EUROPEAN COMMISSION DIRECTORATE GENERAL [.]

Transcription

1 Task Contract Letter ( Version 6 juillet 99XIII-2) EUROPEAN COMMISSION DIRECTORATE GENERAL [.] Brussels, CONTRACT NO.[ ] [OPTION 1] name, private address, city, country, [OPTION 2] name function, Organisation, address city, country Dear [Name of person signing the contract] CONTRACT LETTER THE EUROPEAN COMMUNITY, hereinafter called "THE COMMUNITY", represented by the COMMISSION OF THE EUROPEAN COMMUNITIES, hereinafter called "THE COMMISSION", which for the purpose of signature of this contract is represented by [Director General] or his authorised representative, would like to entrust [OPTION 1] [ YOU], (if he/she is a natural person) hereinafter called "THE CONTRACTOR", [OPTION 2] [...Full legal name and legal type of Contractor or name of the Contractor] hereinafter called "THE CONTRACTOR", which for the purpose of signature of this contract is represented by [...full name of the person signing the contract and position held in case of a legal entity ] with tasks relating to the evaluation of proposals for research, technological development and demonstration projects submitted and/or the review of research, technological development and demonstration projects undertaken within the framework of the programmes managed by [reference to the DG concerned] (hereinafter referred to as "the Task") upon the terms and conditions contained herein. This contract-letter (hereinafter referred to as "the Contract") is sent in duplicate [OPTION 1: to you] [OPTION 2: to the Contractor], duly signed by the authorised representative of the Commission. Please note that in order to accept this offer, one copy of this Contract must be

2 2 signed on page 6 by a duly authorised representative of the Contractor and returned to the Commission at the address mentioned in Article 9 below on or before the date indicated in Article 3 of the Contract ( the commencement date ). The other copy of this contract-letter should be signed and retained by the Contractor. The following provisions shall apply : Article 1 - Subject The Contractor agrees to carry out for the Commission the following Task: [...] as described in detail in Annex III, in strict observance of the Code of Conduct requirements set forth in Annex IV, and in the framework of the programme [...name of the programme ]. Article 2 - Commencement and Duration Provided that the Commission has received the duly signed Contract, together with the signed Declaration of Confidentiality and No Conflict of Interest, on or before the commencement date laid down in Article 3, this Contract shall enter into force on that date. This Contract shall terminate on the date of the final payment by the Commission pursuant to Article 4. Article 3 - Performance of the Task [OPTION 1 - Task Contract Letter for EVALUATOR] The Task shall be undertaken in a totally independent manner starting on [ ] by [...name evaluator ], who may not be replaced without the prior written approval of the Commission. The task shall be completed by [date] ( the Completion Date ). All details about the schedule and performance are specified in Annex III. [OPTION 2 - Task Contract Letter for REVIEWER] 3.1 The Task shall be undertaken in a totally independent manner starting on [ ] by [...name reviewer...], who may not be replaced without the prior written approval of the Commission. The task shall be completed by [date] ( the Completion Date ). All details about the schedule and performance are specified in Annex III. 3.2 The Task entrusted to the Contractor shall be the subject of a report to be submitted, after completion of the work, to the technical supervisor whose name appears in Article 9. A draft of the report shall be submitted not later than one month after the Completion Date. If the report is submitted within this period it will be deemed to have been approved by the Commission if it does not inform the Contractor in writing of any comments within three months of the end of the Completion Date. 3.3 If the Contractor fails to provide the report by the Completion Date, the Commission reserves the right not to pay the amount mentioned in Article 4.1.

