Meeting Call-in Number: (712) Enter Call ID: # Laurie Sallarulo, Board Chair

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1 Early Learning Coalition of Broward County, Inc. Coalition Board Meeting Agenda 6301 NW 5 th Way, Suite 3400, Fort Lauderdale, FL Friday, February 10, :30 am Members are reminded of conflict of interest provisions. In declaring a conflict, please refrain from voting or discussion and declare the following information: 1) Your name and position on the Board, 2) The nature of the conflict and 3) Who will gain or lose as a result of the conflict. Please also fill out form 8B prior to the meeting. I. Call to Order Meeting Call-in Number: (712) Enter Call ID: # Laurie Sallarulo, Board Chair II. Roll Call Irene Ramos, Executive Assistant III. Chair Report a. Board Membership Laurie Sallarulo, Board Chair IV. CEO s Report (Tab 1) pgs. 3-7 Renee Jaffe, CEO V. Consent Agenda a. Approve December 9, 2016 Board Minutes (Tab 2) pgs Renee Jaffe, CEO VI. Finance Committee Report Renee Podolsky, Finance Chair VII. a. Finance Report Cover b. Utilization c. Waitlist Enrollments Update d. Motion to Approve Interim financial statements dated August 2016 November 2016 pending the annual audit performed by a qualified independent certified public accounting firm. e. Initial Administrative Department Assessment Executive Committee Report a. CEO Evaluation b. Staff Cost of Living Increase (Tab 3) pg. 18 (Tab 4) pg. 19 (Tab 5) pg.21 (Tab 6) pgs (Tab 7) pgs (Tab 8) pgs (Tab 9) pgs. 71 Christine Klima, CAO Reinier Potts, Financial Analyst Doreen Moskowitz, Contract Manager Christine Klima, CAO Christine Klima, CAO Laurie Sallarulo, Board Chair VIII. Staff Reports a. CCEP Additional Funding & Mid- (Tab 10) pgs Leticia Strasser, COO Year Waiver b. DCF Contract Amendment (Tab 11) pg. 75 Doreen Moskowitz, Contract Manager IX. Governance Committee Report Fabienne Fahnestock, Governance Chair X. Nominating Committee Report Alfreda Coward, Nominating Chair XI. Audit Committee Report Mike Asseff, Audit Chair XII. For Your Information (FYI) This section is for noteworthy items that Coalition staff wants to make the Board aware of, including requests for letters of support, upcoming trainings and events, staffing changes, contracts with costs at or below $5, (approved by the CEO), State or Federal policy changes, etc.

2 XIII. FYI a. Legislative Priorities from AELC b. Strategic Plan Update c. Board Member Orientation: 2/27/17 d. New Phone System Update e. Revised Org Chart f. Revised Board Meeting Calendar g. Board Member Attendance Sheet h. Glossary of Terms Unfinished Business New Business Matters from the Board Matters from the CEO Public Comment Next Meeting: March 10, 2017 Adjourn (Tab 12) pg. 76 (Tab 13) pg. 77 (Tab 14) pg. 78 (Tab 15) pg. 79 (Tab 16) pg. 80 (Tab 17) pg. 81 (Tab 18) pgs Please Note: Agenda subject to revisions and additions per the discretion of the Chair of the Coalition. Notification will be sent of any such revisions or additions. Members of the Public: Please sign up at the entry desk for public comments to be made on particular agenda items no later than five minutes after the Coalition meeting has been called to order.

3 TAB 1 CEO Report: 1. Staffing Updates: On Tuesday, January 17, 2017 Mabel Ramirez assumed the newly created Director of Education and Quality Initiatives position. 2. The Broward Early Care and Education (BECE) Conference: The BECE conference took place on Saturday, January 21 st. The event was a huge success with over 800 providers and parents in attendance. There were 49 workshops offered to child care professionals (teachers, directors, etc.) and for the first time a parent track was offered. 3. Professional Development Space: The ELC is currently finalizing a plan to be brought to the ELC board to support entering into a new lease with Lakeside, the current landlord, that will include the ELC s current space as well as the training space/conference room, adjacent to them. The space had been previously occupied by Career Source (who vacated on 1/20/17). The new lease would have the same cost per square foot, operational costs, and lease expiration but include additional square footage. The new space would be used as a training facility as well as provide additional and very much needed office space. The additional rent cost will be covered by State professional development funding as well as revenue from training events. The training plan includes offering a wide array of trainings, many of which are unique trainings that are not otherwise offered in the community. A training needs assessment was recently conducted by ELC staff to demonstrate the need for the additional professional development. A full summary and cost breakdown will be provided in the very near future for Exec Committee and ELC Board member review. 4. New Health and Safety Status Update: See Next Page for full summary (see tab 1A) 5. Board Meeting Day/Time Survey Results: Late in 2016, in effort to increase attendance at monthly ELC Board meetings, ELC staff surveyed all board members regarding what date and time worked best for members to attend monthly board meetings. Responses revealed the current date and time (the 2 nd Friday of each month) was the best day and time for the majority of Board members. 6. Public Records Request: Recently the ELC received two public records requests. The protocol for handling record requests was implemented and a timely response to the request was provided. Page 3 of 85

4 Early Learning Coalition of Broward County, Inc. Coalition Board Meeting February 10, 2017 TAB 1A Subject: Enhanced Health and Safety Inspection Requirements of School Readiness Programs, Rule 6M Background Information The School Readiness program is funded primarily by the federal Child Care and Development Fund Block Grant (CCDBG). The recent CCDBG Reauthorization of 2014 represents a historic re-envisioning of the Child Care Development Fund (CCDF) program. The new law made significant advancements to the protection of children in child care settings by requiring states to define minimum health and safety standards for child care providers, and establishing inspection and monitoring requirements for all providers receiving CCDF funds, including license-exempt providers. Additionally, the revised rules establish certain health and safety, training, and inspection standards for providers of the School Readiness Program pursuant to statutory mandate. The revised rule requires all School Readiness providers to have an annual inspection. This includes providers that were previously not required to be monitored. Also, four (4) additional health and safety requirements were created, which are briefly described as follows: 1. Establish standards for emergency preparedness plans for school readiness program providers; 2. Establish group sizes, as required; 3. Meet pre-service training requirements; and 4. Establish written policies and procedures regarding discipline and expulsion of children in care. As the designated CCDF lead agency for the state of Florida, the Office of Early Learning (OEL) administers the School Readiness program at the state level. Pursuant to section (1), Florida Statutes (F.S.), OEL is required to comply with all lead agency responsibilities pursuant to federal law. The Department of Children and Families Office of Child Care Regulation (DCF) is the child care licensing authority for 62 of the 67 counties in Florida. The department regulates and sets standards for licensed child care facilities, family day care homes, large family child care homes, and mildly ill facilities in these counties. Five counties: Broward, Hillsborough, Palm Beach, Pinellas, and Sarasota have decided by statute or by the adoption of a local ordinance or resolution to designate a local licensing authority to regulate child care providers in their areas. Local licensing standards must be determined by the state to meet or exceed DCF s minimum licensing standards. Page 4 of 85

5 To prevent duplication of interagency activities, including health and safety inspections and monitoring, OEL is required to enter into a memorandum of understanding with DCF and each of the local licensing agencies for inspections of school readiness program facilities. All providers who provide School Readiness (SR) services are required to comply with the health and safety standards defined in Rule 6M-4.620, which was effective October 24, Broward County Child Care Licensing and Enforcement (CCLE) is the local licensing agency for Broward County. CCLE conducts inspections for all licensed and most exempt facilities. Currently, based on the updated regulations, the ELC can enter into a new SR contract with providers who are currently required to be inspected by the local licensing agency, as long as there are no outstanding violations. During the next fiscal year, however, as providers are inspected, the additional health and safety standards will need to be implemented. In Broward there are currently less than ten (10) School Readiness providers (with approximately 17 children enrolled) categorized as exempt providers, who were not required to have an inspection by licensing. Typically, these are school aged programs where the only children that attend the program are children who attend school at the same location. Under the new regulations these facilities are now required to be inspected by CCLE in order for them to obtain a School Readiness contract. Current Status DCF, OEL and CCLE have met several times in efforts to come to an agreement regarding the new additional standards. CCLE is prepared to support OEL with the new School Readiness health and safety inspections and assist DCF in successful implementation. To address the additional workload, CCLE has asked DCF to provide additional funding in the amount of $104,561.25, for 1.75 additional full time employees (FTEs). At this time, DCF has not approved any additional funding for CCLE. Funding for this would require approval in the DCF legislative budget. It is the ELC s understanding that DCF has not included CCLE s request for additional funding in their legislative funding recommendations. Until the end of the current fiscal year, School Readiness contracts will not be greatly affected and new programs (non-school Readiness) applying for a School Readiness contract can be approved if they have a current inspection by CCLE and no outstanding violations. The ELC, however, will not be able to enter into contracts with new programs (non-school Readiness) that have not been previously inspected. So the ELC cannot take any new exempt providers, without inspections. At this time our system currently reflects only seven (7) providers in this status. These providers will continue to receive School Readiness funding until the expiration of their contracts on June 30, Should DCF and CCLE not come to an agreement (which means the new additional standards would not be implemented) by July 1, 2017, the impact would be huge. As new and current School Readiness providers require new annual inspections, without the four new additional standards (listed above) being implemented the ELC will not be able to enter into new School Readiness agreements with these providers. Each month anywhere between five and 200 programs are required to have their annual inspections. In the meantime, we at ELC have been working diligently to explore all stakeholder Page 5 of 85

6 perspectives and clarify exactly how the additional activities required under this mandate affect the current CCLE caseload and staff capacity. For instance, ELC has met with CCLE to discuss the details of their analysis and has scheduled an on-site walk-through of the licensing process with CCLE to see first-hand the specific additional steps that would be required for School Readiness provider inspections under the new mandate. In addition, ELC reached out to other Coalitions that have local licensing agencies in Hillsborough, Pinellas and Palm Beach Counties to find out how they have addressed this issue and get ideas that might help resolve the situation in Broward County. On Tuesday, February 7, 2017, the ELC will be talking with staff at the Hillsborough ELC to discuss how they fund their Local Licensing Agency, including where the funding comes from. ELC has also had conversations with representatives at OEL about the sticking points they see in Broward CCLE s current position and what types of alternative approaches OEL might accept. Most recently, ELC staff raised the issue with Broward County Vice Mayor Beam Furr, who is looking into possible solutions. Despite ELC s efforts to date, however, a viable solution has not yet been found. Hence, ELC remains deeply concerned about this impasse and the impact it may have on services for children in Broward County. Considerations CCLE has submitted an analysis of the financial impact it anticipates will be incurred as a result of the additional monitoring activities. At the present time, it is unknown, if additional funding will be afforded to CCLE at the state level (DCF or OEL). Supporting Documentation Attached: Financial Impact: None at this time Unknown at the present time Page 6 of 85

7 2017 PROVIDER LICENSE/INSPECTION DATES MONTH # DUE January 11 February 8 March 191 April 7 May 8 June 170 July 8 August 9 September 138 October 8 November 88 December 136 Page 7 of 85

8 TAB 2 Early Learning Coalition of Broward County Board Meeting Minutes December 9, :30 am 6301 NW 5 th Way, Suite 3400, Fort Lauderdale, FL Members in Attendance: Members Absent: Staff in Attendance: Others in Attendance: Laurie Sallarulo, Alfreda Coward, Ashley Davis, Cindy Arenberg Seltzer, Deborah Meidinger Hosey, Dolly Trevino Rump, Ellen Schrot, Fabienne Fahnestock via conf. call, Jeffrey Dwyer, Laurie Rich Levinson, Mason Jackson, Michael Asseff, Nicholas Kaniaris, Renee Podolsky, Silvia Beebe, Twan Russell, Kenickay Prendergast Barrington Russell, Dr. Avis Proctor, Schemeka Lyons Renee Jaffe, Leticia Strasser, Janice Carter, Carmen Nicholas, Gordia Ross, Hubert Cesar, Reinier Potts, Christine Klima, Doreen Moskowitz, Amy Ungor Claudette James New Life Child Care, Robert Mullings Washington Park Child Care, Nicole Mancini Broward County Public Schools, Storm Suydan Trinity Learning Center, Charlene Calderon Wee Ones of Hollywood, Marcia Rodriguez The Early Education Center, Melodee Lokos- Early Learning Center of Sunrise, Carol Adams Early Learning Center of Margate, Rodolfo Prada ABC Workshop LHP, Marisol Rodriguez Time to Care Academy, Wendi Siegel, Mairim Hernandez Charlee Preschool, Tiffany Romero- ABC s of Learning and Growing, Lori Canning Broward Schools, Katherine Green All My Children Academy, Aldington Murray of Broward, Robyn Perlman BLI, Mark Spence Paradise Day Care, Jharis James - Nowtech (from sign-in sheet) Item Follow-up Welcome & Call to Order Chair Report Laurie Sallarulo called the meeting to order at 8:45 am. Irene Ramos conducted Roll Call and a quorum was established. The Chair reported that Dr. Nicole Mancini has stepped down as ELC Board Member and is moving on to a greater position with the Broward County Public Schools. Page 8 of 85

9 Ex Officio Member Dr. Mancini had an opportunity to speak about her new role overseeing curriculum and instruction for 141 elementary schools -Kindergarten through Fifth Grade. Nicole shared that she is very excited to take with her the accomplishments made in her 18 year journey, spanning from teaching Pre-K to Fifth Grade Speech/Language Pathologist as well as the leadership opportunities to include Board Member of the ELC of Broward all which has led to her now current path as a curriculum supervisor and director. Dr. Mancini stated that the professional experiences she has had have been invaluable to her. She believes she is moving on so that she can continue to strengthen the community by continuing to help create seamless transitions from birth to four and into Kindergarten and again from Fifth to Sixth Grades. Dr. Nicole Mancini expressed her thanks to all the Board Members. Board Chair thanked Dr. Mancini for making the Board a better Board and expressed her appreciation towards Nicole s contributions and leadership and thanked her for continuing to advocate for the Early Childhood process and systems. Lori Canning stated that Broward County Schools is privileged to have Dr. Mancini impacting so many more children as she moves into the K-5 th grade area. New Board Member Welcome new Board Member Silvia Beebe, Community Development Administrator at DCF. The Chair commented that she has had the opportunity to work previously with Silvia for many years in Special Needs at Children s Services Council. Cindy Arenberg Seltzer commented that there are two Children s Services Council people who are now establishing themselves with the ELC of Broward each in a different capacity. Cindy mentioned that it's very exciting that Silvia Beebe will be taking on her new role at DCF Children and Families as Children s Services Council prides themselves at hiring the best and the brightest. Cindy added that she is confident that Silvia will do very well in her new role as well as her position as Board Member at the ELC of Broward. Page 9 of 85

