REGULAR MEETING, BOARD OF SANITARY DISTRICT COMMISSIONERS WEDNESDAY, NOVEMBER 20, :00 P.M E. EIGHTH STREET

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1 REGULAR MEETING, BOARD OF SANITARY DISTRICT COMMISSIONERS WEDNESDAY, NOVEMBER 20, :00 P.M E. EIGHTH STREET The meeting was called to order at 4:30 p.m. in the Board Room of the Administration Building, 1100 E. Eighth Street, by the President of the Board, Michael W. Gonder. Commissioners present for the meeting were Holt L. Edinger, Michael W. Gonder, Frank R. Harris, and Garry L. Mitchell, Sr. Commissioner Charles G. Peller, Jr. was absent. Staff Members present for the meeting were: Michael P. Kuss, General Manager Doretha M. Sanders, Administrative Director James J. Micheals, Assistant Superintendent of Collection James B. Meyer, Legal Counsel Also present for the meeting were: Donna Pappas, City Controller John Doyle, John A. Doyle & Associates Jim Maurer, Haas & Associates Tom Weinmann, Haas & Associates Jeanette Hicks, Global Engineering & Land Surveying Anthony Kenning, DLZ Mike Edinger, Woodruff & Sons, Inc. Ed Rozendal, Shady Oaks Mobile Home Park Kevin Harmon, Access La Porte County (allcommunity.org) Mr. Gonder entertained a motion on the Regular Minutes of October 30, Mr. Harris made a motion to approve the minutes, as submitted seconded by Mr. Mitchell. There being no questions or comments on the matter, the motion carried 4 0 in favor. Mr. Gonder entertained a motion on the Special Meeting of November 6, 2013, as submitted. Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions or comments on the matter, the motion carried 4 0 in favor. Financial Report City Controller Donna Pappas reported and discussed the following: Fund Cash Balances Attorney Meyer distributed a proposed Resolution for Transfer of Funds in Stormwater

2 Regular Meeting Page 2 of 15 Fund #8201, to decrease and increase as follows: Decrease: Other Professional Services $13, Increase: Engineering Services $10, Electric & Gas Service $3, Water Service $ Total Increase 13, Mr. Gonder entertained a motion to approve the Transfer Resolution, as submitted. Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions or comments regarding the matter, the motion carried 4 0 in favor. Mr. Gonder thanked Ms. Pappas for her report. Public Comment Mr. Gonder called for any public comment. There was none. Jim Kintzele Mr. Kintzele reported, and discussion was held, on the following: Monthly Tonnage Report Holiday Pickup Schedule - Trash pickup will be delayed by one day for Thanksgiving holiday Jim Maurer and Tom Weinmann, of Haas & Associates, reported on the following projects: 2012 PER Small Sewer Projects Mr. Weinmann advised that the projects on Spring Street, Spring Street Alley, Wabash Street Alley and Village Road were considered substantially complete as of September 24 th, and the final completion date was October 11, Work is 100% complete with the exception of a few closeout items such as mandrel testing and as-built drawings. Mr. Weinmann then submitted Pay Request #4 of D&M Excavating, Inc., in the amount of $6,586.35, for work completed to date, which represents approximately 85% of the total contract price, and recommended approval of same. The contractor is working on the as-built drawings and has submitted the video inspection reports. Everything looks good. Additionally, mandrel testing is scheduled to begin next week.

3 Regular Meeting Page 3 of 15 Mr. Harris made a motion to approve Pay Request #4 of D&M Excavating, as submitted seconded by Mr. Edinger. There being no questions or comments on the matter, the motion carried 4 0 in favor. Mr. Gonder then entertained a motion to approve the Engineer s Pay Request for Division A, in the amount of $203.75, Division B, in the amount of $215.00, Division C, in the amount of $210.00, and Division D, in the amount of $ Mr. Harris made a motion to approve the Engineer s Pay Request for Division A through D, as submitted seconded by Mr. Mitchell. There being no questions or comments on the matter, the motion carried 4 0 in favor. Greenwood Avenue Sanitary Sewer Replacement Project Mr. Weinmann advised that the sewer installation has been completed from Cleveland Avenue to just east of Ashland Avenue. There is approximately 600 lineal feet remaining, which should take approximately three more weeks. The grass area swale cut was discussed with the contractor, which was graded incorrectly. This matter will be addressed in the spring since any work at this point will make more of a mess. Brief discussion was discussed about final paving and temporary lane striping. Mr. Weinmann then submitted Pay Request #5 of D&M Excavating, in the amount $145, for work completed to date, which represents approximately 54% of the total contract price. He recommended approval of same. Mr. Harris made such a motion to approve Pay Request #5 of D&M Excavating, as submitted seconded by Mr. Edinger. There being no questions or comments on the matter, the motion carried 4-0 in favor. Brief discussion was held about savings on one project possibly being used for an overage on another project. These matters would have to be approved through the State. Mr. Gonder entertained a motion to approve the Pay Request of Haas & Associates, in the amount of $17,197.50, as submitted. Mr. Harris made such a motion seconded by Mr. Mitchell. There being no questions