3 3 Article 4 - Financial provisions 4.1 The Commission undertakes to pay to the Contractor, in consideration of the execution of the Task, a maximum amount of EUR [.] (in letters euro) (excluding taxes), calculated on the basis of [250] [450] euro per person/day, the number of days spent working on the Task not exceeding [ ] days. Only the number of days actually spent working on the Task shall be taken into consideration by the Commission when making the final payment. [OPTION : In cases where proposals may be sent to the Contractor to carry out an initial evaluation at his place of work, the Commission shall pay the Contractor a maximum amount of EUR [.] (in letters euro) (excluding taxes) calculated on the basis of [50] euro for each initial evaluation completed by the Contractor.] The Commission shall also pay, where appropriate, a daily subsistence allowance and travel costs in accordance with the provisions of Annex II. [Option 1] Article 10.2 of Annex I shall not apply to this contract and accordingly no advance shall be payable.] [Option 2 : Only for experts from CEEC, NIS, MED and DEV] By way of exception to Article 10.2, the Commission shall pay the Contractor an advance equal to 40 % of the amount due on completion of the contract, to be deducted from subsequent payments. The Contractor shall not be requested to lodge an equivalent deposit.] Payment shall be made to : - Account No [ ]» - at the [ Bank Name and Address] - BIC Code [ ]/Sort Code [ ] [delete whichever is not applicable] The bank should be located in the country where the Contractor is domiciled The Commission undertakes to pay sums due pursuant to this Contract within a maximum of 60 calendar days running [OPTION EVALUATOR] from the date on which the invoice is registered by the authorising department to the date on which the Commission s account is debited. [OPTION REVIEWER] from the date on which the Commission approves or should have approved the report mentioned in Article 3.2 ("the approval date") to the date on which the Commission's account is debited This payment period may be suspended by the Commission if it informs the Contractor, at any time within the period of 60 calendar days counting [OPTION EVALUATOR]: from the date on which the invoice is first registered [OPTION REVIEWER]: fromthe approval date, that the invoice has not been received in accordance with Article 4.4 or

4 4 that the invoice received is not admissible either because the amount is not due or because the necessary supporting documents have not been produced, or if the Commission sees the need for further checks. The payment period shall continue to run from the date on which the properly established invoice is registered by the authorising department Upon expiry of the time limit set in paragraph 4.2.2, and without prejudice to paragraph 4.2.3, the Contractor may claim interest at the rate applied by the European Central Bank to its operations in euro plus one and a half percentage points, provided that such claim is submitted within two months of receiving the late payment, if any. 4.3 The Contractor is required to give the following information on all invoices: - The breakdown of fees and expenses, and the amount of VAT applied, if any, or, whenever appropriate, the mention that the services rendered under the Contract are exempt from VAT in conformity with the national tax law by which the Contractor is governed. - A reference to the Contract number [ ]. 4.4 The Contractor agrees to submit his invoice with the supporting documents referred to in Article 10.4 of Annex I and in Annex II within two months following the Completion Date specified in Article 3 hereof. If the Contractor fails to submit his invoice within the given deadline, the Contractor will be deemed to have waived his right to be paid for the services rendered under this contract. In exceptional circumstances however, the Commission may decide to accept invoices submitted after the deadline set out above, if the Contractor justifies, and the Commission accepts, the reasons for such delay. Article 5 - Insurance This Contract is not an employment agreement and the Commission is not liable to provide the Contractor or anybody employed or engaged by him with any compensation or coverage in the event of injury or illness. The Contractor shall ensure that adequate provision is made (insurance or otherwise) to compensate the Contractor's personnel for any injury or illness suffered by them during the execution of this Contract. Article 6 - General conditions applicable to this Contract This Contract is governed by the general terms and conditions applicable to contracts for the supply of services awarded by the Commission, which are to be found in Annex I to this Contract and which the Contractor declares that he has read and accepted. Article 7 - Law applicable Jurisdiction [OPTION 1] This Contract is governed by the Law of the Grand Duchy of Luxembourg. The Courts of the Grand-Duchy of Luxembourg shall have exclusive jurisdiction in any litigation arising between the contracting parties concerning this Contract.