10 CEO Performance Evaluation CEO s Report Staffing Update Chair stated that Renee CEO has been with the ELC for 11 months now. The Executive Committee wanted to make sure that the evaluation process was discussed and an easy and quick handling process would be created and recommendations brought to the Board. A self-evaluation will be prepared by Renee and will include the chief and organization accomplishments under her leadership and sent to the Board the week of Dec. 19 th and will also include the evaluation tool and job description. All Board Members will return their evaluations to Ros Desroches Human Resources Coordinator by the due date. Any information that might be needed the Board or ELC Staff can assist. Renee stated that since our last Board Meeting new hires to the ELC organization have been made. Debbie Kay - In House Inclusion Specialist Suwenda Louis Inclusion Specialist/ Early Education Specialist The ELC is excited about building in the extra support for our Inclusion children. Angie Palomino - Admin Support and Receptionist Christine Klima Chief Administrative Officer Christine brings with her an extensive business and finance knowledge and experience with over 7 years in the child care subsidy arena. Christine is a Certified Public Accountant with similar philosophy s in reducing the inefficiencies and using data to shape the move forward. The ELC is very excited to have her on board. A Welcome Aboard to all the new staff members. Renee commented on the departure of Debbie Bainton who left at the end of October and who had been an integral part of the ELC for many years. Debbie was a big part of putting Board packets together and her departure has certainly been felt. Best regards and well wishes for her moving forward. Additionally, an organizational chart similar to the one provided at the September Board meeting and which was discussed in detail has been included in this Board packet for review. Some of the new staff names/titles have been filled in and not much Page 10 of 85

11 else has changed. State Funding/New Enrollments Board Meeting Day/Time Survey Items Approved by the Executive Committee Accomplishments Renee stated that in September the State had gone to the legislative committee for additional funding for child care and she was happy to report that 20M was approved. Disbursement of the funds was based upon wait list size and the ELC of Broward was allotted $2.1M. The State indicated how the funds could be used with $1.7M allocated to child care slots. A detailed report shows how the funds were utilized, deficit covered and $1.8M allotted to child care slots instead of the $1.7 indicated by the State. More details to come on how the children are being called off the Wait List which translates to 250 children. The ELC does anticipate that number being higher. The $2.1M is not a recurring fund though the State has included in their budget for the next Fiscal Year. ELC wants to enroll more children off the Wait List without incurring a deficit, therefore a two year plan has been formulated not to include a State fund but are hopeful. Renee commented that the ELC is in the process of getting an idea of what meeting date and time works for all Board members to meet. Irene will be reaching out to get the best dates and times for the 2017 Board meetings. Mason suggested to request the dates and times that members are not available since there are standing meeting times. Glossary of Acronyms is included in this packet and will continue to be included in future packets for reference. Chair reported on the approved items by the Executive Committee on November 7 and November 30, These were time sensitive contract that due to no quorum were not able to be brought to the Board and therefore were brought to Executive meeting for approval in order to move forward. Under the Bylaws, the Board/Committee is allowed to have a special circumstance meeting which took place to approve items without the Board vote. Therefore, the items are included here for your knowledge. Renee spoke regarding the accomplishments agenda item added as a new agenda item to highlight some of the great things that happen within the Provider community. Renee described the PFP program as an early learning professional development, financially based program funded by the State which moves providers and programs through a series of professional development courses, classes and assessment tools Page 11 of 85

12 so they can provide higher quality early care and education to our School Readiness children. The first of four benchmarks of the year finished November 15, 2016 and the ELC honored 24 providers in the ELC program that hit their benchmark. Renee recognized each provider and presented a symbolic check to the 24 providers in the amount of $104, for their accomplishments and dedication. The total amount is to be distributed among the 24 providers. The following providers were recognized: Zantan Williams All My Children Academy IV Katherine Green All My Children Academy I Mairiam Hernandez Charlee Preschool Joy Gordon New Mirawood Academy Mark Spence Paradise Day Care Charlene Calderon- Wee Ones of Hollywood Nicole Cooney Head Start Preschool II Amelia Correa Time to Care Academy Tiffany Romero ABC of Learning and Growing Annabelle Rodriguez City Early Education Center Onica Charles Little Masters Penny Parcell ABC Workshop of Lighthouse Point Nancy ABC Workshop Sheree Alexander Sherri Alexander Family Home Center Tasheba Berry Next2Mom Learning Center Jhanier James Nowtech Carol Adams Early Learning Center of Margate Melodee Lokos Early Learning Center of Sunrise Marcia Rodriguez Early Education Center Wyetta Richards Apple of My Eye Evelyn Newstadt DCA Kids Inc. Delia Calcono The Toddler Club Phoebe Harris Yuniques Hospitality Educational Enrichment A picture of Providers presented with the symbolic check was taken. Due to voting agenda items taking priority, the providers of the Piccolo Picasso Page 12 of 85

13 Presentation had to leave before they could make their presentation. Carmen Nicholas commented that unfortunately the providers that were to be acknowledged needed to return back to their centers. Consent Agenda Chair requested a motion to approve the consent agenda. Motion made by Jeff Dwyer and Seconded by Alfreda Coward. Unanimously approved. No discussion. Annual report to OEL Financial Budget Finance Committee Report Reinier Potts addressed questions regarding expenditure and slots in the one year Utilization report and the two year Utilization Report. There will be continued monitoring of the data reported with a look at the factors involved for cost of care such as the age of the child. Renee reported that children are already being enrolled, letters went to families in December 2016 and families are responding. The hope is to have the majority of the children placed in January with providers paid out in January. Close monitoring of response rates to ensure that over-budget does not occur. Cindy Arenberg Seltzer reported on the Children Services Council dollars and to keep monitoring so there won t be a down fall. Chair commented that a detailed report is available to show which funds are being used. Renee also reported that a more defined report shows Wait List numbers that do not include CSC dollar amount and takes into consideration the amount of children that can be afforded and CSC dollars used for that purpose. Question and answer on how the unemployment rate is being factored in and population growth and growth in jobs that are primarily low wage. At this time there is a long wait list where these fluctuations do not really make an impact. Page 13 of 85

14 Data Dashboard Staff Reports BLI Contract: Chair requested motion. Motion by Jeff Dwyer and Seconded by Silvia Beebe. Unanimously approved. No Discussion. Wait List BECE Conference Governance Committee Report Doreen reported the additional funding that was allotted to the ELC by the State was to be used to enroll children off the Wait List which has not been done in the past couple of years. Based on the initial numbers, 251 children are to be enrolled and as of today 220 families have been contacted with the help of BRHPC. The numbers today reflect 307 that are on the wait list. A more current and accurate number because of online reporting. A good response of families has been received and is expected to continue because of families reporting redetermination online. A time line has been provided to see the effects of enrolled children for January with a closer look of December numbers. The hope is to enroll additional children. Reinier made a brief explanation of the Wait List enrollment calculations and expenditure of the CSC funds. Members discussed the children aging out of the program, factors such as 12 month eligibility verification and tracking, and school board operated programs. Janice commented that the Broward Early Childhood Conference is scheduled for January 21, 2017 at Broward College North Campus 7:30am-3:30pm. On January 20, 2017 there is a Pre-conference at the Education and Cultural Center in Lauderdale Lakes featuring the key note speaker of the conference. There is also a Parent Track available at the conference. Jeff D. commented that it would be a good experience for a Board Member to attend at least once to get a better idea of what the Providers do. Jeff mentioned if anyone wanted to say hello to Chuck Hood to see Jeff after the meeting. Page 14 of 85

15 Nominating Committee Report Audit Committee Report Committee Membership Alfreda commented on the vetting of Private Business Sector member and Private for profit child care Provider at the previous Committee meetings. Two nominations are presented today with confident recommendation as applications were thoroughly reviewed to ensure qualification and that standards and guidelines were met. The Nominating Committee moved forward to motion approval for Jodi Miller from Chesterbrook Academy as the Private Provider Board representative and Howard Bakalar of the United Way as Private Business Sector Board Member. Motion by Alfreda to approve Jodi Miller and Howard Bakalar. Seconded by Mason. Unanimously approved. No Discussion. Michael Asseff reported the Audit is being completed and a draft will be reviewed by the Audit committee and report back to the Board in the new year before Feb Chair encouraged members to assign to a Committee, it helps with meeting quorums. She commented on Board members feedback where those who engage themselves in the Committees get the most out of their Board experience. Chair requested a motion to approve the following: Twan Russell to Audit Committee Ashley Davis to Nominating Committee. Motion by Alfreda and Seconded by Ellie Schrot. Unanimously Approved. No discussion. Board orientation will be given and a notice will be sent out to the new members. Chair pointed out that Howard Bakalar who is not present would like to be voted on to the Audit Committee. Motion by Jeffrey Dwyer and Seconded by Twan Russell. Chair asked for any other member wanting to be voted onto a Committee. Motion by Ellen Schrot to appoint Silvia Beebe to the Nominating Committee Seconded by Jeff Dwyer. Unanimously Approved. No discussion. New Business Ellie commented on special needs component and has met with Debbie Kay Inclusion Specialist and is working with Debbie Kay for developmental screening process and Page 15 of 85

16 referral. Data will be reported on as quickly as possible. Matters from the Board Mason Jackson commented on the great improvement of the outcome measures of the vendor agreement and would like to get to the point of business outcomes of the vendor agreements. Michael Asseff made an invitation with families welcome to the Aim High Special Olympics event for Special Needs children to take place on Saturday December 10, 2016 at 10:30am. Andy Roddick and Bryant brothers will be at the Diplomat Hollywood. This is a Free Event. Deborah Hosey updated on the School Readiness new requirements which include legislative Safety and Health changes requiring on-site inspections. Legislative stated that DCF or local agency would conduct these inspections. Safety and Health requirements show a higher accountability and ensure quality. The issue is with the additional work and who will be providing the resources to get these services done. By Florida Statute it is required that the State provide 25% of budget and 75% is presented by Broward County government. The new requirement is providing a large burden due to the lack of man power to conduct the inspections. At this time Broward County is in discussions with the Office of Early Learning and requesting additional resources. The office of Child Care Licensing wants to support this initiative but the concern is the resources as there is no additional compensation for the additional work. Deborah stated that the ELC of Hillsboro works with their office of child care licensing providing 90% to assist with the onsite inspections. Deborah can provide any additional updates where they are with the County moving forward with the requirements of the inspections. Deborah reported the good news that all inspections should be able to be uploaded this month. This will be in the hands of consumers. Discussion made. It is important for ELC to support by monitoring. Layering of services is being reviewed, which means increasing the amount of locations that require licensing. This will impact the child care licensing tremendously. Better clarity of what is child care Page 16 of 85

17 and do they need licensing. There are 72 people on a case load at this time with 50 people being the normal. Inspections are being done three times a year. Silvia Beebe commented that DCF can work together on this issue with the DCF involvement throughout the process. Renee Jaffe stated that the ELC is preparing a document showing when the requirements are to begin and what are the implications if not and both OEL and Deborah have been keeping the ELC abreast of what is going on. This should be an issue on the agenda next Board mtg. Agenda Item Matters from the CEO Public Comment Wendy commented that the providers whom were present but were not able to stay to present and on the importance of outdoor spaces. She stated that it was a great loss to not see their amazing presentations they have gathered from the school year. Chair apologized for not being able to view the presentation in the order of the agenda. Next Meeting Date February 10, 2017 Adjourn Motion made by Mason The meeting adjourned at 10:05 am. These minutes contain the action items of the meeting of the Executive Committee of the Early Learning Coalition. They do not include all the Committee s discussions or comments on each matter or issue raised during the meeting. A tape recording of the meeting is held in the Coalition office. Corrections from the Committee will be taken prior to approval at the next meeting. Submitted by Irene Ramos Page 17 of 85

18 TAB3 Interim Financial Statements Utilization Report and Projections Interim Financial Statements for the months of September, October and November 2016 are attached for your review and approval. Updated financial statements covering the month of August are also attached with corrections to the Monthly Budget to Actual report (noted in blue) that were made at the request of the Executive Committee in November In addition to the financial statements, a plan to expend a one-time award from OEL for $2.1M over a two-year period by enrolling new children in January-February 2017 is enclosed with corrections and updates subsequent to feedback received at the December 9, 2016 Board meeting. The November Monthly Utilization Report is also included. Beginning in January 2017, ELC staff started working with the Finance Committee to review the financial statement and utilization package format overall and identify ways to improve clarity and content going forward. ELC staff have also begun the process of analyzing and modifying how financial and other data is recorded and tracked to improve the transparency, accuracy and timeliness of presentation to the Board. A summary of initial findings and suggested remedies is attached at the end of this packet. A summary of the major financial highlights of the November Statements include: Revenues: As of November 30, 2016 ELC has earned approximated $37.7M in total revenue, which is 40% of the total annual budget and nearly on pace with the expected quarter end rate of 42%. OEL State/Federal-CCEP revenues are below target at 30% because matching funds from the County that would normally be designated for the first quarter of the ELC fiscal year were applied to the prior year in order to cover an unexpected deficit. For the remainder of the year ELC anticipates enrollments to increase significantly in the third and fourth quarters based on new commitments received from providers and OEL has approved an additional funding request but the final amount awarded remains pending. Children s Services Council revenues are also below target at 26% because funds normally designated for the first quarter of the ELC fiscal year were applied to the prior year in order to cover an unexpected deficit. Revenues have begun to ramp up for FY17with the start of new CSC contract year beginning October 1, 2016 as the revenue earning pattern returns to normal. Expenditures: Overall expenditures are on pace with revenues with a year to date actual of $37.1 million at the quarter end with program services and administration expenditures at 37% and 40% respectively. Page 18 of 85

