EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR HEALTH AND FOOD SAFETY

Transcription

1 Ref. Ares(2018) /05/2018 EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR HEALTH AND FOOD SAFETY Crisis management in food, animals and plants Director Sante.ddg2.g.4/KdS/ac(2018) TO: COPY TO: CHIEF VETERINARY OFFICERS ANIMAL HEALTH OF ALL 28 MEMBER STATES CVO ICELAND, CVO NORWAY, CVO SWITZERLAND PERMANENT REPRESENTATIONS OF ALL 28 MEMBER STATES MISSIONS ICELAND, NORWAY, SWITZERLAND DG HEALTH AND FOOD SAFETY : SANTE G.4: MR. E. THEVENARD, SANTE G.4: MR. K. DE SMET SANTE G.4: MR. P. CARICATO SANTE G.4: MRS. V. HAIDER SANTE G.4: MRS. A-C. RICHARD-MCGILLIVRAY SANTE G.4: MRS. P. SUZUKI SANTE G.4: MR. P. ANGELOPOULOS SANTE A.2: MRS. A. LONG SANTE D.2: MR. D. LANGE SANTE D.3: MR. K. VAN DYCK SANTE G.2: MRS. E. ZAMORA ESCRIBANO SANTE G.3: MR. A. GAVINELLI SANTE F.l: MR. F. ANDRIESSEN SANTE F.4: MR. K. ELLIOTT SG: MR. M. VERLINDEN DG TRADE: MR. P. LUCIANO DG AGRI: MR. H. CAPPELLARO DG MARE: MRS. I. SANZ DG NEAR: MRS. M. FERRAN EFTA SURVEILLANCE AUTHORITY EFTA SECRETARIAT: MRS. MARGRET SIGURDARDOTTIR EFSA - MR. E. LIEBANA CRIADO EUROPEAN PARLIAMENT PRESET PRESET PRESET PRESET kka@eftasurv.int msi@efta.int Emesto.liebanacriado@,efsa.europa.eu COUNCIL SECRETARIAT Reunions-Comm- ExpNat@,europarl.europa.eu Service.courrieractesdelegues@consilium.europa.eu Commission européenne, B-1049 Bruxelles / Europese Commissie, B-1049 Brussel - Belgium. Telephone: (32-2) food-safetv/index en.htin

2 THE EUROPEAN COMMISSION INVITES THE CHIEF VETERINARY OFFICERS OF THE MEMBER STATES STATED ABOVE TO NOMINATE AN EXPERT TO ATTEND THE FOLLOWING MEETING: THE EUROPEAN COMMISSION INVITES EXPERTS FROM ICELAND, NORWAY AND SWITZERLAND AS OBSERVERS FROM THE APPROPRIATE DEPARTMENTS TO ATTEND THE FOLLOWING MEETING: DG: TITLE OF MEETING: LOCATION: HEALTH AND FOOD SAFETY, UNIT G4 EXPERT GROUP MEETING ON THE OFFICIAL CONTROLS OF FOOD OF ANIMAL ORIGIN (EXPERT GROUP E03522) CCAB ROOM: 4B (please check at entrance) RUE FROISSART 36 B BRUSSELS DATE: MONDAY, 4 JUNE 2018 TIME: 10.00H H ILA THE EUROPEAN COMMISSION WILL, IN ACCORDANCE WITH ITS RULES, BEAR THE EXPENSES OF ONE EXPERT PER MEMBER STATE AS FOLLOWS (FOR DETAILED INFORMATION ABOUT THE REIMBURSEMENTS PLEASE SEE ANNEX I): TRAVEL EXPENSES: SUBSISTENCE EXPENSES YES (ECONOMY FLIGHT OR FIRST CLASS TRAIN) (TAXI FARES WILL NOT BE REIMBURSED) NO II. B FOR ICELAND. NORWAY AND SWITZERLAND TRAVEL EXPENSES: SUBSISTENCE EXPENSES: NO NO III. PRELIMINARY AGENDA: Endorsement minutes of the meeting of 11 April 2018 Discussion on a draft Commission Delegated Regulation concerning specific rules for the performance of official controls on the production of meat and for production and relaying areas of live bivalve molluscs in accordance with Regulation (EU) 2017/625 of the European Parliament and of the Council (SANTE/10193/2017) Discussion on a draft Commission Delegated Regulation concerning conditions to be respected by consignments of certain animals and goods intended for human consumption entering the Union in accordance with Regulation (EU) 2017/625 of the European Parliament and of the Council (SANTE/10279/2018) AQB IV. TRANSLATION FROM AND TO FRENCH, GERMAN, ENGLISH, ITALIAN, SPANISH AND DUTCH WILL BE AVAILABLE AT THE MEETING. V. THE ADDRESS TO BE USED IN CASE OF QUESTIONS RELATED TO THIS MEETING IS: SANTE-CONSULT-G4@EC.EUROPA.EU. 2

