Staffing Decisions and the Aftermath

Transcription

1 Staffing Decisions and the Aftermath Presented by Melissa Aguero Ramirez HR Director Region One ESC Finance Council meeting 5/20/11 Findings Related to American Recovery and Reinvestment Act of 2009 (ARRA) See TEA letter to administator November 19, 2010 presentation ti take aways Job descriptions (See Mission CISD sample) Grant funded employee must sign copy of job description Include specific grant lingo on job description Ensure performing duties funded to do Any deviations report to HR/Federal programs prior to moves! Use of staffing formulas 1

2 Findings Related to American Recovery and Reinvestment Act of 2009 (ARRA) contd. Time and Effort Why do we have to? Federal law requires all employees paid with federal funds to document the time and effort spent within the program How often? Employees funded 100% are required to certify at least semi annually Employees split funded must support their funding with monthly/semi monthly personnel activity reports ARRA Audits Findings & Discussion Procedures manual Mission CISD tions/finance/forms.aspx Los Fresnos CISD Extra duty pay Document appropriately: job description, amount, time sheets, etc. 2

3 Using The Staffing Process For Financial Planning Presented by Melissa Aguero Ramirez, Human Resources Director Office of Human Resources Support Region One ESC How Do We Reduce Personnel Costs? Reproduced with permission from TASB Legal Pay related strategies Freezing pay Reducing pay Hiring Freeze strategies Probationary contracts Non Chapter 21 contracts At Will employees 2011 Region One Education Service Center 3

4 How Do We Reduce Personnel Costs? RIF strategies Term contract Continuous contract Exit Incentives Staffing Guidelines 2011 Region One Education Service Center Implications of Staffing Decisions Contracts Mission CISD (subject to funding) Letter from someone in authority Letter of reasonable assurance Unemployment Compensation Liability 4

5 We ve Cut FTEs Now What? Consolidation of duties Job description updates Reassignments Certification Permits Permit Criteria Additional tests NCLB requirements t t t t / Assignment criteria =&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=19&pt=7&ch=231&rl=1 Contract addendums 2011 Region One Education Service Center 5

6 We ve Cut FTEs Now What? Offer Support!! TWC Unemployment tbenefit Q & A flyer layoffs.pdf Unemployment Benefits (maximum 93 weeks possible) Regular benefits up to 26 weeks (Paid by employer) Emergency Unemployment Compensation up 47 additional weeks (100% federally funded) Extended dbenefits up to 20 weeks (100% fd federally funded d for some employees) Dislocated worker program Region One Education Service Center We ve Cut FTEs Now What? Job Searches The Best Teach in Texas Region One ESC Region One ESC Job Fair July 18, Region One Education Service Center 6

7 TASB HR Services announces New Service for Outplaced School Employees Beginning this May, HR Services will offer another way that districts can help employees who are losing their jobs while also reducing district unemployment costs. A one day workshop to prepare employees for their next job search can be provided in your district by TASB s professional human resource consultants. This workshop will teach employees how to clarify their career options and goals and develop new job search skills for today s job market. Participants will receive a workbook with exercises to help them develop knowledge and skills for a job search and build their resume. Fresh Start: Building New Skills to Find Your Next Job Handling a career transition Focusing your strengths and accomplishments Completing your own resume builder Finding the open job markets and the informal job markets The best online job search sites Online applications and how to get noticed Preparing for behavioral interviews Presenting your strengths Developing your follow up action plan The workshop is scheduled from 9:00 to 4:00 and capacity is limited. Call TASB HR Services at or hrservices@tasb.org for more information or to schedule an event in your district. Cost: Base fee of $1,800 plus $25 for each participant. TRS: Types of Retirement Normal Age Service Retirement (page 27) means that a retiree s annuitywill not be subject to an early age retirement reduction in the amount payable; Qualifications: TRS member prior to 9/1/07 You are age 65 with five or more years of service credit OR Your age and years of service credit total 80 AND you have at least five years of service credit. TRS member or returned to membership AFTER 9/1/07 / You are age 65 with five or more years of service credit OR You are at least age 60, AND your age and years of service credit total 80, AND you have at least five years of service credit. 7

8 Types of Retirement contd. Early Age Service Retirement (page 35) the retiree is entitled to receive a payment of a lifetime monthly annuity. The annuity is calculated according to the standard annuity benefit formula in effect when the member retires but reduced for early age according to actuarial tables. Qualifications: TRS member prior to 9/1/07 You are at least age 55 with five or more years of service credit OR You are any age below age 50 with 30 or more years of service credit TRS member or returned to membership AFTER 9/1/07 / you are at least age 55 with five or more years of service credit; OR your age and service credit total 80 but you are less than age 60 with at least five years of service credit; OR you have 30 years of service credit but you are less than age 60 Types of Retirement contd. Disability Retirement (page 38) As a member, regardless of your age or years of service credit, you may apply for disability retirement if: you are mentally or physically disabled from the further performance of your duty, and your disability is probably permanent your disability is probably permanent Monthly annuity varies; 10 years of service? 8

9 Types of Retirement contd. Proportionate Retirement (page 40) A person who has active membership credit in more than one Texas public statewide retirement system may be eligible to combine all of their service credit to satisfy eligibility requirements to retire under TRS. Those wishing to retire in other systems may also be eligible to combine their TRS service credit for this purpose. Retirement systems currently participating are: Teacher Retirement System of Texas Employees Retirement System of Texas (ERS) Judicial Retirement System of Texas (Plans One and Two) Texas MunicipalRetirement System (TMRS) Texas County and District Retirement System (TCDRS) City of Austin Employees Retirement System El Paso City Employees Pension Fund El Paso Firemen and Policemen s Pension Fund City of Austin Police Retirement System Types of Service Credit Eligible for Purchase (pages of TRS Benefits Handbook) Withdrawn Service UnreportedServiceand/or Substitute ServiceCredit Unreported Service and/or Substitute Service Credit Out of State Service Credit Military Service Credit USERRA Service Credit State Sick and/or Personal Leave Developmental Leave p Work Experience by Career or Technology Teacher Membership Waiting Period Service Credit 9

10 TRS Calculators Retirement Estimate Calculator Two service retirement estimate calculators Review the information on the page, then choose the calculator that corresponds to your membership status Does NOT require a password Option to go into MyCalculator to look at personal information from TRS database but must have password Unreported/ Substitute Service Calculator State Sick/Personal Leave Calculator Please contact us if we can be of further assistance. Melissa Aguero Ramirez maramirez@esc1.net (956)