4 Regular Meeting Page 4 of 15 Indiana State Prison Sanitary Sewer Flow Screening & Metering Improvement Project Mr. Maurer provided an update on the status of the project, advising that the project may need a project extension for time only, but that is yet to be determined. The electrical work timeframe may take the project past the scheduled date of substantial completion. Additionally, the bar screen gate delivery may also be delayed. Mr. Maurer then submitted Pay Request #3 of Woodruff & Sons, in the amount of $181,116.00, which represents structural and bar screen work. He then recommended approval of same. Mr. Gonder entertained a motion to approve Pay Request #3 of Woodruff & Sons, in the amount of $181,116.00, as submitted. Mr. Harris made such a motion. Mr. Mitchell asked how much of the work has been completed. Mr. Maurer advised that the project was approximately 50% complete. Mr. Gonder called for a second on the motion. Mr. Edinger seconded the motion. There being no further questions or comments on the matter, the motion carried 4 0 in favor. Mr. Maurer then submitted Change Order #3, which is to change the bar screen roof membrane, changing it from EPDM (Ethylene Propylene Diene Monomer) to PVC (Polyvinyl Chloride), based on the District s recent experience with PVC membranes. This change order is in the amount of $ Mr. Harris asked about the EPDM concern and Mr. Kuss explained that Assistant Superintendent of Operations & Maintenance prefers the PVC for extra life and extra durability. Mr. Gonder entertained a motion to approve Change Order #3 of Woodruff & Sons, in the amount of $740.00, as submitted. Mr. Mitchell made such a motion seconded by Mr. Harris. There being no questions Mr. Gonder then entertained a motion to approve the Engineer s Pay Request of Haas & Associates, in the amounts of $7,176.25, in addition to pay requests for miscellaneous engineering work in the amount of $4, and $1,268.75, as submitted.

5 Regular Meeting Page 5 of 15 Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions Mr. Kuss advised that Haas & Associates has been working on the design of the CSSB (Combined Sewage Storage Basin) Drain Gates, Aerate Channel Weirs and Chlorine Isolation Wall, as part of the Compliance Plan and they are requesting Board approval to solicit quotes for these projects, and relocation of the Waste Gas Torch. Mr. Maurer explained that he has combined two of the projects so that there would be direct purchase from manufacturers of the drain gates for the CSSB, and eight adjustable weirs for the aerated channel. An explanation of these two direct purchase projects was given by Mr. Kuss and Mr. Maurer. Mr. Maurer and Mr. Kuss then explained and discussed the Chlorine Isolation Wall for the Belt Press Building for compliance with the District s Risk Management Plan. Discussion was held about these projects being under the threshold for the bidding process and the cost effective process of requesting quotes. Mr. Maurer then explained and discussed the Waste Gas Torch Relocation Project, and expressed his concerns about the potential location on the design. He is waiting for confirmation that it would meet with IDEM s approval. Therefore, he would like to hold off on requesting bids on the project. Mr. Gonder entertained a motion to authorize Haas & Associates to solicit quotes for the direct purchase of gates for the CSSB, weirs for the aerated channels, and for the construction of the chlorine isolation wall. Mr. Harris made such a motion seconded by Mr. Edinger. Mr. Mitchell expressed his concern about opening up the projects to everyone to allow opportunity for all. After brief discussion, Mr. Mitchell agreed to work with Mr. Kuss and the engineer on the list of contractors to solicit quotes to. There being no further questions or comments on the matter, the motion carried 4 0 in favor. John Doyle of John A. Doyle & Associates, reported on the following projects: U.S. Highway 12/Meer Road Sanitary Sewer Extension Project Mr. Doyle explained that the two bids received on November 6 th have been reviewed. Bids were received from H&G Underground Utilities, of La Porte, and from Woodruff &

