Orange Township Trustees July 16, 2018 Regular Meeting

Transcription

1 The audio recording, resolutions passed, and any attachments constitutes an accurate record of the Orange Township Trustee Minutes at the above dated meeting as determined by the Fiscal Officer. The following summary is provided as an overview of the meeting and a road map to the audio recording. Copies of this record are available by request at the Orange Township Fiscal Office, 1680 East Orange Road, Lewis Center, Ohio Ms. Knapp called the meeting to order at 7:02 p.m. This meeting was held at the Orange Township Hall, 1680 East Orange Road, Lewis Center, Ohio ROLL CALL: Lisa F. Knapp present, Ryan Rivers present, Deborah Taranto present. TOWNSHIP OFFICIALS ALSO PRESENT Joel Spitzer Fiscal Officer Matt Noble Fire Chief Michele Boni Planning and Zoning Director Lee Bodnar Township Administrator Michael McCarthy Township General Counsel PLEDGE OF ALLEGIANCE The minutes were prepared by Administrative Assistant for Maintenance and Parks Mary Ann Ross. PUBLIC COMMENTS Ms. Knapp asked if there was anyone who would like to make public comment about anything other than what is on the agenda. Jamie Stabl, 6266 Westwick Place, Lewis Center, Ohio came forward. He commented: Just a couple quick questions He hadn t been to the last meetings but he was wondering why, he was assuming the Board s paying to have a county deputy here to the meetings; does the Board feel the need to feel safe Ms. Taranto commented she knew nothing about the deputy being here. It wasn t approved by the Board. Mr. Stabl asked Mr. Rivers who commented he hadn t a clue. Mr. Stabl commented he assumed than Ms. Knapp..Ms. Knapp commented yes there was money in the budget that was appropriated and it was for the safety of the public, the trustees and employees. 1

2 Ms. Taranto asked is there something they should be aware of; that we may not be safe. Ms. Knapp commented she wasn t really sure; we have been safe so far; thanks to the deputy being here. Mr. Stabl wondered if there was other ways for money, he was sure for other things; he had been to a lot of meetings and never saw anything go on. Ms. Knapp commented he hasn t seen a lot of things that have gone on. She felt more comfortable with a deputy here. Mr. Stabl continued: Another thing he wanted to talk about that was dear to his heart; getting across the railroad tracks on Orange Road He was at a meeting in June when an ORDC informational officer spoke about what they would give the township to help them get it facilitated to get it across the railroad tracks; and building sidewalks on Lewis Center Road The chairman of ORDC spoke in October said he would do everything he could to help It has been a full year to get across and he knows there are plans to get across He wondered where the township was in this situation The members of the Board asked Mr. Bodnar, Township Administrator to speak on this subject. He commented: The things Mr. Stabl commented on were all conditional upon the trustees deciding to close the Franklin Street crossing; barring that; it stagnated that generous offer by the railroad developmental commission Currently, information has been shared with the two railroad companies; there is currently some discussion and dialogue that in part hinges or involves that caveat; the pedestrian crossing or the z gate. He is hoping in the next 60 days there may be some information available, but it is not his impression that it will be something that will transpire this year. Mr. Stabl commented he was just concerned that the ORDC said they would help extensively; pay for a lot of the things that could facilitate the railroad companies; also avoiding right of way issues. He knew it was all put in a letter, if the township would agree. Mr. Bodnar commented, just to be clear there was no monies given for the z gate, just to be clear, not even as part of the condition. Mr. Bodnar continued those conditions were contingent upon the closure of the Franklin Street crossing; and it involved Shanahan Crossing; it involved the symbolization there; there were other caveats as well. It had nothing to do with providing for a z gate. He wanted to make that clear. Ms. Taranto commented that the people who are living there; it affects them greatly and are very much against it. Mr. Stabl remembered and commented it is a tough issue. He was concerned though now the situation it is in; he knows they have pulled all their help; helping the township get across Orange. He doubted it would ever happen now. Ms. Knapp asked Mr. Bodnar if that was a guarantee. Mr. Bodnar commented there were no guarantees until it is either done or there was something in writing or you can go to court. Ms. 2

