NORTHWEST MARINE YACHT BASIN ASSOCIATION MEETING OF THE BOARD OF DIRECTORS August 23, 2015 MINUTES DRAFT

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1 NORTHWEST MARINE YACHT BASIN ASSOCIATION MEETING OF THE BOARD OF DIRECTORS MINUTES DRAFT The meeting of the Board of Directors of Northwest Marine Yacht Basin Association was called to order at 9:00 am by President Dan Fair, Sunday,, in the Northwest Marine Yacht Basin Association Clubhouse, 202 Ferry Avenue, Charlevoix, Michigan. Present Dan Fair, Bob Uehlein, Bruce Rohrer, Mark Pirie, and Eric Kammermann. Approval of Previous Minutes Motion by Pirie, seconded by Uehlein, to approve the minutes of the previous Board of Directors meeting held on June 20, 2015 as presented. Motion Carried Harbormaster Report Kammermann gave the following harbor reports. Incident Report 29 July, 2015 SLIP NO.: 61 Mike Hirschman 4 Woodshire Dr. Freeland, MI mike@allensupply.net Dave Conrad dave@greatlakessailingco.com Elerey (S) Vessel struck anchor of boat in slip 62 (Babas) when departing slip, no damage noted. Notified Dave Conrad, leaving messages on his home and cell phone. Contacted Great Lakes JUNE15. They said they would handle. Paul Davis on behalf of owner consulted with Babas. No further action required. 29 July 2015 Biohazard in women s. Cleaned and sanitized. 17 August 2015 Slip owner fell off of dock. Near drowning incident. Tenent in slip #77 performed rescue, staff responded well. Victim taken to hospital and released. Slip Information Seasonal & Transient rental income as of July 31, 2015 $18,102.00, $ over annual budget. As of August 1, Slips Occupied (127 owners / 58 rentals) 90% Occupancy. 22 slips available for transients 22 slips for sale

2 Page 2 Slip Sales #202 $25,900. #212 $27,500. Past Due Accounts As of August 21, 2015 Slip# 8 Boundy $5, Leined Slip# 36 Merchant $ C ontacted, payment expected by Sept. 1. Slip# 67 Gosling $ Contacted, payment expected. Slip#144 Ochs $ Assoc. will apply rental monies Slip#151 Corm ier $ Assoc. will apply rental monies Chrystal Batdorff & Katie Balch were chosen as the 2015 Dock Assistant of the year scholarship recipients. Both will receive a $1,000. Scholarship. Chrystal will be in her 3rd year and will be transferring to Michigan Tech. this fall. Katie will be in her second year attending North Central this fall and Ferris State College this winter. The Board concurred with the selection and expressed their congratulations. Financial Report Mark Pirie reviewed the 1 st Quarter (April 1 June 30, 2015) financial statement noting that we are on track with our budget. Discussion followed regarding past due slip # 8. Correspondence from association attorney, Dan Barron was reviewed. Motion by Fair, seconded by Rohrer to have Mr. Barron proceed with the suggested foreclosure procedure. Motion Carried. Babas dtd June 19, 2015 Discussion followed regarding Mr. Babas s . Dan Fair noted that the board addresses all correspondence received from our co-owners in a timel y manner. Management is directed to p ost the following responses to Mr. Babas s questions to the June 20, 2015 annual meeting minutes as requested. Questions for the BOD: 1) Several Slip Owners, including myself, submitted recommendations for the BOD to consider as part of the 2014 Survey. These recommendations were moved to the Additional Comments and Suggestions Received and not included in the overall Survey Recommendations and not properly reflected with a Status. Why was that done? Recommendation: Survey be amended to properly reflect input and provide a status for each recommendation. This will provide the comprehensive basis for reviewing what is recommended to the BOD for Capital Improvement Projects. The 2014 survey is completed. The intent of the Owner s Survey was identified as to help assist the NWMYC Board of Directors in its continuing efforts towards updating our 5 year business plan. All additional comments and suggestions were also included so that everyone could view what was being said separately from the survey.

