Hundred and sixty-sixth Session REPORT BY THE DIRECTOR-GENERAL ON BUDGET ADJUSTMENTS AUTHORIZED WITHIN THE APPROPRIATION RESOLUTION FOR

Transcription

1 ex United Nations Educational, Scientific and Cultural Organization Executive Board Hundred and sixty-sixth Session 166 EX/29 PARIS, 17 February 2003 Original: English Item 8.1 of the provisional agenda REPORT BY THE DIRECTOR-GENERAL ON BUDGET ADJUSTMENTS AUTHORIZED WITHIN THE APPROPRIATION RESOLUTION FOR SUMMARY In accordance with the Appropriation Resolution for (31 C/Resolution 73, paragraph A(b), (d) and (e)), the Director-General submits the present document for the approval of the Executive Board. It concerns: (i) (ii) adjustments to the Appropriation approved for arising from donations and special contributions received since the 165th session of the Executive Board; proposed transfers between appropriation lines to reflect the use of the Reserve for Reclassifications under staff costs; and (iii) proposed transfers from Part IV of the budget to cover increases in staff costs and in goods and services due to statutory and other factors. Decision proposed: paragraph 18.

2 166 EX/29 I ADJUSTMENTS TO THE APPROPRIATION APPROVED FOR ARISING FROM DONATIONS AND SPECIAL CONTRIBUTIONS RECEIVED SINCE THE 165th SESSION OF THE EXECUTIVE BOARD 1. In accordance with the Appropriation Resolution for (31 C/Resolution 73, paragraph A(b)), the Director-General is authorized to accept and add to the Appropriation approved for voluntary contributions, donations, gifts, bequests and subventions, as well as contributions from governments towards the running costs of established field units. The Director-General is pleased to provide below information on donations and special contributions received since the last session of the Executive Board: Source Purpose Amount Major Programme I Education (paragraphs of document 31 C/5 Approved) A. Governments United States of America (Embassy in Bosnia and Herzegovina) German National Commission Contribution to the Education for All activity, SAR-Support to EFA national action plans Contribution towards ASPnet 50th Anniversary Activities ,000 Planning Programming and Monitoring Unit of the Ministry of Education (PPMU/MOE), Egypt Permanent Delegation of Andorra Contribution to the Training on ICT in Education 20,200 Contribution to the Education for All programme 11,776 B. Other contributions New Zealand Official Development Assistance (NZAID) The Centre for British Teachers UNICEF Tashkent Contribution towards the continuation of the training of Pacific teachers in schools and workshops Contribution to the Education for All activity, SAR-Support to EFA national action plans Contribution to the project on development of national plan of action on Education for All - EFA 68,731 2,951 9,000

3 166 EX/29 page 2 Source Purpose Amount UNICEF Tashkent UNICEF Conakry UNICEF United Nations Population Fund (UNFPA) Contribution to the project, Development of inclusive education Contribution to the project, Musicothérapie pour enfants réfugiés Contribution to co-finance the contract of Mr Fabrice Laurentin, consultant for the HIV/AIDS programme Contribution to the Publication of the Final Report of the Ministry of Education, UN System and Private Sector in Nigeria round table on The Nigerian Private Sector and EFA Initiative 15,000 4,990 18,193 3,000 Mr F. Pereira (Portugal) and Children of Burgress Elementary School (USA) Contribution to ED/BAS/ECF s projects 40 Foundation Andes Islamic Education, Scientific and Cultural Organization (ISESCO) UN agencies Contribution to the project, Emotional Literacy in School Contribution to the Arab Regional Workshop on Development of Educational Indicators from Raw Data Contribution to the project, Support for SOS Village and Young Girls Home 19,951 11,000 2,336 UNDP Tashkent Contribution to Youth Summer Camp activities 1,300 UNIFEM Almaty, UNAIDS Almaty, UNICEF Almaty and ODCCP Tashkent Arab Labour Organization Swedish International Development Cooperation Agency (SIDA) German Academic Exchange Service (DAAD) Bonn, Germany Contribution to the Jonathan Mann Award Regional Cooperation on TVET development in the Arab States region Contribution to support an intermediary phase of the Higher Education Research Forum Contribution to the UNESCO-CEPES Jubilee International Conference on Higher Education in the 21st Century 4,000 2,910 52,667 19,995