3 VI. FOR ACCESS TO ANY COMMISSION BUILDING, REGISTRATION OF PARTICIPANTS IS COMPULSORY. PLEASE REGISTER VIA OUR PUBLIC REGISTRATION WEBPAGE BY USING THE LINK BELOW AND CLICKING ON THE RELEVANT MEETING (ALL THE FIELDS IN THE FORM ARE MANDATORY): ropa.eu/dgs/health food-safety/dyna/meetings/index.cfm DEADLINE FOR REGISTRATION: 30 MAY 2018 E-PASS WILL BE ISSUED ON 31 MAY 2018 VII. VIII. FOR SECURITY REASONS PARTICIPANTS ARE REQUESTED TO PRESENT THIS INVITATION AND THE E-PASS RECEIVED BY FOLLOWING REGISTRATION ON THE WEBSITE AT THE RECEPTION DESK OF THE BUILDING. PRIVACY STATEMENT: SEE ANNEX II. 3

4 ANNEX I - REIMBURSEMENTS PLEASE NOTE THAT THE REIMBURSEMENT OF TRAVEL COSTS FOR GOVERNMENT EXPERTS CAN ONLY BE MADE ON THE ACCOUNT OF THEIR MINISTRY AND NOT ON A PRIVATE ACCOUNT (EXCEPT FOR LUXEMBURG) 1. EXPERTS WHO HAVE ALREADY PARTICIPATED IN MEETINGS ORGANISED BY THE EUROPEAN COMMISSION AND WHO HAVE PREVIOUSLY SUBMITTED THESE FORMS WILL ONLY BE REQUIRED TO SUBMIT: a) THE ORIGINAL SUPPORTING DOCUMENTS FOR TRANSPORT, SPECIFYING THE DATES, PRICE AND TRAVEL CLASS. b) THE APPLICATION FOR REIMBURSEMENT FORM, WHICH WILL BE DISTRIBUTED, IN THE MEETING ROOM. THIS HAS TO BE FILLED AND SIGNED DURING THE MEETING AND THE STICKER NEEDS TO BE PUT IN THE SPECIAL AREA OF THIS DOCUMENT. Application for reimbursement c) FOR THOSE WHO DON'T HAVE A STICKER, IT IS OBLIGATORY TO ACCOMPANY THE APPLICATION FORM WITH THE ATTACHED DOCUMENT "EXPERT'S IDENTIFICATION SHEET" DULY FILLED WITH ALL REQUESTED ADMINISTRATIVE AND BANKING INFORMATION AND GIVE A COPY OF THIS DOCUMENT TO THE SECRETARY RESPONSIBLE FOR THE REIMBURSEMENT IN EVERY MEETING, UNTIL YOU RECEIVE STICKERS FROM THE COMPETENT COMMISSION'S SERVICE (PMO). Expert Identification sheet IN ADDITION, IF YOU PARTICIPATE FOR THE FIRST TIME TO A MEETING ORGANISED BY THE EUROPEAN COMMISSION, IT IS MANDATORY TO PROVIDE TO THE COMMISSION DEPARTMENTS THE FOLLOWING DOCUMENTS, IN ORDER TO CREATE YOUR FILE IN OUR ELECTRONIC SYSTEM: a) THE LEGAL ENTITY FORM ("PUBLIC AUTHORITIES" FOR THE NATIONAL AUTHORITY THAT THE EXPERT REPRESENTS AT OUR MEETINGS) DULY FILLED AND SIGNED BY THE ADMINISTRATION OF THIS ORGANISATION (SEE THE LINK BELOW): =2: Legal entity for public law body grants/info contracts/legal entities/legal entities en.cfm b) THE FINANCIAL IDENTIFICATION FORM MUST BE DULY FILLED AND SIGNED BY THE BANK AND THE ADMINISTRATION OF THE NATIONAL AUTHORITY THAT THE EXPERT BELONGS TO AND REPRESENTS, AND ON WICH ACCOUNT THE REIMBURSEMENT WILL BE PAID BY THE COMMISSION (SEE THE LINK BELOW). Financial Identification grants/info contracts/financial id/financial id en.cfm 4