5 5 [OPTION 2] This Contract is governed by the Law of the Kingdom of Belgium. The Courts of Brussels shall have exclusive jurisdiction in any litigation arising between the contracting parties concerning this Contract. Article 8 - Provisions relating to taxation 8.1 The European Community shall be exempt from all taxes and duties, including value added tax, with regard to its financial contribution under this Contract pursuant to the provisions of Articles 3 and 4 of the Protocol on the Privileges and Immunities of the European Communities. 8.2 If the Contractor is liable, under the tax law by which he is governed, to VAT on the fees received under the Contract, the invoice should indicate the amount of VAT charged. 8.3 The Contractor shall, at the request of the Commission, place at its disposal all such supporting documents as it may require in order, where appropriate, to apply to the taxation authorities for reimbursement of duties and taxes paid in connection with the performance of this Contract, in accordance with the provisions of Article 3 and 4 of the Protocol of the Privileges and Immunities of the European Communities. 8.4 [Choose the option that is appropriate the Contractor may be subject to VAT although the tasks under the Contract are exempted from VAT in accordance with the Agreement concluded between the Commission and the Member State concerned] [OPTION 1] The Contractor is subject to VAT. The Contractor s VAT n is:[ ]. [OPTION 2] The Contractor is not subject to VAT. 8.5 The Contractor commits him/her/itself to respect existing national legislation with regard to any payments received from the Commission under this Contract and with regard to social matters and working rights. The Commission may inform the competent national authorities about any payment made under this Contract. Article 9 - Administrative provisions All correspondence concerning the performance of this Contract and all invoices shall be made in writing and sent in duplicate to the following address: [...NAME...] [...OFFICE...] Commission of the European Communities [DG ] [OPTION 1]

6 6 Plateau du Kirchberg Bâtiment Jean Monnet L-2920 LUXEMBOURG or [OPTION 2] Rue de la Loi 200 B-1049 Brussels Belgium Ref: Contract No [...] Article10 Annexes The following annexes attached hereto form an integral part of the present Contract: ANNEX I: ANNEX II: ANNEX III: ANNEX IV: ANNEX V: General terms and conditions applicable to service contracts awarded by the Commission of the European Communities Reimbursement of expenses Technical Annex Code of Conduct, Declaration of Confidentiality and No Conflict of Interest (N.B. this Declaration must be signed and returned with this Contract) Model for invoicing the Commission In the event of conflict between any condition specified in these annexes and the provisions of the present Contract, the latter shall prevail. Yours sincerely, For the Commission [Director General] "Read and approved" on: [ date ] Signature of the Contractor [ Name of representative mentioned in page 1 ]

7 7 ANNEX I GENERAL TERMS AND CONDITIONS APPLICABLE TO SERVICE CONTRACTS AWARDED BY THE COMMISSION OF THE EUROPEAN COMMUNITIES Article 1 - Performance of the contract The contract shall be performed in such a way as to exclude the possibility of the Contractor or his staff supplying services under conditions identical to those governing the supply of services by an employed person. Under no circumstances may the Contractor or his staff be integrated into the Commission's administrative organisation. If the Contractor is a natural person, he has sole responsibility as concerns compliance with the legal obligations resulting from fiscal, social and labour law which apply to him. He obtains, for the execution of the contract, any permission and authorisation required by the legislation in force. If the contractor is a self-employed person he shall be required to provide proof of this status. To this end he shall supply details of his social security cover and his situation with regard to VAT. Article 2 - Secondary obligations on the Contractor 1. The Contractor undertakes to perform the tasks assigned to him according to the highest professional standards. In performance of the contract, the Contractor is required, depending on the circumstances, to use only his own highly qualified, professional staff. 2. The Contractor undertakes to provide the Commission with any information it may request for the management of the contract. 3. In the event of termination of the contract for one of the reasons referred to in Article 7 of these terms and conditions, the Contractor shall undertake to send the Commission all information and documents in his possession on the tasks assigned to him. Article 3 - Confidentiality 1. The Contractor undertakes not to make use of and not to divulge to third parties any facts, information, knowledge, documents or other matters communicated to him or brought to his attention in the performance of the contract or any results arising therefrom. He shall continue to be bound by this undertaking after the expiry of the contract. 2. If the Contractor uses his own staff in performance of the contract, he shall obtain from each staff member a written undertaking that they will respect the confidentiality of any information brought to their attention in the performance of the work and that they will not divulge to third parties or use for their own benefit or that of any third party any document or information not available publicly, even after completion of their assignment. A copy of the undertaking shall be sent to the Commission. 3. If the Contractor's staff is working in Commission buildings, the Contractor is required, at the

