F. No. 5-7/2014 1'11)1'12-J Government of Ind ia. Ministry of Human Resource

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1 Damall &: Dill Balance of]" ill"lalllllclil SC ComponclIl F. No. 5-7/2014 1'11)1'12-J Government of Ind ia Ministry of Human Resource Development Department of School Education & Literacy IMid-D"y Meal Division] Shastri Bhavan, New Delhi, Dated the 15 th September, 2014 To The Pay & Accounts Officer, Ministry of Human Resource Pay & Accounts Office, Shastri Bhavan, New Delhi. Development, Subject: Release of balance of 1" installment of Recurring Central Assistance to UT of Daman & Diu for National Programme of Mid Day Meal in schools for the year Sir, I am directed to say that recurring central assistance under Mid Day Meal Scheme is released in two installments in the ratio of 60:40 on the basis of UT Administration's Annual Work Plan & Budget I5 duly approved by the Programme Approval Board-Mid Day Meal (PAB-MDM) headed by Secretary, Department of School Education & Literacy. The meetings of PAB-MDM were convened from 7'h February to 2"d May, 2014 to appraise/approve the UT Administrations A WP&B In order to enable the States/UTs to implemenl the scheme uninterruptedly, the first installment is released in two parts i.e. ad-hoc release of recurring Central 25% and balance 35% on recei pt of information on the unspent balance from previous year's releases as well as food grain. 2. Accordingly, ad-hoc recurring Central Assistance of Rs lakh (Rupees Fifty Two Lakh and Two Thousand Only) was released vide letter of even number dated 12th June, In the meanwhile, the UT's AWP&B has also been approved by PAB-MDM, The quantification of Central Assistance (both recurring as well as non-recurring) for has already been approved in the minutes ofpab-mdm which have since been circulated. 3. Now the UT of Daman & Diu has informed vide letter No. ADE/DP/MDM/ /884, dated 19 th August, 2014 have furnished the details of expenditure incurred by UT Administration. The balance 35% of recurring Central Assistance from the first installment i.e. Rs laldl (Rupees Seventy Five Lakh and Ninety Seven Thousand Only) has become due for release as recurring Central Assistance to Daman & Diu under MDM Scheme. The component wise details of release are given on next page:-

2 -2- (Rs in lakh) SI. No. Com ponent/norm Central Share Minimum Mandatory Stale Share (1) (2) (3) (4) Primary + Upper Primary I Cost of Food grains Cooking Cost Honorarium to Cooks-cum-Helpers TranspOItation Assistance Management Monitoring & Evaluation (MME) TOTAL (i) The UT F1fIuIlce Department must release Central AS.\'ISllIIlCe a/ong WIth the InlflllllUI11 nultcliillg contriblltioll {~rut share to the Education Departmellt or the liotta! department for imp/emen/fl/ion of Mid Day Meal Sciteme (MDMS) immediately. (ii) The Education Depllrt/llel/t or tite nodal departmelll for MDMS must release th" Centrlll Assi.'"/(Illce as well lis ur Administration's mate/liflg colltribution 10 the schoo/s/implementillg agellcies withill (I week. 5. The expenditure ofrs laldl (Rupees Seventy Five Lakh and Ninety Seven Thousand Only) will be debited to Demand No. 59- Department or School Education & Literacy, General Education (Major Head) Grant-in-Aid to UT Administration. This amount is to be trirurcated into following heads: (i) Rs lakhs (Rupees Sixty Four Lakh and Eighty Nine Thousand Only) will be debited to Deilland No. 59- Department of School Education & Literacy, General Education (Major Head), 0 I - Eleillentary Education (Sub Major Head), J J 2 - National Prog/"lll11meo(Mid Dill' Meals in Scitools (Minor Head), II - Assistance to Union Territories without legislature (Sub Head), 11.0 I - Amount to be met frolll Gross Budgetary Support (Detailed Head), I - Grants-in-aid -for (Pian). (ii) Rs lakhs.(rupees Two Lakh and Fori)' Eight Thollsand Only) will be debited to Demand No. 59- Department of School Education & Literacy, General Education (Major Head), 0 I - Elementary Education (Sub Major Head), 789 Specilll Component Pilin (ur Sclleduled Castes (Millor Helld), 03 - National Programme of Mid Day Meals in Schools (Sub I-lead), Assistance to Union Territories without legislature, Grants-in-aid -for (Pian). (iii) Rs lakhs (Rupees Eight Lakh and Sixty Thollsand Only) will be debited to Deilland No. 59- Department of School Education & Literacy, General Education (Major Head), 0 I - Elementary Education (Sub Major Head), 796 -Sclledale Tribes (or Sab Pilin (Minor Helld), 04 - National Programme of Mid Day Meals in Schools (Sub Head), Assistance to Union Territories without legislature, I - Grants-in-aid -for (Pian). 6. Accordingly, I am directed to convey the sanction of the President of India to release Rs lakhs (Rupees Two Lakh and Forty Eight Thousand Only) to Daman & Diu as recurring Central Assistance under National Programme of Mid Day Meal in Schools for the year COnldl-... (3m ~ ~<I!r'" 'Secretary ~ o Tii!'cpl, Gl.:. ci India 1l1. 1'i. f.l. Mm. of H. R. D. \.fiifffi fihtfl ftntll/d/o Higher Edn. o::rt~/new Deihl