19 Total Actual/Projected Expenditures SR SLOT UTILIZATION FY REVISED TO INCLUDE ADDITIONAL $1.8 MILLION TAB 4 Children Served Days of Care Average Cost Per Day Total Less Less Net Billable Slot Cost Gold Seal Match to OEL Projected Actual Budget Amount (includes Gold Seal) $ 37,963,775 Budget November Surplus/(Deficit) $ (707) Total Projected Costs CSC Oct June 2017 Recap $ Projected Budget November Surplus/(Deficit) $ 3,473,920 $ 4,517,851 $ 1,043,930 Projected Actual Budget Total Actual/Projected Expenditures Total Projected Over/Under all funding $ 1,043,223 To be used 1st Q FY 2018 Days of Care Actual Unduplicated/ Projected Children Served Actuals in Blue Net Change Variance Actual vs. Projection TOTAL Average Cost Per Day Per Day Total SR & CSC Total Slot Cost CSC Total Slot Cost SR Total Slot Cost Net Change Variance Actual vs Projection Month July Actual 9,199 9, $ $3,785,887 $0 $3,785,887 $3,487,528 $298,359 $107,059 $3,678,827 August Actual 9,353 9, $ ,874,400 $0 3,874,400 $3,646,438 $227,962 99,721 3,774,679 September Actual 9,129 9, $ ,549,667 $12,904 3,536,763 $3,743,577 -$193, ,067 3,435,601 October Actual 9,055 9, $ ,407,590 $331,110 3,076,480 $3,432,740 -$25, ,281 3,161,308 November Actual 8,980 9, $ ,544,141 $351,777 3,192,364 $3,559,917 -$15, ,194 3,308,947 December Projected 8,988 $ ,601, ,317 3,256, ,663 3,360,226 January Projected 9,198 $ ,624, ,317 3,279, ,308 3,379,251 February Projected 9,293 $ ,322, ,924 3,008, ,648 3,099,055 March Projected 9,293 $ ,849, ,552 3,419, ,751 3,534,856 April Projected 9,301 $ ,336, ,177 2,979, ,927 3,063,005 May Projected 9,301 $ ,173, ,174 3,677, ,662 3,792,047 June Projected 9,301 $ ,230, ,668 3,740, ,880 3,850,601 Less Match Net Billable Priority WAIT LIST Count of Priority 9,197 8,939 Total Projected Costs $41,438, Budget Amount (includes Gold Seal) $ 42,481, November Surplus/(Deficit) $ 1,043, Grand Total 4456 Assumptions: Includes additional $1.8 M in OEL slot dollars $1.1M CSC funds to be spent in 12 monthfy18 instead of FY17 as previously Forecast 210 off Waitlist in Jan 95 off Waitlist in Feb Replace any drops in enrollment between Feb 2017 & Jun 2017 to remain flat Daily Average Cost increased to reflect current actual trends. Page 19 of 85

20 Early Learning Coalition of Broward County Additional Slot Dollars from OEL FY16-17 Additional OEL Award $ 2,123,416 ( a ) Slot Revenue: Slot Dollars Required by OEL 78% 1,656,264 ( b ) Additional Slot Dollars Included by ELC 8% 170,604 ( c ) New Slot Dollars Total 86% $ 1,826,868 ( d )=( b )+( c ) Slot Dollar Expenses: Quarter 1 FY 18 (Offsets Accelerated use of CSC funds in FY17) $ (372,186) per month for 3 months July, Aug, Sep, 2018 (See Schedule Below) * $ 1,116,558 ( e ) Est Deficit on Sept 30th Utilization 112,899 ( f ) Average Daily Cost Adjustment 9,264 X Children 195 X Days $ /Day = 158,880 ( g ) Net for Slots FY17 Added for OEL 78% 128 X Children 132 X Days $ /Day = 267,295 ( h ) Additional Slot Dollars Included by ELC 82 X Children 132 X Days $ /Day = 171,236 ( i ) Revised Net for Slots FY X Children 132 X Days $ /Day = 438,530 ( j ) = ( h ) + ( i ) Total Slot Dollars Total Expense 86% $ 1,826,868 (k ) = ( e )+( f )+( g )+( j ) New Projected Surplus Nov Utilization: 95 X Children 108 X Days $ /Day = $ 153,079 Updated 1/17 Total New Children January & February: 305 * CSC8 Annualization Detail for $1.1 Million 5 Original FY17 Forecast Revised FY17 Forecast Revised FY18 Forecast Days of Daily Cost Children Total Children Total Children Total Year Month Care of Care Served Slot Cost Served Slot Cost Served Slot Cost 2016 July August September , , October , ,550 1, , November , ,550 1, , December , , , January , , , February , ,550 1, , March , , , April , ,550 1, , May , , , June , , , July , August , September ,186 Projected 4,517,851 3,401,292 1,116,558 Budget 4,517,850 4,517,850 Over/Under (1) 1,116,558 Total Projected Costs 10/15 6/16 July Sept 372,186 Per Month Assumes all drops replaced from Feb 2017 to keep enrollment flat. January 2017 Enrollment Children Initial Projection Using September 2016 Utilization February 2017 Enrollment - 95 Children Additional Enrollement Based on November 2016 Utilization Page 20 of 85

21 TAB 5 Early Learning Coalition of Broward County, Inc. Board Meeting February 10, 2017 Subject: Wait List Enrollment Update Background Information As previously reported, the Legislative Budget Commission (LBC) awarded $20 million dollars to the Office of Early Learning (OEL) in non-recurring funding for the current fiscal year ( ). As a result of the additional funding to OEL, the Early Learning Coalition (ELC) of Broward County was allocated an additional $2.1 million dollars. Based on the October 2016 utilization, calculations and projections for the remainder of the fiscal year, an initial determination was made to enroll 251 children from the waitlist. ELC and BRHPC met and, in partnership, developed a plan (including a timeline) for the enrollment of the wait list children, which is now being implemented. During December 2016 and January 2017, invitations were sent to 333 families, representing 461 children. Invitations were sent based on the child s wait list date and priority category. Children were called off the waitlist from the income eligible (BG8 working families) category (Priority 3). The invitations included the details and process for eligibility determination and placement into services. The response rate to the invitations was 86%, or 398 responses. And, as of January 31, 2017, 236 children, or 59% of the 398 who responded, have been determined eligible and placed into services. It is anticipated that the initial impact of the enrollments will be seen in February 2017, after January attendance has been submitted and will continue in February and March, as additional placements are added. PROPOSED ACTION Based on utilization numbers and updated projections from November 2016, it has been determined that a total of 305 children can be enrolled utilizing the additional OEL funding. As of January 31, 2017, 236 children had been enrolled, allowing for the enrollment of an additional 69 children. BRHPC has sent out invitations and is processing the enrollments. Page 21 of 85

22 Current Status SR Wait List Snapshot Date: January 31, 2017 Goal: 305 children # invitations sent: 461 # Children Enrolled # Children Determined Ineligible (i.e., over income, no purpose for care, does not meet requirements) # Already Receiving Care # No Response (timeframe has not yet expired for invitations sent on 1/25/17) Submitted/ Other Awaiting (in creation Additional status, Information submitted /In Process after expiration date, did not attend) # responses: 398 (398/461) Response Rate: 86% (236/398) 59% (64/398) 16% (11/398) 3% (63/461) 14% (43/398) 11% (44/398) 11% Considerations: The ELC and BRHPC are working closely to monitor the data to ensure enrollment goals are achieved. Additional determinations regarding future enrollments will be made upon review of available data. Supporting Documentation Attached: Financial Impact: N/A N/A Page 22 of 85

23 TAB 6 INTERIM FINANCIAL STATEMENTS FISCAL YEAR For The Second Month Ended August 31, 2016 Page 23 of 85

24 Early Learning Coalition of Broward County, Inc. Table of Contents For The Second Month Ended August 31, 2016 Financial Summary 2 Page Statement of Financial Position 3 Statement of Activities 4 Budget to Actual (Budgetary Basis) - Monthly and Year to Date 5-6 Budget to Actual (Budgetary Basis) - Annualized Fiscal Year End 7-8 Notes to the Financial Statements 9 Page 24 of 85

25 Early Learning Coalition of Broward County, Inc. Preliminary Financial Summary For The Second Month Ended August 31, 2016 CHART 1 ELC REVENUES / FUND SOURCE Annual Revenues Remaining YTD Budget To Date % OEL - SR $ 42,566,103 $ 8,455,184 $ 34,110, % OEL - CCEP 2,551, ,547 2,353, % OEL - VPK 40,306,029 3,788,762 36,517, % CSC 5,092,850 18,587 5,074, % OTHER GRANTS / FUNDS 928,363 49, , % $ 91,444,424 $ 12,509,180 $ 78,935,244 $ 78,935,244 OTHER GRANTS / FUNDS CSC OEL - VPK OEL - CCEP OEL - SR 5.3% $49,101 $928, % $18, % 7.7% $197,547 $2,551, % $5,092,850 $3,788,762 $8,455,184 - $40,306,029 $(2,000,000) $3,000,000 $8,000,000 $13,000,000 $18,000,000 $23,000,000 $28,000,000 $33,000,000 $38,000,000 $43,000,000 YTD % YTD FY17 Budget FY17 $42,566,103 CHART 2 ELC EXPENDITURES 211 Broward ELC1 Resource & Referral ELC1 VPK Outreach Broward Regional Health Planning Co. ELC2 SR Slot Management (includes ELC2 VPK Slot Management Slot Payment (BRHPC) ELC2 SR Slot Payments ELC2 VPK Slot Payments ELC2 DCF - Entrant Family Central, Inc. ELC4-1 Road To Child Outcomes Nova Southeastern Univ. ELC4-2 Road To Child Outcomes Broward County Public Schools ELC4-3 Road To Child Outcomes Children's Forum ELC7 WAGES ELC Admin/Grants/Services Annual Budget Expended To Date Remaining YTD Projected **Variance $ 593,639 $ 86,708 $ 506, % $ 593,639-48,077 7,053 41, % 48,077 - $ 641,716 $ 93,761 $ 547,955 $ 641,716 - $ 3,100,789 $ 325,212 $ 2,775, % $ 3,100, , , , % 961,097 - $ 4,061,886 $ 431,280 $ 3,630, % $ 4,061, $ 40,646,622 $ 7,465,189 $ 33,181, % $ 40,759, ,899 38,662,955 3,580,900 35,082, % 38,662, ,651 21,058 84, % 105,651 - $ 79,415,228 $ 11,067,147 $ 68,348, % $ 79,528, ,899 $ 993,503 $ 149,644 $ 843, % $ 993,503 - $ 919,316 $ 144,031 $ 775, % $ 919,316 - $ 843,157 $ 55,299 $ 787, % $ 843,157 - $ 448,587 $ 89,754 $ 358, % $ 448,587-4,121, ,380 3,644, % 4,121,031 - TOTAL $ 91,444,424 * $ 12,507,296 * $ 78,937, % $ 91,557, ,899 * $ 1,884 * $ 1,884 * NOTE: Variances due to miscellaneous revenue received for general administrative expenses. Revenue is generated from contributions, small grants and donations for ELC trainings/meetings, conferences and special project $1,884 % 11.6% ELC ADMIN/GRANTS/SERVICES $476, $4,121, % CHILDREN'S FORUM $89, $448, % BROWARD COUNTY PUBLIC SCHOOLS $55, $843, % NOVA SOUTHEASTERN UNIV. $144, $919, % FAMILY CENTRAL, INC. $149, $993, % BROWARD REGIONAL HEALTH PLANNING CO. $431, $4,061, % 211 BROWARD $93, $641, $- $500, $1,000, $1,500, $2,000, $2,500, $3,000, $3,500, $4,000, $4,500, YTD % YTD FY17 Budget FY17 Page 25 of 85

26 Early Learning Coalition of Broward County, Inc. FY Statement of Financial Position As Of August 31, 2016 Summary: Cash Balance $ 6,878,642 Total Assets 10,812,874 Total Liabilities 10,456,543 Total Fund Equity $ 356,331 August 31, 2016 August 31, 2015 ASSETS Current Assets: Cash $ 6,878,642 $ 5,423,011 Petty Cash Advance, Interest & Accounts Receivable 160,161 10,152,614 Due From Other Agencies 3,800,000 4,013,325 Prepaid Expenses (25,929) 38,668 Property & Equipment, Net - 20,170 Total Current Assets $ 10,812,874 $ 19,647,888 Submitted to the September 28, 2016 Finance Committee Meeting Liabilities: Accounts Payable $ (11,708) $ 166,318 Salary & Fringe Benefits Payable 5,516 - Due to 211 Broward (33,130) 45,272 Due to Broward County School Board (92,540) 84,852 Due to Broward Regional Health Planning Council 3,920,267 9,489,090 Due to Children's Forum 83,317 67,545 Due to Family Central, Inc. (7,725) 2,293,172 Due to NSU (24,983) 160,527 Due to Other Agencies 1, , Deferred Revenue 6,616,223 6,987,851 Total Liabilities $ 10,456,543 $ 19,297,191 Fund Equity: (Note 3) Designated for Program Enhancement - - Designated for eligible child care slots $ 114,994 $ 114,994 Equity in Fixed Assets 22,277 22,277 Fund Balance Undesignated 219, ,426 Total Fund Balance $ 356,331 $ 350,697 Total Liabilities and Fund Equity $ 10,812,874 $ 19,647,888 Page 26 of 85

27 Early Learning Coalition of Broward County, Inc. FY Statement of Activities For The Month Ended August 31, 2016 August 2016 Actual Revenues & support Grants and other income Federal grants 4,439,300 FY 2017 YTD Actual FY 2016 YTD Actual $ $ 8,673,291 $ 44,618,953 State grants 2,471,244 3,788,762 38,158,329 Children's Services Council of Broward 5,219 18,587 4,395,576 Miscellaneous 9,068 28, ,078 Total grants and other income 6,924,831 12,509,180 87,385,936 Interest on Investments - - (86) Total revenues & support 6,924, ,509,180 87,385,850 Expenses: Program services: School Readiness 3,990,745 7,790,401 42,437,880 Voluntary Pre-kindergarten (Note 4) 2,419,276 3,686,968 37,819,117 Entrant Refugee Services BRHPC 11,357 21,058 - Program support and administration 277, ,489 4,518,731 Community Transformation Grants/PFPP 5,876 20,709 80,796 Quality Enhancement Programs 90, , ,617 Total program services 6,795,333 12,251,547 85,693,141 SuSupporting services: General and administrative 127, ,749 1,722,285 Total supporting services 127, ,749 1,722,285 Total expenses 6,923,096 12,507,296 87,415,426 Change in net assets 1,735 $ 1,884 $ (29,576) Net assets, beginning of year 353, ,912 Net assets, end of the period $ 355, ,336 Page 27 of 85