3 Knapp commented the railroad is pretty much above the law; they do what they want; how they want; it is very hard to contact them; they will not return phone calls. They are very unresponsive. So it would be very difficult to even adhere to their part of the bargain; when you do make a bargain. Mr. Stabl commented he knew of townships that got across them in the last 2 years. Their s only had one where ours had two. The discussion continued between Mr. Bodnar and Mr. Stabl. Mr. Stabl commented his concern was the railroads were going to go ahead and close it anyway and we would be left with nothing. Ms. Knapp thanked him for his comments. Mr. Stabl commented could he have 10 more seconds since Mr. Bodnar took a minute and half of his time. Ms. Knapp reminded him it has been 6 minutes already including Mr. Bodnar s time. Mr. Stabl commented at the meeting where liaisons were discussed, Mr. Rivers told him to give him a call and he would discuss the situation. He did. Mr. Rivers commented there really is no situation, we have liaison for some groups some we do not. They are in the process of restructuring. There is no liaison for the park board. 7:00 P.M. PRESENTATION BY MS. SHELIA HIDDLESON, COMMISSIONER OF THE DELAWARE COUNTY GENERAL HEALTH DISTRICT Ms. Shelia Hiddleson, Commissioner of the Delaware County General Health District came forward. She commented: The biggest project they are working on right now is late last year the completed the community health assessment Their partnership with For a Healthy Delaware County is looking at the data, collating all of the data along with all the other assessments they have done They are hoping to have a plan in place by January She continued to review the process She thought the two major priorities would be mental health which includes suicides, bullying, and the opioid abuse issues The other priority would be chronic diseases There have been two tests positive for West Nile Virus; they did fogging in those areas last week; they were Porter and Trenton Township They are working on a welcome letter for new residents that move in to a home, condo or apartment; to let them know what the Health Department does and contact information She talked about the District Advisory Council News Letter They will be opening a satellite office in the Sunbury area later this fall They are hoping early next year to open a satellite office in the southern part of the county The Board thanked her for coming. OLD BUSINESS 3

4 DISCUSSION AND POSSIBLE ACTION CONCERNING THE OUTREACH AND COMMUNICATIONS COMMITTEE Lisa Kraft, 2181 Barnet Court, Lewis Center, Ohio came forward and commented: She has been working with Mr. McCarthy, Township General Counsel, on the contract and she was at the meeting to have the Board approve the contract with Guide Studio, Inc. This is to begin their branding initiative. They hope to kick this off before the end of the week. There was a short discussion between the Board, Ms. Kraft and Mr. McCarthy. RES AUTHORIZING EXECUTION OF AGREEMENT WITH GUIDE STUDIO, INC. FOR BRAND/COMMUNICATIONS STRATEGY AND DESIGN SERVICES Ms. Knapp moved the adoption of the following Resolution: BE IT RESOLVED that the Board of Township Trustees of Orange Township, Delaware County, Ohio ( Board ), enter into and execute an agreement ( Agreement ) and related paperwork with Guide Studio, Inc. ( Guide Studio ) for brand/communications strategy and design services to be rendered to the Board by Guide Studio. BE IT FURTHER RESOLVED that the Agreement shall be in the form submitted to the Board, a copy of which is attached hereto as Exhibit A, the contents of which are specifically incorporated herein, with one minor modification of the Township s execution line, which shall have By: added prior to the signature itself. BE IT FURTHER RESOLVED that Lee Bodnar shall execute the Agreement and related paperwork on behalf of the Board. BE IT FURTHER RESOLVED that the Fiscal Officer is directed to establish a purchase order to Guide Studio, Inc. in the gross amount of $24, from account code for the purpose of payment for services rendered under the Agreement. Motion seconded by Mr. Rivers. VOTE: Knapp yes, Rivers yes, Taranto yes. Exhibit A This space was purposely left blank 4