6 Regular Meeting Page 6 of 15 Sons, of Michigan City. The base bid was to include a 24 inch steel casing and an alternate was advertised for a 30 inch steel casing for an add or subtract from the base bid. Mr. Doyle advised that H&G Underground s base bid was $618,218.18, with an alternate bid of $617, Woodruff & Sons base bid was $1,090, with no change for the alternate proposal. Mr. Doyle advised that his review resulted in H&G Underground s bid met all of the requirements with some minor exceptions, such as the legal status of bidder form, a total list of subcontractors that can be submitted before the contract is signed, as well as the EEO contract that is normally part of the actual contract documents. Additionally, the language in the Local Hiring Agreement was modified from shall meet to shall try, to their best ability, to meet the local hiring quota. Mr. Harris asked the Engineer s Estimate for the project, and Mr. Doyle answered that his estimate was $735, Mr. Mitchell then questioned the modified language in the Local Hiring Agreement. Mr. Doyle explained the change in language. Mr. Mitchell then asked who gave the contractor the permission to change the language. Mr. Doyle advised that the contractor did so on their own. Attorney Meyer noted that there is no requirement to accept the contractor s change in language. However, the ordinance allows for contractors to demonstrate that they cannot comply. Considerable discussion was held on the requirements in the local hiring ordinance and some issues that occur if the trade unions are used. Additionally, there are requirements to advertise for local residents, and can obtain a list of qualified city residents from the Human Rights Department. Mr. Doyle then advised that the bid of Woodruff & Sons included all necessary documents with the exception of an executed Local Hiring Agreement. Mr. Doyle then recommended that the bid of H&G Underground Utilities be accepted in the amount of $618, Mr. Mitchell commented that the contractor should be notified that the change in language will not be acceptable. Mr. Gonder entertained a motion to preliminarily accept the bid of H&G Underground Utilities, in the amount of $618,218.18, as recommended.

7 Regular Meeting Page 7 of 15 Mr. Harris made such a motion. Additional discussion was held on the matter, the SRF requirements, and the difficulty of trying to find a contractor willing to perform this type of work. The motion was then seconded by Mr. Mitchell. There being no further questions or comments on the matter, the motion carried 4 0 in favor. Riley/Combs/Michigan Boulevard Sanitary Sewer Project Mr. Doyle advised that he has reviewed the plans with District staff and everything is in order to be able to advertise for receiving bids at the December 18 th meeting. Mr. Harris made a motion to proceed with the advertising of bids seconded by Mr. Edinger. There being no questions or comments on the matter, the motion carried 4 0 in favor. Referencing the previous project, Mr. Mitchell asked why the bid of Woodruff & Sons was so much higher than the bid of H&G. Mr. Doyle explained that H&G Underground performs their own directional drilling and Woodruff & Sons would have to hire a subcontractor. Mr. Gonder entertained a motion to approve the Engineer s Pay Request in the amount of $20, Mr. Mitchell made such a motion seconded by Mr. Harris. There being no questions Fourth Street North to Trail Creek Manhole Investigation Mr. Doyle advised that the work is approximately 70% complete; however the pay request only represents approximately 45%. He noted that the storm sewer inlets are being located and identified, but they are not doing anything with respect to conditions or size of pipes. Mr. Doyle added that there will be a need for assistance with confined entry on some of these manholes to investigate some of the issues they are finding with some leakages between sanitary and storm sewer lines. Mr. Gonder entertained a motion to approve the Engineer s Pay Request in the amount of $10, Mr. Mitchell made such a motion seconded by Mr. Harris. There being no questions

