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1 The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web page as it was submitted. The Office of the State Auditor assumes no responsibility for its content or for any errors located in the document. Any questions of accuracy or authenticity concerning this document should be submitted to the CPA firm that prepared the document. The name and address of the CPA firm appears in the document.
2
3 Compiled Financial Statements Year Ended September 30, 2010 Charles Robert Prince Certified Public Accountant
4 Table of Contents Page Financial Statement Accountant s Compilation Report Statement of Cash Receipts and Disbursements - Governmental and Business type Activities Supplemental Information Schedule of Investments... 7 Schedule of Long-Term Debt... 8 Schedule of Surety Bonds for Town Officials... 9 Solid Waste Management Services Schedule State Auditor Compliance Report on Compliance with State Laws and Regulations... 11
5 FINANCIAL STATEMENTS
6 Member American Institute of Certified Public Accountants Charles Robert Prince Certified Public Accountant 1109 Laurel Drive SE, P. O. Box 353 Magee, Mississippi PHONE FAX Member Mississippi Society of Certified Public Accountants ACCOUNTANT S COMPILATION REPORT Honorable Mayor and Board of Alderpersons Town of Mize Mize, Mississippi I have compiled the accompanying statement of cash receipts and disbursements - governmental and business -type activities of the for the year ended September 30, 2010, and the accompanying supplementary information contained in Schedules 1 through 4, which are presented only for supplementary analysis purposes, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statements have been prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. A compilation is limited to presenting in the form of financial statements and suppleme ntary schedules information that is the representation of management. I have not audited or reviewed the accompanying statement of cash receipts and disbursements - governmental and business -type activities and supplementary schedules and, accordingly, do not express an opinion or any other form of assurance on them. Management has not presented government -wide financial statements to display the cash basis financial position and changes in cash basis financial position of its governmental activities and business -type activities. Accounting principles generally accepted in the United States of America, as applied to the Town s cash basis of accounting, require the presentation of government -wide financial statements. The amounts that would be reported in government -wide financial statements resulting from the cash basis transactions for the Town s governmental activities and business -type activities are not reasonably determinable. The CPA. Never Underestimate The Value. 1
7 Honorable Mayor and Board of Alderpersons Town of Mize The Mayor and Alderpersons have also elected to omit substantially all of the disclosures ordinarily included in financial statements prepared on the cash basis of accounting. If the omitted disclosures were included in the financial statements, they might influence the user s conclusions about the Town s cash receipts and disbursements. Accordingly, this financial statement is not designe d for those who are not informed about such matters. Management also has not presented management s discussion and analysis and other required supplemental information that the Governmental Accounting Standards Board has determined is required to suppleme nt, although not required to be a part of, the basic financial statements. In accordance with the provisions of , Miss. Code Ann. (1972), I have issued a report dated June 30, 2011, on the results of our agreed-upon procedures. June 30,
8 Statement of Cash Receipts and Disbursements Governmental and Business -type Activities For the Year Ended September 30, 2010 Governmental Activities Business-type Activities Special General Revenue Water Fund Fund TOTAL Fund TOTAL RECEIPTS: Taxes General Property Taxes $ 42,615 $ $ 42,615 $ $ License and Permits Utility Franchise Charges 8,851 8,851 Other Intergovernmental Receipts Federal Receipts CDBG 232, ,604 State Grants General Municipal Aid Homestead Exemption 1,324 1,324 State Shared Receipts Sales Taxes 143, ,086 Fire Protection 1,552 1,552 Gasoline Taxes Grand Gulf 2,985 2,985 County Grants Fire Allocation 12,004 12,004 Culture and Recreation 2,000 2,000 Police 4,800 4,800 SEE ACCOUNTANT S COMPILATION REPORT 3
9 Statement of Cash Receipts and Disbursements Governmental and Business -type Activities For the Year Ended September 30, 2010 Governmental Activities Business-type Activities Special General Revenue Water Fund Fund TOTAL Fund TOTAL RECEIPTS: Continued Charges for Services Water and Sewer $ $ $ $ 133,121 $ 133,121 Other Receipts Fines and Forfeits 17,546 17,546 Interest Refunds 6,938 6,938 Insurance Proceeds 66,693 66,693 TOTAL RECEIPTS $ 293,949 $ 246,188 $ 540,137 $ 137,955 $ 137,955 SEE ACCOUNTANT S COMPILATION REPORT 4
10 Statement of Cash Receipts and Disbursements Governmental and Business -type Activities For the Year Ended September 30, 2010 Governmental Activities Business-type Activities Special General Revenue Water Fund Fund TOTAL Fund TOTAL DISBURSEMENTS: General Government $ 202,368 $ $ 202,368 $ $ Public Safety Police 42,512 42,512 Fire 4,775 4,775 Sanitation 18,063 18,063 Enterprises Water and Sewer 87,821 87,821 Grants Capital Outlay-CDBG 217, ,454 Interest on Loans 3,902 3,902 2,517 2,517 Other Disbursements Payment of Loan - Rural Development 4,598 4,598 5,745 5,745 SEE ACCOUNTANT S COMPILATION REPORT 5