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14 DISCUSSION AND POSSIBLE ACTION REGARDING THE VETERAN S MEMORIAL PROJECT Ms. Kraft commented that Mr. Grumbles had a meeting with Mr. Bodnar and Mr. McCarthy to discuss the next step to proceed forward. There was a consensus the next step is a survey of the entire property; not just a little bit. Because of the agreement with Kenmore states that they have to return it to a like process or state; there is no map or documentation of how the property was prior. The survey needs to be done whether the township moves forward with the vet s memorial there or not to limit the exposure and liability to the township. Mr. Ben Grumbles, 1371 Sunflower St, Lewis Center, Ohio came forward. He agreed with Mr. Rivers that it would take approximately 2 weeks or could be up to a month. They didn t see any concern. He continued; what was discussed was restoration related and reduction in liability to the township overall. He reviewed his communication with Korda. Mr. Rivers commented it would give us a blue print which we currently do not have. Mr. Grumbles answered Mr. McCarthy s questions. Mr. McCarthy reiterated to the Board this will help the Board for in the future for any future use of the property. He wanted it in the record this was not done for any particular use at this time. Mr. Grumbles agreed. RESOLUTION FOR KORDA SURVEY WORK RES AUTHORIZE THE ISSUANCE OF A PURCHASE ORDER TO KORDA/NEMETH ENGINEERING, INC. IN THE AMOUNT OF $9,500. Motion by Ms. Knapp to authorize the issuance of a Purchase Order to Korda/Nemeth Engineering, Inc. in the amount of $9,500 to perform Survey Services at 7307 South Old State Road as detailed in their proposal dated July 8, Second: Mr. Rivers. VOTE: Knapp yes, Rivers yes, Taranto yes. APPROVAL OF MINUTES MAY 14, 2018 SPECIAL TRUSTEE MEETING Ms. Knapp asked for any additions or corrections. Mr. McCarthy asked for a correction to the May 14, 2018, Special Trustee Meeting. Due to the fact permanent record paper is legal size paper rather than regular 8.5 x 11 paper, the location of the correction is page 8; third paragraph; last sentence; strike the word: digression and replace with discretion. RES APPROVAL OF MINUTES Motion by Ms. Knapp to approve the May 14, 2018, special trustee meeting minutes as amended. Seconded by Ms. Taranto. VOTE: Knapp - yes, Taranto yes, Rivers yes. MAY 21, 2018 REGULAR TRUSTEE MEETING 14

15 RES APPROVAL OF MINUTES Motion by Ms. Knapp to approve the May 21, 2018, regular trustee meeting minutes as presented. Seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. JUNE 4, 2018 REGULAR TRUSTEE MEETING RES APPROVAL OF MINUTES Motion by Ms. Knapp to approve the June 4, 2018, regular trustee meeting minutes as presented. Seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. ZONING REPORT ORANGE TOWNSHIP ZONING HEARINGS/MEETING REPORT Ms. Boni, Planning and Zoning Director came forward and commented that nothing had changed on the report that can be found on the table as you enter the meeting room. She reviewed the report briefly. DISCUSSION AND POSSIBLE ACTION REGARDING A FULL MEMBER FOR THE BOARD OF ZONING APPEALS Ms. Boni commented they had received three resumes. She made the recommendation to appoint Victoria Jordan. She is currently the alternate and has been a great addition to the team. Ms. Jordan came forward and commented she has been a resident of Orange Township for 17 years. She has been an alternate since June She has attended between 6 and 8 meetings. She answered the Boards questions. RES APPOINTMENT OF MEMBER OF THE ORANGE TOWNSHIP BOARD OF ZONING APPEALS Motion by Ms. Knapp to appoint Victoria Jordan, as a Full Member to the Orange Township Board of Zoning Appeals to fill an unexpired term effective immediately and expiring on December 31, Seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. DISCUSSION AND POSSIBLE ACTION REGARDING AN ALTERNATE MEMBER FOR THE BOARD OF ZONING APPEALS RES APPOINTMENT OF ALTERNATE MEMBER OF THE ORANGE TOWNSHIP BOARD OF ZONING APPEALS 15

