United Nations Educational, Scientific and Cultural Organization Executive Board

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1 ex United Nations Educational, Scientific and Cultural Organization Executive Board Hundred and fifty-fifth Session 155 EX/25 PARIS, 5 August 1998 Original: English Item 7.1 of the provisional agenda REPORT BY THE DIRECTOR-GENERAL ON BUDGET ADJUSTMENTS AUTHORIZED WITHIN THE APPROPRIATION RESOLUTION FOR SUMMARY 1. In accordance with the Appropriation Resolution for (29 C/Resolution 65.A(e) and (b)) the Director-General submits the present document for the approval of the Executive Board. It concerns: (i) proposed transfers between appropriation lines in order to meet the requirements of the newly created Office of Monthly Periodicals ; (ii) adjustments to the appropriation approved for stemming from donations and special contributions received since the last session of the Executive Board. 2. Decision required: paragraph 7.

2 155 EX/25 I Transfers between appropriation lines in order to meet the requirements of the newly created Office of Monthly Periodicals 1. With a view to adapting the UNESCO Courier to the changing world and societies, the Director-General decided that a new formula should be found for the Courier, in order to tailor its content, form and message as closely as possible to the readers that it should be trying to reach. The new Courier, which will be aimed especially at young people, will deal with the major contemporary issues of concern to the Organization, publishing data, debates, surveys and reports from all over the world. 2. At the same time, the Director-General considered that there was a need to achieve better overall coherence in the dissemination of UNESCO s message by improving synergy and co-ordination between the UNESCO Courier and UNESCO Sources, while respecting the distinct character and identity of each of these periodicals. With these aims in mind, and with a view also to streamlining the administration, management, production and distribution of the UNESCO Courier and UNESCO Sources, the Director-General decided to establish an Office of Monthly Periodicals (OPM) grouping together Sources and the Courier, while maintaining the full editorial identity of these periodicals. 3. Further to this decision, and taking account of the fact that this new structure was not foreseen in document 29 C/5 Approved, the Director-General proposes to transfer an amount of 1,506,600, comprising 936,000 for staff costs to cover six posts for UNESCO Sources (three Professional and three General Service, budgeted under Part II.B, Chapter 4 - Office of Public Information in document 29 C/5 Approved) and 570,600 in programme costs of which 473,600 for the operation of UNESCO Sources (budgeted under Part II.B, Chapter 4 - Office of Public Information) and 97,000 for the promotion of the Courier (budgeted under Part II.B, Chapter 2 - UNESCO Publishing Office) from the chapters concerned to the budget line for the UNESCO Courier under Part II.B - Chapter 3 of document 29 C/5 Approved. This latter budget line would be renamed Office of Monthly Periodicals. 4. The intention of the Director-General to establish the new Office of Monthly Periodicals has already been reported to the Executive Board at its 154th session (cf. 154 EX/4, Part II, para. 66). 5. The details of the transfers proposed under the regular budget to reflect the adjustments referred to above are submitted herewith to the Executive Board for approval in accordance with paragraph (e) of the Appropriation Resolution for and are as follows: Staff costs Other costs Appropriation line From To From To Part II.B - Information and Dissemination Services Chapter 2 - UNESCO Publishing Office Chapter 3 - UNESCO Courier Office (to be renamed Office of Monthly Periodicals) Chapter 4 - Office of Public Information (936,000) 936,000 (97,000) (473,600) 570,600 TOTAL (936,000) 936,000 (570,600) 570,600