4 166 EX/29 page 3 Source Purpose Amount CONCERN Somalia Contribution to PEER 5,572 The Commonwealth of Learning (COL) Contribution to COL/UNESCO Cooperation on Distance Education 20,000 Total, MP I 306,200 Major Programme II Natural Sciences (paragraphs of document 31 C/5 Approved) A. Governments Republic of Korea National Commission for UNESCO United States of America (Embassy in Paris) United States, State Department Contribution to support activities of the Eastern Asian Biosphere Reserve Network (EABRN) Contribution towards the organization of Reference events on/near the Dead Sea rift in the framework of the RELMER project Contribution towards the International hydrological programme 34,982 21,530 50,000 B. Other contributions Organization of American States (OAS) Claus Steiner Gmbh, Germany The Ford Foundation, New Delhi Islamic Education, Scientific and Cultural Organization (ISESCO) The Arab Institute for Studies and Research University of Exeter (UK) Contribution towards the Development of indicators on engineering and technologies recommendations for professional development Contribution to support hydrology programme activities Contribution towards the project on forest hydrology Contribution to support hydrology programme activities Contribution to support hydrology programme activities Contribution to the publication of an IHP/Tech document in hydrology 25, ,583 5,000 9,000 2,000

5 166 EX/29 page 4 Source Purpose Amount International Institute of Tropical Forestry in San Juan Contribution to the workshop Regional vision of the drought in Mesoamerica and the Caribbean 8,000 The editions ELSEVIER Ltd. Contribution to the Water Policy Journal 8,788 Stichting Ommerstyen, Belgium The German Federal Agency for Nature Conservation Mountain Research Institute, Switzerland Dr H. Bruckner Occidental Petroleum of Qatar Ltd., Doha Qatar Fertilizer Company, Doha Qatar Gas Institute for Infrastructural, Hydraulic and Environmental Engineering (IHE-DELFT) Contribution to the project, Empowerment of indigenous community in environmental management of Siberut Contribution to workshop on Methods of socioeconomic monitoring in biosphere reserves in the framework of the BRIM programme Contribution to co-sponsor the regional workshop on University education on integrated approaches to mountain natural resource management, Shillong Contribution towards the organization of the exhibition Couleurs de Terre in the frame of the International Cooperation in Earth Science Contribution to sustainable living in coastal regions and on small islands Contribution to sustainable living in coastal regions and on small islands Contribution to sustainable living in coastal regions and on small islands Contribution aimed at covering the costs of a Regional refresher seminar on urban environmental management strategies 49,997 24,631 1, ,946 9,972 9,972 19,453 Total, MP II 354,981

6 166 EX/29 page 5 Source Purpose Amount Major Programme IV Culture (paragraphs of document 31 C/5 Approved) Other contributions APSARA AUTHORITY Funeraria Nacional FONSAL Agencia Española de Cooperación Internacional ICOMOS Ermitage Foundation, Canada Contribution to emergency situations with regard to the safeguard of monuments affected by conflicts Contribution to carry out the third Encounter on appraisement and management of patrimonial cemeteries Contribution to the organization of the third Latin American Encounter of management of heritage cemeteries within the framework of safeguarding of the tangible cultural heritage Contribution to the organization of the Latin American seminar on protection and conservation of heritage historical pictures within the framework of safeguarding of the tangible cultural heritage Contribution to Plus de 2000 ans dans l histoire de l architecture Contribution to the Fondation canadienne du musée de l Ermitage 24,006 2,500 4,000 3,500 7,421 2,649 Mairie de Villefranche sur Mer, France Contribution to the Mediterranean Programme 800 The Ford Foundation, Maputo The Ford Foundation, New Delhi Contribution for Assistance aux Etats membres dans l elaboration des politiques culturelles Contribution to the Asia Pacific Performing Arts Network (APPAN) for the conference malefemale polarity in the traditional performing arts of Asia 66,035 20,018 Total, MP IV 130,929