16 Motion by Ms. Knapp to appoint Kelvin Trefz, as an Alternate Member to the Orange Township Board of Zoning Appeals to fill an unexpired term effective immediately and expiring on December 31, Seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. MAINTENANCE REPORT ACCEPT RESIGNATION FROM MAINTENANCE WORKER SPOT LABOR Mr. Bodnar commented the employee had received an opportunity for a full time position elsewhere. RES ACCEPT RESIGNATION Motion by Ms. Knapp to regretfully accept the resignation of Shawn Hopkins as Maintenance Worker- Spot Labor effective July 17, Motion Seconded by Mr. Rivers. VOTE: Knapp yes, Rivers yes, Taranto yes. DISCUSSION AND POSSIBLE ACTION REGARDING OPWC (OHIO PUBLIC WORKS COMMISSION) GREEN MEADOWS This item was tabled. PARK REPORT APPROVE CONTRACT WITH FRANKLIN EXPRESS FOR MOVIE/ORANGE SUMMER NIGHTS AUGUST 4, 2018 RES APPROVING AN AGREEMENT FOR MUSICAL SERVICES WITH THE BAND FRANKLIN XPRESS Motion by Ms. Knapp; WHEREAS, the Orange Township Board of Trustees ( Board ) will be holding an Orange Township Summer Nights event on August 4, 2018, at North Orange Park; and, WHEREAS, pursuant to R.C the Board desires to provide entertainment for the event; and, WHEREAS, the Board desires to contract with the band Franklin Xpress for the event. NOW THEREFORE BE IT RESOLVED by the Board of Trustees of Orange Township, that: 16

17 Section 1. The Board hereby approves the attached Entertainment Agreement with Franklin Xpress and/or its agent Jim Miller. Section 2. The Board hereby authorizes payment under the Agreement to the order of Franklin Xpress for two hundred and eighty dollars ($280). Section 3. The Board hereby authorizes Orange Township Maintenance and Parks Director Beth Hugh to sign the Agreement on the Board s behalf. Section 4. All formal actions of this Board concerning and relating to the passage of this Resolution were adopted in an open meeting of the Board, and all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including R.C Section 5. This Resolution shall be in full force and effect immediately upon adoption. Motion seconded by Mr. Rivers. VOTE: Knapp yes, Rivers yes, Taranto yes. PUBLIC SAFETY REPORT ACCEPT RESIGNATION OF PART-TIME FIREFIGHTER/EMT Fire Chief Matt Noble explained FF Arnett took a full time position with another department. RES ACCEPT RESIGNATION Motion by Ms. Knapp to regretfully accept the resignation of Patrick Arnett as Part-Time Firefighter/EMT effective June 30, Motion Seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. THEN AND NOW PURCHASE FISCAL OFFICER REPORT RES AUTHORIZE THE ISSUANCE OF A THEN AND NOW PURCHASE ORDER TO RINEHART WALTERS DANNER Motion by Ms. Knapp to authorize the issuance of a then and now purchase order to Rinehart Walters Danner, in the amount of $111,013.00, for property and casualty insurance. Seconded by Mr. Rivers. VOTE: Knapp yes, Rivers yes, Taranto yes. ADMINISTRATIVE REPORT 17