8 8 Commission's request, to replace immediately and without compensation any person considered undesirable by the Commission. Article 4 Permits and licences 1. The Contractor shall be solely responsible for taking the necessary steps to obtain any permit or licence required for performance of the contract under the laws and regulations in force at the place where the tasks assigned to the Contractor are to be performed. 2. The European Communities may terminate the contract without notice if the Contractor is unable, through his own fault, to obtain any permit or licence required for performance of the contract. Article 5 Spread of risk The Contractor shall not be entitled to payment if he is prevented by force majeure from performing the tasks assigned to him. Part performance only of any such task shall result in part payment. Provided it is specified in the contract, the above provisions shall not affect the Contractor's entitlement to reimbursement of travel and subsistence expenses and of costs for the shipment of equipment incurred in performance of the contract. Article 6 Liability of the contracting parties 1. The European Communities shall not under any circumstances or for any reason whatsoever be liable for damage sustained by the Contractor himself or by his staff in the performance of the contract. The European Communities shall not accept any claim for compensation or repairs in respect of any such damage. 2. Except in case of force majeure, the Contractor shall be required to indemnify the European Communities for any damage they may sustain in the performance, poor or otherwise, of the contract. Article 7 Termination of the contract 1. The contracting parties may, of their own volition and without being required to pay compensation, terminate the contract by serving formal notice two months in advance. Should the European Communities terminate the contract, the Contractor shall only be entitled to payment corresponding to part performance of the contract. 2. In the event of a serious failure by the Contractor, duly noted by the Commission, to fulfil his obligations under the contract, the contract may be terminated at any time by registered letter without formal notice or payment of any compensation whatsoever by the European Communities. This provision shall not affect the application of Article 6 (2) of these general terms and conditions.

9 9 Article 8 Assignment and services of third parties 1. The Contractor shall not, without the prior and express approval of the Commission, assign the rights and obligations arising out of the contract in whole or in part, nor subcontract any part of the contract, nor cause it to be performed in fact by third parties. 2. Even where the Commission authorises the Contractor to subcontract all or part of the work to third parties, he shall none the less remain bound by his obligations to the European Communities under the contract. 3. Save where the Commission expressly authorises an exception, the Contractor shall be required to include in any contracts signed with third parties for all or part of the work provisions enabling the European Communities to enjoy the same rights and guarantees in relation to third parties as in relation to the Contractor himself. Article 9 Ownership 1. Any results or patent obtained by the Contractor in performance of the contract shall be the property of the European Communities, which may use them as they see fit, except where industrial or intellectual property rights already exist. 2. Copyright and any other right of ownership in respect of manuscripts or parts thereof shall belong exclusively to the European Communities, except where copyright or other rights of ownership already exist. 3. Onthedateofacceptanceofthemanuscriptsandsubjectsolelytotheexceptionreferredtoin paragraph 2 above, all rights in respect of manuscripts, including amongst others the right to use, print, publish and sell all or part thereof in any manner and in any language whatsoever, shall be acquired for all countries by the European Communities, which may transfer all or part of such rights to third parties on their own terms. 4. The Contractor shall specify any parts of manuscripts, including illustrations, maps and graphs, on which copyright or any other right of ownership already exists and hereby affirms that he has obtained permission to use any such parts from the titular holder(s) of such rights or from his or their legal representatives. Any cost for which the Contractor may become liable for such permission shall be paid by him. Save as otherwise provided for in paragraph 2, the Contractor hereby affirms that he is entitled to transfer the copyright or other rights of ownership in respect of the subject matter of the manuscript. 5. The European Communities shall not be required to publish manuscripts or documents supplied in performance of the contract. If it is decided not to publish the manuscript or documents supplied, the Contractor shall not have them published elsewhere without the written approval of the European Communities. Article 10 Methods of payment 1. Payments shall be made in euro.

