Overview of stand construction guidelines FIBO 2018

Size: px

Start display at page:

Download "Overview of stand construction guidelines FIBO 2018"

Arron Mills
6 years ago
Views:

1 Overview of stand construction guidelines FIBO 2018 This overview is intended to provide exhibitors and stand constructors with a brief summary of all questions and issues relating to stand construction. All exhibitors must check whether their stand requires official approval or not. The approval is based on the latest technical guidelines released by koelnmesse and on the design specifications released by FIBO. Please also take note of the regulations for light effects and sound equipment. Which stand requires an approval? all stands with a structural height of more than 2.50 m (regarding your design, adjacent stand protection zone and transparent construction) special structures such as cinemas, staircases, vehicles, skips or trucks as well as double floors effect materials such as fire, gas, pyrotechnics, nitrogen, fog machines or hazers all stands with a structural height of more than 4.00 m (without the suspension from the hall ceiling) with regard to stand security two-storey structures * stages, platforms and pedestals intended to be walked on by visitors (construction booklet/static tests)* walk-on bridge structures (static tests)* * additional charges may apply Please make sure to keep documents such as fire protection certificates ready on-site. Who approves? Your stand construction documentation is checked by different verification authorities: 1. The FIBO team will check the visual design and adherence of adjacent stand protection zone of 3.00 m 2. Koelnmesse will check static, construction booklets, special constructions and stands with a structural height of more than 4.00 m 3. Koelnmesse pass the documents to the relevant authorities if required. Please contact the FIBO Team if you have any questions regarding stand design and adjacent stands. Please do not send any visualisations to Koelnmesse on your own! Please contact the Technical Management of Koelnmesse if you have any technical questions. approval@koelnmesse.de

2 What are the minimum requirements for my stand? shell system including fascia board with lettering stand decking with floor covering, fire protection class B1 (carpet, parquet, PVC etc.) attractive overall appearance (no trestle tables etc.) Structural height The maximum permitted structural heights in the halls are: Halls 4.1, 4.2, 5.1, 5.2, 10.1 and 10.2: max m (incl. suspensions) Halls 6, 7, 8 and 9: max m * (incl. suspensions) For stands in halls 6, 7, 8 and 9 placed on the outside wall the structural height for the back wall is 6.00 m. Stands placed alongside an outer hall wall in halls 4.1 and 4.2 have to ask the FIBO Team for the detailed plan because the structural height is partially 4.35 m. Stands in hall 5.1, 5.2, 4.1, 4.2, 10.1 or 10.2 that are placed under a pillar-distribution-duct are limited to a max. height of 4.50 m Please request a detailed plan of your stand space from FIBO Team! * For row one and two of the vertical escape routes in halls 6-8 the structural height is 6.00 m. Please check your possibilities with the actual hall plan. Corridor overbuilding Corridor overbuildings are not allowed without previous agreement Suspended objects above the stand space must not exceed the limits of the stand space If an overbuilding of the corridor is absolutely required, this decision is subject to a case by case inspection and approval by FIBO and Koelnmesse The overbuilding / occupancy of escape routes is prohibited Adjacent stands / transparent construction Stand construction elements, Banner and other suspended constuctions which are closer than 3.00 m to the neighbouring stand and which have a structural height exceeding 2.50 m require written authorization from the neighbouring stand. Responsibility lies with the exhibitors to reach an agreement regarding stand height. The FIBO team is responsible solely for providing the contact details. If no authorization has been obtained from the neighbouring stand, the stand operator in question may be obliged to dismantle the offending structure. All sides of the corridor of the stands may be max. be closed by 30% of their length. Visible walls on the sides of the corridor must be designed towards outside. Corridors, even if they are only 2.50 m wide, raise the regulation to the neighborhood protection zone.

3 Sound equipment Volume regulations Hall 4.1 & 4.2 From Thursday to Sunday the noise level coming from a stand must not exceed 85 db at the During an assigned show slot Stand events and shows may only be conducted within assigned shows slots. Hall 6 & 7 On Thursday and Friday the noise level coming from the stand must not exceed 77 db at the stand boundary from 11:00 hrs to 12:00 hrs, from 13:00 hrs to 14:00 hrs and from 15:00 hrs to 16:00 hrs. Outside noise abatement periods the noise level coming from the stand must not exceed 85 db at the stand boundary from 9:00 hrs to 11:00 hrs, 12:00 hrs to 13:00 hrs, from 14:00 hrs to 15:00 hrs and from 16:00 hrs to 18:00 hrs. During an assigned show slot the noise level coming from a stand must not exceed 95 db at the On Saturday and Sunday the noise level coming from the stand must not exceed 77 db at the stand boundary from 11:00 hrs to 12:00 hrs and from 13:00 hrs to 14:00 hrs. Outside noise abatement periods the noise level coming from the stand must not exceed 85 db at the stand boundary from 9:00 hrs to 11:00 hrs, from 12:00 hrs to 13:00 hrs, and from 14:00 hrs to 18:00 hrs. During an assigned show slot The FIBO team will not allocate show slots on Thursday or Friday, from 10:00 hrs to 11:00 hrs, from 12:00 hrs to13:00 hrs or from 14:00 hrs to 15:00 hrs. Outside noise abatement periods FIBO will allocate scheduled shows lots for events at the exhibitor s own stand. Stand events and shows may only be conducted within assigned shows slots. The FIBO team will not allocate show slots on Saturday or Sunday, from 12:00 hrs to 13:00 hrs or from 14:00 hrs to 15:00 hrs. Outside noise abatement periods FIBO will allocate scheduled shows lots for events at the exhibitor s own stand. Stand events and shows may only be conducted within assigned shows slots. Hall 5.2 & 8 While the trade fair is in progress the noise level coming from the exhibitor s stand space must not exceed 85dB at the No permission is given for events at the exhibitor s own stand in Hall 5.2 throughout the entire trade fair. Hall 9 On Thursday and Friday the noise level coming from the stand must not exceed 77 db at the stand boundary from 10:00 hrs to 11:00 hrs, from 12:00 hrs to 13:00 hrs and from 14:00 hrs to 15:00 hrs. Outside noise abatement periods the noise level coming from the stand must not exceed 85 db at the stand boundary from 9:00 hrs to 10:00 hrs, 11:00 hrs to 12:00 hrs, from 13:00 hrs to 14:00 hrs and from 15:00 hrs

