Staff Present: Roslyn Mixon Phillips, Nancy Kirts, Sue Andrews, Sandy Arts, John Snyder, Lawsikia Hodges, Office of General Counsel

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1 Public Service Grant Council Meeting Minutes Date: June 15, 2010 Time: 10:05 a.m. Present: Alberta Hipps, Chairperson, John Donahoo, Ronald Mallett, Edgar Mathis and Arnold Tritt Absent: Gwen Yates, Vice-Chairperson, Juan Diaz Staff Present: Roslyn Mixon Phillips, Nancy Kirts, Sue Andrews, Sandy Arts, John Snyder, Lawsikia Hodges, Office of General Counsel Welcome: Alberta Hipps called the meeting to order and facilitated introductions. Public Service Grant Council Meeting Minutes 5/10/10 Motion: Ronald Mallett motioned to accept the minutes and Edgar Mathis seconded the motion. The motion passed. Public Service Grant Council Meeting Minutes 5/18/10 Motion: Ronald Mallett motioned to accept the minutes and Edgar Mathis seconded the motion. The motion passed. FY 2011 Public Service Grant Council s Revised Funding s Roslyn Mixon Phillips stated that the FY 2011 Public Service Grant budget was reduced by 5% and the 5/18/10 funding recommendations were developed from that budget reduction. However, the City of Jacksonville s Budget Office last week asked that the budget be based on the entire amount without the 5% reduction or $2,452,216. She went on to say that staff used the new budget amount and inserted it into the approved funding matrix. In doing so, a remaining balance on $5,954 must be allocated. Both funding recommendations (5/18/10 and 6/15/10) will go forward consideration by the Mayor. Motion: Ronald Mallett motioned and was seconded by Edgar Mathis for the additional funding to be distributed using the same methodology used on 5/18/10. The motion passed. The revised funding recommendations are detailed as follows. Organization FY 2011 Funding Notes Clara White Mission Employment Services $ 58,115 United Way of Northeast FL Real Sense Prosperity $ 52,984 Ronald Mallett on their Board Juan Diaz on their Board Lutheran Social Services of Northeast Florida, Inc. Representative Payee $ 11,601 Daniel Memorial, Inc. Project Prepare $ 14,142 1

2 Trinity Evangelical Lutheran Church, Inc. Trinity Lutheran Church Food Pantry $ 10,287 Women's Center of Jacksonville, Inc. Expanded Horizon $ 27,003 Northeast Florida Community Action Agency, Inc. TEFAP $ 26,431 Project SOS Literacy/GED Services for Adults $ 55,228 Family Support Services of Northeast Florida Strengthening Ties and Empowering Parents (STEPS) $ 46,959 Youth Crisis Center Touchstone Village $ 108,615 Family Foundations of NE Florida (Formerly Family Counseling Services) 1000 in 1000 $ 59,664 Lutheran Social Services of Northeast Florida, Inc. Second Harvest North Florida Food Bank $ 83,456 Emergency Services & Homeless Coalition Leadership to End Homelessness $ 16,459 Mission House, Inc. Case Management $ 14,377 Lutheran Social Services of Northeast Florida, Inc. Refugee & Immigration Services $ 4,606 Northeast Florida Healthy Start Coalition The Azalea Project $ 76,627 Northeast Florida Community Action Agency, Inc. CSBG $ 12,715 Learn to Read, Inc. Jacksonville Reads $ 12,766 Catholic Charities Emergency Assistance $ 40,000 Beaches Emergency Assistance Ministry, Inc. (BEAM) Rent & Utility Assistance $ 44,082 Downtown Ecumenical Services Council Financial Aid $ 30,796 2

3 Vision is Priceless The Adult for the underserved and homeless at Vision Is priceless Council $ 16,265 Jacksonville Speech and Hearing Center, Inc. Auditory Services $ 25,763 Apel Health Services Center Health & Wellness $ 9,326 WE CARE Jacksonville, Inc. WE CARE $ 56,500 Greater Jacksonville Area USO Cyber Café $ 27,147 United Way of Northeast FL United Way $ 18,223 Jacksonville Area Legal Aid, Inc. Civil Legal $ 152,011 Juan Diaz is on their Board Help Center Transitional Living and Recovery $ 37,417 Family Promise of Jacksonville Family Promise $ 10,817 The Salvation Army Homeless Emergency Services $ 57,746 Ronald McDonald House Charities of Jacksonville, Inc. I.M. Sulzbacher Center for the Homeless, Inc. Community Connections of Jacksonville, Inc. Ronald McDonald House $ 10,614 Emergency Shelter Services for the Homeless $ 115,000 Davis Center: Residential Services $ 28,456 Operation New Hope Ready4Work $ 124,616 Catholic Charities Employment $ 45,000 Hubbard House Inc. Outreach Family Advocate $ 23,770 3