3 155 EX/25 - page 2 II Adjustments to the appropriation approved for stemming from donations and special contributions received since the 154th session of the Executive Board 6. In accordance with paragraph A(b) of the Appropriation Resolution for , the Director-General is authorized to accept and add to the appropriation approved for voluntary contributions, donations, gifts, bequests and subventions, as well as contributions from governments towards the running costs of established field units. The Director-General is pleased to provide below information on donations and special contributions received since the last session of the Executive Board: Source Purpose Amount Major Programme I - Education for all throughout life (paragraphs of document 29 C/5 Approved) UNDP/IASU (India) HIV/AIDS prevention activities 6,800 UNAIDS (India) HIV/AIDS prevention activities 10,000 Fundacion Catalana de Gas (Spain) British Government (British Embassy in Phnom Penh) Arab Bureau of Education for the Gulf States (ABEGS) Osaka University of Law and Economics, Japan Department for Education and Employment of the United Kingdom Bernard Van Leer Foundation (Netherlands) Swedish International Development Co-operation Agency (SIDA/SAREC) Chair UNESCO/Gas Natural Gestion de l environnement et développement durable Mohammed V University, Rabat (Morocco) 258,341 Support for literacy activities 2,000 Overall evaluation of the activities of the Arab Bureau of Education for the Gulf States 35,595 Support for basic education activities 20,000 Contribution to cover the cost of participants in the students debate at the World Conference on Higher Education 55,000 Translation and production of 5,000 copies of the training pack Enhance the Skills of Early Childhood Trainers in Bengali 4,995 Contribution for the publication of a book on higher education in Africa 19,241 Total, MP I 411,972

4 155 EX/25 - page 3 Source Purpose Amount Major Programme II - The sciences in the service of development (paragraphs of document 29 C/5 Approved) Association of Geo-scientists for International Development, University of Sao Paulo (Brazil) (AGID) Publication of AGID news 7,930 Belgian Government Geological Applications of Remote Sensing (GARS) project concerning geology for development 255,654 Peace Steering Committee, Council for Higher Education, Jerusalem Contribution for the Peace Unit in the Natural Sciences Sector 4,500 United States Treasury Contribution for RELEMR activities (reducing earthquake losses in the Eastern Mediterranean regions) 13,222 Government of Cyprus Contribution for RELEMR activities (reducing earthquake losses in the Eastern Mediterranean regions) 8,936 International Society for Mangrove Ecosystems (ISME) Canadian International Development Agency (CIDA) National Commission for UNESCO (Republic of Korea) Académie de l eau, Paris (France) Contribution for the production and the distribution of the Manual of Fish Eggs and Larvae from Asian Mangrove Waters 5,677 Contribution for the global awareness campaign of UNESCO for the International Year of the Ocean (Lisbon Expo 98) 10,006 Publication of Volume IV of the International collation of traditional and folk medicines in North-East Asia 4,976 Contribution for the organization of an International Conference on World Water Resources 58,626 Total, MP II 369,527

5 155 EX/25 - page 4 Source Purpose Amount Major Programme III - Cultural development: the heritage and creativity (paragraphs of document 29 C/5 Approved) British Government (British Embassy in Tashkent) Organization of African Unity (OAU) Canadian Government (Canadian Embassy in Phnom Penh) Rockefeller Foundation (United States) Contribution for the restoration of two monuments in Bakhara and for the training of local specialists 30,093 Collection of oral histories of various cultural groups in Southern Africa 26,000 Contribution for the Khmer Performing Arts Series 3,500 Contribution for the travel expenses of the Pan-African Consultation in Cultural Policies and Development in Lomé (Togo) 6,734 Major Programme IV - Communication, information and informatics (paragraphs of document 29 C/5 Approved) National Council of Science and Technology of Venezuela (CONICIT) Transdisciplinary projects - Towards a culture of peace (paragraphs of document 29 C/5 Approved) Total, MP III 66,327 Contribution for the development of several activities of the INFOLAC programme 20,000 Total, MP IV 20,000 United States Observer Mission to UNESCO Conservatoire historique du Camp de Drancy (France) United Nations High Commission for Refugees (UNHCR) German National Commission for UNESCO Contribution for the organization of a subregional meeting on Civic education in Lithuania 17,880 Contribution for the First Film Festival Against Exclusion and Violence 3,484 Contribution for the Social and Cultural Empowerment Programme for Indigenous Communities in the Amazon Region 20,000 Contribution for the mailing costs of the magazine Forum to the Associated Schools Project National Co-ordinators 3,333 Total, CPP 44,697