3 Page 3 2) Slip Owners are looking for guidance from the BOD. And, while "discussion is ongoing regarding our capital improvement account" it would be appropriate if the BOD provide some guidance (read priority) for the items that are being suggested. Recommendation: BOD provide a Priority and Rough Order of Magnitude cost estimate for all capital projects being considered. ] The Board and management annually review our five year plan to make sure we're still in alignment for the coming year. That includes revisiting our vision of the marina and determining the bigger projects we want to work on and get completed. The Board will revisit how our 5 year plan is displayed on our website regarding priorities and costs. 3) Capital Expenditures are indeed costly. Based on the costing of the actual projects completed (info added by BOD) they have ranged from $2094 (Office Exterior, 2008) to $71070 (Additional Batter Piling Slips , 2011). Therefore, to insure that Slip Owners are in agreement with BOD Project Recommendations it is recommended that the BOD be limited to spending up to $15000 per capital project and would need to seek Slip Owner approval for expenditures exceeding $ The Board is charged with the authority and responsibility to manage, administer, maintain and repair the common elements of the Association. The Board prepares an annual budget, including a reasonable allowance for contingencies and reserves, which is provided to the membership, and discussed at the Annual Meeting. This budget provides guidance to the Board for the year s income and expenses. The Board reviews this information on a quarterly basis; monthly during the summer quarter. Such limits on Board approval of expenditures could hamper their effectiveness. 4) Current Web Site has lost content. What is the plan to restore the Web Site for the lost content? There is no plan to restore deleted content. It is not the websites function to provide all documents. All current survey s and information are available on our website as well as 7+ years of minutes. 5) Capital Improvements Equity Account reflects $193,507. What is the BOD recommendation for continuing to collect the additional 13 Month dues to fund this "temporary" account? What is the Annual Contribution to this Account prior to deducting capital expenditures? It is this Boards recommendation that the additional dues not be discontinued. The net capital income for the year ended March 31, 2015 is $60,009 as shown in our financial statements. 6) Last years Annual Meeting contained a recommendation that was passed by the membership to "...provide via and our website, a breakdown of our major expenses in repair and maintenance, operating supplies, and office expenses. Motion carried." I did not see this action answered by the BOD in or on the website. When will this approved action from 2014 be completed??? This recommendation for 2014 was completed within days of last years annual meeting and was just replaced by the year ended March 31, 2015 breakdown. Staff can not the membership with every website update. Owner s must take responsibility for checking for updates.

4 Page 4 7) Occupancy rates for slips are nearing 80%. What is the BOD Plan for Marketing the unused slips for lease (with slip owner approval)? This represents incremental revenue for the Yacht Club and should be acted upon. Suggest: Special Pricing for the Month of July and August. It would also appear that we will not be able to drastically change the slip arrangement without incurring a total re development for floating docks (upwards of $2.2M). This would decrease membership and the overall size of the Marina. Recommend that the BOD brainstorm ideas or solicit Slip Owner feedback for this issue to make the Marina more appealing to new slip owners and lessees. Occupancy rates for slips have historically been 83% 90% since our inception. Last season we were 86%, with this season currently at 90%. We offer the lowest seasonal rental rates in the area and offer the greatest amenities. Our management team is well versed in the local market and puts the best image possible for our property in the boating community to promote ownership, sales, and rentals." Thank you for your patience and I look forward to your answers via Slip Owner discussion to my 7 areas of concern. Best regards, Robert G. Babas Slip 62 (248) Jasurda dtd June 21, 2015 Kammermann presented the below he had received from Don Jasurda with his responses. From: Don Jasurda Sent: Sunday, June 21, :11 PM To: Eric Kammerman Subject: Dock replacement Eric, I would like to better understand the cost elements of our dock replacement. What material was used forregular single board replacements? 2 ' x 8 Treated Front wall main dock and finger pier replacements? 2 ' x 8 Treated Dock update on the Juliani Crosby finger pier? Completed at owners cost. North walkway dock replacement? 2 x 8 Treated Is this all the same material? It doesn't all look the same. It is all 2 ' x 8 Treated from various sources depending on who is doing the work and where they source their material from.

5 Page 5 What is the labor cost for a crew to do this work? and what kind of rate (feet / hour or boards / hour) do they quote for this type of job, if any? Depends on the size of the job, number of cleats to be removed & reinstalled, number of pedestals to be removed and reinstalled, decking on concrete, stringers on I beams, batter boards, material handling, number of rafts/surface vessels/barges needed, tear out time, disposal fees, etc., etc Slips #4&5 (30 )paid $ (Lowered 15 & Replaced all boards), $ per ft., 2015 Slips #173 & 174 (55 )paid $8,000. (Lowered 15 & replaced all $ per ft.), $90.00 per ft.(replaced all boards) 2015 Slips #177&178 (40 ) paid $3,620. (Replaced all boards), $91.00 per ft. 440 of 2 x 8 x2 Treated (deck only) per ft Set 2016 meeting dates. Board of Directors, Sunday, May 01, 2016, Annual Meeting, Saturday, June 18, 2016, Board of Directors, Saturday, June 18, 2016, following annual meeting. Board of Directors, Sunday, August 21, 2016, New Business Dan Fair gave an update on the FBW fence proposal and survey discrepancy. At this point we are waiting on FBW to proceed or not. Dan Fair gave an update on conversation he has had with FBW regarding upgrading the picnic area (4-shelters, $25, and 4-10 tables, $4, s/h or 8-8 tables, $7,960 + s/h.). FBW has agreed to contribute $7, payable in 2 annual installments. Kammermann directed to proceed with shelters. As requested, Kammermann presented a proposal from Habitec Security regarding a card reader security system for the pool and bathhouse. Discussion followed regarding the pros and cons of such a system. Proposal denied. As requested, Kammermann presented a proposal from Sky Web internet services. This service would cost us approximately $4, for equipment and $ per month comprehensive maintenance. As we would have to provide a static IP, Kammermann directed to find out what additional fees we would incure with Charter and report back to the Board. Kammermann directed to contract for a new under dock inspection to identify any utility and structural needs prior to resurfacing the East and South main docks If this can be done this year with a favorable conclusion then Kammermann was directed to proceed with these two projects prior to next season. Re-surface south main dock. Est. $28, Re-surface main dock slips Est. $41, Kammermann directed to have utility pedestals involved in project removed and painted. There being no further business, the meeting was adjourned.