3 -3-7. The expenditure of Rs lakhs (Rupees Two Lakh and Forty Eight Thousand Ouly) will be debited to Demand No. 59- Department of School Education & Literacy, General Education (Major Head), 0 I - Elementary Education (Sub Major Head), Speci,,1 Compollellt Ploll (or Schedllied CosIes (Millor Heod), 03 - National Programme of Mid Day Meals in Schools (Sub I-lead), Assistance to Union Territories without legislature, Grants-in-aid -for (Pian). 8. The UT Finance Department must release Central Assistance along with the minimum mandatory matching State Share to the Education Departmenl or the nodal department. for implementation of Mid Day Meal Scheme (MDMS) immediately. The Education Department or the nodal department for MDMS must release the Central Assistance along with State Government's mandatory matching contribution to the schools/implementing agencies within a week. 9. The above grant is subject to the following conditions: - IAI Cost offoodgrains: (i) District administration will ensure that every consuming unit maintains a buffer stock of food grains required for a month to avoid disruption due to unforeseen exigencies. (ii) The BPL rate for the Rice and Wheat supplied by Food Corporation of India (FCI) under Mid Day Meal Scheme is Rs.S650 per MTs and Rs.4150 per MTs respectively. District administration will ensure the payment of the bills raised by FCI within 20 days of the submission of bills as per the guidelines issued by lhis Department vide letter No. 1-15/2009- Desk(MDM) dated The laxes if any levied by the Stale/UT would be borne by the Gov!. of India. (iii) UT Administration will nominate an officer who will be responsible for receiving the bills submined by FCI and ensuring paymelll to it in time. FCI will intimate its accoulllnumber and mode of receiving of payment to the nodal officer, who should be made responsible for transferring money/depositing cheque in lhat account. State Gov!. will ensure timely payment to FCI by district authority. Stale Govt. will ensure timely payment to FCI by dislrict authority (iv) All other provisions made in the above guidelines issued should be strictly complied. (v) The States/UTs may evolve a system for on-line payment to FCIIO avoid delay. (vi) The information on month-wise payment to FCI may be made available to this Oep3J1ll1ent on regular basis. IB] Cooking Cost: (i) State/UT's norm of expenditure towards cooking cost shall under no circull1stances be fixed at a level less than Rs upto 30th June, 2014 and 1<s from 1Sl July, 2014 onwards and per child per school day for primary stage and Rs upto 30th June, 2014 and Its from 1st July, 2014 onwards per child per school day for upper primary stage and NCLP schools. (ii) UT Administration should release 25% minimull1 mandatory UT Share of cooking cos 1 si multaneousl y. (iii) States/UTs will not reduce its own budgetary allocation for cooked Mid-Day Meal Programme below the level of BE: (iv) As stipulated in the MOM Guidelines, 2006 [para 3.3(iv)J, States/UTs shall ensure that a minimulll of one-month's requirement of cooking cost is available in each school as advance through-out (v) The States/UTs should adopt online transfer of funds to schoolslimplementing agencies. Contdl-.. ar-\oi ~/A NAB DHAKI) ( ~/Un f S~cretary 3r<R 't11~'", ~n«i~<li'r/r- JL 01 India. f.i ~1l/MH1. 01 H. R. O 't'\. """''''''''''/D/O Higher Edn. ~ ftien 1<1"'-' ;n:l ~/New Deihl