6 155 EX/25 - page 5 Source Purpose Amount Part III - Support for Programme Execution: Bureau for External Relations (paragraphs 13001bis of document 29 C/5 Approved) Organization of American States (OAS) Consultant contract for the formulation and implementation of activities in the field of governance and culture of peace 32,000 Total, BRX 32,000 Contributions towards the running costs of established field offices: Government Field office Amount Romania Bucharest 3,959 Samoa Apia 10,000 Total, MP I 13,959 Brazil Brasilia 292,148 Total, MP II 292,148 Cuba Havana 20,500 Pakistan Islamabad 16,233 Canada Quebec 18,925 Total, MP III 55,658 Grand total, donations and special contributions 1,306,288 III Draft decision 7. Should the Executive Board endorse the proposals made by the Director-General in this report, it may wish to adopt a decision along the following lines: The Executive Board, 1. Having examined the transfers proposed by the Director-General within the budget and his report on donations and special contributions received since the 154th session of the Executive Board and appropriated to the regular budget, in accordance with the terms of the Appropriation Resolution approved by the General Conference at its 29th session (29 C/Resolution 65, paragraphs A(e) and (b)) and document 155 EX/25,

7 155 EX/25 - page 6 2. Recalling the provision of the Appropriation Resolution by virtue of which transfers between appropriation lines may be made by the Director-General with the prior approval of the Executive Board, 3. Approves the transfers between appropriation lines of staff costs and other costs amounting to 1,506,600 to meet the requirements of the Office of Monthly Periodicals; 4. Expresses its appreciation to the donors listed in paragraph 6 of document 155 EX/25; 5. Takes note that the Director-General has, as a consequence of these donations and special contributions, increased the appropriations to the regular budget by a total amount of 1,306,288 as follows: Part II.A - Major Programme I 425,931 Part II.A - Major Programme II 661,675 Part II.A - Major Programme III 121,985 Part II.A - Major Programme IV 20,000 Part II.A - Transdisciplinary projects and transverse activities 44,697 Part III - Support for Programme Execution Bureau for External Relations 32,000 Total 1,306, Takes note of the revised appropriation table.

8 155 EX/25 - page 7 Appropriation line Part I - General Policy and Direction 29 C/5 Approved 29 C/5 Approved as adjusted after 154 EX/Dec.6.1 Office of Monthly Periodicals Proposed adjustments Donations and contributions Total 29 C/5 Approved as adjusted A. Governing bodies 1. General Conference 7,596,800 7,602, ,602, Executive Board 8,403,000 8,412, ,412,800 Total, I.A 15,999,800 16,015, ,015,100 B. Direction 3. Directorate 1,728,200 1,739, ,739, Services of the Directorate 19,462,700 19,632, ,632,800 (including: Office of the ADG/DRG; Executive Office of the Director-General; Office of Management Coordination and Reforms; Inspectorate General; Office of the Mediator; Office of International Standards and Legal Affairs; Bureau of Studies, Programming and Evaluation; Bureau of the Budget) Total, I.B 21,190,900 21,372, ,372,300 C. Participation in the Joint Machinery of the United Nations System 1,170,700 1,170, ,170,700 Total, I.C 1,170,700 1,170, ,170,700 TOTAL, PART I 38,361,400 38,558, ,558,100 Part II - Programme Execution and Services A. Major Programmes, Transdisciplinary Projects and Transverse Activities I Education for all throughout life 104,697, ,250, , , ,676,081 II The sciences in the service of development: Natural Sciences Sector 63,070,900 63,390, , ,675 64,052,575 Social and Human Sciences Sector 23,675,000 23,822, ,822,800 III Cultural development: the heritage and creativity 41,577,000 41,848, , ,985 41,970,785 IV Communication, information and informatics 30,002,100 30,153,400-20,000 20,000 30,173,400 Transdisciplinary projects and transverse activities 42,406,900 42,597,500-44,697 44,697 42,642,197 Participation Programme 24,830,000 24,830, ,830,000 Total, II.A 330,259, ,893,550-1,274,288 1,274, ,167,838 B. Information and Dissemination Services 1. Clearing House 6,316,700 6,359, ,359, UNESCO Publishing Office 4,971,700 5,009,000 (97,000) - (97,000) 4,912, UNESCO Courier Office 3,693,100 3,713,700 1,506,600-1,506,600 5,220, Office of Public Information 9,113,000 9,169,300 (1,409,600) - (1,409,600) 7,759,700 Total, II.B 24,094,500 24,251, ,251,900 TOTAL, PART II 354,353, ,145,450-1,274,288 1,274, ,419,738 Part III - Support for Programme Execution 55,283,200 55,709,700-32,000 32,000 55,741,700 Part IV - Management and Administrative Services 47,896,200 48,215, ,215,900 Part V - Maintenance and Security 33,863,400 33,997, ,997,600 Part VI - Capital Expenditure 1,711,900 1,711, ,711,900 Parts I - VI Subtotal 531,469, ,338,650-1,306,288 1,306, ,644,938 Part VII - Anticipated cost increases 12,897,600 10,028, ,028,600 TOTAL, PARTS I - VII 544,367, ,367,250-1,306,288 1,306, ,673,538

