IN THE OFFICE OF THE VALLEY COUNTY BOARD OF COMMISSIONERS CASCADE, IDAHO August 22, 2011

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1 IN THE OFFICE OF THE VALLEY COUNTY BOARD OF COMMISSIONERS CASCADE, IDAHO August 22, 2011 PRESENT: GORDON L. CRUICKSHANK (CHAIRMAN) GERALD JERRY WINKLE (COMMISSIONER) RAY MOORE, (COMMISSIONER) ARCHIE N. BANBURY, CLERK Meeting called to order by Chairman Cruickshank at 9:02 a.m. with Clerk Banbury taking minutes. Motion to approve the agenda as presented by Commissioner Moore, amendment offered by Chairman Cruickshank to add discussion of requested approval of an agreement for additional funding of $50,000 for work on the East Fork of the South Fork Road. Commissioner Moore moved to approve the agenda as amended, second by Commissioner Winkle and carried. Motion to approve claims, in the amount of $209,610.93, as presented by Commissioner Moore, second by Commissioner Winkle, and the motion carried. Commissioner Moore moved to approve the Board order claims of $12, as presented, second by Commissioner Winkle and carried. 7 Certificates of Residency regarding Junior College Tuition were submitted for approval by the Board. On motion of Chairman Cruickshank, second by Commissioner Moore all certificates were approved and the motion carried. Anne Guarino reported she has 97 building permits to date, as contrasted with 167 a year ago. She has 4 new homes in process, and two ready to go. Both Anne and Annette will be testing to further their knowledge of building inspection this next month. Clerk Banbury reported on his attendance at the Clerks and Recorders conference in Bonner s Ferry. 1

2 Doug Miller reported on activities in probation/juvenile detention. He has a need to replace a part-time employee who resigned to accept full time work in Boise. The POTS project won the gold award for non-profit organizations. The generator at the Annex is troublesome as the alarm sounds without cause. He is working with Building and Grounds to repair. Doug is the chairman for the Local Accountability Group and that is being assumed by Ada County. The group meets every Friday to discuss progress and assessments of juveniles. The planning council also is involved in a wide variety of activities Vim asked Allyson to present for the Extension Office. The Fair went well although the change in the economy was noticeable. The 4-H animals were all sold. They are starting a judging training class this year. The after school program will be assisted this year by a Vista employee, partially funded by the U. S. Government. Greg Malmen spoke about the deployment of Windows 7, and has completed the Treasurer s Office, Building Department and Planning & Zoning. Most of the Assessors Office is completed, and more are on the way. He presented the Frontier Contract for approval. Annual maintenance (after the first year) is approximately $3,400. Commissioner Moore moved to accept the contract and authorize the Chairman to sign the same. Second by Commissioner Winkle and carried. He met with Homeland Security and discussed the E.O.C. micro-wave antenna on top of the building. That won t work, but it seems to be possible to operate from the annex in McCall at no cost. He is applying for a grant to install video conferencing in McCall Also, we need to have a letter sent to Donnelly Fire Department to cancel our lease for the substation there. There is a question as to the link there, and Greg will investigate further. Cynda Herrick reported on Planning and Zoning. She has three new applications to consider in September. Glenna Young reported business as usual. She will be discussing tax deeds later in the meeting. Rick Ridenour reported everything going well with weeds, and is finishing the County roads and will be relocating his efforts to the national forest. He has given 105 gallons of 2-4-D to landowners, Curtail brand name, and a new chemical called Milestone for control of Canada Thistles. He is trying bugs on Leafy Spurge, and is trying to get after spotted Knap Weed with bugs in areas where he can t spray. 2