8 Regular Meeting Page 8 of 15 Harrison & Superior Street Alley Mr. Doyle advised that he has been reviewing the replacement of an existing six inch sanitary sewer in the alley off of Tilden Avenue between Harrison and Superior Streets. The work to date is for the preliminary design. Mr. Gonder entertained a motion to approve the Engineer s Pay Request in the amount of $3,750.00, as submitted. Mr. Mitchell and Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions Jeanette Hicks, of Global Engineering & Land Surveying, reported on the following project: Kimball Woods Lift Station and Force Main Replacement Project Ms. Hicks advised that the remaining items have been completed, and punch list items have also been completed, except for the vent screen, touchup paint, and the manuals have not been submitted to the District. Ms. Hicks then submitted Pay Request #2 of Woodruff & Sons, in the amount of $15,291.00, which represents 99% completion of the project, and recommended same. Mr. Gonder entertained a motion the matter. Mr. Harris made a motion to approve Pay Request #2 of Woodruff & Sons in the amount of $15,291.00, as submitted seconded by Mr. Edinger. There being no questions or comments on the matter, the motion carried 4 0 in favor. Ms. Hicks then submitted Change Order #2 of Woodruff & Sons, in the amount of $1,170.00, which was the result of the electrical sub-contractor needing additional time and materials to rewire the District supplied control panel. Ms. Hicks advised that she spoke with Mr. McNeill about the matter, and he indicated that he agreed with the request. Ms. Hicks then recommended approval of same. Mr. Harris made a motion to approve Change Order #2 of Woodruff & Sons, in the amount of $1,170.00, as submitted seconded by Mr. Mitchell There being no questions Mr. Gonder then entertained a motion to approve the Engineer s Pay Request in the amount of $1,562.50, as submitted. Mr. Mitchell made such a motion seconded by Mr. Harris. There being no questions

9 Regular Meeting Page 9 of 15 Anthony Kenning, of DLZ Engineering, reported on the following projects: Lake Avenue Lift Station Mr. Kenning advised that shop drawings are being reviewed with the District, and the contractor has mobilized on site. Mr. Kenning advised that the lift station needed to be changed from single phase to three-phase, which then required the need for a concrete pad, and related items, for the electric service. Mr. Kenning then submitted Change Order #1 of HRP Construction, in the amount of $9,890.72, and recommended approval of same. Brief discussion was held about the change from single phase to three phase. Mr. Gonder entertained a motion to approve Change Order #1 of HRP Construction, in the amount of $9,890.72, as submitted. Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions Mr. Kenning reported that he is waiting to hear back from NIPSCO about when the service will be provided, pending a contract with the District. Additionally, the other utilities utilizing those poles will have to be moved as well. Sheridan Beach Storm Sewer Separation Mr. Kenning advised that bids were opened on November 6 th and bids were received from HRP Construction, of South Bend, Woodruff & Sons, of Michigan City, and H&G Underground Utilities, of La Porte. After review of the bids, it was determined that Woodruff & Sons was the lowest responsive and responsible bidder. Mr. Kenning advised that, with the appropriate alternate bid for this project, Alternate 2, the bid for this project, resulted in a low bid of $2,122,864.00, and recommended approval of same. Mr. Kenning explained that the Engineer s Estimates, and related bids, were as follows: Base Bid Estimate $2,021, Woodruff s Base Bid $1,414, H&G Underground $1,719, HRP Construction $1,

10 Regular Meeting Page 10 of 15 Alternate1 (Reduction amount) -$169, Woodruff & Sons -$58, H&G Underground -$64, HRP Construction -$71, Alternate 2 (Addition amount) $713, Woodruff & Sons $518, H&G Underground $531, HRP Construction $803, Alternate 3 (Turner Court) $346, Woodruff & Sons $189, H&G Underground $139, HRP Construction $184, Alternates 4 & 5 Completely Discounted and Eliminated After review of all documentation, the recommendation is to approve Woodruff & Sons for the base bid as well as Alternate #2 and Alternate #3. Attorney Meyer explained that Alternate #3, which is for the work on Turner Court, would not be covered under the SRF funding. Discussion was held on the matter. Mr. Gonder entertained a motion to preliminarily accept the Base Bid and Alternate #2, of Woodruff & Sons, as recommended. Mr. Harris made such a motion seconded by Mr. Mitchell. There being no questions Mr. Kenning submitted an Engineer s Pay Request for the Sheridan Beach Storm Sewer Project, explaining that it represents approximately 2.5 month s work which involved work on holidays due to severe time constraints. Mr. Gonder entertained a motion to approve the Engineer s Pay Request in the amount of $205,901.88, as submitted. Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions Mr. Gonder then entertained a motion to approve the Engineer s Pay Request regarding the Lake Avenue Lift Station Project, in the amount of 11,780.00, as submitted. Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions

