_. Vavrinek, Trine, Day & Co., LLP

Transcription

1 I 1 _. Vavrinek, Trine, Day & Co., LLP Certified Public Accountants

2 LAS VIRGENES UNIFIED SCHOOL DISTRICT ANNuAL FINANCIAL REpORT JUNE 30, 2009

3 OF LOS ANGELES COUNTY CALABASAS, CALIFORNIA JUNE 30, 2009 MEMBER Mr. Dave Moorman Mr. Gordon Whitehead Mrs. Jill Gaines Mrs. Cindy Iser Mrs. Patricia Schultz GOVERNING BOARD OFFICE President Vice President Clerk Member Member TERM EXPIRES Dr. Donald Zimring Ms. Mary Schillinger Dr. Dan Stepenosky ADMINISTRATION Superintendent Assistant Superintendent, Education Assistant Superintendent, Personnel Services

4 TABLE OF CONTENTS JUNE 30, 2009 FINANCIAL SECTION Independent Auditors' Report Management's Discussion and Analysis Basic Financial Statements Government-Wide Financial Statements Statement of Net Assets 14 Statement of Activities 15 Fund Financial Statements Governmental Funds - Balance Sheet 16 Reconciliation of the Governmental Funds Balance Sheet to the Statement of Net Assets 17 Governmental Funds - Statement of Revenues, Expenditures, and Changes in Fund Balance 18 Reconciliation of the Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances to the District-Wide Statement of Activities 19 Proprietary Funds - Statement of Net Assets 21 Proprietary Funds - Statement of Revenues, Expenses, and Changes in Fund Net Assets 22 Proprietary Funds - Statement of Cash Flows 23 Fiduciary Funds - Statement of Net Assets 24 Notes to Financial Statements 25 REQUIRED SUPPLEMENTARY INFORMATION General Fund - Budgetary Comparison Schedule SUPPLEMENTARY INFORMATION Schedule of Expenditures of Federal Awards Local Educational Agencies Schedule of Average Daily Attendance Schedule of Instructional Time Reconciliation of Annual Financial and Budget Report with Audited Financial Statements Schedule of Financial Trends and Analysis Combining Statements - Non-Major Governmental Funds Combining Balance Sheet Combining Statement of Revenues, Expenditures, and Changes in Fund Balance General Fund Selected Financial Information Note to Supplementary Information INDEPENDENT AUDITORS' REPORTS Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 63 Report on Compliance with Requirements Applicable to Each Major Program and on Internal Control over Compliance in Accordance with OMB Circular A Report on State Compliance 67 SCHEDULE OF FINDINGS AND QUESTIONED COSTS Summary of Auditors' Results 70 Financial Statement Findings 71 Federal Awards Findings and Questioned Costs 73 State Awards Findings and Questioned Costs 74 Summary Schedule of Prior Audit Findings 75 Management Letter 77

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6 FINANCIAL SECTION

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8 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants VALUE THE DIFFERENCE INDEPENDENT AUDITORS' REPORT Governing Board Las Virgenes Unified School District Calabasas, California We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the Las Virgenes Unified School District (the District) as of and for the year ended June 30, 2009, which collectively comprise the District's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the District's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Standards and Procedures/or Audits o/california K-12 Local Educational Agencies , issued by the California Education Audit Appeals Panel as regulations. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. As more fully descri.bed in Note 16 to the financial statements, the District recorded certain revenues in the general fund related to State categorically funded programs for which an appropriation no longer existed at June 30,2009 by virtue of Cali fomi a Assembly Bill 3 of the fourth extraordinary session (ABX4 3), chaptered on July 28, In our opinion, such revenues should have been recorded in the subsequent fiscal year rather than the current fiscal year to conform with accounting principles generally accepted in the United States of America. If those revenues had been recorded in conformity with U.S. generally accepted accounting principles, receivables and fund balance, and revenue and change in fund balance in the General Fund for the year ended June 30,2009, would have been decreased by $2,091,030. In our opinion, except for the effects of the matter discussed in the preceding paragraph, the financial statements referred to above present fairly, in all material respects, the respective financial position of the General Fund of the Las Virgenes Unified School District, as of June 30, 2009, and the respective changes in financial position thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America. In addition, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the Building Fund, the Bond Interest and Redemption Fund, and the aggregate remaining fund information of the Las Virgenes Unified School District, as of June 30, 2009, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended in conformity with accounting principles generally accepted in the United States of America Aspen Street Rancho Cucamonga. CA Tel: Fax: FRESNO LAGUNA HILLS PALO ALTO PLEASANTON RANCHO CUCAMONGA

