Norwich Loco Welfare Fund 2016 AGM 7 th November 20.00hrs Lansdowne Hotel, Thorpe Rd, Norwich

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1 Norwich Loco Welfare Fund 2016 AGM 7 th November 20.00hrs Lansdowne Hotel, Thorpe Rd, Norwich D. Ruffles, S. Kett, L.Turner, I. Hinchliff, L.Warnes, G. Parkins, D.Tyson, A.Budzak. Meeting opened at Apologies J.Whelan, N. Turner, P.Green, S. Wright, O.Benton 2 Minutes of the 2014 AGM and matters arising The minutes were read by the secretary there was a proposal by L. Warnes and seconded by L. Turner that they were a true record of occurred. This was carried unanimous. Dave Tyson said there were some issues with processing the photos Guy Renolds had supplied but was hoping to get this sorted in the coming months. Many thanks to the local Abellio Greater Anglia management who provided the NLWF with a new lockable notice case, two extra had also been purchased. Honorariums would be paid this year. 3 Chairmans Report Dave Tyson as Chairman gave his report, he thanked the committee for their continued work over the year. He also stated that this would be his final year as chairman and was hoping to work with the present vice-chairman so as they may take on the role in the future. He thanked G.Parkins and D.Ruffles for standing in as vice-chairman and auditor respectfully. He said that if the committee had any problems performing their duties then they should let him know. As no requests for charity requests had been received that the committee pick suitable candidate or candidate s. He also wanted to explore more services the NLWF could provide and also to recruit and retain members.

2 Finally he had put a budget together for the year. 4 Secretary s Report Andy Budzak gave the report regarding the accounts for the past year As at AGM Current account Skipton Building Society Total There were 9 retirements and 2 weeks sickness paid out. The website was up and running. It was also bought to the secretary s attention that past member R.Finch had not received his retirement payment. Andy said he would look into it. 5 Entertainments Committee Report Lee Turner gave the report and included a breakdown of expenditure for the trips and events from the past year Entertainments account as at November Funding for Cost to club Monthly Draw Football 3G pitch (Jan-end of Oct) Casino Night Retired Members Evening Golf Society Newmarket Races Adnams Wine Tasting Total

3 Rugby ( paid out ) Panto 2016 ( paid out ) Balance as at 4 th November Lee said that he had booked the football pitch until the December school holidays and he had raised the price from 2 to 3 as the numbers attending varied. There had been 16 tickets purchased for the rugby and 100 tickets for the Pantomime which had been made available to members. He and the committee were hoping to put on a variety of events in the coming year and possibilty of some form of dinner dance? Lee then proposed that the entertainments committee received a grant of 8000 this was seconded by S.Kett. (unanimous). The chairman added that a request for more funds would be considered. 6 Treasurer s Report Lee Warnes gave the report, the vending machine had shown a slight decrease of 12.4% on last figures from 1656 to with a monthly return from 138 to 120. The free tea/coffee had an impact in the first 3 months of introduction, however, receipts have regained stability to the average return for the remainder of the year. After considerable debate about whether or not to purchase a new machine and some uncertainty about this, I am pleased to report a positive turnaround for this year with machine receipts up 242% from 6925 in 2015 to in After a huge peak since the inception of the machine, the receipts have remained healthy. There is still the intention to repair the other machine to offer a choice to players and apologies for this not yet having been done. The chairman offered his thanks to the treasurer`s for their work over the past year. There was also discussion about adding different games to the current machine or adding another type of game machine. 7 Membership secretary s report Andy Budzak gave the report in Neil Turner s absence As at 31 st October 2016 the membership stands at 163

4 Eligible members 154 Retired 9 New members 9 Non renewals 9 It was noted that there needs to be a review at the way new members are targeted and whether any changes should be made to the existing membership. 8 Elections ( Period 2016/2019) The following were up for election :- Vice Chairman G.Parkins Secretary A.Budzak Treasurer 2 L.Warnes Entertainment Committee 2 L.Turner As no other members stood for these positions they were voted in en bloc this was proposed by I.Hinchliff and seconded by D.Ruffles 9 Proposals A proposal for the retirement benefit to increase to 500 or 50 per year of membership (max 500) Proposed A.Budzak Seconded S.Kett Unanimous A proposal for the secretary to be able transfer funds from the current account to the high interest account, this would be jointly at the discretion of chairman, the secretary and the two treasurer s as they would see as appropriate. Proposed D.Tyson Seconded I.Hinchliff Unanimous A proposal to add BT Sports to the TV package Proposed A.Budzak Seconded G.Parkins Unanimous

5 A proposal for a 50 christmas box for each eligible member in the form of either vouchers or a gift card. Proposed A.Budzak Seconded L.Turner Unanimous 10 AOB As there were no proposals for charity donations it was decided to put it to the meeting and two benefactors were chosen. These were :- The Hamlet Centre The Big C Each will receive 250 This was proposed by D.Tyson and seconded by S.Kett D.Tyson suggested that there should be a complete review of the NLWF and was looking at setting a working group that would meet in the new year. Meeting closed at 21.25