28 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended August 31, 2016 ANNUAL BUDGET August Budget August Actuals Variance % of Monthly Budget Revenues: Local Sources: Florida Department of Children & Familie $ - $ - $ 13,039 $ (13,039) N/A OEL State/Federal - SR 42,566,103 3,751,036 4,331,045 (580,009) 115% OEL State/Federal - CCEP 2,551, ,808 95, ,591 42% OEL State - VPK 35,155,653 2,098,008 1,836, ,066 88% OEL State - VPK Prepayment (Note 4) 5,150, , ,303 23,801 96% Children's Services Council 5,092, ,795 5, ,576 1% Other Grants 882,363 77,756 5,876 71,880 8% Miscellaneous/Match 46,000 4,054 3, % Total Revenue $ 91,444,424 $ 7,262,560 $ 6,924,831 $ 337, % Expenditures: Program: Resource & Referral $ 593,639 $ 52,313 $ 58,999 $ 6, % VPK Resource & Referral ,077 4,237 5, % SR Eligibility - DCF 12,046 1, (65) 94% SR Eligibility - BRHPC 3,088, , ,069 (57,119) 79% VPK Eligibility - BRHPC 961,097 84,694 68,628 (16,067) 81% SR Slots 40,646,622 3,581,886 3,774, , % VPK Slots 38,662,955 3,407,080 2,350,648 (1,056,432) 69% DCF-Entrants Services 105,651 9,310 11,357 2, % Sub-Total Direct Services & Slots $ 84,118,830 $ 7,412,770 $ 6,485,557 $ (927,213) 87% Road To Child Outcomes - FCI 993,503 87,550 74,617 (12,933) 85% Road To Child Outcomes - NOVA 919,316 81,013 77,419 (3,593) 96% Road To Child Outcomes - BCSB 843,157 74,301 38,508 (35,793) 52% WAGES - Children's Forum 448,587 39,531 23,000 (16,530) 58% ELC ProviderMgmt & Screening 3IN 412,878 36,384 35,361 (1,023) 97% ELC Provider Quality CASI 288,588 25,431 29,613 4, % ELC PQI & Data Mgmt 245,075 21,597 25,382 3, % ELC Other Grants (UF/PFPP) 1,242, ,479 5,876 (103,603) 5% Sub-Total Quality & Grants 5,393, , ,776 (165,509) 65% Total Program Expenses $ 89,512,288 $ 7,888,056 $ 6,795,333 $ (1,092,723) 86% Page 28 of 85

29 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended August 31, 2016 ANNUAL BUDGET August Budget August Actuals Variance % of Monthly Budget Administration: Employee Salaries $ 1,027,504 $ 90,546 $ 56,472 $ (34,074) 62% Employee Fringes 431,820 38,053 20,888 (17,165) 55% Legal Fees 62,250 5,486 4,513 (973) 82% Auditors 31,000 2,732 (2,732) 0% Accreditation Cost (35) 0% Other Consultants 40,800 10,595 11, % Insurance 11, (190) 81% Travel 18,891 1, (1,496) 10% Repairs/Maint & Utilities 5, (265) 49% Rental - Equip & Facility 155,110 13,669 12,882 (786) 94% Communications 39,232 3,457 2,066 (1,391) 60% Advertising and Printing 18,000 1,586 4,938 3, % Other: Supplies/Subscription, etc. 49,723 4,382 13,624 9, % Depreciation 11, (973) 0% Sub-Total Expenditures $ 1,902,763 $ 174,676 $ 127,763 $ (46,914) 73.14% Capital Outlay: Computer Hardware/Software 26,923 2,373 - (2,373) 0.0% Furniture/ Equipment 2, (216) 0.0% Total Capital Outlay 29,373 2,588 - (2,588) 0.0% Total ELC Administration Expense 1,932, , ,763 (49,502) 72.07% Total Expenditures $ 91,444,424 $ 8,065,321 $ 6,923,096 $ (1,142,225) 85.84% The Variance column in the previously released Financial reports was referencing the wrong column to compare to the August actutals, making the variance column show the incorrect calculation. The formula has been fixed to reference the correct budget column and the spreadsheet will be revised in the future to avoid these kinds of errors. Page 29 of 85

30 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended August 31, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Target % Revenues: Local Sources: FL Department of Children & Families $ - $ 20,560 $ (20,560) N/A 62% OEL State/Federal - SR 42,566,103 8,455,184 34,110,919 20% 100% OEL State/Federal - CCEP 2,551, ,547 2,353,532 8% 100% OEL State - VPK 35,155,653 2,866,510 32,289,142 8% 98% OEL State - VPK Prepayment (Note 4) 5,150, ,251 4,228,125 18% 0% Children's Services Council 5,092,850 18,587 5,074,263 0% 96% Interest on Investments N/A N/A Other Grants 882,363 25, ,120 3% 50% Miscellaneous 46,000 3,298 42,702 7% N/A Total Revenue $ 91,444,424 $ 12,509,180 $ 78,935,244 14% 100% Expenditures: Program: Resource & Referral $ 593,639 $ 86,708 $ 506,931 15% 95% VPK Resource & Referral ,077 7,053 41,024 15% 76% SR Eligibility - DCF 12, ,048 8% 100% SuVPK Eligibility - FCI N/A 100% SR Eligibility - BRHPC 3,088, ,215 2,764,528 10% 100% VPK Eligibility - BRHPC 961, , ,029 11% 90% SR Slots 40,646,622 7,465,189 33,181,433 18% 100% VPK Slots 38,662,955 3,580,900 35,082,055 9% 100% DCF - Entrant Slots 105,651 21,058 84,593 20% 65% Sub-Total Direct Services & Slots $ 84,118,830 $ 11,592,188 $ 72,526,641 14% 100% Road To Child Outcomes - FCI 993, , ,859 15% 95% Road To Child Outcomes - NOVA 919, , ,285 16% 100% Road To Child Outcomes - BCSB 843,157 55, ,858 7% 95% WAGES - Children's Forum 448,587 89, ,833 20% 100% ELC Provider Mgmt & Screening 412,878 65, ,373 16% 100% ELC Provider Quality 288,588 82, ,745 29% 100% ELC PQI & Data Mgmt 245,075 51, ,500 21% 80% ELC Other Grants (PICH/PFPP) 1,242,354 20,709 1,221,645 2% 55% Sub-Total Quality & Grants 5,393, ,360 4,734,098 12% 95% Total Program Services $ 89,512,288 $ 12,251,547 $ 77,260,740 14% 100% Page 30 of 85

31 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended August 31, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Target % Administration: Employee Salaries $ 1,027,504 $ 103,225 $ 924,279 10% 96% Employee Fringes 431,820 42, ,354 10% 91% Legal Fees 62,250 4,513 57,738 7% 100% Auditors 31,000-31,000 0% 100% Accreditation Cost % 100% Other Consultants 40,800 23,435 17,365 57% 110% Insurance 11,081 1,574 9,507 14% 100% Travel 18, ,329 3% 110% Repairs/Maint & Utilities 5, ,313 10% 86% Rental - Equip & Facility 155,110 25, ,953 16% 88% Communications 39,232 4,895 34,337 12% 95% Advertising/Printing 18,000 5,138 12,862 29% 16% Other: Supplies/Subscription etc. 49,723 44,184 5,539 89% 120% Depreciation 11,040-11,040 0% 90% Total Administration Expenses $ 1,902,763 $ 255,749 $ 1,647,015 13% 96% Capital Outlay: Computer Hardware/Software $ 26,923 $ - $ 26,923 0% 65% Furniture/ Equipment 2,450-2,450 0% 37% Total Capital Outlay 29,373-29,373 0% 57% 1,932, ,749 1,676,388 13% 96% Total Expenses $ 91,444,424 $ 12,507,296 $ 78,937,127 14% 95% Page 31 of 85

32 Early Learning Coalition of Broward County, Inc. Notes to the Financial Statements For The Second Month Ended August 31, 2016 (1) The Early Learning Coalition of Broward County ("ELC") budgets, as revenue, 100% of the OEL Funding Agreement. Revenue from the Office of Early Learning (OEL) comprises both federal and state funds. (2) (3) (4) The full accrual basis of accounting is utilized by ELC. Under the accrual basis, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting period in which the liability is incurred. The Net Assets Undesignated represents.24% of the total Operating Budget. State law requires that VPK providers receive a prepayment at the beginning of each month. During the fiscal year, these expenditures are reported as revenue and expense when they are incurred. At year end, any outstanding balances will be recorded to the corresponding asset and liability account. Page 32 of 85

33 INTERIM FINANCIAL STATEMENTS FISCAL YEAR For The Third Month Ended September 30, 2016 Submitted to the November 30, 2016 Finance Committee Meeting Page 33 of 85

34 Early Learning Coalition of Broward County, Inc. Table of Contents For The Third Month Ended September 30, 2016 Financial Summary 2 Page Statement of Financial Position 3 Statement of Activities 4 Budget to Actual (Budgetary Basis) - Monthly and Year to Date 5-6 Budget to Actual (Budgetary Basis) - Annualized Fiscal Year End 7-8 Notes to the Financial Statements 9 Submitted to the November 30, 2016 Finance Committee Meeting Page 34 of 85

35 Early Learning Coalition of Broward County, Inc. Preliminary Financial Summary For The Third Month Ended September 30, 2016 CHART 1 ELC REVENUES / FUND SOURCE Annual Revenues Remaining YTD Budget To Date % OEL - SR $ 44,571,921 $ 12,611,138 $ 31,960, % OEL - CCEP 2,551, ,675 2,251, % OEL - VPK 40,306,029 8,472,099 31,833, % CSC 5,092,850 39,018 5,053, % OTHER GRANTS / FUNDS 1,045, , , % $ 93,567,840 $ 21,700,794 $ 71,867,046 $ 71,867,046 OTHER GRANTS / FUNDS CSC $278,864 $1,045,961 $39,018 $5,092,850 - OEL - VPK $8,472,099 $40,306,029 OEL - CCEP $299,675 $2,551,079 OEL - SR $12,611,138 $44,571,921 $(7,000,000) $3,000,000 $13,000,000 $23,000,000 $33,000,000 $43,000,000 $53,000,000 YTD FY17 Budget FY17 CHART 2 ELC EXPENDITURES 211 Broward ELC1 Resource & Referral ELC1 VPK Outreach Broward Regional Health Planning Co. ELC2 SR Slot Management (includes ELC2 VPK Slot Management Slot Payment (BRHPC) ELC2 SR Slot Payments ELC2 VPK Slot Payments ELC2 DCF - Entrant Family Central, Inc. ELC4-1 Road To Child Outcomes Nova Southeastern Univ. ELC4-2 Road To Child Outcomes Broward County Public Schools ELC4-3 Road To Child Outcomes Children's Forum ELC7 WAGES ELC Admin/Grants/Services Annual Budget Expended To Date Remaining YTD Projected **Variance $ 593,639 $ 128,543 $ 465, % $ 593,639-48,077 10,423 37, % 48,077 - $ 641,716 $ 138,967 $ 502,749 $ 641,716 - $ 3,100,789 $ 652,272 $ 2,448, % $ 3,100, , , , % 961,097 - $ 4,061,886 $ 862,182 $ 3,199, % $ 4,061, $ 42,473,490 $ 10,899,951 $ 31,573, % $ 41,356,336 ($1,117,153.51)** 38,662,955 8,118,078 30,544, % 38,922, , ,651 34,702 70, % 105,651 - $ 81,242,096 $ 19,052,731 $ 62,189, % $ 80,384,959 (857,136) $ 993,503 $ 224,281 $ 769, % $ 993,503 - $ 919,316 $ 217,367 $ 701, % $ 919,316 - $ 843,157 $ 128,882 $ 714, % $ 843,157 - $ 448,587 $ 121,206 $ 327, % $ 448,587-4,417, ,519 3,465, % 4,417,579 - TOTAL $ 93,567,840 * $ 21,698,136 * $ 71,869, % $ 92,710,704 (857,136) * $ 2,658 * $ 2,658 * NOTE: Variances due to miscellaneous revenue received for general administrative expenses. Revenue is generated from contributions, small grants and donations for ELC trainings/meetings, conferences and special projects $2,658 * *NOTE: Surplus in CSC8 Slot dollars to be used in 1st Quarter of FY 17. % ELC ADMIN/GRANTS/SERVICES CHILDREN'S FORUM BROWARD COUNTY PUBLIC SCHOOLS NOVA SOUTHEASTERN UNIV. FAMILY CENTRAL, INC. BROWARD REGIONAL HEALTH PLANNING CO. 211 BROWARD $952, $121, $448, $128, $843, $217, $919, $224, $993, $862, $138, $641, $4,061, $4,417, $- $500, $1,000, $1,500, $2,000, $2,500, $3,000, $3,500, $4,000, $4,500, $5,000, * YTD FY17 Budget FY17 Page 35 of 85

36 Early Learning Coalition of Broward County, Inc. FY Statement of Financial Position As Of September 30, 2016 Summary: Cash Balance $ 7,941,077 Total Assets 20,836,649 Total Liabilities 20,481,904 Total Fund Equity $ 354,744 September 30, 2016 September 30, 2015 ASSETS Assets: Cash $ 7,941,077 $ 2,434,513 Petty Cash Advance, Interest & Accounts Receivable 9,024,201 13,834,921 Due From Other Agencies 3,813,325 3,813,325 Prepaid Expenses 47,188 40,790 Property & Equipment, Net 10,758 19,193 Assets $ 20,836,649 $ 20,142,843 Liabilities: Accounts Payable $ 235,286 $ 27,951 Salary & Fringe Benefits Payable 74,387 2,561 Due to 211 Broward 109,385 53,819 Due to Broward County School Board 112,091 69,851 Due to Broward Regional Health Planning Council 12,580,769 12,528,515 Due to Children's Forum 54,452 31,450 Due to Family Central, Inc. 156,395 1,270 Due to NSU 150,755 72,626 Due to Other Agencies 16, , Deferred Revenue 6,991,759 6,976,916 Total Liabilities $ 20,481,904 $ 19,778,327 Net Assets: (Note 3) Designated for Program Enhancement - - Designated for eligible child care slots $ 114,994 $ 114,994 Equity in Fixed Assets 22,277 22,277 Fund Balance Undesignated 217, ,244 Net Assets $ 354,744 $ 364,515 Total Liabilities and Fund Equity $ 20,836,649 $ 20,142,843 Page 36 of 85

37 Early Learning Coalition of Broward County, Inc. FY Statement of Activities For The Third Month Ended September 30, 2016 September 2016 Actual Revenues & support Grants and other income Federal grants 4,273,621 FY 2017 YTD Actual FY 2016 YTD Actual $ $ 12,946,912 $ 12,063,605 State grants 4,683,337 8,472,099 7,691,732 Children's Services Council of Broward 20,432 39,018 1,999,158 Miscellaneous 214, ,765 38,648 Total grants and other income 9,191,718 21,700,794 21,793,143 Interest on Investments Total revenues & support $ 9,191,718 $ 21,700,794 $ 21,793,206 Expenses: Program services: School Readiness $ 3,761,822 $ 11,552,223 $ 12,888,414 Voluntary Pre-kindergarten (Note 4) 4,641,021 8,327,989 7,528,786 Entrant Refugee Services BRHPC 13,643 34,702 Program support and administration 298, , ,915 Community Transformation Grants/PFPP 213, ,724 22,267 Quality Enhancement Programs 70, , ,171 Total program services $ 8,998,359 $ 21,249,906 $ 21,369,553 SuSupporting services: General and administrative $ 192,482 $ 448,230 $ 412,629 Total supporting services 192, , ,629 Total expenses 9,190, ,698,136 21,782,182 Change in net assets $ $ 2,658 $ 11,025 Net assets, beginning of year 352, ,491 Net assets, end of the period $ 354,744 $ 364,515 Page 37 of 85