3 Milfoil efforts continue, and a new report of daily efforts is required, specific as to volumes removed and location. They are finding no West Nile Virus, and are testing Yellow Pine next. Peterson s will be installing the valves in the cats in the near future. Rick will communicate progress to Todd Wernex, Idaho Parks and Recreation. Break at 9:55 a.m.until 10:15 a.m. Stephanie Johnson and Ken Postma reported on the Resource Advisory Commission progress for fire mitigation next year. They presented a letter to notice a request for funding from the Title III account. The Cascade Library is wanting to do the Grand Opening of the Fire Wise area sooner than later. The Fire Working Group is working to change their date to allow a commissioner to attend. The August 15, 2011 minutes approval was tabled as they had not been reviewed for corrections and additions if needed. Concerning draft minutes, intended for County Managers, distribution of such should be limited to the Commissioners, and that others, outside the Clerk s Office should receive only those items in which they had input. Chairman Cruickshank will send out another reminder to give departments one more chance. Then if draft minutes are sent out prior to approval the Commission will revisit and restrict access to them. Closed session for Indigent and Charity at 10:37 a.m. 11-BM RE MH JC ND BM091 Request for Assistance Approved Request for Assistance Denied Request for Assistance Denied Request for Assistance Denied Request for Lien/New Application Received Request for Lien Release Reconvene Regular Session at 11:00 a.m. Glenna Young, Treasurer appeared with Becky Hinson, Chief Deputy Treasurer and presented tax deeds for review. A total of 17 remain for decision by the Commissioners as whether to proceed with the tax deed process, and change the deed on each of the properties to reflect County ownership on the 25 th of August, All properties are unimproved, except RPM , Roland L. Hamell, Life Estate. 3

4 Rose Ann Reader, representing Reagan Hamell, provided photographs and other information concerning the property. She has a proper power of attorney to represent him. Chairman Cruickshank opened a Public Hearing to discuss the matter. There is no conflict of interest noted, although Chairman Cruickshank acknowledged that he knows the Hamell family. Ron Shepherd was reached by telephone, and Chairman Cruickshank explained that in addition to the Commissioners and Clerk, Treasurer Glenna Young, Deputy Treasurer Becky Hinson, Matt Williams, Prosecuting Attorney and Charles Pickens, Senior Appraiser representing the Valley County Assessor were present. Rose Ann explained the illnesses and indigency of Mr. Hamell. She said she can sell the property for $45,000 after it is cleaned up. Glenna Young explained that she has had each of the lien holders contacted, and each are aware of the tax deed process. Mr. Shepherd represents the owner of a portion of the property. He has an interest in the property as does Rose Ann. He wants to be allowed to cure the property tax delinquency as to his specific interest in the property. The tax deed applies to the whole property as the tax delinquency began before their acquisition. He wants the County to defer action for a month so that he can segregate and sort out the problem. Matt explained that he understands the problem, and that it is easier to unravel the knot now than later, and recommended a one month deferral. Glenna explained that if they are not done today, but put off for 30 days, they will be deferred for a year. Chairman Cruickshank asked if they table the two Hamell properties, will the County will be unable to take the properties for one year? They have between five days and two months to resolve the issue. The remaining 15 parcels on the Treasurer s list do not demonstrate such problems and should proceed to tax deed within 5 days. Mr. Reagan Hamell s hardship or indigency can be considered during the suggested 30 days. Matt noted that the property is now known as RPM An additional five parcels, owned by Nicola Potts, Parcels RP H0170, RP H0250, RP H0260, RP H0270, and RP were discussed with Nicola Potts. She was reached by telephone and all present here introduced as before. Glenna explained that the letters were sent out explaining the tax deed process and then she proceeded. Nicola Potts said she is unable to pay all tax, interest, penalties and costs assessed in connection with the tax deed process. Glenna had informed Ms. Potts of the fees when they arose. Ms. Potts noted that the Treasurer s office has been helpful and considerate, and attributes her failure to deal with the process because she had not been picking up her mail. Upon deliberation, Chairman Cruickshank noted that owners of all 17 properties had received the same notice and all should be treated the same. Commissioner Moore moved to issue the 17 tax deeds as of August 25 th, 2011 excepting parcel RPM and RPM , now known as RPM which are to be deferred and held until 4

