Mayor Minning thanked Chairperson Coward and the committee members.

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1 NOTICE AND AGENDA CITY OF TREASURE ISLAND, FLORIDA BOARD OF COMMISSIONERS REGULAR WORKSHOP MINUTES CITY HALL AUDITORIUM, TH AVE, TREASURE ISLAND, FL APRIL 19, 2016 The meeting was called to order at 6:05 PM by I. DISCUSSION 1. Charter Review Committee Charter Amendment Suggestions Chairperson Coward thanked the members of the Charter Review Committee and acknowledged their time and volunteering for their community. She explained the language was provided by the City Attorney. Ms. Coward explained the suggested changes for Sections 6.02 and She also mentioned that the Charter Review Committee found it was within the City Commission s purview to change the salary amounts if they so choose. She thanked the Commission for the opportunity to be a part of this. Mayor Minning thanked Chairperson Coward and the committee members. Commissioner Collins thanked the committee for their hard work. Commissioner Lunn mentioned his suggested language change for Section 3.02 and provided an attachment to the minutes for this. He indicated he spoke with the City Attorney about this and her direction to the Charter Review Committee was not to include language so definitive because it may cause the City to incur litigation on the matter. Mayor Minning asked Attorney Cowan s opinion and she responded that the residency threshold in Florida is a very low bar and typically is determined at the time a candidate-elect takes the oath of office. She explained case law indicates the more residency requirements are stipulated and hurdles provided for residency requirements, the more likely there is to have litigation on the matter. Ms. Coward echoed the Attorney s comments and added that although some of this is specified in the Code, it would be more meaningful in the Charter. Mr. Silverboard discussed a situation in which a Commissioner in Madeira Beach had a house fire and due to an emergency had to move out of the city/district. He cautioned adding language that may preclude a Commissioner from being able to continue to serve. Commissioner Jeffares inquired about when does someone cease to be a qualified elector. Attorney Cowan responded provisions are dictated by statute. She indicated in this case the qualification would need to comply with Florida Statute and live in the district. Attorney Cowan explained the Charter and code has this implication, however the proposed language clarifies it. Mayor Minning inquired about this to go to ballot. Mr. Silverboard responded the Commission would need to direct the City Attorney to draft questions to be presented on a ballot for the Commission s consideration and approval. Commissioner Collins asked if there is time to get to November ballot and was told there is. City of Treasure Island, Florida Page 1 of 6

2 RESULT: MOVED FORWARD 2. Consideration of Res , Requesting One Additional Full-Time Permit Technician Ms. Cohen stated the activity in the Building Department has increased; which is good news for the City. She shared there is currently one person to keep pace with the workload and it is tremendously overloading one individual with the permitting process. Ms. Cohen requested for a Full Time Permit Technician. The cost through the fiscal year is $40,000. She explained funding comes from permit revenues and the fund balance from last year is over $600,000. Commissioner Collins observed that essentially the increase of the work will fund the salary. Commissioner Keys is in support and believes it will create a faster turnaround. Commissioner Lunn supports this and remarked the redundancy would be beneficial. 3. Consideration of Res , Replacement of Vehicle #836, Purchase of a ¾ Ton 4x4 Crew Cab Pickup Truck Mr. Helfrich introduced this item and described the accident and damage to the vehicle. He explained the insurance payment and the additional costs and requested the Commission to authorize the purchase of the new truck. Commissioner Collins agreed the truck needs to be replaced. He asked about the arrow board and Mr. Helfrich mentioned it wasn t damaged, however it is old and faded and needs to be replaced. Commissioner Collins inquired whether the lift gate is cast iron and Mr. Silverboard responded it is but it was damaged. He also commented the department needs the arrow board; they will keep the old one for back up but it needs to be replaced. Commissioner Jeffares asked to get itemized pricing of insurance claim per piece. Commissioner Keys commented this was an excellent price for a new truck. Mr. Silverboard indicated it was through a State purchasing contract. Mr. Helfrich added it would retail at $45, Consideration of Res , Replacement of Vehicle #203, Purchase a ¾ Ton 4x4 Crew Cab Pickup Truck Mr. Helfrich mentioned the wear and tear on this vehicle and the multiple transfers between departments. He noted funding for this was not budgeted therefore it would require a budget amendment. City of Treasure Island, Florida Page 2 of 6 Updated 5/11/2016 5:41 PM