4 Family Nurturing Center Safe Swaps $ 57,705 was reduced by $14,201 (50% of their funding request) due to their low score and the fact that the application was the only one in 2-other category Hubbard House Inc. Emergency Shelter/Services $ 106,320 River Region Human Services, Inc. Residential Treatment $ 48,300 Gateway Community Services Sages $ 11,936 New Heights of Northeast Florida, Inc. Adult Developmental Training $ 11,939 Florida State College at Jacksonville ILAB $ 69,343 Opportunity Development, Inc. Temporary Loan Closet $ 20,797 Gwen Yates is on their Board Opportunity Development, Inc. Deaf and Disability Victims Advocacy $ 13,864 Opportunity Development, Inc. Deaf Consumer $ 13,864 Hope Haven Children's Clinic and Family Center Project Search $ 25,868 North Florida School of Special Education Adult Student Transition $ 18,112 Pine Castle, Inc. Training, Education and Support Services $ 55,309 Urban Jacksonville, Inc. Meals on Wheels $ 83,801 Jacksonville Area Legal Aid, Inc. Mental Health Advocacy $ 27,886 The ARC Jacksonville, Inc. Community Employment $ 21,867 was reduced by $5,383 due to their low score and the fact that the application was the only one in 3- screening category 4

5 River Region Human Services, Inc. Andy's Place $ 31,724 Angelwood, Inc. Macaw $ 14,340 L'Arche Harbor House Community Inclusion $ 12,734 Angelwood, Inc. Sidesaddle $ 19,550 Hands On Jacksonville, Inc. Handson Jacksonville Community Organizing $ 67,625 Compassionate Families, Inc. Homicide Grief Recovery/Victim Advocacy Services $ 11,949 An additional $5,954 was redistributed between the (6) high scoring program applications for an additional $992 each and Mission House with the lowest funded amount received an additional $2 or $994. Organization FY 2011 Final Revised Funding Mission House, Inc. Case Management $ 18,633 Jacksonville Area Legal Aid, Inc. Civil Legal $ 164,240 Hubbard House Inc. Outreach Family Advocate $ 29,273 Hubbard House Inc. Emergency Shelter/Services $ 116,153 Hands On Jacksonville, Inc. Compassionate Families, Inc. Handson Jacksonville Community Organizing Homicide Grief Recovery/Victim Advocacy Services $ 75,428 $ 16,834 Council Auditor s Office Non-Compliance List Nancy Kirts stated that there has been no change to the list. She stated that the Duval County Public Schools audit should be approved and off the Non-Compliance list by the next Public Service Grants Council meeting. Chapter 118 Changes Ronald Mallett asked if the June 1 funding recommendations requirement was met this year. Lawsikia Hodges stated that Section states: The Public Service Grant Council shall make an annual Public Service Grant funding recommendation to the Mayor no later than June 1 of each fiscal year. She went on to say that deadline was met as a result of the approval of FY 2011 funding recommendations made on 5/18/10. Mr. Mallett went on to say that the Mayor should know what the total requested Public Service Grant application amount was so that the community needs could be documented. Roslyn Mixon Phillips stated that this information should be communicated to the Mayor much earlier than June 1 and should be separate from the final funding recommendations. Lawsikia Hodges said that notifying the Mayor and 5

6 Council President of community needs may be done at any time during the year. Alberta Hipps stated the revised FY 2011 funding recommendations letter to the Mayor will include the total funding requests amount as well. Public Records Lawsikia Hodges stated that everything is a public record to include all documents, audio, video, software, etc. regardless of the physical form. There are some exemptions, but the business conducted by the Public Service Grant Council should not fall within these exemptions. Records must be provided within a 30-day period. She will conduct some additional research to determine how long records must be kept and how they are to be stored and provide an update at the 7/20/10 meeting that will include a policy that may be adopted by the Public Service Grant Council meeting. The next Public Service Grant Council Meeting will be on 7/20/10 at 10:00 a.m. Meeting Adjourned Time: 10:50 a.m. Minutes Prepared by: Nancy Kirts, AMIO 6