10 10 2. At the request of the Contractor, the Commission may pay him an advance equal to 30 % of the amount due on completion of the contract. Payment of the advance may be made conditional upon the furnishing by the Contractor of proof that he has lodged a deposit equal to the amount of the advance. The advance shall be deducted from subsequent payments in such a manner that it is fully recovered on exhaustion of the funds provided for such payments. 3. In the event of termination of the contract under Article 7 of these general terms and conditions, no payment shall be due except for services actually rendered up to the date of termination. In such an event, the amount due shall be calculated after deducting any payments already made. If the payments made prior to termination exceed the sum finally due, the additional amount shall be repaid in full by the Contractor to the European Communities within 60 days of receipt of a request for repayment. If payment is not made within this period, the sum owed by the Contractor shall start to bear interest at the rate applied by the European Central Bank to its euro operations on the last day of the period allowed for repayment, as published in the C series of the Official Journal. 4. Reimbursable travel and subsistence expenses shall be paid, where appropriate, on production of supporting documents, including receipts and used tickets. 5. Payments shall be made within 60 days of receipt of the request for payment and shall be deemed to have been made on the date on which they are debited to the Commission's account. The Commission is bound to comply with the 60-day payment period only if requests for payment are sent to the address indicated in the contract and if its departments establish that the services rendered conform to the contract and that the debt has been confirmed and quantified and is due. 6. A Contractor whose registered office or residence is situated within the territory of one of the Member States of the European Communities shall indicate a banking institution on the territory of the country in which the registered office or residence is situated for the payment of sums due to him under the contract. Article 11 Provisions relating to taxation 1. If the tax laws to which he is subject require the Contractor to pay VAT on fees received under the contract, the amount of VAT shall be included in the total sum paid by the European Communities in consideration for services rendered. 2. The Contractor shall be responsible for complying with the national tax laws applicable to him in respect of payments under the contract with the European Communities which are not exempt from income tax in the Member States. Article 12 Amendments or additions to the contract The provisions of the contract and the annexes thereto may be amended or supplemented only by means of a supplementary agreement initialled on each page and signed by each of the parties or their authorized representatives.

11 11 ANNEX II REIMBURSEMENT OF EXPENSES (a) Travel expenses Reimbursement of travel expenses shall be subject to the production of supporting documents (original tickets or original invoices with a copy of the ticket with the Commission s stamp). If the distance by rail is greater than 400 km or the journey includes a sea crossing, travel by air is acceptable. For journeys by air, the amount accepted shall not exceed the economy class air fare and the cheapest price must be sought (APEX, PEX or "excursion") when the difference in price to the "Economy" class is equal to or higher than 350 euro, or when multiple bookings are involved (excursion or "group booking"). [OPTION] Under request of the Contractor, the Commission is able to deliver to the experts prepaid tickets. When a journey is undertaken by car, the amount accepted shall equal the price of a first class train ticket (including compulsory travel supplements) for the journey. Taxi expenses shall not be reimbursable. (b) Cost of shipment of equipment or unaccompanied luggage These costs shall be reimbursable subject to prior approval by the Commission. (c) Subsistence expenses When the distance is more than 100 km, a daily subsistence allowance will be allocated based upon the table "Daily Allowance" (see next page) for each day of meeting necessarily spent at the destination for the performance of the Task specified in Article 1 of the Contract, at the meeting location. This amount covers all expenses (hotel, meals and sundry other expenses such as taxis). The Contractor shall provide the Commission with details of each stay in respect of which subsistence expenses are claimed specifying the location and duration. (d) Procedure for reimbursement of expenses Invoices submitted by the Contractor in respect of its fees under the Contract shall include claims for reimbursement of travel and subsistence expenses for the period covered by the relevant invoice. Travel and subsistence expenses which are invoiced to the Commission after submission of the last invoice in respect of the Contractor's fees shall not be reimbursed by the Commission. The euro rate to be used for converting the travel costs will be the accounting rate in force at the Commission during the month when the invoice is issued.