7 166 EX/29 page 6 Source Purpose Amount Major Programme V Communication and information (paragraphs of document 31 C/5 Approved) A. Governments United States of America (Embassies in Canada and France) Contribution to the Jean Dominique Prize for Press Liberty 4,500 B. Other contributions The International Telecommunication Union (ITU), Geneva Canadian Cooperation (UAPC/FAJDH II) Diario El Mercurio Contribution for the procurement of equipment for the project, multipurpose community telecentre (MCT) in Rajkot Contribution to the Jean Dominique Prize for Press Liberty Contribution to the publication of the Final Report of the Encounter of Journalists 11,309 6,150 1,000 UNDP in Bosnia and Herzegovina Contribution to the AZIMUTHS programmes 1,276 Total, MP V 24,235 Part III Support for Programme Execution and Administration External relations and cooperation H.E. Sheikh Shaker Contribution for the benefit of the UNESCO Goodwill Ambassador s programme 10,000 Indirect costs for the field offices under field management and coordination The following contributions were received from governments towards the running costs of established field offices: Tanzania Dar es Salaam Office 18,839 Samoa Apia Office 10,000 China Beijing Office 12,703 Thailand Bangkok Office 138,799 Chile Santiago Office 100,000 Ecuador Quito Office 77,642

8 166 EX/29 page 7 Source Purpose Amount Brazil s Ministry of Education Brasilia Office 98,039 Costa Rica San José Office 14,342 Total, Part III 480,364 Grand Total, Donations and Special Contributions 1,296,709 II TRANSFERS BETWEEN APPROPRIATION LINES 2. Paragraph A(e) of the Appropriation Resolution for stipulates that Transfers between appropriation lines may be made by the Director-General with the prior approval of the Executive Board, it being understood that under Part II.A of the budget all budget lines for programmes and fields of action corresponding to a programme resolution of the General Conference will constitute appropriation lines. The Director-General accordingly submits his proposal for the following transfer between appropriation lines. 3. Utilization of the Reserve for Reclassifications under the Staff Costs: The Appropriation Resolution for provides a Reserve for Reclassifications, amounting to 1,500,000. The Director-General has approved reclassifications of 58 posts under both Professional and General Service categories, with retroactive effect to 1 January 2002, total costs for which amounts to 1,498,700 (ref: document 166 EX/6 Report by the Director-General on the reform process, Part I: Staff Policy ). Details of the distribution of this amount to each appropriation line are shown in the Annex Revised Appropriation Table ,498,700 III PROPOSED TRANSFERS FROM PART IV OF THE BUDGET TO COVER INCREASES IN STAFF COSTS AND IN GOODS AND SERVICES DUE TO STATUTORY AND OTHER FACTORS 4. Paragraph A(d) of the Appropriation Resolution for stipulates that The Director- General is authorized to make transfers, with the approval of the Executive Board, for the purpose of meeting increases in staff costs and in the costs of goods and services, from Part IV of the budget (Anticipated cost increases) to the appropriation lines concerned in Parts I to III of the budget. The