5 ANNEX II - PRIVACY STATEMENT PURPOSE AND SCOPE OF PERSONAL DATA PROCESSING: DG SANTE WILL RECORD AND FURTHER PROCESS YOUR PERSONAL DATA TO THE EXTENT THAT THEY ARE NECESSARY FOR THE FOLLOW-UP OF THE MEETINGS TO WHICH YOU ARE INVITED. YOUR CONTACT DETAILS MAY BE SHARED WITH OTHER PARTICIPANTS IN THE SAME MEETING OR CONSULTATION TO FACILITATE FOLLOW-UP BETWEEN PARTICIPANTS. YOUR DATA WILL BE HANDLED IN CONFORMITY WITH REGULATION (EC) 45/2001 ON THE PROTECTION OF INDIVIDUALS WITH REGARD TO THE PROCESSING OF PERSONAL DATA BY COMMUNITY INSTITUTIONS AND BODIES AND ON THE FREE MOVEMENT OF SUCH DATA. YOUR DATA ARE RECORDED AND STORED AS LONG AS FOLLOW-UP ACTIONS ARE NEEDED IN THE CONTEXT OF YOUR THESE MEETINGS. FOR TRANSPARENCY PURPOSES, A SHORT LIST, SPECIFYING YOUR NAME, TITLE AND ORGANISATION MAY BE COMMUNICATED TO THE PUBLIC, IN PARTICULAR THROUGH THE HEALTH AND FOOD SAFETY WEB PAGES ON EUROPA AT: food-safety/index en.htm RIGHT OF RECTIFICATION & PERSONAL DATA CONTROLLER: SHOULD YOU REQUIRE FURTHER INFORMATION CONCERNING THE PROCESSING OF YOUR PERSONAL DATA OR EXERCISE YOUR RIGHTS (E.G. ACCESS OR RECTIFY ANY INACCURATE OR INCOMPLETE DATA) PLEASE CONTACT THE FOLLOWING ADDRESS: SANTE-CQNSULT-G4@EC.EURQPA.EU YOU HAVE THE RIGHT OF RECOURSE AT ANY TIME TO THE EUROPEAN DATA PROTECTION SUPERVISOR AT THE FOLLOWING ADDRESS: EDPS@EDPS.EUROPA.EU FOR MORE INFORMATION ON DATA PROTECTION PLEASE SEE THE FOLLOWING LINK: WEB/edps/EDPS?lang=en 5

6 EUROPEAN COMMISSION EN APPLICATION FOR REIMBURSEMENT (to be sent to the person responsible for the meeting) EXPLANATIONS Section ļ In order to obtain reimbursement of their expenses, experts must fill in Section II of this form. The cost of the journey must be given in the currency concerned and be supported by a copy of the ticket and the original travel agency invoice or. failing that, written confirmation of the electronic reservation, giving the amount paid. Experts who do not have (or have forgotten) their personal identification sticker must fill in the expert identification sheet overleaf (see instructions on the document) THIS DOCUMENT IS VALID ONLY IF SIGNED BY THE EXPERT AND THE MEETING SECRETARY TO BE FILLED IN BY THE EXPERT (in block capitals) PLEASE ATTACH AND INITIAL YOUR IDENTIFICATION STICKER TO CONFIRM THAT YOUR DETAILS ARE CORRECT Mr I I Ms I i SURNAME: FIRST NAME: NATIONALITY: Section II Form of transport used Outward journey Return journey Price Currency Dep. time Arr. time Dep. time Arr. time paid ^ Train I lair (economy class) Private car Registration no: km (outward/return) Į [other TAXI FARES AND PARKING FEES WILL NOT BE REIMBURSED I certify that I have been informed of the obligation to present the documentation concerning this meeting within thirty calendar days of the end of the meeting. I certify that these particulars are true and accurate and that I will not be receiving any similar reimbursement from any other or the same institution or public or private organisation in respect of the same journey or stay. DATE / / SIGNATURE OF EXPERT: TO BE COMPLETED BY THE MEETING SECRETARY I certify that the Expert took part (1) from II to II in Meeting_code Title arranged by ĎG: and that the expenses claimed (dates and amounts) correspond to the attached supporting documents. Location: BRU/LUX/ISPRA/Other: Expert's departure point (stated in the invitation): Expert invited as: Individual [Government representative... Ticket pre-paid by the Commission: COMMENTS: Į Įyes Į Ino Section III Date (3) of submission of the complete file (if different from the date on which the meeting ends) MEETING SECRETARY (2): Date: / / Name (block capitals): Address: Tel: Signature: (1) please attach attendance list(2) on behalf of the authorising DG (3) this date will be the baseline date PMO-FORM-FRAIS.EN.002