12 12 DAILY ALLOWANCES EUR per meeting day when residence is > 100 km with following exceptions according to arrival date and departure date. Meeting : 1 DAY 1- Arrival meeting day Departure meeting day 1 full allowance = EUR Arrival meeting day 1 full allowance = EUR Departure day after meeting day 3- Arrival day before meeting day Departure meeting day 1 full allowance = EUR Arrival day before meeting day 2 full allowance = EUR Departure day after meeting day 5- Arrival Saturday before meeting day 2 full allowances = EUR Departure meeting day 6- Arrival Saturday before meeting day 3 full allowances = EUR Departure day after meeting 7- Arrival meeting day 2 full allowances = EUR Departure Sunday after meeting day 8- Arrival day before meeting 3 full allowances = EUR Departure Sunday after meeting day

13 13 Points 5,6,7 and 8 are applicable whenever the air fare is APEX,PEX or EXCURSION which implies the stay on site on Saturday night. It is only valid for meetings starting on Monday or finishing on Friday. Meeting : 2 DAYS Same rules but add 1 full allowance for each case. Meeting : 3 DAYS Same rules but add 2 full allowances for each case. Meeting : 4 DAYS Same rules but add 3 full allowances for each case.

14 14 ANNEX III TECHNICAL ANNEX Definitions and references regarding the Task 1. SCOPE OF THE WORK 1.1 Evaluation of project proposals An evaluation of project proposals follows normally a call for proposals, which is published in the Official Journal of the EC. The evaluation is performed in full compliance with the Manual of proposal evaluation procedures adopted by the Commission, which will be made availabletoanyexpert(theevaluators)calledintoperformthisevaluation. 1.2 Review of projects, two to three experts, the REVIEWERS, form together with a staff member of the COMMISSION a review team, which on technical and scientific grounds assesses the progress of a running project. The result of this review are independent reports from the experts and a review report by the COMMISSION services, which gives a basis for financial and managerial measures of the COMMISSION with respect to the Contractors of the project. A review may need travel of the REVIEWERS to the premises of the Contractors of the project being reviewed and working time of the reviewer at her/his usual place of work. 2. DETAILSOFPERFORMANCEOFTHETASK The Task shall be performed at [ ] from [ ] onwards. [description of the Task under the Contract to be added]

15 15 ANNEX IV CODE OF CONDUCT DECLARATION OF CONFIDENTIALITY AND NO CONFLICT OF INTEREST (A) Code of Conduct for Experts Evaluators and Reviewers 1. The task of the expert is to participate in a confidential, fair and equitable evaluation or review. He/she will use his/her best endeavours to achieve this, follow any instructions given by Commission staff to this end and deliver a constant and high quality of work. 2. The expert works as an independent person. He/she is deemed to work in a personal capacity and, in performing the work, does not represent any organisation, even if the Contract is concluded with the organisation employing the expert. 3. The expert will sign a Declaration of Confidentiality and No Conflict of Interest before starting the work. In doing so the expert commits him/herself to strict confidentiality and impartiality concerning his/her tasks. Invited experts who do not sign the declaration will not be allowed to work as an evaluator or reviewer. If an expert has a direct or indirect link with a proposal or a project, he/she must declare such facts to the responsible Commission staff as soon as he/she becomes aware of this. An expert is deemed to have a direct link with a proposal or a project if: - he/she is currently or has recently been employed by one of the proposing or participating organisations; or - he/she has been involved in the preparation of the proposal or the project ; or - he/she is related to an applicant or a member of the proposing or participating team; or - he/she may be knowingly involved in the publication or exploitation of the results. An expert is deemed to have an indirect link with a proposal or a project if he/she is employed by an organisation which has contractual links with one of the organisations in the field covered by the proposal or the project, or if he/she has any direct link with or works for an organisation submitting a competing proposal or project. 4. Experts should not discuss any proposal or project with others, including other experts or Commission staff not directly involved in the evaluation or review, except during the formal discussion at the meetings moderated by or with the knowledge and agreement of the responsible Commission staff. 5. Experts may not communicate with proposers, nor should any proposal be amended during the evaluation session. Experts advice to the Commission on any proposal may not be communicated by them to the proposers or to any other person. 6. Experts are not allowed to disclose the names of other experts participating in the evaluation or review with them. The Commission services may make public lists of names

