Darlene M. Johnson Deputy Operations Chief / EOC Manager North Carolina Emergency Management

Transcription

1 Darlene M. Johnson Deputy Operations Chief / EOC Manager Darlene.Johnson@ncdps.gov

2 What is EMAC? Not Dissimilar to County to County or Local to Local Mutual Aid Agreements for Fire and EMS Service. Requesting State Must Have Enacted a State of Emergency or Disaster.

3 What is EMAC? National System for Mutual Aid 13 Articles adopted into law by all US States and territories Establishes formal system for reimbursement licensure authority liability

4 Key Components of Legislation Article IV Limitations Resources are afforded the same powers, except that of arrest, as those native to the requesting State. Resources will be under Command and Control of their regular leaders but under the Operational Control of the requesting State.

5 Key Components of Legislation Article V Licenses & Permits Licensure pertinent to the request carry to the requesting State. Whenever any person holds a license, certificate, or other permit issued by any state evidencing the meeting of qualifications such person shall be deemed licensed, certified, or permitted by the state requesting assistance i.e. an EMT responding as part of a companion animal sheltering team may not act in the capacity of an EMT in the requesting state.

6 Key Components of Legislation Article VI Liability Resources rendering aid are considered agents of the requesting State for liability and immunity purposes. No resource rendering aid shall be liable on account of any act or omission in good faith.

7 Key Components of Legislation Article VIII Compensation States must ensure resources being sent receive compensation(worker s comp) and death benefits as if the injury or death were sustained within their home State.

8 Key Components of Legislation Article IX Reimbursement Resources rendering assistance will be reimbursed for any loss, damage, or expense in connection with the request.

9 5 Phases of EMAC Just like local emergency response, EMAC is a cyclical process in phases. 1. PreEvent Preparation 2. Activation 3. Request & Offer 4. Response 5. Reimbursement

10 5 Phases of EMAC Phase 1 PreEvent Preparation Mission Packaging NEMA/EMAC packages Commonly utilized resources not nationally standardized (yet). Ex: CAMET, AST, SMSS, etc. Can include Task Forces developed specific to the mission. Data Collection

11 5 Phases of EMAC Phase 2 Activation Governor declares state of emergency or disaster Nonimpacted States analyze potential resource needs. (what we have they may need) Interdisciplinary discussion between agencies needing help and resources able to provide assistance

12 5 Phases of EMAC Phase 3 Request & Offer Resources are requested and offered through NCEM using the Request for Assistance (ReqA) Form. NCEM EMAC Coordinators monitor the EMAC bulletin board for requests and pass along to the appropriate section.

13 5 Phases of EMAC Phase 3 Request & Offer The ReqA includes: Type of Resource being requested Estimated Deployment Time Deployment Location & Staging Areas Availability of Logistical Support Health & Safety Concerns Points of Contact

14 5 Phases of EMAC Phase 3 Request & Offer Resources fulfilling a mission must provide in depth cost information to be entered into the EMAC system for acceptance by the requesting State. Benefits and salary for each deploying member Itemized equipment costs Travel and lodging costs

15 Components of ReqA Travel Requesting State Mission TN #: SECTION II: TO BE COMPLETED BY THE ASSISTING STATE 0 Assisting State TN #: 0 Travel Costs: Insert total costs from each travel category below: Total Personal Vehicle Expenses: Total Governmental Vehicle Expenses: Total Meals & Tips (Receipt) Expenses: Total Lodging Total Shipment and Transportation Expenses: Total Rental Vehicle Total Expenses: Total Air Travel Expenses: Total Meals & Tips (Per Diem Expenses): Total Parking Fee Expenses: Total Travel Costs from all Categories $ Identify and Transportation Requirements or comments concerning Travel:

16 Components of ReqA Equipment Requesting State Mission TN #: Equipment Costs: (anything with a motor) SECTION II: TO BE COMPLETED BY THE ASSISTING STATE 0 Assisting State TN #: 0 Total Equipment Cost: $ Number of Fuel Consuming Equipment Number of NonFuel Consuming Equipment Enter Equipment Cost Details Below: Equipment Descriptions: Cost:

17 Components of ReqA Other Requesting State Mission TN #: SECTION II: TO BE COMPLETED BY THE ASSISTING STATE 0 Assisting State TN #: 0 Other Estimated Costs: Total Other Costs: $ Enter Other Cost Details Below: Other Costs: Other Descriptions: Pharmacy Pack 1 Expendable items you will leave there and not bring back 2 Tarps 3 Cost: 4 5