9 ex United Nations Educational, Scientific and Cultural Organization Executive Board Hundred and fifty-fifth Session 155 EX/25 Add. PARIS, 25 September 1998 Original: English Item 7.1 of the provisional agenda REPORT BY THE DIRECTOR-GENERAL ON BUDGET ADJUSTMENTS AUTHORIZED WITHIN THE APPROPRIATION RESOLUTION FOR ADDENDUM Director-General s proposals to increase the budget provision under the Participation Programme by transfer from other budget lines SUMMARY 1. In accordance with the Appropriation Resolution for (29 C/Resolution 65.A(e) and (h)) the Director-General submits the present document for the approval of the Executive Board. 2. It concerns the transfer of 2,483,000 to the Participation Programme from other budget lines, in consideration of the following: (i) (ii) the total amount requested by Member States has reached an unprecedented high level: 109,982,670 requested during the first eight months of the current biennium, which is some 50 per cent higher than the total amount of requests received during (74,406,610); of the total budget of 24,830,000 included in document 29 C/5 Approved for the Participation Programme, 24,812,550 have already been approved in response to requests from Member States. 3. Decision required: paragraph 8.

10 155 EX/25 Add. I BACKGROUND 1. The Participation Programme has been designed to provide direct assistance to initiatives undertaken by Member States in the Organization s fields of competence. Bearing in mind the fact that the priorities for the use of these funds are defined by the Member States themselves, through requests for financing specific activities, the previous practice of earmarking a predetermined proportion of the Participation Programme budget for each major programme was discontinued with effect from the Programme and Budget for , and the total amount relating to this Programme (24,830,000) was budgeted under one appropriation line. 2. The Appropriation Resolution for resolved that: Transfers between appropriation lines may be made by the Director-General with the prior approval of the Executive Board (para. A(e)). With the exception in regard to Part VII of the budget, no transfers modifying the overall amounts originally approved for each appropriation line by more than 10 per cent shall be made (para. A(h)). The present proposals for transfers have been made in line with the above provisions of 29 C/Resolution 65. II STATUS OF THE PARTICIPATION PROGRAMME AS AT 31 AUGUST The status of the Participation Programme in regard to requests received from Member States, NGOs and IGOs, as well as those approved and allotted as at 31 August 1998, is given below: Region Status as at 31 August 1998 Amount Requests outstanding requested Amount approved due to lack of funds % % Africa Asia and the Pacific Arab States Europe Latin America and the Caribbean NGOs/IGOs 60,191,410 13,027,790 5,146,810 15,476,520 11,795,930 4,344,210 6,046,110 4,231,400 1,952,540 4,715,445 4,514,855 3,352, ,145,300 8,796,390 3,194,270 10,761,075 7,281, , TOTAL 109,982,670 24,812, ,170,