9 166 EX/29 page 8 Director-General accordingly submits his proposal for the transfer of funds from Part IV to other Parts of the budget to cover the following cost increases arising from statutory and other factors affecting staff costs, as well as cost increases in goods and services. Staff costs 5. By 31 C/Resolution 57, the General Conference authorizes the Director-General to apply to UNESCO staff measures affecting salaries, allowances and benefits of United Nations common system staff adopted by the UN General Assembly or the International Civil Service Commission (ICSC). 6. Increase in pensionable remuneration for the Professional Category and above, effective 1 November 2002: The scale of pensionable remuneration is used to calculate pension contributions and benefits for the staff members. In accordance with the provisions of Article 54(b) of the Regulations of the United Nations Joint Staff Pension Fund, a revised scale of pensionable remuneration for staff in the Professional category and above, effective 1 November 2002, was promulgated by the International Civil Service Commission (ICSC), following a change in the post adjustment classification in New York. This resulted in an overall increase of 3.76% to the previous scale. The revised scale of pensionable remuneration was effective for only 2 months as it was superceded by the new scale effective 1 January 2003, as described in paragraph 10 below. The additional requirement arising from the application of the scale for 2 months amounts to: 95, Salary adjustments for staff in the General Service category, effective 1 January 2003: In accordance with the interim adjustment procedure set out in the methodology established by the ICSC in paragraph 92 of document ICSC/45/R.14/Rev.1, the Director-General proposes adjustments to the salaries for the General Service category based on the following two factors: (i) (ii) Salary indices: Based on information published by the French Ministry of Employment and Solidarity, there was an average movement of 2.45% in the wage indices for employees and intermediate professions. Applying 90% of this movement to the salaries of the UNESCO staff in the General Service category at Headquarters, this represents an increase of 2.20% to this category of staff (90% x 2.45). Changes in local taxation: Comparisons of income tax levied on the average salaries of the General Services category reveal a reduction in income tax of 0.87% since the previous adjustment, i.e., 0.52% corresponding to the 5% reduction in tax announced by the French authorities for the tax year 2001 and 0.35% corresponding to the 3% reduction in tax announced for the tax year The combination of the above two factors results in an increase of 3.07% ( ), representing an additional requirement for year 2003 of: 1,360,000

10 166 EX/29 page 9 8. The United Nations General Assembly, at the 78th Plenary meeting of its 57th session, approved for implementation, effective 1 January 2003, the following measures which affect the terms and conditions of staff in the Professional category and above: 9. Increase in base salary for the Professional category and above, effective 1 January 2003: The salaries of staff in the Professional category and above are set by reference to salaries paid to officials in comparable positions in the US Federal Civil Service, the aim being to maintain a margin in favour of UN salaries in the range between 110 and 120. Following the recent analysis by the ICSC of the margin for each grade of post, the UN General Assembly approved a revised salary scale, effective 1 January 2003, showing increases of 1.3% at P-4, 2.6% at P-5, 9.1% at D-1 and 6.3% at D-2 and above. The application of this salary scale would require, for year 2003, an additional amount of: 10. Increase in pensionable remuneration for the Professional category and above, effective 1 January 2003: In accordance with the revised salary scale effective 1 January 2003 for the Professional category and above, a revised scale of pensionable remuneration has been approved by the UN General Assembly, which shows the same increases as in the base salary mentioned above (para. 9). The additional requirements for the Organization s contribution to the Pension Fund for year 2003 would be: 2,758,000 1,044, Increase in the Education Grant, effective 1 January 2003: Following the study by the Human Resources Network, the UN General Assembly approved increases in the level of maximum admissible expenses and maximum education grant for the following countries: Austria (12.0%), Switzerland (4.0%), Spain (12.0%), the United Kingdom (16.8%), Italy (10.0%) and the United States of America (9.8%). Based on the weighted average of expenditures by country, these increases imply for UNESCO an overall increase of 8.3%. Based on this increase, the total biennial estimate of expenditures under this item amounts to 5,070,000, whereas the budget foreseen is 4,500,000, resulting in an additional requirement of: 570,000 Total, Staff costs proposed for transfer from Part IV 5,827,000 Other costs 12. Cost increases for the Renovation of Headquarters: Implementation of the 2nd stage of the first phase of the renovation of Headquarters started at the beginning of 2003, for which a total amount of 6,292,500 has been budgeted based on the price level as of March In accordance with the evolution of inflation indices published in Moniteur du bâtiment et travaux publics, an increase of 6.01% needs to be applied to this amount to cover inflation which has occurred between March 2001 and December 2002, resulting in additional costs estimated at: 378,000