4 to 18:00 hrs. During an assigned show slot the noise level coming from a stand must not exceed 95 db at the On Saturday and Sunday the noise level coming from the stand must not exceed 77 db at the stand boundary from 12:00 hrs to 13:00 hrs and from 14:00 hrs to 15:00 hrs. Outside noise abatement periods the noise level coming from the stand must not exceed 85 db at the stand boundary from 9:00 hrs to 12:00 hrs, from 13:00 hrs to 14:00 hrs, and from 15:00 hrs to 18:00 hrs. During an assigned show slot The FIBO team will not allocate show slots on Thursday or Friday, from 10:00 hrs to 11:00 hrs, from 12:00 hrs to13:00 hrs or from 14:00 hrs to 15:00 hrs. Outside noise abatement periods FIBO will allocate scheduled shows lots for events at the exhibitor s own stand. Stand events and shows may only be conducted within assigned shows slots. The FIBO team will not allocate show slots on Saturday or Sunday, from 12:00 hrs to 13:00 hrs or from 14:00 hrs to 15:00 hrs. Outside noise abatement periods FIBO will allocate scheduled shows lots for events at the exhibitor s own stand. Stand events and shows may only be conducted within assigned shows slots. Hall 10.1 & 10.2 The noise level coming from a stand must not exceed 85 db at the stand boundary on Thursday and Friday. On Saturday and Sunday No events are permitted at the exhibitor s own stand on Thursday or Friday. On Saturday and Sunday events at the exhibitor s own stand are permitted from 09:00 to 12:00 hrs and from 14:00 to 18:00 hrs. Exhibitors must not hold events at their own stands between 12:00 and 14:00 hrs, during which time all platforms and event space are closed. Special regulations for stand events and shows Events and shows are only permitted within the exhibitor s own stand, and evidence must be provided that there is sufficient space for the audience within the stand space. At the same time, any promotional activities that are conducted must not cause inconvenience or obstruction in the aisles or at neighbouring stands; this applies, in particular, to visual and acoustic activities. Tensa barriers, crowd barriers, etc. must not be placed outside stand boundaries, in aisles or on neighbouring stands. Definition of events at the stand Hosted announcements, hosted shows, competitions and prize draws, competitions involving visitors, interviews, posings, prize announcements and tombolas, quizzes The term does not cover presentations on monitors or on data projectors, running noise of exhibited machinery, product tests, photography sessions or autograph sessions with celebrities.

5 Booking stand events and shows Booking is mandatory. Stand events and shows are not permitted unless a show slot has been assigned and the relevant written agreement has been concluded. Bookings are accepted until 23 January Once this closing date has passed, the FIBO team will contact you about your assigned slot. We must ask for your understanding that the number of show slots you can be given will depend on the number of show slots requested within your hall. This means that we cannot guarantee any fixed number of show slots. Once the closing date (23 January 2018) has passed, a requester is no longer able to claim show slots. When all on-time bookings for stand events and shows have been received, the relevant show slots will be assigned to exhibitors. If additional show slots are available, then they will be assigned to late requesters under the first-come firstserved principle. Legal consequences of violations FIBO conducts regular checks to ensure that the exhibitor is complying with volume regulations and other provisions for stand shows and events as specified in this Agreement. Should FIBO find any violation of exhibitors against these provisions, then FIBO may, in particular, issue a warning to the relevant exhibitor and may terminate the exhibitor s show or other event immediately. If the exhibitor violates volume regulations for a second time, then FIBO may, in particular, turn off the exhibitor s electric power of its musical equipment for the remaining day at FIBO If the exhibitor violates volume regulations for a third time, then FIBO may, in particular, terminate the exhibitor s running trade fair operations at FIBO 2018 and close down the exhibitor s stand at FIBO Should the exhibitor s violation of provisions in this Agreement lead to costs for additional safety precautions, then those costs must be borne by the exhibitor. This provision does not impact the exhibitor s duty to pay contractually agreed fees to Reed Exhibitions Deutschland GmbH for the duration of the entire event. The exhibitor cannot derive the right to claim damage compensation or any other claims arising from the closure of its stand under the aforementioned circumstances. This provision does not impact any possible assertion of furtherreaching claims by Reed Exhibitions Deutschland GmbH towards the exhibitor for violations against event regulations at its exhibition stand. Responsibility Responsibility for adhering to the design specifications of the FIBO's organizers and above all to the technical specifications of the Exhibition Centre Cologne lies with the exhibitor, i.e. with the company running the exhibition stand. Please send the documents (in English or German) at least 8 weeks before the start of the trade fair (15 th of February 2018) by post to: Alexander W. Kahl Floorplan Manager graduate architecture engineer alexander.kahl@reedexpo.de Tel.:

Overview of stand construction guidelines FIBO 2018

Overview of stand construction guidelines FIBO 2018 This overview is intended to provide exhibitors and stand constructors with a brief summary of all questions and issues relating to stand construction.