18 DISCUSSION AND POSSIBLE ACTION REGARDING THE INTERGOVERNMENTAL CO-OPERATION AGREEMENT WITH DELAWARE COUNTY AUTOMATIC DATA PROCESSING BOARD AND THE BOARD OF DELAWARE COUNTY COMMISSIONERS Mr. Bodnar commented at the last meeting the Board had asked him to render information regarding the agreement with the county IT department. Mr. Bodnar commented right now he had nothing conclusive to share at this time other than there is discussion and going back and forth between the county auditor Mr. Kaitsa, Mr. McCarthy and himself. He is hoping at the next meeting he will have more to share. OLD BUSINESS (Continued) TABLED ITEM: JANUARY, FEBRUARY, AND MARCH FINANCIALS Ms. Knapp asked Mr. Spitzer if he had received her . He said he had and the fiscal office is short staffed and they are trying to get it downloaded and attached to an as soon as possible. She asked if it was for the last six months and he said that is correct. This item was tabled. TABLED ITEM: DISCUSSION AND POSSIBLE ACTION REGARDING THE APPOINTMENT AND COMPENSATION FOR AN ASSISTANT FISCAL OFFICER Mr. McCarthy commented the township had previously accepted the description of this position. He explained to the Board the situation regarding the rate of pay regarding this position. RES APPROVING THE COMPENSATION OF THE EMPLOYMENT POSITION OF ASSISTANT FISCAL OFFICER Ms. Knapp moved the adoption of the following resolution: WHEREAS, the compensation for the at-will, non-exempt, full-time, non-bargaining unit position of Assistant Fiscal Officer must be approved by the Board of Township Trustees; and NOW THEREFORE BE IT RESOLVED that, as required by R.C (A), the Board of Township Trustees hereby approves the following stated compensation provisions, the same to be subject to ratification and implementation by the Township Fiscal Officer: 1. On and after the effective date of this resolution, the compensation of the individual serving in the position of Assistant Fiscal Officer shall be at the rate of $22.62 per hour, with paychecks to be issued based on a 14-day pay period. 2 The compensation of the individual serving in the position of Assistant Fiscal Officer shall include the standard employee benefits package for all full-time non-bargaining unit personnel. 18

19 BE IT FURTHER RESOLVED that this resolution shall be be effective immediately. Motion seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. TABLED ITEM: DISCUSSION AND POSSIBLE ACTION REGARDING THE RESIGNATION OF THE FISCAL OFFICE ASSISTANT SPOT LABOR POSITION RES ACCEPT RESIGNATION Motion by Ms. Knapp to regretfully accept the resignation of Ms. Catherine McCarrell as Fiscal Office Assistant Spot Labor Position effective immediately. Motion Seconded by Ms. Taranto. VOTE: Knapp yes, Taranto yes, Rivers yes. TABLED ITEM: DISCUSSION AND POSSIBLE ACTION REGARDING NEW POSITION DESCRIPTION Mr. Bodnar commented this is for the Board s consideration from the last meeting. He had asked that it be tabled for further review. He commented this is a key hire position, Director of Operations; its responsibilities will be to provide data information, forecasting, engineering services, and an abundance of other functions that are detailed in the job description. It has been reviewed by several people and he felt it would serve the township for many years to come. He remarked how the township has grown of the past years. The township has built labor where it was needed. This would be another key position to the township. He felt this position would have a role of multitude benefits. Mr. Bodnar continued to review the assets to this position. Ms. Taranto asked if the budget could handle this position. She was reviewing the performance audit it seems they are close. She knew the township has traditionally run in the red; more expenditures then revenue coming in. In the last couple years the township has had less expenditures then the revenue coming in. She wanted to make sure this position can be balanced and not causing us to go over our budget. Mr. Bodnar agreed they should all be aware of this. Mr. Bodnar commented this position would be utilized in positions that are currently outsourced, engineering, engineering review, owner s rep. This would be in part for paying for the position. Ms Knapp agreed with Mr. Bodnar and felt this would help some of the areas that have been struggling. RES ACCEPTING THE POSITION DESCRIPTION FOR THE EMPLOYMENT POSITION OF DIRECTOR OF OPERATIONS Motion by Ms. Knapp; WHEREAS the Board desires to accept a position description for the at-will, non-exempt, fulltime, non-bargaining unit position of Director of Operations, and has been presented a position for this employment; and 19

