&M-Comp Services & Gifts S&M-Contract Services S&M-Corp. Office Reimbursable S&M-Direct Mail S&M-Dues and Subscriptions S&M-Entertainment-In-House of Guest, Client, Vendor S&M-Equipment Rental S&M-Familiarization Trips S&M-Franchise Fees-Royalties S&M-Franchise & Affiliation Marketing

19 S&M-In-House Graphics S&M-Loyalty Programs S&M-Media S&M-Miscellaneous S&M-Operating Supplies S&M-Outside Sales Representation S&M-Outside Services Market Research S&M-Outside Signage S&M-Photography S&M-Postage & Overnight Delivery S&M-Promotion S&M-Trade Shows S&M-Training (Other than payroll) S&M-Travel-Meals & Ent S&M-Travel-Other S&M-Uniform Laundry/Cleaning

20 S&M-Website POM-Management Payroll POM-Non-Management Payroll POM-Service Charge Distribution POM-Contract Labor POM-Bonuses and Incentives POM-Payroll Taxes POM-Supplemental Pay POM-Employee Benefits POM-Building POM-Cluster Services POM-Contract Services (Outside Contractors) POM-Corp. Office Reimbursable POM-Electrical/Mechanical Equipment POM-Elevators and Escalators

21 POM-Engineering Supplies POM-Entertainment-In-House of Guest, Client, Vendor POM-Equipment Rental POM-Floor Covering POM-Furniture and Equipment POM-Grounds Maintenance and Landscaping POM-Heating, Ventilation, and Air Conditioning POM-Kitchen Equipment POM-Laundry Equipment POM-Licenses and Permits POM-Life/Safety POM-Light Bulbs POM-Miscellaneous POM-Operating Supplies POM-Painting and Wallcovering POM-Plumbing

22 POM-Signage Repairs & Maint POM-Swimming Pool POM-Training (Other than payroll) POM-Travel-Meals & Ent POM-Travel-Other POM-Uniform Costs POM-Uniform Laundry/Cleaning POM-Vehicle Repair POM-Waste Removal/Trash Electricity Gas Oil Water/Sewer Steam Chilled Water

23 Other Fuels Utilities-Contract Services Base Management Fee Incentive Fees Cost Recovery Income Interest Income-Non-Operating Other Income-Non-Operating Rent-Land and Buildings Rent-Other Property and Equipment Business and Occupation Taxes Other Taxes and Assessments Personal Property Taxes Real Estate Taxes Insurance-Building and Contents Insurance-Liability Insurance-Deductible

24 Cost Recovery Expense Gain/Loss on Fixed Assets Owner -Non-Operating Unrealized Foreign Exchange Gains or Losses Depreciation Amortization Mortgage Interest Note Interest