16 16 of experts at regular intervals without indicating which proposals or projects they have evaluated. 7. Where it has been decided that proposals or projects are to be posted or sent electronically to experts, who then work from their own or other suitable premises, the expert will be held responsible for maintaining the confidentiality of any documents or electronic files sent and erasing or destroying all confidential documents or files upon completing the evaluation. In such instances, experts may seek further advice or information in order to allow them to complete their examination of the proposals or the projects provided that any discussions or contacts with others respect the overall rules for confidentiality and impartiality. 8. Where the evaluation takes place in an office or building controlled by the Commission, experts are not allowed to take outside the evaluation building any parts of proposals, copies or notes, either on paper or in electronic form, relating to the evaluation of proposals. All information concerning the proposals will be securely stored during the experts absence from the evaluation building. 9. In the evaluation premises, experts must always wear visibly the badge provided to them at the beginning of the evaluation. Without badges, entrance to premises will not be allowed without special permission from the Commission staff. Badges should be returned to the evaluation organiser by the expert, when leaving on the last day of his/her contract. 10. Experts are required at all times to comply strictly with any rules defined by the Commission services for ensuring the confidentiality of the evaluation or review process (for instance, regarding communication with persons outside the evaluation sessions). Failure to comply with these rules may result in exclusion from the immediate and future evaluation or review processes.

17 17 (B) Declaration of Confidentiality and No Conflict of Interest (Please tick whichever is applicable) I, the undersigned, confirm that I have read and understood the terms of reference and code of conduct for expert evaluators. ❷ ❷ I declare that I have not submitted, nor am I, to my knowledge, directly or indirectly involved, in any [OPTION for EVALUATOR: proposal submitted for evaluation under the.. Call for Proposals.][OPTION for REVIEWER: project submitted for review.] I declare that my participation in [OPTION for EVALUATOR: the evaluation of the following proposal(s)] [OPTION for REVIEWER: the review of the following project(s)] could create either a direct or an indirect conflict of interest with the following: Acronym Title Area I undertake to inform the Commission staff immediately if after the date of commencement of the Contract I discover any conflict of interest, direct or indirect, [OPTION for EVALUATOR: with any proposal that I am asked to evaluate or which is the subject of discussion in any evaluation meeting at which I am present.] [OPTION for REVIEWER: with any project that I am asked to review.] Done at :... Date :... Signature of the person mentioned in Article 3 of the Contract

18 18 ANNEX V MODEL FOR INVOICING THE COMMISSION After finalisation of the Task described in Annex I to the Contract, the Contractor will send an invoice to the Commission. 1 The invoice must conform with the commercial law of the country by which the Contractor is governed. The invoice must contain the following elements (Pay attention: this is NOT the invoice to be sent. Please do not fill it in): ADMINISTRATIVE DATA FEES Contract n Contractor's identification Name of the expert assigned to the task Persondays Task starting date Task finishing date... Persondays x... euro =... euro DAILY ALLOWANCE FOR MEETING OUTSIDE EXPERT S USUAL PLACE OF WORK Place of meeting Meeting starting date Meeting finishing date Date of arrival at meeting place Date of departure from meeting place Meeting >100 kms from residence:...allowance x euro =... euro Air (as per attached certified and legible copy of ticket):... Amount =... TRAVEL COSTS Train (as per attached certified and legible copy of ticket):... Amount =... (please refer to Car (will be reimbursed on the basis of a first class train Annex II of Contract) ticket):... Amount =... Other (Taxi, car rental and parking expenses shall not be reimbursable):... Amount =... 1 Where the national legislation does not allow the establishment of an invoice by the category of profession to which the expert belongs, a bill of costs can be accepted referring to the relevant provisions of the national legislation.