9 In accordance with Government Auditing Standards, we have also issued our report dated December 14,2009, on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in conjunction with this report in considering the results of our audit. The required supplementary information, such as management's discussion and analysis on pages 4 through 12 and budgetary comparison information on page 49, is not a required part of the basic financial statements, but is supplementary information required by the accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the District's basic financial statements. The supplementary information listed in the table of contents, including the schedule of expenditures of Federal awards which is required by U.S. Office of Management and Budget Circular A-133, Audits a/state, Local Governments, and Non-Profit Organizations, the Combining Statements - Non-Major Governmental Funds and the General Fund Selected Financial Information is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. Rancho Cucamonga, California December 14,2009 3

10 4111 N. LAS VIRGENES ROAD CALABASAS, CALIFORNIA Telephone: (818) Fax: (818) BOARD OF EDUCATION JILL GAINES CINDY ISER DAVE MOORMAN PATRICIA SCHULZ GORDON WHITEHEAD DONALD M. ZIMRING, Ph.D. SUPERINTENDENT This section of Las Virgenes Unified School District's (the District) annual financial report presents our discussion and analysis of the District's financial performance during the fiscal year that ended on June 30, Please read it in conjunction with the District's financial statements, which immediately follow this section. OVERVIEW OF THE FINANCIAL STATEMENTS The Financial Statements The financial statements presented herein include all of the activities of the Las Virgenes Unified School District and its component units using the integrated approach as prescribed by the Governmental Accounting Standards Board (GASB) Statement No. 34. The Government-Wide Financial Statements present the financial picture of the District from the economic resources measurement focus using the accrual basis of accounting. They present governmental activities and business-type activities separately. These statements include all assets of the District (including capital leases) as well as all liabilities (including long-term obligations). Additionally, certain eliminations have occurred as prescribed by the statement in regards to interfund activity, payables and receivables. The Fund Financial Statements include statements for each of the three categories of activities: governmental, business-type, and fiduciary. The Governmental Activities are prepared using the current financial resources measurement focus and modified accrual basis of accounting. The Business-Type Activities are prepared using the economic resources measurement focus and the accrual basis of accounting. The fiduciary activities are agency funds, which only report a balance sheet and do not have a measurement focus. Reconciliation of the Fund Financial Statements to the Government-Wide Financial Statements is provided to explain the differences created by the integrated approach. The Primary unit of the government is the Las Virgenes Unified School District. 4

11 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 REPORTING THE DISTRICT AS A WHOLE The Statement of Net Assets and the Statement of Activities The Statement of Net Assets and the Statement of Activities report infonnation about the District as a whole and about its activities. These statements include all assets and liabilities of the District using the accrual basis of accounting, which is similar to the accounting used by most private-sector companies. All of the current year's revenues and expenses are taken into account regardless of when cash is received or paid. These two statements report the District's net assets and changes in them. Net assets are the difference between assets and liabilities, one way to measure the District's financial health, or financial position. Over time, increases or decreases in the District's net assets are one indicator of whether its financial health is improving or deteriorating. Other factors to consider are changes in the District's property tax base and the condition of the District's facilities. The relationship between revenues and expenses is the District's operating results. Since the Board's responsibility is to provide services to our students and not to generate profit as commercial entities do, one must consider other factors when evaluating the overall health of the District. The quality of the education and the safety of our schools will likely be an important component in this evaluation. In the Statement of Net Assets and the Statement of Activities, we separate the District activities as follows: Governmental Activities - Most of the District's services are reported in this category. This includes the education of kindergarten through grade twelve students, the operation of child development activities, and the on-going effort to improve and maintain buildings and sites. Property taxes, State income taxes, user fees, interest income, Federal, State and local grants, as well as general obligation bonds, finance these activities. Business-type Activities - The District charges fees to help it cover the costs of certain services it provides. The District's food services are included here. REPORTING THE DISTRICT'S MOST SIGNIFICANT FUNDS Fund Financial Statements The fund financial statements provide detailed infonnation about the most significant funds - not the District as a whole. Some funds are required to be established by State law and by bond covenants. However, management establishes many other funds to help it control and manage money for particular purposes or to show that it is meeting legal responsibilities for using certain taxes, grants, and other money that it receives from the u.s. Department of Education. 5