4 -4- ICI Transportation Cost: (i) Grant of Central Assistance towards transportation cost is based on nat rate of Rs. 750 per MT for State/UT as a whole or actual expenditure whichever is less. The utilization of this grant should be col11l11ensuratewith the actual quantity of food grains lifted and transported under the Schel11e. Requirel11ent of Transportation cost l11ay vary frol11 district to district within State/UT depending upon the topography and distance to be transported. States/UTs l11ay therefore, reallocate this grant al110ngst the districts as per the requirel11ent and as per State/UT norl11s. IDI Honorarium to Cook-cnm-Helpers (i) UT l11ayalso release minimum mandatory State Share of Rs. 250/- per cook-cum-helper without ally delay so that Rs. 1000/- per month is paid at least to cook-cum-helper on consolidated basis. (ii) UT l11aygive priority to weaker section of the society like WOl11en,SC/ST, OBC, Minorities in engaging the cook-cul11-helper. (iii) The cook-cum-helper should be engaged purely on contract basis. Central Gov\. will not bear any past service liability in respect ofcook-cul11-helper. (iv) Separate account will be maintained by the State Governl11ent for the Central assistance being released under each category (Primary and Upper Primary) separately to meet the payl11ent of cook-cum-helpers under the Schel11e. IEIMME: (i) The Competent Authority ofmhrd vide letler No.I-15/201 0 Desk(MDM) dated has approved Rs.30/- lakhs per district per annum or 1.8% of lotal recurring central assistance, whichever is higher in respect of MME component under MOMS for smaller States/UTs viz. Goa, Chandigarh, Daman & Diu, Dadra & Nagar Haveli, Lakshadweep and Puducherry. As per these guidelines, the States will have the llexibility to utilize 50% MME funds at various levels other than the school level for MME of the scheme depending on the need of the State/UT. However, the remaining 50% earmarked fund for school level expenses will remain as such will have to be spent on schools. School level expenses can be spent on forl11s, stationery, soaps, plates, glasses, mats, training of cook-cum-helpers and replacement/repair/maintenance of cooking devices, utensils, storage bins etc. The funds other Ihan school level l11ay be spent on hiring charges on manpower at various levels, transport and Contingencies, Office expenditure, Furniture, Computer, hardware and consumables, capacity building of officials, preparation of relevant manuals, external monitoring & evaluation, publicity etc. (F) GENERAL The grant shall be subject to the following conditions: (i) It shall be utilized only for undertaking activities proposed in the Annual Work Plan & Budget for the year and as approved by the Programme Approval Board, and by the Government of J ndia on the basic norms of expenditure. (ii) The assets, if any, acquired wholly or substantially out of this grant, should nol. without the prior sanction of the Government of India, be disposed of, encumbered or utilized for purposes other than those for which the grant has been sanctioned. CO/1/dl-.. "'*" """" '" NAB DHAKI) ( ~/lln er Secretary at<r ~/G \ 1.01Indio ~ ~tl/ in. 01 H. R. O. :no l'i. f<j HIgher Edn. ftien Ill"'" ~ ~ ~/New Oelhl