20 WHEREAS it is deemed advisable to approve the position description; NOW THEREFORE BE IT RESOLVED that: 1. The Director of Operations position description presented to the Board, with the date of lb, is hereby approved and accepted and an employee in such position shall henceforth serve under the terms and provisions stated therein; and 2. As provided in the position description, which is incorporated by reference herein, this is intended to be a full-time employment opportunity, endorsed by the Board of Township Trustees acting by resolution; and 3. The aforementioned position description is presented for informational purposes only and can be changed at any time by the Board, with or without notice; and 4. Neither the aforementioned position description nor this Resolution are an employment contract, express or implied and an employee in such position is an employee atwill and either the employee or the Board can terminate the employment relationship at any time (for any reason or no reason) and no representative of Orange Township has the authority to enter into an agreement with an employee that is contrary to the foregoing; and 5. Those portions of prior resolutions of the Board inconsistent with this Resolution are hereby repealed and of no further force or effect. 6. The Township Administrator hereby is authorized to advertise this position as open and available, to collect, vet responses, and provide recommendations to the Board of Trustees. Seconded by: Mr. Rivers. Ms. Knapp added they would be referring to this version as lb. VOTE: Knapp yes, Rivers yes, Taranto no. Ms. Taranto commented she voted no because she needed to see more budgetary for this position. DISCUSSION AND POSSIBLE ACTION REGARDING FIRE LEVY Chief Noble commented this is the second step. They passed the first step that had gone to the auditor. This resolution will be going to the Board of Elections. Mr. McCarthy reviewed the process. BOARD OF TOWNSHIP TRUSTEES ORANGE TOWNSHIP 20

21 DELAWARE COUNTY, OHIO RES TO PROCEED WITH SUBMISSION OF THE QUESTION OF LEVYING A RENEWAL TAX IN EXCESS OF THE TEN-MILL LIMITATION FOR THE PURPOSE OF PROVIDING AND MAINTAINING FIRE APPARATUS, APPLIANCES, BUILDINGS OR SITES THEREFOR, OR SOURCES OF WATER SUPPLY AND MATERIALS THEREFOR, OR THE ESTABLISHMENT AND MAINTENANCE OF LINES OF FIRE ALARM TELEGRAPH, OR THE PAYMENT OF FIREFIGHTING COMPANIES OR PERMANENT, PART-TIME, OR VOLUNTEER FIREFIGHTING, EMERGENCY MEDICAL SERVICE, ADMINISTRATIVE, OR COMMUNICATIONS PERSONNEL TO OPERATE THE SAME, INCLUDING THE PAYMENT OF ANY EMPLOYER CONTRIBUTIONS REQUIRED FOR SUCH PERSONNEL UNDER SECTION OR OF THE OHIO REVISED CODE, OR THE PURCHASE OF AMBULANCE EQUIPMENT, OR THE PROVISION OF AMBULANCE, PARAMEDIC, OR OTHER EMERGENCY MEDICAL SERVICES OPERATED BY A FIRE DEPARTMENT OR FIREFIGHTING COMPANY. (R.C , (I), and ) The Board of Trustees of Orange Township, Delaware County, Ohio ( Board ) met in Regular session on July 16, 20_18_ with the following members present: Lisa Knapp Ryan Rivers Deborah Taranto. Ms. Knapp moved the adoption of the following Resolution: PREAMBLE WHEREAS, the Board, approved the following resolution declaring the necessity to levy a tax in excess of the ten-mill limitation: ; and, Resolution No: Date Approved: May 21, 2018 WHEREAS, the Delaware County Auditor ( Auditor ) has certified the following information to the Board: 21