18 Components of ReqA Personnel Requesting State Mission TN #: 0 Assisting State TN #: 0 Personnel Estimated Costs: Total Personnel Estimated Costs: $ 7, Total # of Personnel on Mission (Calculated from entries on Personnel worksheet): 1 Enter all personnel details on tab labeled "Section IIPersonnel" of this w orksheet. SECTION II: TO BE COMPLETED BY THE ASSISTING STATE Detail for Personnel costs (adjust print area by dragging the blue line below to accommodate the number of personnel entered). # of Overtime # of Regular Fringe Overtime Regular Fringe Overtime # of Salary Benefit Salary Total Daily First Name: Last Name: Phone: Hours Benefit Hours Mission Hourly Hourly Hourly Cost w orked Hourly w orked per Days Rate Rate Rate per day Rate day Total Mission Cost Jack Bow er jk.bow er@dhs.gov $ $ $ % $ $ 7, $ $ $ $ $ $ $ $

19 5 Phases of EMAC Phase 3 Request & Offer Once Mission Cost is determined, NCDPS must approve the deployment. Upon approval, a specific offer of assistance is made to the requesting State. Upon acceptance by the requesting State, the deploying State formally acknowledges the mission and activates the resource for deployment.

20 5 Phases of EMAC Phase 4 Response Resources Mobilize and Deploy to the impacted area, maintaining concise time and expense records along the way. ICS 214Unit Log If money is spent, there must be a documented, justifiable reason. Resources Demobilize at end of mission or at the request of the Requesting State.

21 5 Phases of EMAC Phase 5 Reimbursement Deployed personnel are first reimbursed by their Agency. The Agency submits full mission documentation to NCEM. PAProject Worksheets Unit Logs & Receipts NCEM reimburses the Agency and bills the requesting state.

22 Reimbursement Worksheets TABLE OF CONTENTS Check the box if included in PW package Click on title to link to sheet FILL OUT FIRST Site Sheet Summary Disaster Number (XXXXDR/EMST): Site Sheets Applicant Name: Greensboro Fire Department Site Costs Category: Protective Measures Cost Summary RollUp PW Reference Number: DISASTER DETAILS Fringe Benefits PW Prepared By: Charles Whitworth Labor Preparer Title: Division Chief Equipment PA Crew Leader: Craig Smith Materials State Representative: Todd Brown Contracts Applicant Representative: Charles Whitworth Rental Equipment Direct Admin Costs Estimator I Estimator II KEY STAFF ATTENTION Effective June 2012, all Project Worksheets must be entered directly into EMMIE by the Project Specialist. This form is unprotected to allow modifications based on amount of data and applicant policies. Please use caution when adding/deleting rows to ensure formulas are maintained and copied correctly. If you do not feel comfortable modifying the spreadsheet, please contact your immediate supervisor. INSTRUCTIONS Complete all yello w fields. Data will autopopulate other sheets in Excel Workbook. Yellow fields represent data that must be entered. Blue fields represent fields that are calculations or are autofilled Green fields represent totals that are transferred to the Cost Summary RollUp If pages do not print correctly, select View and Page Break Preview and adjust manually.

23 Reimbursement Worksheets APPLICANT PW REF NO. CATEGORY DISASTER Greensboro Fire Department rotective Measure CATEGORY CLAIM COST COMMENTS (FEMA USE ONLY) ELIGIBLE COSTS FORCE ACCOUNT LABOR REGULAR TIME FEDERAL EMERGENCY MANAGEMENT AGENCY COST SUMMARY ROLLUP $ $ FORCE ACCOUNT LABOR OVERTIME $ 13, $ 13, FORCE ACCOUNT EQUIPMENT $ 1, $ 1, MATERIALS $ $ RENTAL EQUIPMENT $ $ CONTRACTS $ $ DIRECT ADMINISTRATIVE COSTS $ $ TOTAL $ 15, $ 15, I certify that the above information was transcribed from timesheets, payroll records, equipment log, invoices, stock records or other documents which are available for audit. Certified by: Date: Charles Whitworth Applicant's records have been reviewed and found correct with the exceptions as noted.

24 * Unemployment FALSE * Worker's Comp FALSE ** Retirement FALSE Other (Describe here) FALSE Reimbursement Worksheets FEDERAL EMERGENCY MANAGEMENT AGENCY APPLICANT'S BENEFITS CALCULATION WORKSHEET APPLICANT PW REF NO. CATEGORY Greensboro Fire Department tective Measu DISASTER ENTER TOTAL ANNUAL PAYROLL REGULAR TIME % OVERTIME % Holidays Vacation Leave Sick Leave If the benefit is applied to the overtime fringe rate, select the proper box * Social Security 6.20% FALSE * Medicare 1.45% FALSE Health Benefits Life Insurance Benefits COMMENTS: Total (in % of annual salary) 7.65% (FIGURES IN BLUE AUTOMATICALLY "GO" TO THE FORCE ACCOUNT LABOR SHEETS) I CERTIFY THAT THE INFORMATION ABOVE WAS TRANSCRIBED FROM PAYROLL RECORDS OR OTHER DOCUMENTS WHICH ARE AVAILABLE FOR AUDIT. CERTIFIED: Charles Whitworth DATE: * Only categories for overtime fringe benefits. ** Only an overtime fringe benefit when supported by employee contract