11 155 EX/25 Add. - page 2 4. It is evident from the above data that the approved budget under the Participation Programme (24,830,000) can only cover less than a quarter of Member States requests received during the first eight months of the biennium. Moreover, the total amount requested (109,982,670) is almost 50 per cent higher than the totality of the requests received during the 24 months period (74,406,610). The political will of the Member States to strengthen the participation of the Organization in their activities, in partnership with them, is not only reflected by this trend but also in the resolution adopted by the 29th session of the General Conference on the Participation Programme, which invited the Director-General to submit proposals, in preparing draft document 30 C/5, on significant increases in the Participation Programme budget line, taking into consideration the necessity to better meet the needs of Member States and to reduce the number of draft resolutions submitted to the General Conference (29 C/Resolution 51, Part II, para. 6). III DIRECTOR-GENERAL S PROPOSALS 5. In the context of the overwhelming number of requests received from Member States for priority requirements, the Director-General considers that the Participation Programme budget line should be increased to a minimum level of 30 million. However, as the authority of the Executive Board to approve transfers between budget lines is now restricted to 10 per cent, except in regard to Part VII - a limit legislated by the General Conference on the recommendation of the Executive Board itself - the Director-General proposes that the Participation Programme budget line be increased by 2,483,000 (10 per cent of the Participation Programme budget of 24,830,000). 6. Given the fact that during 1999, particularly in the second semester, the efforts of the Secretariat will be concentrated on the preparation of several major events - the 30th session of the General Conference, the sessions of the Executive Board, the World Conference on Science for the Twenty-First Century, the second International Conference on Technical and Vocational Education, the 5th World Congress of the World Federation of UNESCO Clubs, Centres and Associations, the Ceremony of the International Day for Tolerance, etc. - the Director-General considers that economies could be realized on staff travel/missions, meetings and seminars of a general nature and other activities which could be deferred. The Director-General proposes that the corresponding savings, estimated as follows, be utilized to reinforce the budget of the Participation Programme:

12 155 EX/25 Add. - page 3 Appropriation line Travel/ Missions Seminars/ Meetings of a general nature Contractual services Total Part II.A Major Programme I Major Programme II: SC SHS Major Programme III Major Programme IV Transdisciplinary Projects and Transverse Activities 162, ,500 80,300 67,800 91, , , ,600 48,000 86,500 94,400 97, , ,000 46,900 84,700 92,300 93, , , , , , ,400 Part II.B Clearing House UNESCO Publishing Office UNESCO Courier Office Office of Public Information 7,300 4,100 1,100 20,500 13,100 13,400 9,600 14,100 12,800 13,100 9,400 13,800 33,200 30,600 20,100 48,400 Part III 151,800 33,600 32, ,200 TOTAL 927, , ,800 2,483, Following approval by the Executive Board of the transfers proposed, the appropriate readjustments will be made in the work plans for 1999 at the time of the overall examination of programme execution, which will be carried out by the Director-General at the end of the first year of the biennium. IV DRAFT DECISION 8. Should the Executive Board endorse the proposals made by the Director-General in documents 155 EX/25 and 155 EX/25 Add., it may wish to adopt a decision along the following lines: The Executive Board, 1. Having examined the transfers proposed by the Director-General within the budget and his report on donations and special contributions received since the 154th session of the Executive Board and appropriated to the regular budget, in accordance with the terms of the Appropriation Resolution approved by the General Conference at its 29th session (29 C/Resolution 65, paras. A (e), (h) and (b)) and documents 155 EX/25 and 155 EX/25 Add.,

