Electronic Staff Record Programme RELEASE NOTICE

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Darren Simmons
5 years ago
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1 1 of 5 The following SRs are covered in Release , which is scheduled to be deployed on the 7 th August Issues with payments and corrections for Unpaid Hrs s When Unpaid Hours s (Unpaid Authorised Special Hrs or Unpaid Unauth Special Hrs) are entered which span several days then these will be paid based on the duration hours entered. Users are responsible for entering the correct hours onto the absence as the hours that get defaulted where this is left blank will take no account of actual working days or specific work patterns. SR Where the hours entered for a single absence span several payroll periods, then the total hours will be prorated between the periods based on calendar days in each period. If more accuracy is required then Unpaid Hours s should be entered for individual days only. The start date, end date or duration hours for an Unpaid Hours cannot be updated. Instead the whole absence must be deleted and recreated. When an Unpaid Hours is deleted then correction elements will be created to reverse out the absence elements already paid. elements not yet paid will be deleted without the need for a correction. Annual Leave Hours accrual plans can give the wrong total where anniversary date is not the 1st of the month Fix to Annual Leave Hours Accrual plans SR Some scenarios were identified where the calculation of entitlement was wrong for assignments enrolled in the Annual Leave Hours plans and where the accrual override date was used and this date was not the first of a month. In some cases this could lead to the total entitlement for the year being under reported. This issue has now been fixed. SR This issue only affected assignments in the Annual Leave Hours plans. Change to the NHS Pensions Automatic Enrolment Commit Process A change has been made to the NHS Pensions Automatic Enrolment Commit Process to ensure it identifies assignments correctly who are in a qualifying scheme for LGPS pension schemes. Previously, where an employee was already enrolled onto the LGPS scheme and this was entered as being a qualifying scheme, the process did not recognise this and would automatically enrol the employee onto the default scheme. Furthermore, if the scheme had been manually entered onto the Pensions Information element, the process would Pension

2 2 of 5 generate the error Assignment does not have a Qualifying Scheme attached yet the Qualifying Scheme Exists flag is set to Yes' which was incorrect. DEA element not included in the Third Party Elements National SR A problem with the Direct Earnings Attachment NTPP element not being included in the NHS Third Party Element Listing Report unless it was specifically processed for this element has now been resolved. Reports Missing run result prevents the NP part of 'Emergency Work Part Time NR NHS' feeding AfC Average pay. SR Prior to this fix the Non-Pensionable component from the element 'Emergency Work Part Time NR NHS' could not be selected for inclusion in the AfC Average calculation. This has been fixed and the element is now available for selection, if required. ACTION This has not been added nationally to the list of elements selected for inclusion in AfC Average. It is a local decision whether to include this element in the payments. Fix Season Ticket Loan so that the correct deduction type is returned during a period where the employee is terminated. SR Where an employee with a season ticket loan is terminated, then the full deduction is taken in the final period. In this scenario the season ticket loan deduction was returning a different deduction type than the regular deduction. This could affect how the deduction was subsequently being costed. This issue has now been fixed. Plain Time Overtime can be paid to employees who are not eligible for Overtime SR An error where Plain Time overtime was paid to non eligible employees has been corrected. This change is not retrospective. Discoverer - Unexpected FTE and KIT values on the Maternity Returnee worksheet. SR This will fix an issue whereby the 'Maternity Returnee' worksheet in the 'NHS Management Analysis Discoverer' workbook occasionally displays inflated values in the 'FTE' and 'No of KIT Days' columns. Discoverer