11 166 EX/29 page UNESCO s contribution to the Joint UN Machinery (CCAQ, ILO, ICSC, HLCM): The bill received for UNESCO s share of the related charges for amounts to 905,100, whereas the budget allocated for this purpose in 31 C/5 Approved is 676,600, resulting in an additional requirement of: 14. Cost increases for maintenance: Based on the inflation indices for 2002 published by INSEE, the following costs need to be re-evaluated: Maintenance of the Headquarters building (cleaning, technical equipment maintenance, etc.): an annual inflation rate of 3.0% has been published by INSEE for year 2002, resulting in an additional requirement of 81,000 for the year Utilities (electricity, water, heating, etc.): an annual inflation rate of 2.7% has been published by INSEE for year 2002, resulting in an additional requirement of 64,000 for the year 230,500 81,000 64, Increase in UNESCO s contribution to the joint field security mechanism: The bill received from the UN for UNESCO s contribution towards the joint field security mechanism for 2002 amounted to 528,200, whereas the budget allocated for this purpose was 519,000 for 2002, resulting in an additional requirement of: 9,200 Total Other costs proposed for transfer from Part IV 762,700 Total estimated requirements proposed for transfer from Part IV 6,589,700 Financing the increases 16. On the basis of the authorization given by the General Conference (ref: paragraph 5 above), the Director-General proposes for the approval of the Executive Board that an amount of 6,589,700 be withdrawn from Part IV and apportioned to the various appropriation lines as indicated in the draft decision in paragraph If the present transfer is approved by the Executive Board, the situation of Part IV would be as follows: Amount approved by the General Conference at its 31st session 13,690,850 Less withdrawal approved by the Executive Board at its 164th session (164 EX/Decision 6.2) (3,370,000) Less withdrawal proposed in the present document (6,589,700) Balance 3,731,150

12 166 EX/29 page 11 IV DRAFT DECISION 18. Should the Executive Board endorse the proposals made by the Director-General in this report, it may wish to adopt a decision along the following lines: The Executive Board, 1. Having examined the Director-General s report on donations and special contributions received since the beginning of the biennium and appropriated to the regular budget and the transfers proposed by him within the budget in accordance with the terms of the Appropriation Resolution approved by the General Conference at its thirtyfirst session (31 C/Resolution 73, paragraph A(b), (d) and (e)), document 166 EX/29, and the recommendations of its Finance and Administrative Commission thereon (166 EX/ ), I 2. Takes note that the Director-General has, as a consequence of these donations and special contributions, increased the appropriations to the regular budget by a total amount of 1,296,709 as follows: Part II.A Major Programme I 306,200 Part II.A Major Programme II 354,981 Part II.A Major Programme IV 130,929 Part II.A Major Programme V 24,235 Part III Support for Programme Execution 480,364 and Administration Total 1,296, Expresses its appreciation to the donors listed in paragraph 1 of document 166 EX/29; II 4. Recalling the provision of the Appropriation Resolution by virtue of which transfers between appropriation lines may be made by the Director-General with the prior approval of the Executive Board; 5. Approves transfers between appropriation lines of 1,498,700 from the Reserve for Reclassifications to Parts I-III of the budget, III 6. Approves the transfer of 6,589,700 from Part IV to Parts I-III of the budget to cover increases in staff costs and in goods and services on account of statutory and other factors; 7. Takes note of the revised Appropriation Table.