11 Statement of Cash Receipts and Disbursements Governmental and Business -type Activities For the Year Ended September 30, 2010 Governmental Activities Business-type Activities Special General Revenue Water Fund Fund TOTAL Fund TOTAL DISBURSEMENTS: Continued Capital Outlay $ 15,526 $ $ 15,526 $ 37,838 $ 37,838 TOTAL DISBURSEMENTS $ 268,906 $ 222,229 $ 491,135 $ 151,984 $ 151,984 EXCESS (DEFICIENCY) OF RECEIPTS OVER DISBURSEMENTS $ 25,043 $ 23,959 $ 49,002 $ (14,029) $ (14,029) OTHER FINANCING SOURCES (USES) Interfund Transfers $ 3,641 - $ 3,641 $ (3,641) $ (3,641) Total Other Financing Sources (Uses) $ 3,641 $ - $ 3,641 $ (3,641) $ (3,641) Excess (Deficiency) of receipts and other financing sources over disbursements and other financing uses $ 28,684 $ 23,959 $ 52,643 $ (17,670) $ (17,670) CASH BASIS FUND BALANCE- BEGINNING $ 129,377 $ 29,472 $ 158,849 $ 50,663 $ 50,663 CASH BASIS FUND BALANCE- ENDING $ 158,061 $ 53,431 $ 211,492 $ 32,993 $ 32,993 SEE ACCOUNTANT S COMPILATION REPORT 6
12 SUPPLEMENTAL INFORMATION
13 Schedule of Investments September 30, 2010 Schedule 1 None SEE ACCOUNTANT S COMPILATION REPORT 7
14 Schedule of Long-Term Debt September 30, 2010 Schedule 2 Date Balance Balance of Outstanding Transactions During Fiscal Year Outstanding Issue Definition & Purpose 10/01/09 Issued Redeemed 09/30/10 11/11/83 Rural Development $ 54,850 $ $ 5,745 $ 49,105 05/02/06 Rural Development 100,032 4,598 95,434 $ 154,882 $ - $ 10,343 $ 144,539 SEE ACCOUNTANT S COMPILATION REPORT 8
15 Schedule of Surety Bonds for Town Officials September 30, 2010 Schedule 3 Name Position Company Bond Gerald Vance Mayor Travelers 25,000 Mark Roberts Alderperson Travelers 25,000 Larry Allen Alderperson Travelers 25,000 Karen Windham Alderperson Travelers 25,000 Michael Sullivan Alderperson Travelers 25,000 Angela Freeman Alderperson Travelers 25,000 Virginia Bynum Town Clerk Travelers 50,000 Pamela Holder Deputy Clerk Travelers 50,000 John Mathis Police Chief Travelers 50,000 John Alburn Policeman Travelers 25,000 Joe Blakeney Policeman Travelers 25,000 SEE ACCOUNTANT S COMPILATION REPORT 9
16 Operating Costs (Direct Costs) : Solid Waste Management Services Schedule Full Cost Accounting Summary of Costs Report Fiscal Year Ending September 30, 2010 Schedule 4 Contracted Pickup & Disposal $ 18,063 Total of All Costs $ 18,063 Supplemental Information : Cost of Collection $ 11,253 Cost of Disposal 6,810 Total Cost $ 18,063 Total Cost Per User $ 98 SEE ACCOUNTANT S COMPILATION REPORT 10
17 STATE AUDITOR COMPLIANCE
18 Member American Institute of Certified Public Accountants Charles Robert Prince Certified Public Accountant 1109 Laurel Drive SE, P. O. Box 353 Magee, Mississippi PHONE FAX Member Mississippi Society of Certified Public Accountants REPORT ON COMPLIANCE WITH STATE LAWS AND REGULATIONS To the Mayor and the Board of Alderpersons I have compiled the accompanying Statement of Cash Receipts and Disbursements - Governmental and Business -type Activities, Schedule of Investments, Schedule of Long-term Debt, Schedule of Surety Bonds, and Solid Waste Management Services Schedule for Town Officials of the, for the year ended September 30, 2010, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. The financial statement has been prepared on the cash basis of accounting, which is a comprehensive basis of accounting other than generally accepted accounting principles. I have performed procedures to test compliance with certain state laws and regulations as described in the Municipal Compliance Questionnaire that is prescribed by the office of the State Auditor My procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on the town's compliance with these requirements. Accordingly, we do not express such an opinion. With respect to the items tested, the results of those procedures and our compilation of the accompanying Statement of Cash Receipts and Disbursements -Governmental and Business -type Activities, Schedule of Investments, Schedule of Long-term Debt, Schedule of Surety Bonds, and Solid Waste Management Services Schedule for Town Officials of the Town of Mize, Mississippi, for the year ended September 30, 2010 disclosed one instance of noncompliance with state laws and regulations, which is noted in Item 6 in the Independent Accountant s Report on Applying Agreed-Upon Procedures. This report is intended solely for the information and use of management and is not intended to be and should not be used by anyone other than these specified parties. However, this report is a matter of public record and its distribution is not limited. June 30, 2011 The CPA. Never Underestimate The Value. 11
19 Independent Accountant s Report on Applying Agreed-Upon Procedures September 30, 2010 Charles Robert Prince Certified Public Accountant