22 1. The total current tax valuation of the Township is as follows: $1,341,467, The number of mills required to generate a specified amount of revenue is: Specified amount of revenue: $ n/a. Required number of mills: n/a. 3. The dollar amount of revenue that would be generated by a specified number of mills is: Specified number of mills: seven (7.00). Dollar amount of revenue generated: $8,282,546. RESOLUTION NOW THEREFORE, BE IT RESOLVED, by the Board, at least two-thirds (2/3) of all of the members of the Board concurring, as follows: 1. The Board declares that the amount of taxes that may be raised within the ten-mill limitation by levies on the current tax duplicate will be insufficient to provide for the necessary requirements of Orange Township, and that it is necessary to levy a tax in excess of that limitation as hereinafter provided. 2. The Board shall proceed with the submission of the question of the tax to the electors. 3. The rate of the tax levy, expressed in mills for each one dollar in tax valuation as estimated by the Auditor, is as follows: a. seven (7.00) mill(s); b. This rate amounts to the following for each one hundred dollars of tax valuation: $0.70. c. If the levy is a renewal levy or a replacement levy, this rate: xx is the same rate as the existing tax levy. n/a is not the same rate as the existing tax levy and is either: _n/a a reduction, the extent of the reduction being: mill(s) 22

23 _n/a an increase, the extent of the increase being: mill(s) 4. Pursuant to R.C (B)(1): a. The purpose of the tax is as follows: Providing and maintaining fire apparatus, appliances, buildings or sites therefor, or sources of water supply and materials therefor, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of firefighting companies or permanent, part-time, or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the same, including the payment of any employer contributions required for such personnel under section or of the Ohio Revised Code, or the purchase of ambulance equipment, or the provision of ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company; b. The type of levy is as follows: _n/a additional levy _xx renewal levy: 0 increase 0 decrease _n/a replacement levy: n/a increase n/a decrease c. The sections of the Revised Code authorizing submission of the question of the tax are R.C , , and and the following: R.C (I) ; d. The term of the tax is as follows (in years or continuing): 3 years ; e. The territory where the tax is to be levied is as follows: xx n/a Upon the entire territory of the Township If authorized by the Revised Code, the following described portion of the territory of the Township: ; 23

24 f. The date of the election at which the question of the tax shall appear on the ballot is as follows ( Election ); November 6, 2018 ; g. The territory where the ballot measure is to be submitted is as follows: _xx n/a Upon the entire territory of the Township If authorized by the Revised Code, the following described portion of the territory of the Township: ; h. The tax will be first levied and collected as follows: tax year in which the tax will first be levied is 2019 ; The calendar year in which the tax will first be collected is 2020 ; i. The Township has territory in Delaware County and each of the following listed counties: Delaware County only. 5. The Fiscal Officer is hereby directed to certify the levy to the Board of Elections, Delaware County, Ohio ( BOE ). Certification shall include copies of ALL of the following documents: a. Resolution of Necessity (Resolution No adopted on May 21, 20_18 ; and, b. Certification of the Auditor; and, c. Resolution to Proceed (This Resolution). Certification shall occur by no later than 4:00 PM on August 8, 20_18 (90 days prior to the Election) The Fiscal Officer shall also notify the BOE to cause notice of the Election on the question of levying the tax to be given as required by law. 6. The BOE is hereby directed to submit substantially the following question to the electors at the Election: 24

25 OFFICIAL QUESTIONS AND ISSUES BALLOT SPECIAL ELECTION November 6, 20_18 PROPOSED TAX LEVY (RENEWAL) ORANGE TOWNSHIP DELAWARE COUNTY, A renewal of an existing levy to constitute a tax for the benefit of Orange Township for the purpose of providing and maintaining fire apparatus, appliances, buildings or sites therefor, or sources of water supply and materials therefor, or the establishment and maintenance of lines of fire alarm telegraph, or the payment of firefighting companies or permanent, part-time, or volunteer firefighting, emergency medical service, administrative, or communications personnel to operate the same, including the payment of any employer contributions required for such personnel under section or of the Ohio Revised Code, or the purchase of ambulance equipment, or the provision of ambulance, paramedic, or other emergency medical services operated by a fire department or firefighting company at a rate not exceeding 7 mills for each one dollar of valuation, which amounts to $0.70 for each one hundred dollars of valuation, for 3 years, commencing in 2019, first due in calendar year FOR THE TAX LEVY AGAINST THE TAX LEVY 7. All formal actions of this Board concerning and relating to the passage of this Resolution were adopted in an open meeting of the Board, and all deliberations of this Board and of any of its committees that resulted in such formal action were in meetings open to the public in compliance with all legal requirements, including R.C This Resolution shall be in full force and effect immediately upon adoption. Ms. Taranto seconded the motion. VOTE: Knapp yes, Taranto yes, Rivers yes. Voted on and signed this, 20 in Orange Township, Delaware County, Ohio. BOARD OF TRUSTEES ORANGE TOWNSHIP DELAWARE COUNTY, OHIO Trustee Lisa Knapp 25

