SCRIPT. Welcome to the JD Edwards EnterpriseOne Australia SuperStream Transfer of Information.

Transcription

1 SCRIPT Tutorial Name: JD Edwards EnterpriseOne Transfer of Information Australia SuperStream Script Suggestions Here are a few ideas to keep in mind when creating the script for your tutorial: 1. Start your script with a few introductory sentences that describe what you will be doing and why it s important to the audience. You may also want to include your audience. 2. Use we and you as the voice for your script. 3. End your script with a summary of what you just did. 4. Have someone review your script before recording. This could be a coworker, or if you aren t familiar with the subject matter, it should be Development. Click here to view a sample script. Step Action on Screen Narration 1 Slide 4 Welcome to the JD Edwards EnterpriseOne Australia SuperStream Transfer of Information. This Transfer of Information covers an enhancement to JD Edwards EnterpriseOne Release that facilitates an organization s ability to comply with the Australian SuperStream standards for superannuation while running the Australian Payroll. 3 Slide 5 Slide 6 This Transfer of Information presents the following topics: With effect from July 2014, ATO introduced the SuperStream standard as a part of the government's Super Reform package. This standard of superannuation provides you with a consistent and reliable method of electrnically transacting linked data and payments for superannuation. 4 The introduction of the programs to work with the SuperStream standard in the JD Edwards EnterpriseOne payroll method of superannuation provides you with an efficient superannuation system that helps you to improve the timeliness of processing of contributions, and to reduce the number of lost accounts and unclaimed monies. The main purpose of SuperStream is to ensure employer contributions are paid in a consistent, timely and efficient manner to a member s account. The change also removes many

2 of the complexities that employers currently face as a result of funds being able to set up different arrangements for accepting contributions in the absence of a common standard. Slide 7 Australia Payroll SuperStream enhancement provides you with a consistent solution supported by JD Edwards EnterpriseOne to extract the data required for the new SuperStream Standard for reporting Superannuation contributions for Australia. 5 Instruction for recording: Click on the screen once The new Superannuation XML Extract report generates the data file that is a comma separated value file, in the Alternate File Format, specified by the Australian Taxation Office (ATO). Slide 8 Slide 9 The Australia Taxation Office (ATO) SuperStream Standard mandates some additional information to be stored within the JD Edwards Enterprise One system. You need to get this information from your employees or Funds to be able to enter it into the system. This tutorial will walk you through the additional setup steps and the process to create the Alternate File Format comma separated value file, hereby addressed as CSV file, for Australia SuperStream Standard. The existing Fund Master program has been modified to comply with the new superannuation SuperStream standard requirements. The Fund Master program now has four new fields. 6 The Unique Superannuation Identifier field specifies the end point of the information being sent about a contribution. Use the Payment Method Code field to enter a value from UDC 75A/PM to specify the method for payment as defined by the ATO SuperStream contribution standard. When you set up funds, you must specify a payment method for the fund. Payment methods are specified in UDC (75A/PM) and include: 1: DirectCredit 2: BPAY 3: DirectDebit Use the Customer Reference Number field to enter the reference number used by the party to whom the money is paid with the purpose of identifying the party making a payment through the electronic payment method BPAY. And then, use the BPAY Biller Code field to enter the code used to identify the biller organization for BPAY purposes. This is a required field when the payment method is BPAY, otherwise, the system disables this field. Please note that to avoid table changes, the JD Edwards

3 Slide 10 Slide 11 Slide 12 Slide 13 Slide 14 Slide 15 EnterpriseOne system has used the existing fields in the F07845 Fund Master table. To set up the Electronic Service Address (ESA) for the fund, you must link the Electronic Service Address of the fund to the address book number of the trustee. To perform this, fast path to the P01012 Address Book program. On the Work with Addresses form, specify the address book number of the provider or trustee. Select the Who s Who option from the Row menu on the Work with Addresses form. Then, select the /Internet option from the Row menu on the Who s Who form. On the /Internet Revisions form, specify the value for electronic service address which is SS1 - from the UDC table 01/CF in the Electronic Address Category field. The system displays this value in the TargetElectronic Service Address in the PAYEE/RECEIVER column of the data file. The Organisational Name Text of the Fund will be linked to the Address Book Number of the payee. The system prints the Alpha Name from the Address Book Number of the Payee in the data file as the value in the Organisational Name.Text column. The Australia Business Number of the Fund will be linked to the Address Book Number of the Provider/Trustee using the new UDC 75A/PA. Due to the address book numbers of the provider being customerspecific, the ESU will not ship any codes for this UDC. These new Special Handing codes allow the JD Edwards EnterpriseOne system to aggregate the contributions amount for each employee per fund into these 8 contributions in the data file Superannuation Guarantee Amount Award or Productivity Amount Voluntary Amount Salary Sacrificed Amount Personal Contributions Amount Spouse Contributions Amount Child Contributions Amount Other Third Party Contributions Amount Apart from the changes as described previously, you also need to set up the DBAs, Fund allocation etc as part of your regular setup for Australia employees.