5 September 27, Second by Commissioner Winkle and carried. Treasurer Glenna Young will advise the Commission of the results as of August 29 th at 9:15 a.m. Forest Supervisor Keith Lannom appeared, introduced himself and was invited to join the Commission during lunch. Break for Lunch at 12:08 p.m. Reconvene at 1:05 p.m. John Larson with CH2M Hill engineers appeared and asked the Board to accompany him on a tour of the north end of the Courthouse. He demonstrated the faults with the structure as could be seen. He said the structure was failing because of the foundation. The foundation could be replaced or repaired but we would still have a 79 year old building. He discussed the overall condition and suggested that a better investment of capital would be to relocate the people involved and rebuild the structure which in his opinion is years beyond expected building life. He suggested a review of the existing facility and its occupants to accommodate these needs. He discussed the approach taken by the City of Boise to condense and relocate employees and find a way to rebuild their facilities. Commissioner Winkle inquired as to insurance coverage. We will check with the Risk Manager. Mr. Larson thinks there are health issues with the floor and wetness. The safety issues are minimal when compared with the health issues. The building does not meet current standards for lateral (seismic) movement. This is also a concern. If more than 10% of the structural modifications are made, the lateral standards must be brought up to date, which would be quite costly. Chairman Cruickshank commented that this situation could be handled, relocating employees, rebuild or whatever response may be necessary. Commissioner Moore asked for a 2 nd opinion to see if the same results come forward. Discussion was held on possible folks to contact. Plans of the existing buildings and hand drawn map of the area are needed to show how the buildings function now. Cynda Herrick appeared and discussed codification and changes necessary to current ordinances. She suggested amendments and to add the direct costs plus 5% for administration to codification. She requested to make changes as presented and we adopt all changes as represented by the codification through a resolution. Chairman Cruickshank suggested keeping up with changes on a more frequent basis. Mayor Richard Carter of Cascade appeared for the purpose of discussing a Regional Airport proposition. He commented that the Cascade Airport is the most under utilized airport in the State, which is second only to Alaska as far as back-country aviation is concerned. Fair numbers and revenues are going down. They contracted with rides and other vendors at a cost of $6,000 which boosted the Fair Revenue to the best in 5 years. 5

6 He wants to put in an airport zone. This is a project the Mayor is going to go after. He says FAA will support the effort. Ultimately, he wants a Regional Airport to develop from this effort. Resurfacing is critical, must be done as soon as possible. Meeting of September 19 th is to be cancelled because of Commissioner s need to be in attendance at the IAC meeting in Moscow. Jerry Robinson discussed the extension of the contract for the Goode Pit crushing. As of today, they are 2/3 done with the 1 inch, ½ done with the base, and 1/3 done with the chips. There were to be 20,000 tons of the chips. Seubert s have kept up with the County s needs, so there has been no harm. We have a day left on our chipping and have a mile and a half to go. Commissioner Winkle stated that given the state of the economy, he does not think the penalty should be imposed. Chairman Cruickshank questioned if there is any reason that they can t complete the balance of the crushing in a timely manner. He was assured that there was not. Commissioner Moore stated that we needed rock, not money. Seubert s are adding an extra 500 tons of base material to build a good base for the 1 material so we can get our full quantity needed. Chairman Cruickshank will not give up the penalty until the crushing is done. The fuel reimbursement is to be paid out of the general fund reserve where the departments do not have the remaining funds available at year s end. Commissioner Moore moved to authorize the transfer of $40, from Title III funding as reimbursement for the costs of emergency repairs to the Profile Slide. Second by Commissioner Winkle and carried. Commissioner Moore moved to authorize the Chairman to sign agreements with the U.S. Forest Service for road work on the South Fork at the mouth of the East Fork. This was discussed at the previous meeting on August 8, Commissioner Moore moved in favor of agreement #11-RO in the amount of $50,000 being approved and Commissioner Winkle seconded. The motion carried. The Profile Bridge has been installed and the other are being worked on with completion by mid-september if all goes well. A fogg seal will be placed on all the Chip Seals performed earlier this month. 6

7 Ralph McKenzie provided the monthly report for the MRF for July of His building construction is on schedule. EMS Public Hearing is to be set for August 29 th at 10:00 a.m. Commissioner Winkle moved to authorize Title II at 11% and Title III at 4% and authorize the Chairman to sign the election. Second by Chairman Cruickshank and carried. Adjourned at 4:03 p.m. Attest: Gordon L. Cruickshank, Chairman Archie N. Banbury, Clerk AB/tme