38 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended September 30, 2016 ANNUAL BUDGET September Budget September Actuals Variance % of Monthly Budget Revenues: Local Sources: Florida Department of Children & Fa $ - $ - $ 15,539 $ 15,539 N/A OEL State/Federal - SR 44,571,921 3,757,020 4,155, , % OEL State/Federal - CCEP 2,551, , ,128 (112,905) 47% OEL State - VPK 35,155,653 4,030,603 4,318, , % OEL State - VPK Prepayment (Note 4 5,150, , ,210 (68,922) 84% Children's Services Council 5,092, ,282 20,432 (408,851) 5% Other Grants 999,961 84, , , % Miscellaneous/Match 46,000 3,877 1,313 (2,564) 33.9% Total Revenue $ 93,567,840 $ 8,954,236 $ 9,191,718 $ 237, % Expenditures: Program: Resource & Referral $ 593,639 $ 50,039 $ 41,835 $ 8,203 84% VPK Resource & Referral ,077 4,052 3, % SR Eligibility - DCF 12,046 1,015 1,495 (480) 147% SR Eligibility - BRHPC 3,088, , ,565 (65,211) 125% VPK Eligibility - BRHPC 961,097 81, ,842 (22,830) 128% SR Slots 42,473,490 3,422,697 3,434,763 (12,066) 100% VPK Slots 38,662,955 4,164,827 4,537,178 (372,351) 109% DCF-Entrants Services 105,651 8,905 13,643 (4,738) 153% Sub-Total Direct Services & Slots $ 85,945,698 $ 7,992,902 $ 8,461,693 $ (468,791) 106% Road To Child Outcomes - FCI 993,503 83,744 74,637 9,106 89% Road To Child Outcomes - NOVA 919,316 77,490 73,336 4,154 95% Road To Child Outcomes - BCSB 843,157 71,071 73,583 (2,513) 104% WAGES - Children's Forum 448,587 37,812 31,452 6,360 83% ELC ProviderMgmt & Screening 3IN 543,010 45,771 42,653 3,118 93% ELC Provider Quality CASI 342,128 28,838 7,520 21,318 26% ELC PQI & Data Mgmt 224,107 18,890 20,469 (1,579) 108% ELC Other Grants (UF/PFPP) 1,387, , ,015 (96,036) 182% Sub-Total Quality & Grants 5,701, , ,666 (56,071) 112% Total Program Expenses $ 91,647,298 $ 8,473,496 $ 8,998,359 $ (524,862) 106% Page 38 of 85

39 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended September 30, 2016 ANNUAL BUDGET September Budget September Actuals Variance % of Monthly Budget Administration: Employee Salaries $ 999,820 $ 84,276 $ 110,988 $ (26,712) 132% Employee Fringes 400,438 33,753 28,802 4,951 85% Legal Fees 62,250 5,247 5,550 (303) 106% Auditors 31,000 14,613 14, % Accreditation Cost % Other Consultants 40,800 7,339 7,688 (349) 105% Insurance 11, % Travel 22,291 1,879 1, % Repairs/Maint & Utilities 5, % Rental - Equip & Facility 155,110 13,074 11,648 1,426 89% Communications 39,232 3,307 1,638 1,669 50% Advertising and Printing 18,000 5,317 5,500 (183) 103% Other: Supplies/Subscription, etc. 49,723 4,191 4, % Depreciation 11, % Sub-Total Expenditures $ 1,847,097 $ 175,394 $ 192,482 $ (17,088) 110% Capital Outlay: Computer Hardware/Software 53,846 4,539-4, % Furniture/ Equipment 19,600 1,652-1, % Total Capital Outlay 73,446 6,191-6, % Total ELC Administration Expense 1,920, , ,482 (10,897) 106% Total Expenditures $ 93,567,840 $ 8,655,081 $ 9,190,841 $ (535,759) 106% Page 39 of 85

40 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended September 30, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Variance From YTD Target: 17% Revenues: Local Sources: FL Department of Children & Families $ - $ 36,099 $ 36,099 N/A 0% OEL State/Federal - SR 44,571,921 12,611,138 (31,960,783) 28% 12% OEL State/Federal - CCEP 2,551, ,675 (2,251,404) 12% -5% OEL State - VPK 35,155,653 7,184,638 (27,971,015) 20% 4% OEL State - VPK Prepayment (Note 4) 5,150,376 1,287,461 (3,862,915) 25% 8% Children's Services Council 5,092,850 39,018 (5,053,832) 1% -16% Other Grants 999, ,258 (761,703) 24% 7% Miscellaneous 46,000 4,507 (41,493) 10% -7% Total Revenue $ 93,567,840 $ 21,700,794 $ (71,867,046) 23% 7% Expenditures: Program: Resource & Referral $ 593,639 $ 128,543 $ 465,096 22% 5% VPK Resource & Referral ,077 10,423 37,654 22% 5% SR Eligibility - DCF 12,046 2,492 9,553 21% 4% SR Eligibility - BRHPC 3,088, ,780 2,438,963 21% 4% VPK Eligibility - BRHPC 961, , ,186 22% 5% SR Slots 42,473,490 10,899,951 31,573,538 26% 9% VPK Slots 38,662,955 8,118,078 30,544,877 21% 4% DCF - Entrant Slots 105,651 34,702 70,949 33% 16% Sub-Total Direct Services & Slots $ 85,945,698 $ 20,053,880 $ 65,891,816 23% 7% Road To Child Outcomes - FCI 993, , ,222 23% 6% Road To Child Outcomes - NOVA 919, , ,949 24% 7% Road To Child Outcomes - BCSB 843, , ,275 15% -1% WAGES - Children's Forum 448, , ,381 27% 10% ELC Provider Mgmt & Screening 543, , ,852 20% 3% ELC Provider Quality 342,128 90, ,765 26% 10% ELC PQI & Data Mgmt 224,107 72, ,063 32% 15% ELC Other Grants (PICH/PFPP) 1,387, ,724 1,154,068 17% 0% Sub-Total Quality & Grants 5,701,600 1,196,026 4,505,574 21% 4% Total Program Services $ 91,647,298 $ 21,249,906 $ 70,397,391 23% 7% Page 40 of 85

41 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended September 30, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Variance From YTD Target: 17% Administration: Employee Salaries $ 999,820 $ 214,213 $ 785,607 21% 5% Employee Fringes 400,438 71, ,170 18% 1% Legal Fees 62,250 10,063 52,188 16% -1% Auditors 31,000 14,000 17,000 45% 28% Accreditation Cost % -17% Other Consultants 40,800 31,124 9,676 76% 60% Insurance 11,081 2,363 8,718 21% 5% Travel 22,291 1,958 20,333 9% -8% Repairs/Maint & Utilities 5, ,978 16% -1% Rental - Equip & Facility 155,110 36, ,305 24% 7% Communications 39,232 6,534 32,698 17% 0% Advertising/Printing 18,000 10,638 7,362 59% 42% Other: Supplies/Subscription etc. 49,723 48,332 1,391 97% 81% Depreciation 11,040-11,040 0% -17% Total Administration Expenses $ 1,847,097 $ 448,230 $ 1,398,867 24% 8% Capital Outlay: Computer Hardware/Software $ 53,846 $ - $ 53,846 0% -17% Furniture/ Equipment 19,600-19,600 0% -17% Total Capital Outlay 73,446-73,446 0% -17% 1,920, ,230 1,472,312 23% 7% Total Expenses $ 93,567,840 $ 21,698,136 $ 71,869,703 23% 7% Page 41 of 85

42 Early Learning Coalition of Broward County, Inc. Notes to the Financial Statements For The Third Month Ended September 30, 2016 (1) The Early Learning Coalition of Broward County ("ELC") budgets, as revenue, 100% of the OEL Funding Agreement. Revenue from the Office of Early Learning (OEL) comprises both federal and state funds. (2) The full accrual basis of accounting is utilized by ELC. Under the accrual basis, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting period in which the liability is incurred. (3) The Net Assets Undesignated represents.24% of the total Operating Budget. (4) State law requires that VPK providers receive a prepayment at the beginning of each month. During the fiscal year, these expenditures are reported as revenue and expense when they are incurred. At year end, any outstanding balances will be recorded to the corresponding asset and liability account. Page 42 of 85

43 INTERIM FINANCIAL STATEMENTS FISCAL YEAR For The Fourth Month Ended October 31, 2016 Page 43 of 85

44 Early Learning Coalition of Broward County, Inc. Table of Contents For The Fourth Month Ended October 31, 2016 Financial Summary 2 Page Statement of Financial Position 3 Statement of Activities 4 Budget to Actual (Budgetary Basis) - Monthly and Year to Date 5-6 Budget to Actual (Budgetary Basis) - Annualized Fiscal Year End 7-8 Notes to the Financial Statements 9 Page 44 of 85

45 Early Learning Coalition of Broward County, Inc. Preliminary Financial Summary For The Fourth Month Ended October 31, 2016 CHART 1 ELC REVENUES / FUND SOURCE Annual Revenues Remaining YTD Budget To Date % OEL - SR $ 44,571,921 $ 15,818,548 $ 28,753, % OEL - CCEP 2,551, ,572 2,015, % OEL - VPK 40,306,029 12,291,983 28,014, % CSC 5,092, ,236 4,712, % OTHER GRANTS / FUNDS 1,045, , , % $ 93,567,840 $ 29,447,956 $ 64,119,884 $ 64,119,884 OTHER GRANTS / FUNDS CSC $421,617 $1,045,961 $380,236 $5,092,850 - OEL - VPK $12,291,983 $40,306,029 OEL - CCEP $535,572 $2,551,079 OEL - SR $15,818,548 $44,571,921 $(7,000,000) $3,000,000 $13,000,000 $23,000,000 $33,000,000 $43,000,000 $53,000,000 YTD FY17 Budget FY17 CHART 2 ELC EXPENDITURES 211 Broward ELC1 Resource & Referral ELC1 VPK Outreach Broward Regional Health Planning Co. ELC2 SR Slot Management (includes ELC2 VPK Slot Management Slot Payment (BRHPC) ELC2 SR Slot Payments ELC2 VPK Slot Payments ELC2 DCF - Entrant Family Central, Inc. ELC4-1 Road To Child Outcomes Nova Southeastern Univ. ELC4-2 Road To Child Outcomes Broward County Public Schools ELC4-3 Road To Child Outcomes Children's Forum ELC7 WAGES ELC Admin/Grants/Services Annual Budget Expended To Date Remaining YTD Projected *Variance $ 593,639 $ 169,759 $ 423, % $ 593,639-48,077 13,684 34, % 48,077 - $ 641,716 $ 183,443 $ 458,273 $ 641,716 - $ 3,100,789 $ 850,079 $ 2,250, % $ 3,100, , , , % 961,097 - $ 4,061,886 $ 1,122,830 $ 2,939,056 $ 0 $ 4,061, $ 42,473,490 $ 14,030,551 $ 28,442, % $ 41,430,255 ($1,043,234)** 38,662,955 11,846,920 26,816, % 38,765, , ,651 48,105 57, % 105,651 - $ 81,242,096 $ 25,925,577 $ 55,316, % $ 80,301,831 (940,265) $ 993,503 $ 294,454 $ 699, % $ 993,503 - $ 919,316 $ 284,675 $ 634, % $ 919,316 - $ 843,157 $ 202,684 $ 640, % $ 843,157 - $ 448,587 $ 155,732 $ 292, % $ 448,587-4,417,579 1,259,280 3,158, % 4,417,579 - TOTAL $ 93,567,840 * $ 29,428,676 * $ 64,139, % 92,627,575 * $ 19,280 * $ 19,280 * NOTE: Variances due to miscellaneous revenue received for general administrative expenses. Revenue is generated from contributions, small grants and donations for ELC trainings/meetings, conferences and special projects $19,280 * *NOTE: Surplus in CSC8 Slot dollars to be used in 1st Quarter of FY 17. % $ (940,265) ELC ADMIN/GRANTS/SERVICES CHILDREN'S FORUM BROWARD COUNTY PUBLIC SCHOOLS NOVA SOUTHEASTERN UNIV. FAMILY CENTRAL, INC. BROWARD REGIONAL HEALTH PLANNING CO. 211 BROWARD $1,259, $155, $448, $202, $843, $284, $919, $294, $993, $1,122, $183, $641, $4,061, $4,417, $- $500, $1,000, $1,500, $2,000, $2,500, $3,000, $3,500, $4,000, $4,500, $5,000, * YTD FY17 Budget FY17 Page 45 of 85

46 Early Learning Coalition of Broward County, Inc. FY Statement of Financial Position As Of October 31, 2016 Summary: Cash Balance $ 10,014,747 Total Assets 21,652,508 Total Liabilities 21,281,142 Total Fund Equity $ 371,366 October 31, 2016 October 31, 2015 ASSETS Assets: Cash $ 10,014,747 $ 9,006,943 Petty Cash Advance, Interest & Accounts Receivable 7,764,341 8,942,107 Due From Other Agencies 3,811,758 3,813,325 Prepaid Expenses 50,804 44,110 Property & Equipment, Net 10,758 18,256 Assets $ 21,652,508 $ 21,824,841 Liabilities: Accounts Payable $ 135,606 $ 8,051 Salary & Fringe Benefits Payable 2,355 (43) Due to 211 Broward 89,683 93,498 Due to Broward County School Board 147, ,195 Due to Broward Regional Health Planning Council 13,554,144 13,946,146 Due to Children's Forum 65,978 31,652 Due to Family Central, Inc. 151, ,250 Due to NSU 140,644 72,553 Due to Other Agencies 16, , Deferred Revenue 6,976,759 6,976,916 Total Liabilities $ 21,281,142 $ 21,460,524 Net Assets : (Note 3) Designated for Program Enhancement - - Designated for eligible child care slots $ 114,994 $ 114,944 Equity in Fixed Assets 22,277 22,277 Fund Balance Undesignated 234, ,096 Net Assets $ 371,366 $ 364,317 Total Liabilities and Fund Equity $ 21,652,508 $ 21,824,841 Page 46 of 85