7 EUROPEAN COMMISSION EXPERT IDENTIFICATION SHEET WHEN AND HOW TO FILL IN THIS DOCUMENT: All sections if your bank details have changed or are not known to the COMMISSION (Note: payments will only be done in euro) Only sections 1 and 4 if you have forgotten your identification sticker Only section 1 if vour address has changed Do you represent a government department or body? YES (If no answer is given it will be assumed that you do.) NOĮ ~ SURNAME FIRST NAME Г I 1-EXPERT (for mailing purposes) ADDRESS [ TOWN/CITY I COUNTRY I II POSTCODE \~~ TELEPHONE FAX MOBILE PHONE I Q NAME ADDRESS I I 2-ORGANISATION FOR WHICH YOU WORK TOWN/CITY I I POSTCODE COUNTRY I ACCOUNT HOLDER 3-ACCOUNT HOLDER (AS DECLARED TO THE BANK) ADDRESS Į TOWN/CITY I I POSTCODE ^ COUNTRY I CONTACT PERSON TELEPHONE [ I ACCOUNT NAME (2) BANK NAME I BRANCH ADDRESS Г 4-BANKING DETAILS (1) I TOWN/CITY I I POSTCODE COUNTRY j BIC/SWIFT CODE Į [BRANCH CODE (4) Į Į CURRENCY [ IBAN/ACCOUNT NUMBER (3) [ 5-REMARKS BANK STAMP + SIGNATURE BANK REPRESENTATIVE (5) DATE (MANDATORY) SIGNATURE ACCOUNT HOLDER (MANDATORY) (1 ) Enter the final bank data and not the data of the intermediary bank. (2) This does not refer to the type of account. The account name is usually the one of the account holder. However, the account holder may have chosen to give a different name to its bank account. (3) Fill in the IBAN Code (International Bank Account Number) if it exists in the country where your bank is established (4) Only applicable for US (ABA code), for AU/NZ (BSB code) and for CA (Transit code). Does not apply for other countries. (5) It is preferable to attach a copy of RECENT bank statement. Please note that the bank statement has to confirm all the information listed above under'account NAME', 'ACCOUNT NUMBER/IBAN' and 'BANK NAME'. With an attached statement, the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder and the date are ALWAYS mandatory. Privacy Statement arants/info contracts/privacv statement en.pdf To be given to the person in charge of organising the meeting PMO - FICHE EXPERT - EN 2015

8 LEGAL ENTITY PRIVACY STATEMENT grants/info contracts/privacv statement en,pdf Please use CAPITAL LETTERS and LATIN CHARACTERS when filling in the form. PUBLIC LAW BODY ffi STAMP PLEASE COMPLETE AND SIGN THIS FORM AND ATTACH COPIES OF OFFICIAL SUPPORTING DOCUMENTS (RESOLUTION, LAW, REGISTER(S) OF COMPANIES, OFFICIAL GAZETTE, VAT REGISTRATION, ETC.) (D Public law body WITH LEGAL PERSONALITY, meaning a public entity being able to represent itself and act in its own name, i.e. being capable of suing or being sued, acquiring and disposing of property, entering into contracts. This legal status is confirmed by the official legal act establishing the entity (a law, a decree, etc.). National denomination and its translation in EN or FR if existing. (D Registration number in the national register of the entity.

9 FINANCIAL IDENTIFICATION PRIVACY STATEMENT http;//ec.europa,eu/budaet/contracts grants/info contracts/financial id/financial id en.cfm#en Please use CAPITAL LETTERS and LATIN CHARACTERS when filling in the form. REMARK BANK STAMP + SIGNATURE OF BANK REPRESENTATIVE DATE (Obligatory) SIGNATURE OF ACCOUNT HOLDER (Obligatory) (Г) Enter the final bank data and not the data of the intermediary bank. (2) This does not refer to the type of account. The account name is usually the one of the account holder. However, the account holder may have chosen to give a different name to its bank account. (Į) Fill in the IBAN Code (International Bank Account Number) if it exists in the country where your bank is established (4) Only applicable for US (ABA code), for AU/NZ (BSB code) and for CA (Transit code). Does not apply for other countries. It is preferable to attach a copy of RECENT bank statement. Please note that the bank statement has to confirm all the information listed above under 'ACCOUNT NAME', 'ACCOUNT NUMBER/IBAN' and 'BANK NAME'. With an attached statement, the stamp of the bank and the signature of the bank's representative are not required. The signature of the account-holder and the date are ALWAYS mandatory. Electronically signed on 16/05/ :06 (UTC+02) in accordance with article 4.2 (Validity of electronic documents) of Commission Decision 2004/563