26 Trustee Ryan Rivers Trustee Deborah Taranto State of Ohio : Delaware County : Orange Township Trustees I, the undersigned Fiscal Officer of Orange Township, Delaware County, Ohio, hereby certify that the foregoing Resolution No. is taken and copied from the record of proceedings of the Board of Trustees of Orange Township, Delaware County, Ohio, and that it has been compared by me with the resolution on the record and is a true and accurate copy. Further, I certify that the adoption of such resolution occurred in an open meeting held in compliance with R.C Date: Fiscal Officer Joel Spitzer Orange Township Delaware County, Ohio NEW BUSINESS DISCUSSION AND POSSIBLE ACTION REGARDING POOL RAIN CHECKS This item was tabled. DISCUSSION AND POSSIBLE ACTION REGARDING ATTORNEY Ms. Knapp commented Mr. Bodnar has advised her that employment attorney Mr. Kim will be retiring. She thought all had had good relationship with Mr. Zets. She suggested and she had discussed with him; hiring him to perform that same work after Mr. Kim retires. Ms. Taranto asked Mr. McCarthy, Mr. Zets was with a law firm that represents a lot of the developers that come through; would that be a conflict of interest. Mr. McCarthy commented the way it is typically dealt with, and he would have to see a roster of their attorneys to see if any have been here; how it is usually dealt with in the firm is that there is an artificial wall created between the public side and the private side. As an example: Mr. Zets would not be able to participate or represent in a matter contrary to the township. As seen in the past; a few of the attorneys for the township have used in the past have asked to be waived due to conflict and when deemed appropriate the courts have done so. Ms. Taranto asked; so he would not be able to represent the township with these developers. Mr. McCarthy commented not when involved Orange Township not without disclosure and permission. Most attorneys are pretty sensitive to 26

27 that. There was a short discussion among the Board and Mr. McCarthy. Mr. Bodnar thought he may have already retired. Ms. Knapp asked for consensus and asked Mr. McCarthy to prepare a resolution for next meeting. DISCUSSION AND POSSIBLE ACTION REGARDING POSSIBLE RESIGNATION OF FISCAL OFFICER Ms. Knapp read for the record the following dated, Friday, June 18, 2018, from Mr. Spitzer to the Trustees: All; I am considering resigning from fiscal office. I am happy to meet to consider a plan. The events and chaos that continues is disheartening and genuinely not in my nature. Also, I have a new business venture and my kids are growing older requiring more time. This in no way should be construed as a resignation. I look forward to discussing. Thank you, Joel. Ms. Knapp asked Mr. Spitzer if he was no longer interested in that. Mr. Spitzer thanked Ms. Knapp for her thoughts and the opportunity to address this. He started: For seven years my family has been ruthlessly and relentlessly attacked, as mentioned in the it is not in his nature Ms. Knapp interrupted saying; okay, I am going to stop this right now. Mr. Spitzer continued to speak. Ms.Knapp asked if there was further business. Ms. Taranto commented you asked him a question and he is giving his answer. Ms Knapp commented she was not going to listen to his usual stream of lies and bs. She asked again is there any further business for the township; hearing none; she adjourned the meeting. Executive Session was removed. EXECUTIVE SESSION There was no further business, meeting adjourned at 8:05 p.m. Lisa F. Knapp, Chairman Ryan Rivers, Vice Chairman Deborah Taranto, Trustee Attest: Joel M. Spitzer, Fiscal Officer 27