25 Reimbursement Worksheets FEDERAL EMERGENCY MANAGEMENT AGENCY FORCE ACCOUNT LABOR RECORD APPLICANT PW REF NO. CATEGORY DISASTER # After review of the pay policy, are EXEMPT employees eligible for OT? Yes Greensboro Fire Department otective Measur Enter OT Rate 1.5 TOTAL REG HOURS REG TIME $ TOTAL EMPLOYEE NAME / TITLE STATUS REG / OT DATES & HOURS WORKED EACH WEEK TOTAL OT HOURS OT TOTAL $ 13, TOTAL HOURS TOTAL COST $ 13, RATES / COSTS 10/30 11/1 11/2 10/31 11/4 10/29 11/5 11/6 11/7 11/8 11/9 11/10 11/11 11/3 11/12 11/13 11/14 11/15 11/16 11/17 11/18 HOURLY TOTAL HRS RATE BENEFIT RATE TOTAL HOURLY TOTAL COST Name Craig Smith FT REG $ % $ $ Title OT $ $ $ 3, Name Sam Montgomery FT REG $ % $ $ Title OT $ $ $ 1, Name Micah Christman FT REG $ % $ $ Title OT $ $ $ 1, Name Pete McRae FT REG $ % $ $ Title OT $ $ $ 1, Name Rick Murrell FT REG $ % $ $ Title OT $ $ $ 1, Name Michael Stichter FT REG $ % $ $ Title OT $ $ $ 1, Name John Clendenon FT REG $ % $ $ Title OT $ $ $ Name William Coker FT REG $ % $ $ Title OT $ $ $ Name Joe Kennedy FT REG $ % $ $ Title OT $ $ $ Name Angela Webster FT REG $ % $ $ Title OT $ $ $ Name Alex Gossett FT REG 7.65% $ $ Title Name Title Name Title OT1 REG OT1 REG OT $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

26 Reimbursement Worksheets FEDERAL EMERGENCY MANAGEMENT AGENCY FORCE ACCOUNT EQUIPMENT RECORD APPLICANT PW REF NO. CATEGORY DISASTER # Greensboro Fire Department otective Measur EQUIPMENT / OPERATOR INFORMATION DATES / HOURS USED EACH DAY TOTAL HOURS TOTAL COST Equipment Name (Unit Number, Make, Model) Truck 8 (Ford, F350) Truck 43 (Ford F550) Chain Saw Chain Saw Chain Saw Chain Saw Boat (15' zodiac) Operator's Name HP Capacity Unit Equip. Code # Equip. Rate 10/29 10/30 10/31 11/1 11/2 11/3 11/4 11/5 11/6 11/7 11/8 11/9 11/10 11/11 11/12 11/13 11/14 11/15 11/16 11/17 11/ $ 1, Sam Montgomery ton HR 8802 $ $ Rick Murrell ton HR 8804 $ $ 1, Micah Christman 2 16" HR 8190 $ $ 5.25 Pete McRae 2 16" HR 8190 $ $ 5.25 Michael Stichter 2 16" HR 8190 $ $ 5.25 John Clendenon 2 16" HR 8190 $ $ 5.25 Pete McRae 50 HR 8131 $ $ $ $ $ $ $ $ $ $

27 Reimbursement Worksheets Vendor Chesapeake Bay Bridge & Tunnel Chesapeake Bay Bridge & Tunnel APPLICANT Greensboro Fire Department FEDERAL EMERGENCY MANAGEMENT AGENCY FORCE ACCOUNT MATERIALS SUMMARY RECORD Description Total Invoiced Amount PW REF NO. Total Claimed Amount $ $ CATEGORY Protective Measures Date Purchased Toll $28.00 $ /31/12 10/31/12 1 Toll $16.00 $ /31/12 10/31/12 2 Country Barbecue dinner $63.51 $ /29/12 10/29/12 4 Back Street Grill dinner $ $ /30/12 10/30/12 6 McDonalds breakfast $27.66 $ /31/12 10/31/12 7 Wendy's lunch $54.29 $ /31/12 10/31/12 3 Date Used Source of Data Invoice # Stock DISASTER Comments

28 Reimbursement Worksheets

29 QUESTIONS??