13 155 EX/25 Add. - page 4 2. Recalling the provision of the Appropriation Resolution by virtue of which transfers between appropriation lines may be made by the Director-General with the prior approval of the Executive Board, 3. Approves the transfers between appropriation lines of staff costs and other costs amounting to 1,506,600 to meet the requirements of the Office of Monthly Periodicals; 4. Approves also the transfer of 2,483,000 to the Participation Programme budget line (Part II.A of the budget) from other appropriation lines in Parts II and III; 5. Expresses its appreciation to the donors listed in paragraph 6 of document 155 EX/25; 6. Takes note that the Director-General has, as a consequence of these donations and special contributions, increased the appropriations to the regular budget by a total amount of 1,306,288 as follows: Part II.A - Major Programme I 425,931 Part II.A - Major Programme II 661,675 Part II.A - Major Programme III 121,985 Part II.A - Major Programme IV 20,000 Part II.A -Transdisciplinary Projects and Transverse Activities 44,697 Part III - Support for Programme Execution Bureau for External Relations 32,000 TOTAL 1,306, Takes note of the revised appropriation table:

14 155 EX/25 Add. - page 5 Appropriation line Part I - General Policy and Direction 29 C/5 Approved 29 C/5 Approved as adjusted after 154 EX/Dec.6.3 Office of Monthly Periodicals Participation Programme Proposed adjustments Donations and contributions Total 29 C/5 Approved as adjusted A. Governing bodies 1. General Conference 7,596,800 7,602, ,602, Executive Board 8,403,000 8,412, ,412,800 Total, I.A 15,999,800 16,015, ,015,100 B. Direction 3. Directorate 1,728,200 1,739, ,739, Services of the Directorate 19,462,700 19,632, ,632,800 (including: Office of the ADG/DRG; Executive Office of the Director-General; Office of Management Coordination and Reforms; Inspectorate General; Office of the Mediator; Office of International Standards and Legal Affairs; Bureau of Studies, Programming and Evaluation; Bureau of the Budget) Total, I.B 21,190,900 21,372, ,372,300 C. Participation in the Joint Machinery of the United Nations System 1,170,700 1,170, ,170,700 Total, I.C 1,170,700 1,170, ,170,700 TOTAL, PART I 38,361,400 38,558, ,558,100 Part II - Programme Execution and Services A. Major Programmes, Transdisciplinary Projects and Transverse Activities I Education for all throughout life 104,697, ,250,150 (595,800) 425,931 (169,869) 105,080,281 II The sciences in the service of development: Natural Sciences Sector 63,070,900 63,390,900 (513,100) 661, ,575 63,539,475 Social and Human Sciences Sector 23,675,000 23,822,800 (175,200) - (175,200) 23,647,600 III Cultural development: the heritage and creativity 41,577,000 41,848,800 (239,000) 121,985 (117,015) 41,731,785 IV Communication, information and informatics 30,002,100 30,153,400 (278,000) 20,000 (258,000) 29,895,400 Transdisciplinary Projects and Transverse Activities 42,406,900 42,597,500 (331,400) 44,697 (286,703) 42,310,797 Participation Programme 24,830,000 24,830,000 2,483,000-2,483,000 27,313,000 Total, II.A 330,259, ,893, ,500 1,274,288 1,624, ,518,338 B. Information and Dissemination Services 1. Clearing House 6,316,700 6,359,900 (33,200) - (33,200) 6,326, UNESCO Publishing Office 4,971,700 5,009,000 (127,600) - (127,600) 4,881, UNESCO Courier Office 3,693,100 3,713,700 1,486,500-1,486,500 5,200, Office of Public Information 9,113,000 9,169,300 (1,458,000) - (1,458,000) 7,711,300 Total, II.B 24,094,500 24,251,900 (132,300) - (132,300) 24,119,600 TOTAL, PART II 354,353, ,145, ,200 1,274,288 1,492, ,637,938 Part III - Support for Programme Execution 55,283,200 55,709,700 (218,200) 32,000 (186,200) 55,523,500 Part IV - Management and Administrative Services 47,896,200 48,215, ,215,900 Part V - Maintenance and Security 33,863,400 33,997, ,997,600 Part VI - Capital Expenditure 1,711,900 1,711, ,711,900 Parts I - VI Subtotal 531,469, ,338,650-1,306,288 1,306, ,644,938 Part VII - Anticipated cost increases 12,897,600 10,028, ,028,600 TOTAL, PARTS I - VII 544,367, ,367,250-1,306,288 1,306, ,673,538