20 Charles Robert Prince Certified Public Accountant Post Office Box 353 Magee, Mississippi INDEPENDENT ACCOUNTANT S REPORT ON APPLYING AGREED-UPON PROCEDURES The Mayor and Board of Alderpersons Town of Mize Mize, Mississippi I have performed the procedures enumerated below, which were agreed to by the Office of the State Auditor, to the accounting records of, solely to assist the Office of the State Auditor in evaluating the s compliance with certain laws and regulations as of September 30, 2010, and for the year then ended. This agreed-upon procedures engagement was performed in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of these procedures is solely the responsibility of the Office of the State Auditor, State of Mississippi. Consequently, I make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. My procedures and findings are as follows: 1. I reconciled cash on deposit with the following banks to balances in the respective general ledger accounts and obtained confirmation of the related balances from the bank: Balance Per Bank Fund General Ledger Trustmark National Bank General Fund $ 152,700 Trustmark National Bank General Fund 2,020 Trustmark National Bank General Fund 3,341 Total General Fund $ 158,061 Trustmark National Bank Water Fund $ 19 Trustmark National Bank Water Fund 32,890 Trustmark National Bank Water Fund 84 Total Water Fund $ 32,993 Trustmark National Bank Special Revenue Fund $ 18 Trustmark National Bank Special Revenue Fund 18 Trustmark National Bank Special Revenue Fund 6,328 Trustmark National Bank Special Revenue Fund 23,850 Trustmark National Bank Special Revenue Fund 7,990 Trustmark National Bank Special Revenue Fund 25 Trustmark National Bank Special Revenue Fund 25 Trustmark National Bank Special Revenue Fund 15,177 Total Special Revenue Fund $ 53,431 1
21 2. I physically examined securities held for investment. Securities held in trust were confirmed directly with respective trustees. All investment transactions during the year were examined for compliance with investments authorized by Section , Miss. Code Ann. (1972). a. No Investments at September 30, I performed the following procedures with respect to taxes on real and personal property (including motor vehicles) levied during the fiscal year: a. Trace levies to governing body minutes; b. Traced distribution of taxes collected to proper funds; and c. Analyzed increase in taxes for most recent period for compliance with increase limitations of Sections to , Miss. Code Ann. (1972). The distribution of taxes to funds was found to be in accordance with prescribed tax levies. Ad valorem tax collections were found to be within the limitations of Sections to , Miss. Code Ann. (1972). There were no ad valorem tax collections for the retirement of General Obligation Debt. 4. I obtained a statement of payments made by the Department of Finance and Administration to the municipality. Payments indicated were traced to deposits in the respective bank accounts and recorded in the general ledger with no exceptions. Payments traced were as follows: Payment Purpose Receiving Fund Amount General Municipal Aid General Fund $ 148 Sales Tax Allocation General Fund 143,086 Homestead Exemption Reimb. General Fund 1,324 Grand Gulf Settlement General Fund 2,985 Gasoline Tax General Fund 784 Other Aid to Municipalities Special Revenue Fund 232,604 Fire Protection Allocation Special Revenue Fund 1, I selected a sample of purchases made by the municipality during the fiscal year. Each sample item was evaluated for compliance with purchasing requirements set forth in Title 31, Chapter 7, Miss. Code Ann. (1972), as applicable. The sample consisted of the following: Number of Sample Items 25 Dollar Value of Sample $ 148,629 I found the municipality s purchasing procedures to be in agreement with the requirements of the above mentioned section s. 2
22 6. I selected a sample of collections of fines and forfeitures and verified that the municipal court clerk had settled daily with the municipal clerk. I also selected a sample of state-imposed court assessments collected and determined that the municipal clerk had settled monthly with the Department of Finance and Administration. I found the municipality to be in agreement with the requirements of the abovementioned sections except as follows: a. As of the date of this report the Town has not settled the state-imposed court assessments to the Department of Finance and Administration since September I have read the Municipal Compliance Questionnaire completed by the municipality. The completed survey indicated one instance of noncompliance with state requirements, which is note in item 6a. I was not engaged to, and did not perform an examination, the objective of which would be the expression of an opinion on management s compliance with laws and regulations. Accordingly, I do not express such an opinion. Had I preformed additional procedures, other matters might have come to my attention that would have been reported to you. This report is intended solely for the use of the Office of the State Auditor, State of Mississippi and should not be used by those who have not agreed to the procedures and taken responsibility for the sufficiency of the procedures for their purposes. However, this report is a matter of public record and its distribution is not limited. June 30,
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a private CPA firm. The document was placed on this web
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The following document was not prepared by the Office of the State Auditor, but was prepared by and submitted to the Office of the State Auditor by a
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