3 3 of 5 Correct the competence date format for Date Last Awarded when using IAT to copy competences SR A fix has been deployed to correct the display of an invalid date format in the Date Last Awarded on the competence profile screen. This issue only affected competences copied since release 25.0 via the IAT competence approval process. IAT Ensure IAT competence approval process displays all local position based competences on the approval notification/form SR SR The new IAT competence approval process has not been showing all local competences defined as position requirements on the approval notification and form. This has now been fixed. Prevent Organisation Type of 'Trust' Being Changed Where the Organisation Type is 'Trust' the field is now read-only and non updateable. This is to prevent Users amending the 'Trust' Organisation as certain reports and interfaces can fail to run as having an Organisation Type of 'Trust' is mandatory. IAT Work Structures - Organisation Updating a Sickness to become a Linked does not pass through the correct PIW ID SR This change ensures updated Sickness s are correctly linked to previous Sickness s, when a Period of Incapacity for Work is created after the Sickness is updated. Update, confirm and delete options should not be available in Administrator/manager self service absence summary screen SR Managers should only be able to use certain options in Self Service Summary Screen. The following options will be greyed out for absence types that the manager does not have privileges to create: SSHR - Manager : Update. : Confirm. : Delete. Updates to Unpaid Hours s Being Incorrectly Rejected SR Previously the Generic Inbound Interface has been erroneously rejecting updates to absences with absence types 'Unpaid Authorised Special Hrs' or 'Unpaid Unauth Special Hrs' because the update records do not (and may not) contain a value for End Date. Interfaces

4 4 of 5 This problem has now been corrected and update records will now be processed. Please note they still must not contain a value for End Date. Entitlement balances page errors out when date format preference is changed. SR Entitlement balances self service pages will now display dates in the user selected date format. SSHR - Employee Unable to terminate employee record due to form error that is not handled. When an employee is terminated a check is carried out for open absences. If there are open absences then a message is displayed to the user informing them that these must be closed before the termination is completed when pay affecting or just an FYI for non pay affecting absences exist. There are two issues with this process; SR The message length is set to 2000 chars but sometimes the message is longer than this and the resulting error is not handled, preventing the termination from completing. 2. The open absence check does not correctly discard absences that are defined in hours and have the number of hours off set rather than an end date. HR This is resolved by; 1. The Message length is set to 2000 characters. If the message is longer than this it will be truncated to 2000 characters and the user informed that additional open absences exist. 2. The absence check now works correctly. GRR Maintenance screen - The Grade Point LOV wrongly contains no values. SR When creating a new 'Generic Rate Retrieval' condition, an issue has been corrected whereby no values were displayed in the 'Grade Point' list of values, though some points should have been available for the 'Grade' entered. The Monthly Summary For Pension Schemes is not reporting some LGPS elements. SR The balance NHS_LGPS_CONT_EES has previously not included feeds for some LGPS adjustment and arrears elements which has caused some discrepancies between the Monthly Summary for Pension Schemes and the Gross to Net reports. This has now been corrected and the following elements have been added to the balance feed: LGPS Adjust NTR NHS LGPS Adjust NTR NHS ARS LGPS Pension Arrears NHS LGPS Pension Arrears NHS ARS Pension

5 5 of 5 Right to work document expiry notification not showing "Source document checked" column SR Right to work document expiry notification not showing "Source document checked" column. The column will be shown after this update. Change to the NHS RTI Validation Report Change to the NHS RTI Validation Report to ensure if the process cannot derive the latest action for an assignment, it does not error. ESR SR This typically happens if the assignment is not assigned to a payroll or if the assignment is a new starter and it has not yet been processed by the roll Run (as it is on another payroll). In this scenario, the process will now assume that all the balance values are zero. RTI In addition, the text at the bottom of the report layout has been changed to provide more clarity for PAYE aggregated assignments. Changes to the NHS GTN Assignment Detail Report SR An issue was discovered on the NHS GTN Assignment Detail Report (freq) where the NI Employee costs did not show on this report for any assignments on the new NI Categories (I, M, K & Z) for arrears payrolls processed, where the end date of the period is before the 06 April Reports This has now been fixed & this report can now be processed for those periods affected by this issue & the missing NI Employee details will now be present. SPL ments can be paid twice in certain circumstances. SR SR A change has occurred to the method of calculating the amount of SHPP that is payable to the employee when processing the SHPL element. This will now be paid in calendar days to bring it in line with Adoption and Maternity absences. Change to the NHS NI Adjustments page to ensure the employer s contribution is correct for Tax Year 2015/16 The NHS NI Adjustments page has been changed to ensure the employer s contribution is correct for Tax Year 2015/16.

ESR NHS Pensions Interface. John Stevenson NHS Central Team ESR

ESR NHS Pensions Interface. John Stevenson NHS Central Team ESR ESR NHS Pensions Interface John Stevenson NHS Central Team ESR Introduction To outline the different NHS Pensions Interfaces Data included on Interfaces Frequency of interfaces When actioned on POL Consider