3 Mayor Minning inquired where in the vehicle replacement priority list does this vehicle fall. Silverboard responded this vehicle was identified four years ago. Mr. Commissioner Collins inquired what it would cost to take the power lift gate and move it to the older one. Mr. Helfrich and Mr. Silverboard explained it would not work because the vehicle is so old. Commissioner Collins inquired why this vehicle has to run idle 50% of the time and is not a diesel. Mr. Helfrich responded it is because of the arrow board. Discussion ensued about using a small generator in lieu of the wear on an engine. Mr. Helfrich said he would look into small generator. Commissioner Keys mentioned for safety reasons running a small generator is not advisable. Mayor Minning suggested a large auxiliary battery. Mr. Helfrich indicated he would look into the Commission's suggestions. 5. Consideration of Res , Award Change Order to Wharton-Smith, Inc. for Lift Station No. 4 Mr. Helfrich mentioned during a previous meeting there would be change orders due to unforeseen issues. He discussed the odor issues and manhole deterioration. Mr. Helfrich explained it was not visible from the exterior and they noticed the extent of the problems once view they got a view from the interior. He requested $25,000 in additional funding and noted it will be funded from water account and that funds are available. Commissioner Collins noted it is $807,000. Mayor Minning inquired when the project will be finished and Mr. Helfrich indicated it should be mid to late June. 6. Consideration of Res , Recommendation of Execution of Work Authorization to Advanced Engineering and Design, Inc. For Construction Engineering and Inspection Services for Lift Stations 6, 7, 8, and 9 Mr. Helfrich indicated funding is available from Water Pollution Control (WPC) account. Mayor Minning asked if we anticipate the same interior issues and Mr. Helfrich responded we do not know until we get in there. Commissioner Jeffares inquired if this is the same type of project. Mr. Helfrich said the manholes are the same age, however he explained they will not be digging around the manholes or wetwells. Commissioner Collins asked if they are not digging around because of past experience. Mr. Helfrich stated it was because it is not necessary. Mayor Minning inquired if there are any technologies like GPR to view the inside. Mr. Helfrich responded there could be and added they have found leaking in other manholes on Gulf Boulevard, which is an City of Treasure Island, Florida Page 3 of 6 Updated 5/11/2016 5:41 PM

4 indicator. 7. Consideration of Res , Award of a Bid for the Drainage Improvements Associated with SWFWMD Cooperative Funding Project Mr. Helfrich explained due to the funding agreement, the construction costs are approximately three to four years old. Advanced Engineering Design recommended Kamminga and Roodvoets, Inc. He expects the project to be done in Mr. Helfrich referred to the table on page 3 of the memo regarding funding. Commissioner Keys inquired if this company also does mitigation and Mr. Helfrich responded they do. Mayor Minning noted account information on page 3 of the memo is inconsistent. Mr. Silverboard said it would be corrected and assured him the table amount is accurate. 8. Consideration of Res , Approval of Interlocal Agreement between Pinellas County and the City of Treasure Island Mr. Helfrich indicated Pinellas County will reimburse the City 100% of the expenses related to this project. Mayor Minning inquired what the process is if the amount in the agreement is incorrect. Mr. Helfrich explained if the cost exceeds, they will process a Change Order and get it to Pinellas County Utilities for an increase or amendment to agreement. 9. Consideration of Res , Authorization of Contribution in Aid of Construction to Duke Energy for Undergrounding of Additional Locations on Gulf Blvd Mr. Helfrich noted Verizon and Brighthouse have completed undergrounding and that Duke Energy is the last one and once they complete undergrounding they can remove the poles. Mayor Minning inquired where we are at on the money spent and funds remaining in the Gulf Boulevard beautification project? Mr. Helfrich responded he anticipated this project should be approximately $250,000 less than the engineer's estimate. Mr. Silverboard noted they have not gone beyond 107 th Avenue. City of Treasure Island, Florida Page 4 of 6 Updated 5/11/2016 5:41 PM