5 -5- (iii) The grantee shall maintain a separate and proper account of the expenditure incurred out of the grant and the accounts so maintained shall be open to audit by the Comptroller & Auditor General of India or any authority deputed by him for the purpose as per rules. (iv) The UT Administration shall contribute and release their minimum mandatory share simultaneously to implementing agencies. (v) The grantee shall furnish this Department with item-wise statement of expenditure on a quarterly basis and other reports on physical and financial progress in approved formats. The grantee will also submit annual progress within one month Crom the close of the financial year. The unspent balance, if any shall be taken into account before funds or subsequent years are released. (vi) The grantee shall follow strictly all the instructions issued by the Gov!. of India from time to time with regard to the implementation of the Scheme and the funds earmarked for Special Component Plan for Scheduled Castes and Scheduled Tribes Sub Pian. Therefore, the funds are required to be further bifurcated into these minor budget heads i.e. for SCs and STs. 10. It is certified that the pattern of assistance under the Scheme has the prior approval of Ministry of Finance. It is also certified that the grant is being released in conformity with rules and guidelines of the Scheme. II. The utilization certificate of this grant may be submitted to Gov!. of India within three months of the next financial year. 12. The accounts of the grantee shall be open to inspection by the sanctioning authority and audit. both by the Comptroller and Auditor General of India under the provision ofcag (DPC) Act 1971 and Internal Audit by the Principal Accounts Office of the Ministry of Human Resource Development, Department of School Education and Literacy, whenever the grantee is called upon to do so. 13. As per instructions of the Ministry of Finance, Department of Expenditure vide their letter dated , the procedure relating to payment of grants-in-aid by Central Gov!. to the Union Territories without legislatures where accounts have been separated from Audit will be followed by issue of Direct booking of Expenditure against the final Heads of Accounts by PAOs of UTs on the basis of letter of authorization issued by Central Ministries i Departments. Accordingly, Pay & Accounts Office, Department of School Education & Literacy, New Delhi will also send a copy of the authorization to Pay and Accounts Officer, Daman & Diu Administration. 14. Grantee is located in Daman & Diu circle ofaccoun!. 15. This issues with the concurrence of Integrated Finance Division vide their Dy. No. 4350/14 dated and funds certified by IF.2 vide Dy. No. 900/14-IF.I1 dated J The SanctionlD and E-bill pertaining to above release has already been generated. Yours faithfully, (A'"~fiiki) Under Secretary to Government of In ia Tel / (""*" ~/ ARNAB DHAKI) 3f<R ~1'fi.Tq/Ur;c"r Secretary ~ m<jih/gr vi. 01 India '11. 'fl. fit ~;ri,;;ru/.\ii1. 01 H. R. D. ~ ftjen f<tlrrrl/dlo HlghAr Eon. ~ ~/New Dell)1

6 -6- Copy to: (i) Shri P.Lalchhuanga, Secretary (Education), Daman & Diu Administration, Oftice of Dev. Commissioner, Moti Daman (ii) Shri S.S. Sidhu, CEO, DP, SPD, SSA/MDM, Education Department, Moti Daman (iii) Shri C.B.Patel, ADE, Daman & Diu Administration, Education Department, Moti Daman (iv) SecretQlY, Finance Department UT of Daman & Diu, Moti Daman. It is reqllested that (IInds released through this sanction leiter mal' be trans(erred to the Department o(edlleation immediate/i'. (v) Director General of Audit, Central Revenues, AGCR Building, New Delhi I. (vi) Desk (MOM). (vii) Guard File. (Arnab haki) Under Secrel:lry to Government of ndia Tel (3A<l,,"~"\/ARNAB DHAKI) 3JCR 1lfirqjUndl>r Secretary 1il«I ~/GUYI. oj India "11. ~. fit ~/Min. of H. R. D. ~ ftten finttijd/o HIgher Edn. ;q ~/New Delhi

Arunachal Pradesh Baluncc of r t installment SC Component

Arunachal Pradesh Baluncc of r t installment SC Component To F. No. 1-1-1l!2014 -EE-6 (MDM-3-1) Governmcnt of India Ministry or Human Resource Development Department of School Education & Literacy IMid-Day