47 Early Learning Coalition of Broward County, Inc. FY Statement of Activities For The Month Ended October 31, October 2016 Actual Revenues & support Grants and other income Federal grants 3,457,870 FY 2017 YTD Actual FY 2016 YTD Actual $ $ 16,409,188 $ 15,930,217 State grants 3,819,884 12,291,983 11,954,014 Children's Services Council of Broward 341, ,236 2,578,210 Miscellaneous 126, ,549 46,853 Total grants and other income 7,745,840 29,447,956 30,509,294 Interest on Investments Total revenues & support $ 7,745,840 $ 29,447,956 $ 30,509,374 Expenses: Program services: School Readiness $ 3,328,407 $ 14,880,630 $ 16,862,802 Voluntary Pre-kindergarten (Note 4) 3,791,683 12,119,671 11,732,037 Entrant Refugee Services BRHPC 13,404 48,105 - Program support and administration 290, ,120,989 1,087,936 Community Transformation Grants/PFPP 108, ,483 30,362 Quality Enhancement Programs 59, , ,396 Total program services $ 7,591,595 $ 28,841,501 $ 29,942,532 Supporting services: General and administrative $ 137,623 $ 587,175 $ 556,016 Total supporting services 137, , ,016 Total expenses 7,729, ,428,676 30,498,548 Change in net assets $ 16, $ 19,280 $ 10,826 Net assets, beginning of year 352, ,491 Net assets, end of the period $ 371,366 $ 364,317 Page 47 of 85

48 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended October 31, 2016 ANNUAL BUDGET October Budget October Actuals Variance % of Monthly Budget Revenues: Local Sources: Florida Department of Children & Familie $ - $ - $ 14,564 $ (14,564) N/A OEL State/Federal - SR 44,571,921 3,586,247 3,207, ,837 89% OEL State/Federal - CCEP 2,551, , ,896 (30,637) 115% OEL State - VPK 35,155,653 2,828,616 3,819,741 (991,125) 135% OEL State - VPK Prepayment (Note 4) 5,150, , ,255 0% Children's Services Council 5,092, , ,218 68,552 83% Other Grants 999,961 80, ,759 (28,302) 135% Miscellaneous/Match 46,000 3,701 18,109 (14,408) 489.3% Total Revenue $ 93,567,840 $ 7,528,447 $ 7,745,840 $ (217,393) % Expenditures: Program: Resource & Referral $ 593,639 $ 47,764 $ 41,216 $ 6,548 86% VPK Resource & Referral ,077 3,868 3, % SR Eligibility - DCF 12, % SR Eligibility - BRHPC 3,088, , ,587 50,932 80% VPK Eligibility - BRHPC 961,097 77,330 62,840 14,489 81% SR Slots 42,473,490 3,161,308 3,130,600 30,709 99% VPK Slots 38,662,955 3,728,699 3,728,842 (143) 100% DCF-Entrants Services 105,651 8,501 13,404 (4,903) 158% Sub-Total Direct Services & Slots $ 85,945,698 $ 7,276,959 $ 7,177,970 $ 98,989 99% Road To Child Outcomes - FCI 993,503 79,937 70,173 9,764 88% Road To Child Outcomes - NOVA 919,316 73,968 67,308 6,660 91% Road To Child Outcomes - BCSB 843,157 67,840 73,802 (5,962) 109% WAGES - Children's Forum 448,587 36,093 34,526 1,567 96% ELC ProviderMgmt & Screening 3IN 543,010 43,690 32,650 11,041 75% ELC Provider Quality CASI 342,128 27,528 15,837 11,690 58% ELC PQI & Data Mgmt 224,107 18,032 10,570 7,462 59% ELC Other Grants (UF/PFPP) 1,387, , ,759 2,902 97% Sub-Total Quality & Grants 5,701, , ,625 45,125 90% Total Program Expenses $ 91,647,298 $ 7,735,708 $ 7,591,595 $ 144,113 98% Page 48 of 85

49 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended October 31, 2016 ANNUAL BUDGET October Budget October Actuals Variance % of Monthly Budget Administration: Employee Salaries $ 999,820 $ 80,445 $ 61,195 $ 19,251 76% Employee Fringes 400,438 32,219 23,191 9,028 72% Legal Fees 62,250 5,009 7,650 (2,641) 153% Auditors 31,000 2,494 14,000 (11,506) 561% Accreditation Cost % Other Consultants 40,800 3, ,670 19% Insurance 11, % Travel 22,291 1, ,152 36% Repairs/Maint & Utilities 5, (60) 113% Rental - Equip & Facility 155,110 12,480 14,187 (1,707) 114% Communications 39,232 3,157 2, % Advertising and Printing 18,000 1, ,064 27% Other: Supplies/Subscription, etc. 49,723 4,001 11,899 (7,899) 297% Depreciation 11, % Sub-Total Expenditures $ 1,847,097 $ 148,617 $ 137,623 $ 10,994 93% Capital Outlay: Computer Hardware/Software 53,846 4,332-4, % Furniture/ Equipment 19,600 1,577-1, % Total Capital Outlay 73,446 5,909-5, % Total ELC Administration Expense 1,920, , ,623 16,904 89% Total Expenditures $ 93,567,840 $ 7,890,234 $ 7,729,218 $ 161,017 98% Page 49 of 85

50 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended October 31, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Variance From YTD Target: 33% Revenues: Local Sources: FL Department of Children & Families $ - $ 55,069 $ 55,069 N/A 0% OEL State/Federal - SR 44,571,921 15,818,548 (28,753,373) 35% 2% OEL State/Federal - CCEP 2,551, ,572 (2,015,507) 21% -12% OEL State - VPK 35,155,653 11,004,379 (24,151,274) 31% -2% OEL State - VPK Prepayment (Note 4) 5,150,376 1,287,604 (3,862,772) 25% -8% Children's Services Council 5,092, ,236 (4,712,614) 7% -26% Other Grants 999, ,784 (656,177) 34% 1% Miscellaneous 46,000 22,765 (23,235) 49% 16% Total Revenue $ 93,567,840 $ 29,447,956 $ (64,119,884) 31% -2% Expenditures: Program: Resource & Referral $ 593,639 $ 169,759 $ 423,880 29% -5% VPK Resource & Referral ,077 13,684 34,393 28% -5% SR Eligibility - DCF 12,046 2,712 9,333 23% -11% SR Eligibility - BRHPC 3,088, ,367 2,241,376 27% -6% VPK Eligibility - BRHPC 961, , ,346 28% -5% SR Slots 42,473,490 14,030,551 28,442,939 33% 0% VPK Slots 38,662,955 11,846,920 26,816,035 31% -3% DCF - Entrant Slots 105,651 48,105 57,546 46% 12% Sub-Total Direct Services & Slots $ 85,945,698 $ 27,231,850 $ 58,713,846 32% -2% Road To Child Outcomes - FCI 993, , ,049 30% -4% Road To Child Outcomes - NOVA 919, , ,641 31% -2% Road To Child Outcomes - BCSB 843, , ,473 24% -9% WAGES - Children's Forum 448, , ,855 35% 1% ELC Provider Mgmt & Screening 543, , ,202 26% -7% ELC Provider Quality 342, , ,928 31% -2% ELC PQI & Data Mgmt 224,107 82, ,493 37% 4% ELC Other Grants (PICH/PFPP) 1,387, ,483 1,045,309 25% -9% Sub-Total Quality & Grants 5,701,600 1,609,650 4,091,950 28% -5% Total Program Services $ 91,647,298 $ 28,841,501 $ 62,805,796 31% -2% Page 50 of 85

51 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended October 31, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Variance From YTD Target: 33% Administration: Employee Salaries $ 999,820 $ 275,408 $ 724,412 28% -6% Employee Fringes 400,438 94, ,979 24% -10% Legal Fees 62,250 17,713 44,538 28% -5% Auditors 31,000 28,000 3,000 90% 57% Accreditation Cost % -33% Other Consultants 40,800 31,736 9,064 78% 44% Insurance 11,081 3,152 7,929 28% -5% Travel 22,291 2,600 19,691 12% -22% Repairs/Maint & Utilities 5,912 1,470 4,442 25% -8% Rental - Equip & Facility 155,110 50, ,117 33% 0% Communications 39,232 9,071 30,161 23% -10% Advertising/Printing 18,000 11,022 6,978 61% 28% Other: Supplies/Subscription etc. 49,723 61,553 (11,830) 124% 90% Depreciation 11,040-11,040 0% -33% Total Administration Expenses $ 1,847,097 $ 587,175 $ 1,259,921 32% -2% Capital Outlay: Computer Hardware/Software $ 53,846 $ - $ 53,846 0% -33% Furniture/ Equipment 19,600-19,600 0% -33% Total Capital Outlay 73,446-73,446 0% -33% 1,920, ,175 1,333,367 31% -3% Total Expenses $ 93,567,840 $ 29,428,676 $ 64,139,163 31% -2% Page 51 of 85

52 Early Learning Coalition of Broward County, Inc. Notes to the Financial Statements For The Fourth Month Ended October 31, 2016 (1) The Early Learning Coalition of Broward County ("ELC") budgets, as revenue, 100% of the OEL Funding Agreement. Revenue from the Office of Early Learning (OEL) comprises both federal and state funds. (2) The full accrual basis of accounting is utilized by ELC. Under the accrual basis, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting period in which the liability is incurred. (3) The Net Assets Undesignated represents.24% of the total Operating Budget. (4) State law requires that VPK providers receive a prepayment at the beginning of each month. During the fiscal year, these expenditures are reported as revenue and expense when they are incurred. At year end, any outstanding balances will be recorded to the corresponding asset and liability account. Page 52 of 85

53 INTERIM FINANCIAL STATEMENTS FISCAL YEAR For The Fifth Month Ended November 30, 2016 Submitted to the January 25, 2017 Finance Committee Meeting Page 53 of 85

54 Early Learning Coalition of Broward County, Inc. Table of Contents For The Fifth Month Ended November 30, 2016 Financial Summary 2 Page Statement of Financial Position 3 Statement of Activities 4 Budget to Actual (Budgetary Basis) - Monthly and Year to Date 5-6 Budget to Actual (Budgetary Basis) - Annualized Fiscal Year End 7-8 Notes to the Financial Statements 9 Page 54 of 85

55 Early Learning Coalition of Broward County, Inc. Preliminary Financial Summary For The Fifth Month Ended November 30, 2016 CHART 1 ELC REVENUES / FUND SOURCE Annual Revenues Remaining YTD Budget To Date % OEL - SR $ 44,571,921 $ 19,203,544 $ 25,368, % OEL - CCEP 2,551, ,612 1,792, % OEL - VPK 40,306,029 15,931,597 24,374, % CSC 5,092, ,163 4,308, % OTHER GRANTS / FUNDS 1,045, , , % $ 93,567,840 $ 37,136,511 $ 56,431,329 $ 56,431,329 OTHER GRANTS / FUNDS CSC $458,594 $1,045,961 $784,163 $5,092,850 - OEL - VPK $15,931,597 $40,306,029 OEL - CCEP $758,612 $2,551,079 OEL - SR $19,203,544 $44,571,921 $(7,000,000) $3,000,000 $13,000,000 $23,000,000 $33,000,000 $43,000,000 $53,000,000 YTD FY17 Budget FY17 CHART 2 ELC EXPENDITURES 211 Broward ELC1 Resource & Referral ELC1 VPK Outreach Broward Regional Health Planning Co. ELC2 SR Slot Management (includes ELC2 VPK Slot Management Slot Payment (BRHPC) ELC2 SR Slot Payments ELC2 VPK Slot Payments ELC2 DCF - Entrant Family Central, Inc. ELC4-1 Road To Child Outcomes Nova Southeastern Univ. ELC4-2 Road To Child Outcomes Broward County Public Schools ELC4-3 Road To Child Outcomes Children's Forum ELC7 WAGES ELC Admin/Grants/Services Annual Budget Expended To Date Remaining YTD Projected *Variance $ 593,639 $ 208,874 $ 384, % $ 593,639-48,077 16,995 31, % 48,077 - $ 641,716 $ 225,869 $ 415,847 $ 641,716 - $ 3,100,789 $ 1,105,869 $ 1,994, % $ 3,100, , , , % 961,097 - $ 4,061,886 $ 1,460,067 $ 2,601, % $ 4,061, $ 42,473,490 $ 17,339,498 $ 25,133, % $ 41,430,255 ($1,043,234)** 38,662,955 15,377,597 23,285, % 38,765, , ,651 61,861 43, % 105,651 - $ 81,242,096 $ 32,778,956 $ 48,463, % $ 80,301,831 (940,265) $ 993,503 $ 367,708 $ 625, % $ 993,503 - $ 919,316 $ 354,639 $ 564, % $ 919,316 - $ 843,157 $ 283,563 $ 559, % $ 843,157 - $ 448,587 $ 178,089 $ 270, % $ 448,587-4,417,579 1,453,811 2,963, % 4,417,579 - TOTAL $ 93,567,840 * $ 37,102,701 * $ 56,465, % 92,627,575 * $ 33,809 * $ 33,809 * NOTE: Variances due to miscellaneous revenue received for general administrative expenses. Revenue is generated from contributions, small grants and donations for ELC trainings/meetings, conferences and special projects $33,809 * *NOTE: Surplus in CSC8 Slot dollars to be used in 1st Quarter of FY 17. % $ (940,265) ELC ADMIN/GRANTS/SERVICES $1,453, $4,417, CHILDREN'S FORUM $178, $448, BROWARD COUNTY PUBLIC SCHOOLS $283, $843, NOVA SOUTHEASTERN UNIV. $354, $919, FAMILY CENTRAL, INC. $367, $993, BROWARD REGIONAL HEALTH PLANNING CO. $1,460, $4,061, BROWARD $225, $641, $- $500, $1,000, $1,500, $2,000, $2,500, $3,000, $3,500, $4,000, $4,500, $5,000, * YTD FY17 Budget FY17 Page 55 of 85