5 10. City Commission Strategic Plan Draft Ms. Davis reviewed the packet and began the discussion at Goal 5. Goal 5 comments: Mayor Minning would like to see items 3 and 4 happen sooner. Mr. Silverboard responded what is proposed is realistic due to timing and staffing challenges. Goal 6 comments: Mayor Minning asked about Objective 3 and action plan, whether there are other cities that have done this and we could use their info. Ms. Poirrier responded that Dunedin, Tarpon Springs, and St. Pete Beach have completed a pay plan study. She explained her vision for this was more comprehensive and specific to the City including a review of job titles and descriptions. Mayor Minning inquired if employee recognition could be done sooner than December. Ms. Poirrier responded it seems as though this would be a simple undertaking but the feedback thus far does not represent a clear majority view. She hopes to develop a committee for better feedback. Mayor Minning asked if succession planning is needed for all department heads? Ms. Poirrier explained it does because our current organization structure does not provide for it. She believes ideally a second-incommand for each department would be beneficial. Mr. Silverboard added some departments are too small to have a backup. Goal 7 comments: Mayor Minning commented on Objective 1 and suggested the City Manager meet with neighborhood associations to get a feel for what their needs are. He noted PD (planned development) looks at businesses and we still have a responsibility to the residents. Mayor Minning noted on Objective 2, action plan 2 that he and Mr. Silverboard met with Senator Brandes. He encouraged those affected should work on it and not wait for state legislation. Goal 8 comments: Mayor Minning inquired regarding Objective 1 and action plan 1 whether it should be amended to include results of PD study? Mr. Silverboard responded he does not think it is necessary to tie it to the passage of the PD. Mayor Minning stated action plan 2 should be a companion piece to Objective 1 and that he would like to see this moved up sooner than Ms. Davis mentioned she added two items for consideration based on feedback from the Commission: 1. Infrastructure - connectivity of bike, walks, streets 2. Support residents, business owners, tourists to be good stewards of environmental impacts to the City. Mr. Silverboard asked if she is adding two new objectives and Ms. Davis suggested adding them to 1) Infrastructure and 2) Preserve, Protect, and Promote the City Beaches. Mr. Silverboard requested for Staff to prepare further info at the next meeting. City of Treasure Island, Florida Page 5 of 6 Updated 5/11/2016 5:41 PM

6 Commission consensus was unanimous to add these two items. RESULT: NO ACTION NECESSARY II. OLD BUSINESS - NONE III. CITY MANAGER AND CITY ATTORNEY REPORT City Attorney had no updates. Mr. Silverboard requested an Executive Session for 5:00PM on 5/3/16 regarding Police and Fire Labor Negotiation. He noted he would speak with each of the new commissioners regarding Executive Sessions. Mr. Silverboard provided updates on the following: he expects undergrounding to wrap up near September and explained a lane blockage; the City has been tentatively awarded $50K grant for landscaping on Gulf Boulevard; roadway resurfacing scheduled to be completed by mid-april; RFQ for Architectural and Engineering Services for Municipal Complex responses should be back by end of month; RFQ for Tolling should be back by mid-may; Ms. Hayduke is in the process of getting quotes on rehabbing the kitchen at the community center; the lighting at Rosselli Park has been completed; in the process for applying for approximately 30 beach recycling containers from Pinellas County; currently in the process for looking into meters/pay stations; due to the uncertainty with beach parking and events, they have partnered with the Chamber of Commerce for Rock Around the Clock. He noted 107 th Ave will be blocked from 3:00PM until midnight and the Police Department will be monitoring traffic. Commissioner Collins inquired if the trash cans on the beach will be anchored and Mr. Silverboard stated staff is looking into it. Commissioner Collins asked if any further talks with the City of St. Petersburg regarding the Causeway have occurred. Mr. Silverboard said they are looking at taking over the east half and are also looking into alternate sources for funding resurfacing that stretch of road. Commissioner Collins asked if there is anything we can do with the meters; possibly get a trade-in on existing models. Mr. Silverboard is hopeful they can and mentioned they are looking into higher technology and developing a proposal to take to the street. Commissioner Lunn noted the trash containers in the downtown area are in bad shape and asked if there are any plans to replace them. Mr. Silverboard stated they would like to incorporate the style along the beach trail. IV. CITY COMMISSION REPORTS Commissioner Jeffares announced the upcoming Saturday at 8:00AM volunteers are meeting to paint the base of the signs that were purchased. He noted food will be served as well as supplies to do the job. Please join if interested in helping. V. PUBLIC COMMENT - NONE VI. ADJOURN AT 8:27PM BY MAYOR MINNING City of Treasure Island, Florida Page 6 of 6 Updated 5/11/2016 5:41 PM