13 Revised Appropriation Table for Proposed Transfers 31 C/5 Approved I II III as Adjusted 31 C/5 Approved as Appropriation line 31 C/5 Approved Donations Distribution of Transfer from Part IV Adjusted (165EX/Dec.6.1) received the Reserve for Staff costs Other costs Reclassifications PART I GENERAL POLICY AND DIRECTION A. Governing Bodies 1. General Conference Executive Board Total Part I.A B. Direction (Including: Directorate; Office of the Director-General; Internal Oversight; International Standards and Legal Affairs) 0 C. Participation in the Joint Machinery of the United Nations System TOTAL, PART I PART II PROGRAMMES AND PROGRAMME RELATED SERVICES A. Programmes Major Programme I - Education I.1 Basic education for all: meeting the commitments of the Dakar World Education Forum I.1.1 Coordinating the follow-up of the Dakar Framework for Action I.1.2 Strengthening inclusive approaches to education and diversifying delivery systems I.2 Building knowledge societies through quality education and a renewal of education systems I.2.1 Towards a new approach to quality education I.2.2 Renewal of education systems UNESCO education institutes UNESCO International Bureau of Education (IBE) UNESCO International Institute for Educational Planning (IIEP) UNESCO Institute for Education (UIE) UNESCO Institute for Information Technologies in Education (IITE) UNESCO International Institute for Higher Education in Latin America and the Caribbean (IESALC) UNESCO International Institute for Capacity-Building in Africa (IICBA) Projects relating to cross-cutting themes* Total, Major Programme I ANNEX Major Programme II - Natural Sciences II.1 Science and technology: capacity-building and management II.1.1 Follow-up to the World Conference on Science: policy-making and science education II.1.2 Science and technology capacity-building II.2 Sciences, environment and sustainable development II.2.1 Water interactions: systems at risk and social challenges II.2.2 Ecological sciences II.2.3 Cooperation in earth sciences and natural hazards reduction II.2.4 Towards sustainable living in coastal regions and on small islands II.2.5 UNESCO Intergovernmental Oceanographic Commission Projects relating to cross-cutting themes* Total, Major Programme II Major Programme III - Social and Human Sciences III.1 Ethics of science and technology III.2 Promotion of human rights, peace and democratic principles III.3 Improvement of policies relating to social transformations and promotion of anticipation and prospective studies Projects relating to cross-cutting themes* Total, Major Programme III EX/29 Annex

14 Revised Appropriation Table for Appropriation line 31 C/5 Approved Proposed Transfers 31 C/5 Approved I II III as Adjusted Donations Distribution of Transfer from Part IV (165EX/Dec.6.1) received the Reserve for Staff costs Other costs Reclassifications 31 C/5 Approved as Adjusted Major Programme IV - Culture IV.1 Reinforcing normative action in the field of culture IV.1.1 Promotion of the Convention for the Protection of the World Cultural and Natural Heritage IV.1.2 Meeting new demands in the area of standard-setting IV.2 Protecting cultural diversity and promoting cultural pluralism and intercultural dialogue IV.2.1 Safeguarding and revitalization of the tangible and intangible cultural heritage IV.2.2 Promotion of cultural pluralism and intercultural dialogue IV.3 Strengthening links between culture and development Projects relating to cross-cutting themes* Total, Major Programme IV EX/29 Annex - page 2 Major Programme V - Communication and Information V.1 Promoting equitable access to information and knowledge, especially in the public domain V.1.1 Formulating principles, policies and strategies to widen access to information and knowledge V.1.2 Development of infostructure and building capabilities for increased participation in the knowledge society V.2 Promoting freedom of expression and strengthening communication capacities V.2.1 Freedom of expression, democracy and peace V.2.2 Strengthening communication capacities Projects relating to cross-cutting themes* Total, Major Programme V UNESCO Institute for Statistics Project relating to cross-cutting theme* Total, UNESCO Institute for Statistics Total, Part II.A B. Participation Programme C. Programme Related Services 1. Coordination of action to benefit Africa Fellowships Programme Public information Total, Part II.C TOTAL PART II PART III SUPPORT FOR PROGRAMME EXECUTION AND ADMINISTRATION A. Strategic planning and programme monitoring B. Budget preparation and monitoring C. Field management and coordination D. External relations and cooperation E. Human resources management F. Administration G. Renovation of Headquarters Premises TOTAL, PART III TOTAL, PARTS I - III Reserve for reclassifications ( ) PART IV ANTICIPATED COST INCREASES ( ) ( ) Less: TOTAL, PARTS I - IV Amount to be absorbed during the execution of the programme and budget within the limits of the approved total budget ( ) ( ) ( ) TOTAL APPROPRIATION APPROVED AS ADJUSTED * Cross cutting themes: 1. Eradication of poverty, especially extreme poverty 2. The contribution of information and communication technologies to the development of education, science and culture and the construction of a knowledge society