56 Early Learning Coalition of Broward County, Inc. FY Statement of Financial Position As Of November 30, 2016 Summary: Cash Balance $ 8,325,814 Total Assets 20,359,601 Total Liabilities 19,973,705 Total Fund Equity $ 385,896 November 30, 2016 November 30, 2015 ASSETS Assets: Cash $ 8,325,814 $ 793,265 Petty Cash Advance, Interest & Accounts Receivable 8,159,672 16,783,023 Due From Other Agencies 3,811,758 3,813,325 Prepaid Expenses 51,499 43,829 Property & Equipment, Net 10,758 17,319 Assets $ 20,359,601 $ 21,450,861 Liabilities: Accounts Payable $ 89,280 $ 18,301 Salary & Fringe Benefits Payable 1, Due to 211 Broward 86,902 82,298 Due to Broward County School Board 154, ,793 Due to Broward Regional Health Planning Council 12,324,088 13,501,608 Due to Children's Forum 56,883 34,198 Due to Family Central, Inc. 143, ,049 Due to NSU 137,272 81,105 Due to Other Agencies 16, , Deferred Revenue 6,962,695 6,976,916 Total Liabilities $ 19,973,705 $ 21,085,717 Net Assets: (Note 3) Designated for eligible child care slots $ 114,994 $ 114,994 Equity in Fixed Assets 22,277 22,277 Fund Balance Undesignated 248, ,873 Net Assets $ 385,896 $ 365,144 Total Liabilities and Fund Equity $ 20,359,601 $ 21,450,861 Page 56 of 85

57 Early Learning Coalition of Broward County, Inc. FY Statement of Activities For The Month Ended November 30, 2016 November 2016 Actual Revenues & support Grants and other income Federal grants 3,624,155 FY 2017 YTD Actual FY 2016 YTD Actual $ $ 20,033,343 $ 19,628,208 State grants 3,639,614 15,931,597 15,570,015 Children's Services Council of Broward 403, ,163 3,099,841 Miscellaneous 20, ,407 64,283 Total grants and other income 7,688,554 37,136,511 38,362,347 Interest on Investments Total revenues & support $ 7,688,554 $ 37,136,511 $ 38,362,455 Expenses: Program services: School Readiness $ 3,564,737 $ 18,445,367 $ 20,661,037 Voluntary Pre-kindergarten (Note 4) 3,612,123 15,731,795 15,304,470 Entrant Refugee Services BRHPC 13,756 61,861 Program support and administration 288, ,409,868 1,385,375 Community Transformation Grants/PFPP 2, ,785 45,061 Quality Enhancement Programs 68, , ,731 Total program services $ 7,549,938 $ 36,391,439 $ 37,697,673 Supporting services: General and administrative $ 124,087 $ 711,262 $ 653,128 Total supporting services 124, , ,128 Total expenses 7,674, ,102,701 38,350,801 Change in net assets $ 14, $ 33,809 $ 11,654 Net assets, beginning of year 352, ,491 Net assets, end of the period $ 385,896 $ 365,144 Page 57 of 85

58 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended November 30, 2016 ANNUAL BUDGET November Budget November Actual Variance % of Monthly Budget Revenues: Local Sources: Florida Department of Children & Fa $ - $ - $ 16,118 $ 16,118 N/A OEL State/Federal - SR 44,571,921 3,757,020 3,384,996 (372,024) 90% OEL State/Federal - CCEP 2,551, , ,041 8, % OEL State - VPK 35,155,653 2,963,312 3,639, , % OEL State - VPK Prepayment (Note 4) 5,150, ,131 (434,131) 0% Children's Services Council 5,092, , ,927 (25,355) 94% Other Grants 999,961 84,288 2,302 (81,986) 3% Miscellaneous/Match 46,000 3,877 18,556 14, % Total Revenue $ 93,567,840 $ 7,886,944 $ 7,688,554 $ (198,390) 97.48% Expenditures: Program: Resource & Referral $ 593,639 $ 50,039 $ 39,115 $ 10,924 78% VPK Resource & Referral ,077 4,052 3, % SR Eligibility - DCF 12,046 1,015 1,158 (143) 114% SR Eligibility - BRHPC 3,088, , ,632 5,722 98% VPK Eligibility - BRHPC 961,097 81,012 81,447 (435) 101% SR Slots 42,473,490 3,308,947 3,308, % VPK Slots 38,662,955 3,744,115 3,530, ,439 94% DCF-Entrants Services 105,651 8,905 13,756 (4,850) 154% Sub-Total Direct Services & Slots $ 85,945,698 $ 7,458,440 $ 7,233,041 $ 225,399 97% Road To Child Outcomes - FCI 993,503 83,744 73,254 10,489 87% Road To Child Outcomes - NOVA 919,316 77,490 69,964 7,526 90% Road To Child Outcomes - BCSB 843,157 71,071 80,879 (9,808) 114% WAGES - Children's Forum 448,587 37,812 22,356 15,456 59% ELC ProviderMgmt & Screening 3IN 543,010 45,771 51,236 (5,465) 112% ELC Provider Quality CASI 342,128 28,838 12,291 16,547 43% ELC PQI & Data Mgmt 224,107 18,890 4,615 14,276 24% ELC Other Grants (UF/PFPP) 1,387, ,979 2, ,677 2% Sub-Total Quality & Grants 5,701, , , ,698 66% Total Program Expenses $ 91,647,298 $ 7,939,035 $ 7,549,938 $ 389,097 95% Page 58 of 85

59 Early Learning Coalition of Broward County, Inc. FY BUDGET TO ACTUAL For The Month Ended November 30, 2016 ANNUAL BUDGET November Budget November Actual Variance % of Monthly Budget Administration: Employee Salaries $ 999,820 $ 84,276 $ 69,762 $ 14,514 83% Employee Fringes 400,438 33,753 28,398 5,356 84% Legal Fees 62,250 5,247 6,163 (915) 117% Auditors 31,000 2,613 2,613 0% Accreditation Cost (366) 1186% Other Consultants 40,800 3,439 3, % Insurance 11, % Travel 22,291 1, ,515 19% Repairs/Maint & Utilities 5, % Rental - Equip & Facility 155,110 13,074 1,595 11,479 12% Communications 39,232 3,307 2, % Advertising and Printing 18,000 1,517-1,517 0% Other: Supplies/Subscription, etc. 49,723 4,191 10,420 (6,229) 249% Depreciation 11, % Sub-Total Expenditures $ 1,847,097 $ 155,694 $ 124,087 $ 31,607 80% Capital Outlay: Computer Hardware/Software 53,846 4,539-4, % Furniture/ Equipment 19,600 1,652-1, % Total Capital Outlay 73,446 6,191-6, % Total ELC Administration Expense 1,920, , ,087 16,904 77% Total Expenditures $ 93,567,840 $ 8,100,920 $ 7,674,025 $ 406,000 95% Page 59 of 85

60 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended November 30, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Variance From YTD Target: 42% Revenues: Local Sources: FL Department of Children & Families $ - $ 71,187 $ (71,187) N/A 0% OEL State/Federal - SR 44,571,921 19,203,544 25,368,377 43% 1% OEL State/Federal - CCEP 2,551, ,612 1,792,467 30% -12% OEL State - VPK 35,155,653 14,643,993 20,511,660 42% 0% OEL State - VPK Prepayment (Note 4) 5,150,376 1,287,604 3,862,772 25% -17% Children's Services Council 5,092, ,163 4,308,687 15% -26% Other Grants 999, , ,875 35% -7% Miscellaneous 46,000 41,321 4,679 90% 48% Total Revenue $ 93,567,840 $ 37,136,511 $ 56,431,329 40% -2% Expenditures: Program: Resource & Referral $ 593,639 $ 208,874 $ 384,765 35% -6% VPK Resource & Referral ,077 16,995 31,082 35% -6% SR Eligibility - DCF 12,046 3,870 8,175 32% -10% SR Eligibility - BRHPC 3,088,743 1,101,999 1,986,744 36% -6% VPK Eligibility - BRHPC 961, , ,899 37% -5% SR Slots 42,473,490 17,339,498 25,133,992 41% -1% VPK Slots 38,662,955 15,377,597 23,285,358 40% -2% DCF - Entrant Slots 105,651 61,861 43,790 59% 17% Sub-Total Direct Services & Slots $ 85,945,698 $ 34,464,892 $ 51,480,805 40% -2% Road To Child Outcomes - FCI 993, , ,795 37% -5% Road To Child Outcomes - NOVA 919, , ,677 39% -3% Road To Child Outcomes - BCSB 843, , ,594 34% -8% WAGES - Children's Forum 448, , ,498 40% -2% ELC Provider Mgmt & Screening 543, , ,966 35% -6% ELC Provider Quality 342, , ,637 35% -7% ELC PQI & Data Mgmt 224,107 87, ,879 39% -3% ELC Other Grants (PICH/PFPP) 1,387, ,785 1,043,007 25% -17% Sub-Total Quality & Grants 5,701,600 1,926,547 3,775,053 34% -8% Total Program Services $ 91,647,298 $ 36,391,439 $ 55,255,858 40% -2% Page 60 of 85

61 Early Learning Coalition of Broward County, Inc. FY Annual Budget to Actual (Budgetary Basis) For The Month Ended November 30, 2016 FY 2017 Annual Budget YTD Actual Balance % of Budget Variance From YTD Target: 42% Administration: Employee Salaries $ 999,820 $ 345,170 $ 654,649 35% -7% Employee Fringes 400, , ,581 31% -11% Legal Fees 62,250 23,875 38,375 38% -3% Auditors 31,000 28,000 3,000 90% 49% Accreditation Cost % 58% Other Consultants 40,800 34,861 5,939 85% 44% Insurance 11,081 3,941 7,140 36% -6% Travel 22,291 2,964 19,327 13% -28% Repairs/Maint & Utilities 5,912 1,773 4,139 30% -12% Rental - Equip & Facility 155,110 52, ,522 34% -8% Communications 39,232 11,838 27,394 30% -11% Advertising/Printing 18,000 11,022 6,978 61% 20% Other: Supplies/Subscription etc. 49,723 71,974 (22,251) 145% 103% Depreciation 11,040-11,040 0% -42% Total Administration Expenses $ 1,847,097 $ 711,262 $ 1,135,835 39% -3% Capital Outlay: Computer Hardware/Software $ 53,846 $ - $ 53,846 0% -42% Furniture/ Equipment 19,600-19,600 0% -42% Total Capital Outlay 73,446-73,446 0% -42% 1,920, ,262 1,209,280 37% -5% Total Expenses $ 93,567,840 $ 37,102,701 $ 56,465,138 40% -2% Page 61 of 85

62 Early Learning Coalition of Broward County, Inc. Notes to the Financial Statements For The Fifth Month Ended November 30, 2016 (1) The Early Learning Coalition of Broward County ("ELC") budgets, as revenue, 100% of the OEL Funding Agreement. Revenue from the Office of Early Learning (OEL) comprises both federal and state funds. (2) (3) (4) The full accrual basis of accounting is utilized by ELC. Under the accrual basis, revenues are recognized in the accounting period in which they are earned. Expenses are recognized in the accounting period in which the liability is incurred. The Net Assets Undesignated represents.24% of the total Operating Budget. State law requires that VPK providers receive a prepayment at the beginning of each month. During the fiscal year, these expenditures are reported as revenue and expense when they are incurred. At year end, any outstanding balances will be recorded to the corresponding asset and liability account. Page 62 of 85

63 TAB 7 Early Learning Coalition of Broward County, Inc. Finance Committee Meeting January 25, 2017 Subject: Initial Administrative Department Assessment Background Information In an effort to create a more efficient environment and fill operational gaps, ELC underwent a comprehensive reorganization. During that process, the CEO expressed concerns related to fiscal and contract operations and placed a high priority on making an assessment of risks and control issues and developing a plan for corrective action. An initial review of fiscal and contract operations conducted in December 2016 by the incoming Chief Administrative Officer at ELC has demonstrated the need for a comprehensive update and revision of the fiscal policy manual as well as the procedures related to it. It is expected to take six months to implement changes and present a finalized revision to the Governance Committee. In particular, the following areas would benefit from improvements: 1. Cash and purchasing account control: Cash disbursements and purchases are currently managed on an irregular, ad hoc schedule that allows little time for planning and careful review of the full cash in and outflow picture prior to deadlines or invoice due dates. Improvements will include (but will not be limited to): A structured cash events calendar, A detailed monthly cash flow projection, Better and more timely record-keeping in the financial database, and A stronger culture of transparency and control, including staff training. In the meantime, employee access to online cash transmission and purchasing portals has already been re-structured to: Implement dual custody and workflow authorization levels where ever possible; Clean up user lists and permissions and develop a map that lists employee access rights, identifies super-users and provides instructions for removing super-users when necessary for business continuity. 2. Purchasing, invoice and payment review/ authorization process: The internal review and authorization process also lacks transparency and clear guidelines that staff need to ensure informed decision-making and efficiency at every Page 63 of 85

64 level. The purchase order process is paper driven, poorly understood by staff, difficult to match against budgeting tools, difficult to track and sometimes results in partial, inaccurate or duplicate requests getting submitted hurriedly against looming deadlines. Invoice approval responsibilities are not formally assigned or wellunderstood by staff which creates a bureaucratic, sometimes chaotic collection of unnecessary forms and signatures. Cash disbursement authorization batches are not routinely scheduled with advance notice to signatories to ensure availability. Suggested improvements to these processes include: Updates to policies and procedures to clarify authorization thresholds, delegation of responsibilities, workflow and steps required for varying types of items. Staff training on the policies, purpose and best practices for each step in the purchasing process; Implementation of existing electronic purchase order software with workflow authorization and online tracking; Direct coordination between purchase order system and budget line item tracking tools with periodic review and updates; Clearer standards for back up documentation that accompanies requests including better background information and context; and Fewer forms and coversheets to reduce confusing clutter. 3. Accounting, payroll processing and reporting: In the inefficient environment created by the transaction bottlenecks described above, the task of recording transactions in the financial database has been relegated to a low priority and is frequently delayed at length, which in turn causes additional delays in financial reporting, budget/actual review, and cash flow analysis. Biweekly payroll, moreover, is processed twice using two separate, but parallel systems that require a lengthy manual reconciliation with one another; which particularly slows entry in the financial system and adds lag time to financial reporting. The pressure to complete reports on time, finally, leaves staff little or no opportunity to conduct routine monthly account reconciliations that are vital to catching errors and ensuring quality. Suggested remedies to these problems include: Comprehensive one-time clean-up of entry errors found for the entire fiscal year. Systematic requirement to record transactions in the financial database close to real time, within one business day of the triggering event, with particular emphasis on recording invoices due, cash events and invoices receivable; Cross-train staff in more than one portfolio of duties to ensure coverage and business continuity when individuals are on leave or behind schedule; Eliminate redundant payroll processing system and maximize capability of live system to automate payroll data transfer; Page 64 of 85