4 In order to calculate the Superannuation Contribution for Australia Payroll employees, you need to create the Superannuation DBA s, such as Deductions, Benefits and Accruals in the DBA Information application P and associate these DBAs to the employee in the Employee DBA Instructions application P so that these contributions will be calculated during Payroll Processing. Formatted: Character scale: 0% Both these steps are a part of existing functionality Slide 16 Slide 17 Note that the Client Member Identification number for each employee for each fund will be retrieved from the Employee Fund Allocation application. So, you need to use the Employee Fund Allocation program with program number P07855 to set up the Member Client Identification number. With SuperStream, Tax File Number, also addressed as TFN, is a key component for identifying the employee contributions. If the TFN is not setup,the system will not print it in the SuperStream Data File. Therefore, you must ensure to set up the employee s TFN. 15 Slide 18 With Accounts Payable Vouchering ON for the superannuation DBAs, the vouchers from payroll are created for the Provider Trustee Address Book Number of the Fund. In this example, the Address Book Number for the Super Fund AMP SuperAnnuation Savings Trust is We are now making a manual payment using the P0413M Manual Payment entry program. Select one of the pay items. Note that a Payment Number has been entered. Take a look at the table F0413 and notice that Payment Item number corresponds to the Payment ID 409. Go into table F0414 and notice that the Remark field is

5 16 Slide 19 populated. Access the new programs from the G07BUSP17 menu. 17 Slide 20 The two new reports R75A0745 and R75A0350 display on the G07BUSP17 menu. You must run the R75A0350 report by selecting the Create SuperStream CSV File option from the menu Slide 21 Slide 22 Note that the Superannuation XML Extract is a BI Publisher enabled Report, and the output by default is set to etext for version XJDE0001. Hence, the output file will have an extension of.txt file. User needs to rename to.csv before sending to the Fund/Clearing house. Let us take a look at the CSV for the new columns that have been introduced with the Australia Payroll SuperStream enhancement: (Instruction: Open the CSV and maximize the columns. Ensure that you show column A to start with. It reads Version and Negatives Supported text in Line 1) The new fields on the CSV are: Instruction: Scroll to column R and highlight line 3 Payee Receiver Australia Business Number Instruction: Highlight column S and line 3 Unique Superannuation Identifier Instruction: Highlight column T and line 3 Organisational Name Text Instruction: Highlight column U and line 3 Target Electronic Service Address In addition to these fields, the CSV prints the 8 superannuation contributions based on the special handling codes set up in the 07/FD UDC. The contributions are: Instruction: Highlight column BH and line 3 Superannuation Guarantee Amount

6 Instruction: Highlight column BI and line 3 Award or Productivity Amount Instruction: Highlight column BJ and line 3 Personal Contributions Amount Instruction: Highlight column BK and line 3 Salary Sacrificed Amount Instruction: Highlight column BL and line 3 Voluntary Amount Instruction: Highlight column BM and line 3 Spouse Contributions Amount Instruction: Highlight column BN and line 3 Child Contributions Amount Instruction: Highlight column BO and line 3 Other Third Party Contributions Amount Slide 23 Finally, you can find further information in the JD Edwards EnterpriseOne 9.1 Net Change Guide. This guide is an easy way to access enhancements made to the system and to pinpoint the documentation related to those enhancements. 20 Use the following link to access the 9.1 Net Change Guide and go to the Payroll Updates section. Locate the topics in that section for the Australia SuperStream Standarddocumentation. In these topics, the system will provide links that include information related to the Australia SuperStream. In addition, reference document ID on My Oracle Support. This document ID gives a high level information about the Australia SuperStream Standard Processing and as well indicates how to locate the ESU on Update Center that you can do via Bugs and Thank you for viewing the Australia SuperStream Transfer of Information.