11 Regular Meeting Page 11 of 15 Staff Reports Michael Kuss Mr. Kuss reported, and discussion was held, on the following: CNG (Compressed Natural Gas) Fueling Station Status Hazardous Communication Safety Training Monthly Report of Operations No Violations Tours Recently Held for School Children IDEM Letter Indicating Violations in the Pretreatment Program have been resolved Safety Report Proposed 2014 Draft Budget for Operating & Maintenance Fund #6201 Mr. Kuss then reported on a request by the owner of 204 Washington Park Boulevard for reimbursement for some costs due to a sewer lateral problem on city property, and the additional time it took to perform a video investigation of the matter. Mr. Kuss recommended splitting the cost with the owner by issuing a reimbursement in the amount of $1, based upon District policy. Mr. Mitchell made a motion to reimburse the homeowner, in the amount of $1,475.50, as recommended seconded by Mr. Harris. There being no questions or comments on the matter, the motion carried 4 0 in favor. Mr. Kuss then reminded the Board that Shady Oaks Mobile Home Park would be responsible for paying some of the cost of the U.S. Hwy. 12/Meer Road Project discussed earlier in the meeting. Mr. Kuss referred to his memo regarding the matter, advising that it is his recommendation that Shady Oaks MHP be responsible for an $80,000 contribution, plus any tap/permit fees that they would be required to pay. Additionally, they will be required to seek voluntary annexation into the City. Mr. Edinger thanked Mr. Kuss for submitting the memo that explained the short-term and long-term revenue expectations, which helped to explain the financial aspects of the proposal.

12 Regular Meeting Page 12 of 15 Mr. Gonder entertained a motion to accept the recommendation for Shady Oaks Mobile Home Park to contribute $80,000 plus any applicable tap/permit fees. Mr. Edinger made such a motion seconded by Mr. Mitchell. There being no questions or comments on the matter, the motion carried 4-0 in favor. Mr. Kuss then discussed the new video truck and equipment that is on order scheduled for delivery early next year. Mr. Kuss then requested approval from the Board to purchase a CUES Sewer Inspection Push Camera, which will also enable the District to view four inch lines, which involve smaller sewer lateral lines. Brief discussion was held on the matter and the benefits of allowing the District to perform its own inspections instead of having to contract out same. Mr. Harris then made a motion to approve the purchase of the equipment, as requested seconded by Mr. Edinger. There being no questions or comments on the matter, the motion carried 4 0 in favor. Mr. Kuss then advised that an accident with the District s generator occurred during the last storm, and explained that the generator became unhitched from the back of the truck that was hauling the generator. There was damage to the generator, a small spill of approximately gallons of diesel fuel, as well as some yard and tree damage, although there were no personal injuries. Mr. Kuss advised that an investigation was completed and it appears that the pintle hitch failed, as well as the safety chains. Since that time, all of the old hitches and chains have been replaced on the District s vehicles. Mr. Kuss then reminded the Board of the matter of the sewer lateral installation at 117 Charles Street that was not originally inspected by the District. The District ultimately excavated the ground at the connection to perform an inspection and an invoice was sent to the homeowner on July 29, 2013, in the amount of $ The homeowner then attended the August 2013 meeting to express their displeasure with having to pay the invoice, noting that they did not ask to have it excavated by the District and they were not made aware that they would have to pay if the work was done by the District. Mr. Kuss pointed out that, although it should have been implied as such, there was apparently a miscommunication. Additionally, any future such situations will be made perfectly clear of any expenses that may be incurred.