65 Implement monthly closing procedures to create fixed dates after which financial statements can be produced; Realign task distribution to improve segregation of duties and make logical assignments of reconciliation responsibilities; Upload and maintain annual budgets and reforecasts directly into the financial system; Create financial statement templates in the financial software to facilitate ad hoc analysis and automate monthly statement production; Allow program staff to view reports on demand using executive view access to promote organization wide engagement with financial data. 4. Contract tracking and compliance: Prior to the recent reorganization at ELC, staff who were responsible for maintaining contract files did not coordinate or share records with staff who processed financial transactions related to contracts, and it was difficult for either party to know to the full compliance status of the record when making decisions. On the fiscal side in particular, this led to payments issued beyond the maximum payment limit of agreements, incomplete purchase orders, and difficulty creating contract performance reports for the Board and other customers. Creation of a user-friendly, systematic contract financial status tracker within the contract file that lists transactions and captures up to date information on the status of deliverables, invoices, payments, advances and deferred revenue all within the financial constraints of the contract term; Integration of contract tracking with the invoice approval process to ensure disbursements are within contract parameters; Integration of contract tracking with the budgeting process to ensure that all appropriate staff participate in estimating revenues, cash flows, and expenses; Integration of contract performance data collection and analysis with contract compliance records; Cross training contract and fiscal staff in compliance matters from the perspective of their counterpart to synchronize and improve communication with each other as well as subcontractors. 5. Budget development and tracking In addition to creating a more user-friendly and structured process for generating financial statements, ELC s internal budget process will better assist the organizational decision making process if it is more systematically updated, Page 65 of 85

66 transparent and better integrated with all other financial and contract management procedures. Proposed steps to be taken toward that goal include the following: A firm and transparent annual budget development and approval calendar established at the beginning of each fiscal year. A firm and transparent schedule for submission of first, second and third quarter forecasts to better inform development of the annual budget in the following year. A more transparent, user-friendly internal budgeting tool that allows for easy adhoc scenario modeling, detailed allocation by a variety of filters and integration with the financial database, purchase order tracking system, and contract monitoring tools. Development of a simplified and transparent financial performance dashboard to complement presentation of utilization and other performance metrics in monthly reporting. Development of a transparent, user-friendly annual cash flow budgets with monthly reforecasting to reflect updates and actuals. Development of annual staffing plan budget with quarterly reforecasts as part of the overall budget package, including justifications for new positions, annual compensation increase proposals, and reserve pools set aside for merit pay, as appropriate. Updates to the chart of accounts to simplify tracking of overall staff costs and improve transparency on consulting and other service-related line items. Update the annual cost allocation methodology among state OCA codes to better reflect level of effort on contracts and improve meaningfulness of staff time and attendance tracking. Proposed Action: For Information Purposes Only Supporting Documentation Attached: None Financial Impact: Page 66 of 85

67 TAB 8 Subject: CEO Evaluation Early Learning Coalition of Broward County, Inc. Coalition Board Meeting February 10, 2017 Background Information The Executive Committee met on January 25, 2017 to review the Board evaluations of the Chief Executive Officer, which averaged 4.32 on a 5 point scale. The Committee also reviewed an updated chart of CEO Salaries, Benefits, for the other 5 large C oalitions and determined the CEO is within salary range. The Committee voted for the following: 3% cost of living increase The CEO will provide the Executive Committee on March 2 nd and the Coalition Board on March 10 th with a list of personal and organizational goals for calendar year 2017, along with a summary of staff accomplishments from calendar year PROPOSED ACTION Approve 3% cost of living increase for the CEO (effective 2/1/2017) Motion Brought Forward by: Supporting Documentation Attached: Executive Committee CEO Evaluation Tool, Upcoming Goals Financial Impact: Budget item totals $1, Action Taken: Page 67 of 85

68 Early Learning Coalition of Broward County, Inc. Board of Directors - CEO Evaluation Scoring Summary For Years Section Titles Total Average Board of Directors Laurie Sallarulo, Chair Fabienne Fahnestock, Esq Cindy Arenberg Seltzer, MPA., JD Renee Podolsky, MBA Michael Asseff Jeffrey Dwyer Deborah Meidinger Hosey Schmeka Lyons Silvia C. Beebe * NEI 3 NEI Dolly Rump Mason Jackson Kenickay Prendergast Dr. Avis Proctor Twan Russell Ellie Schrot Jody Miller * NEI 4 4 NEI 5 5 NEI Relationship with the board Administrative/management skills and ability Services to people served Fiscal management Personal and professional attributes Community and public relations Effective leadership of staff *Averages for Miller and Beebe only include cells with score responses Section Averages Overall Average % Comments 5 Barrington Russell, Sr. Did Not Respond 7 Alfreda Coward, Esq. Did Not Respond 8 Ashley Davis Did Not Respond 15 Nicholas Kaniaris Did Not Respond 12 Silvia C. Beebe Weighted average is used due to NEI in the areas (1 and 3). 18 Laurie Rich Levinson NEI (Not Enough Information to evaluate CEO) 21 Howard Bakalar NEI (Not Enough Information to evaluate CEO) 22 Jody Miller Weighted average is used due to NEI in the areas (1, 4, and 7). Page 68 of 85

69 Early Learning Coalition of Broward County, Inc. CEO Upcoming Goals ELC Board Responses January 2017-January 2018 What goals, if any, do you believe the CEO should concentrate on in the upcoming months? Please note: each grouping below represents the response from an individual board member. I concur with the goals that have been identified by the CEO under Next Steps in the CEO Accomplishments: Year 1 document that was included in the Evaluation . Organization-The ELC needs to be more organized in the way information is delivered and when it is delivered. For instance, Committee and Board Packets should be sent out in a timely manner to allow a thorough review. Staff-I would like to see Renee bring the staff together. I know she started this in I would like to see these efforts to have one unified ELC. Better communication among staff and the Board in relation to the planning and scheduling of Providers who will present their work in the Board meeting. Continue to tighten the financial/utilization reports, identify and secure additional funding for special initiatives, enhance communications with providers, parents, community including a new user friendly website that can serve as a learning portal for parents and providers, Implement board workshops on various contract areas to help board members gain a more thorough understanding of revenue flows, policies and legislation increase legislative information and advocacy efforts. Continue to monitor the children/families income to ensure that the SR program is offered to those families that need it and not the ones who abuse the system. Continue to build community relations with ECE providers participating in SR and VPK programs. Continue strategizing effective ways to decrease the ELC deficit, through community partnerships and fundraising opportunities. Improve the ASQ developmental screening component with monthly data that supports provider compliance and reporting. Focus on developing robust inclusion procedures in order to identify and support children with special needs. Strengthen the relationship with the Part C Early Steps and Part B PreK ESE Programs. Finalize the procedure for providers to apply for the Special Needs Rate and monitor child outcomes for children receiving this increased rate. Page 69 of 85

70 A. How can this evaluation process be improved? Please consider developing a form that allows for the CEO to list all related accomplishments for each category being evaluated. Please consider developing a survey component that would provide feedback from specific key stakeholders such as staff, providers and community partners Possibly using Survey Monkey tool Include room for comments Page 70 of 85

71 TAB 9 Early Learning Coalition of Broward County, Inc. Board Meeting February 10, 2017 Subject: Staff Cost of Living Increase Background Information During the Executive Committee Meeting held on January 25, 2017 discussions regarding staff employee raises, bonuses, and cost of living increases occurred. The Committee approved a motion for a 3% cost of living increase for staff employed at the ELC for at least one year, effective February 1, Additionally, the ELC staff will bring a staff bonus policy and plan (based on performance) to the Executive Committee and Board for approval in the near future. PROPOSED ACTION Approve 3% of annual payroll increase for all ELC staff who have been employed at least 12 months or more. Motion Brought Forward: Executive Committee Financial Impact: Budget item totals $11, (not including CEO) Action: Page 71 of 85

72 Early Learning Coalition of Broward County, Inc. Coalition Board Meeting February 10, 2017 TAB 10 Subject: CCEP Additional Funding & Mid-Year Waiver Background Information The Child Care Executive Partnership (CCEP) is a statewide program that has the ability to allocate matching dollars to business, non-profit and government dollars (in that priority order) who provide dollars for child care to eligible employees and/or income eligible children in the community in need of care. The Child Care Executive Partnership s Board i s appointed by the Governor and responsible for oversight. The goal of the CCEP board is to maximize CCEP funding. The board reviews expenditures each quarter to assess the status of existing funding levels and to plan for maximum funding utilization. The CCEP board meets mid- year to consider the possible reallocation of dollars that are projected to be under-spent by Coalitions. During this mid-year process Coalitions utilizing less than the 85%, of their targeted expenditure rate are required to submit a formal waiver request or de-obligate funds. As of November, Broward was below target at 71% of the expected 85%. This underexpenditure rate occurred because during last fiscal year there was lower-than-expected provider participation, so most of the county funds along with some United Way dollars were used to match the state funds at 50%. As a result, there were only $132K remaining in County funds to match the non-provider portion of the purchasing pool for this fiscal year. Once the new contract year started in Oct 2016, the Coalition was able to ramp up the CCEP spending. The attached CCEP utilization chart illustrates how the Coalition is on track to spend its entire initial allocation. Since September, the Coalition obtained commitments from an additional 18 local businesses who agreed to assist their eligible employees with the cost of child care. Therefore, on January 10, 2017, the Coalition submitted a formal waiver request, as well as a reallocation request to the Office of Early Learning for $200,000 in order to serve an additional 125 children for the remaining contract period. On January 12, 2017, the CCEP Board approved the Coalition s waiver request, as well as, the additional CCEP funding request. The Coalition received the Notice of Award from the Office of Early Learning (OEL) on January 25, 2017 in the amount of $141,871 to be used only for CCEP slots and slot related costs. Therefore, the new total funding allocation from CCEP for fiscal year is $2,692,950. PROPOSED ACTION Allocate the additional funding received from the Office of Early Learning for CCEP to Broward Regional Health Planning Council, Inc. (BRHPC) Contract (ELC 2) for slots. The ELC2 Contract and Budget Amendment will be brought forth to the next Finance Committee March 1st and the Executive Committee meeting on March 2nd 2017 for approval Page 72 of 85

73 Supporting Documentation Attached: FY17 CCEP Utilization Financial Impact: Addition of $141,871 to ELC Revenue Addition of $130,774 in ELC s allocation to BRHPC s ELC2 Contract. Action Taken: Page 73 of 85

74 Broward County Subsidized Child Care Spending Analysis for Inter-Related Contracts July June Broward ELC Purchasing Pool by Match Source (SLOTS Only) Match Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 TOTAL County $ 52,651 $ 41,098 $ 48,187 $ 139,813 $ 125,796 $ 131,909 $ 131,909 $ 131,909 $ 131,909 $ 131,909 $ 131,909 $ 131,909 $ 1,330,908 Participating Provid $ 49,680 $ 54,119 $ 53,942 $ 55,544 $ 54,367 $ 57,025 $ 57,025 $ 51,841 $ 59,617 $ 51,841 $ 71,598 $ 70,228 $ 686,826 CSC $ - $ - $ - $ - $ - $ 80 $ 55,871 $ 38,800 $ 64,407 $ 38,800 $ 70,010 $ 66,148 $ 334,115 Total $ 102,330 $ 95,217 $ 102,128 $ 195,357 $ 180,164 $ 189,014 $ 244,805 $ 222,550 $ 255,933 $ 222,550 $ 273,516 $ 268,285 $ 2,351,850 Served , ,211 1,211 1,211 1,211 1,211 1,211 Broward ELC Purchasing Pool by Match Source $250,000 $200,000 $150,000 Total $195,357 1,007 $55,544 Total $180, $54,367 Total $189, Total $244,805 1,211 $57,025 $57,025 1,211 Total $222,550 CSC $55,871 CSC $38,800 $51,841 Total $255,933 1,211 CSC $64,407 $59,617 1,211 1,211 Total $222,550 CSC $38,800 $51,841 Total $273,516 Total $268,285 CSC $70,010 Served 1,211 CSC $66,148 1,400 1,200 1,000 $71,598 Participating Providers $70, Slot $ Served $100,000 Total $102,330 Total $95,217 Served Total $102, Participating Providers $49,680 $54,119 $53,942 $139,813 $125,796 $131,909 $131,909 $131,909 $131,909 $131,909 $131,909 County $131, $50, County $52,651 $41,098 $48,187 $- Jul-16 Aug-16 Sep-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17 Jun-17 Month - County Participating Providers CSC Total Served Page 74 of 85

75 TAB 11 Early Learning Coalition of Broward County, Inc. Board Meeting February 10, 2017 Subject: Amendment #002 to DCF Contract XK048 Amendment #002 increases the contract budget as follows: SFY16-17: $62, SFY17-18: $83, SFY 18-19: $20, Total (for remaining contract period) $166, Funding is received on the federal fiscal year: October 1 through September 30 Total Revised (3 Year) Contract Amount: $521, Background Information The Department of Children and Families (DCF) contracts with the ELC for the provision of subsidized child care services to children of eligible refugee/entrant participants. The contract is currently in the second year of a (3) year term. The ELC subcontracts the services with BRHPC. Current Status At the present time, there is a wait list for services for eligible children of refugees/entrants. In order to address the needs of the eligible children, DCF is amending the contract to include additional funding of $62,493.00, for the current (FY ). Information Brought Forth: On January 25, 2017, the Executive Committee authorized the Chair to sign the amendment to allow services to start, as soon as possible. The amendment has been signed by the Chair and has been submitted to DCF for execution. Supporting Documentation Attached: None Financial Impact: Increase of $62,493.00, for fiscal year budget. Page 75 of 85

76 TAB 12 State Legislative Priorities 2017 Increase School Readiness funding to support the economic stability of working families, kindergarten readiness for children, and performance increases for providers There are over 37,000 children on the waiting list; performance funding has demonstrated increases in program quality Increase Voluntary Prekindergarten Program per-child funding by $50 for the school year and $43 for the summer This change increases the school year base student allocation from $2,437 ( ) to $2,487; still below the $2,677 allocated in Support local flexibility and decision-making to meet local needs and maximize the leveraging of local resources Allow greater flexibility in Coalition Board membership while maintaining that at least one-third of members are business representatives (e.g., allow community members such as those representing law enforcement and higher education to serve) Restore greater flexibility in determining eligibility categories based on local needs, returning to eligibility categories in Florida Statutes prior to 2012 legislative changes Ensure local flexibility in reviewing School Readiness and Voluntary Prekindergarten contract violations and determining appropriate penalties and termination periods (e.g., allow terminations up to five years rather than requiring all terminations to be for 5 years) Florida s economic growth strategy starts at birth by investments in early childhood; Lack of investment in the productivity of the next generation is a deficit strategy, not a growth strategy Association of Early Learning Coalitions Alisa S. Ghazvini, Ph.D., Executive Director/ aghazvini@hotmail.com/ Page 76 of 85