13 Regular Meeting Page 13 of 15 Mr. Kuss then made a recommendation that the Board waive the invoice amount since the matter was not apparently made clear to the homeowner. Mr. Mitchell made a motion to waive the invoice to Anthony Steinman of 117 Charles Street, in the amount of $393.20, as recommended seconded by Mr. Harris. There being no questions James Meyer, Legal Counsel Attorney Meyer explained that the District previously solicited quotes for the purchase of two electric vehicles and three quotes were received. He advised that the quote of Arnell Motors, of Burns Harbor, was the lowest responsive quote at approximately $31,000. Attorney Meyer explained that this would be a CMAQ (Congestion Mitigation & Air Quality) Grant acquisition and recommended that the award be made to Arnell. Attorney Meyer then discussed the Blanket Utility Easement regarding the Lake Avenue Lift Station Project, explaining that the property being used for this project is owned by the City of Michigan City. Therefore an agreement, between the City of Michigan City, the Michigan City Park Department and the Sanitary District, was prepared by City of Michigan City Corporation Counsel John Espar, that would grant the land easement to place the new lift station and restroom facility, wherein there would be no charge for sanitary sewer service but they would pay for water services. Additionally, maintenance of the parking lot would still remain the responsibility of the Park Department. Attorney Meyer then recommended approval of the document. Mr. Harris made a motion to approve the Blanket Utility Easement Agreement, as submitted seconded by Mr. Mitchell. There being no questions or comments on the matter, the motion carried 4 0 in favor. Attorney Meyer then referred to the BOSDI Sewer Use Agreement, explaining that anyone outside the District s boundaries wishing to connect to the District s sewer must enter into a sewer use agreement, which provides that the user will follow all of the District s laws, rules and regulations, and that they must provide some sort of metering such as water or sewage flow. Additionally, there is a requirement to agree to not object to any annexation of the property by the City. Attorney Meyer then noted that, for some reason, there are no sewer use agreements for any of the other businesses between this new business and three more businesses to the west that ultimately connect to the District s sewer. Apparently, St. Anthony Hospital originally built a ten inch sanitary sewer to connect to the District s main sewer, and the other businesses connected to that line.

14 Regular Meeting Page 14 of 15 Discussion was held on the matter, noting that there is no city water available to these businesses, and other similar circumstances in different areas. Additional discussion was held about the fact that these businesses are being billed the same minimum as a household, instead of based on actual use. Attorney Meyer then recommended that the agreement be approved by the Board. Mr. Gonder entertained a motion to enter into a Sewer Use Agreement with BOSDI Properties. Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions Attorney Meyer submitted a proposed Resolution Establishing an Equipment Replacement Fund, explaining that federal regulations require any District receiving federal grant money, as the District has in the past, the sewer rates are to be set sufficiently high so that not only the cost of operation and maintenance is met, but the cost of replacement is met as well. Attorney Meyer noted that the District previously had such a fund but, for whatever reason, it was eliminated. Attorney Meyer then advised that part of the proposed 2014 Budget includes funds to begin building an Equipment Replacement Fund for equipment with a useful life of 20 years or less. He recommended approval of the resolution. Mr. Harris made a motion to approve the Resolution Establishing an Equipment Replacement Fund, as submitted seconded by Mr. Edinger. There being no questions Attorney Meyer then submitted a proposed Sewer Use Agreement with the Speedway Gas Station located at U.S. Highway 20 & 35. This agreement is identical to the one previously approved with the exception of the pertinent names and addresses. He recommended approval of same. Mr. Kuss pointed out that the owner will install flow meters and the metering will be monitored through the Mission Communications System. Mr. Harris made a motion to enter into a Sewer Use Agreement with Speedway seconded by Mr. Mitchell. There being no questions or comments on the matter, the motion carried 4 0 in favor. There being no further reports, Mr. Gonder entertained a motion to approve Revenue and Tax Levy Claims for payment.

15 Regular Meeting Page 15 of 15 Mr. Harris made such a motion seconded by Mr. Edinger. There being no questions Old Business There was none. New Business Mr. Kuss reported that Mayor Meer has issued a memo advising that he is authorizing two full days off, Monday December 23 rd and Monday December 30 th, however this would require Board approval for District employees. Attorney Meyer clarified that it would require the approval for additional holidays. Mr. Gonder asked Mr. Kuss recommendation. issues with such an approval. Mr. Kuss indicated that he had no Ms. Pappas noted that the days would not be holidays, but they would be days off for non-essential staff. She added that the Controller s Office will be working since the payroll needs to be completed. Attorney Meyer explained that the legal way to handle the matter is to denote the days as holidays so as not to violate the Ghost Employment laws of the State of Indiana. Mr. Gonder entertained a motion to approve the two additional holidays of December 23 rd and December 30 th, 2013, for Sanitary District employees. Mr. Harris made such a motion seconded by Mr. Mitchell. Brief discussion was held on whether to discuss the matter further at next month s meeting. There being no further discussion or comment on the matter, the motion carried 4 0 in favor. There being no further business to come before the Board, Mr. Gonder adjourned the meeting at 7:02 p.m. The next regular monthly meeting of the December 18 th at 4:00 p.m. at 1100 E. Eighth Street / Frank R. Harris / Frank R. Harris, Secretary