12 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 Governmental funds - Most of the District's basic services are reported in governmental funds, which focus on how money flows into and out of those funds and the balances left at year-end that are available for spending. These funds are reported using an accounting method called modified accrual accounting, which measures cash and all other financial assets that can readily be converted to cash. The governmental fund statements provide a detailed short-term view of the District's general government operations and the basic services it provides. Governmental fund information helps determine whether there are more or fewer financial resources that can be spent in the near future to finance the District's programs. The differences of results in the governmental fund financial statements to those in the government-wide financial statements are explained in a reconciliation following each governmental fund financial statement. Proprietary funds - When the District charges users for the services it provides, whether to outside customers or to other departments within the District, these services are generally reported in proprietary funds. Proprietary funds are reported in the same way that all activities are reported in the Statement of Net Assets and the Statement of Revenues, Expenses and Changes in Fund Net Assets. In fact, the District's enterprise funds are the same as the business-type activities we report in the government-wide financial statements but provide more detail and additional information, such as cash flows, for proprietary funds. THE DISTRICT AS TRUSTEE Reporting the District's Fiduciary Responsibilities The District is the trustee, or fiduciary, for funds held on behalf of others, like our funds for associated student body activities, scholarships, and employee retiree benefits. The District's fiduciary activities are reported in separate Statements of Fiduciary Net Assets. We exclude these activities from the District's other financial statements because the District cannot use these assets to finance its operations. The District is responsible for ensuring that the assets reported in these funds are used for their intended purposes. 6

13 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 THE DISTRICT AS A WHOLE Net Assets The District's net assets were $ million for the fiscal year ended June 30, Of this amount, $3.458 million was unrestricted. Restricted net assets are reported separately to show legal constraints from debt covenants and enabling legislation that limit the School Board's ability to use those net assets for day-to-day operations. Our analysis below focuses on the net assets (Table 1) and change in net assets (Table 2) of the District's governmental activities. Table 1 (Amounts in millions) Assets Current and other assets Capital assets Total Assets Liabilites Current liabilities Long-term obligations Total Liabilities Net Assets Invested in capital assets, net of related debt, ' Restricted Unrestricted Total Net Assets Governmental Activities $ $ $ Business-Type Activities $ School District Activities $ $ $ $ $ $ $ $ ===== The $3.458 million in unrestricted net assets of School District activities represents the accumulated results of all past years' operations. The timing of state budget cuts contributed to the increase in net assets. 7

14 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 Changes in Net Assets The results of this year's operations for the District as a whole are reported in the Statement of Activities on " page 15. Table 2 takes the information from the Statement, rounds off the numbers, and rearranges them slightly so you can see our total revenues for the year. Table 2 (Amounts in millions) Governmental Activities Business-Type Activities School District Activities Revenues Program revenues: Charges for services $ $ $ $ $ $ Operating grants and contributions Capital grants and contributions General revenues: Federal and State unrestricted Expenses Property taxes Other general revenues Instruction: Total Revenues Regular education Special education, including transportation Student support services Administration Maintenance and operations Facility acquisition Interest on long-term obligations Other Total Expenses Change in Net Assets $ $ (2.428) $ $ (0.014) $ $ (2.442) 8

15 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 Governmental Activities As reported in the Statement of Activities on page 15, the cost of all of our governmental activities this year was $ million. However, the amount that our taxpayers ultimately financed for these activities through general property taxes was only $ million because the cost was paid by those who benefited from the programs or by other governments and organizations who subsidized certain programs with grants and contributions. In addition to general property tax revenues, $2.505 million was received during the first year of the eight year renewal of the District's parcel tax. The tax, along with donations from families outside the District, enabled the District to maintain programs that would have otherwise been subject to budget cuts. In Table 3, we have presented the cost and net cost (total cost less revenues generated by the activities of each of the District's largest functions). The functions are: instruction (regular and special education), instruction-related activities, home-to-school transportation, general administration, maintenance and operations, facility acquisition and construction, ancillary services, interest on long-term obligations, and other outgo. As discussed above, net cost shows the financial burden that was placed on the District's taxpayers by each of these functions. Providing this information allows our citizens to consider the cost of each function in comparison to the benefits they believe are provided by that function. Table 3 (Amounts in millions) Total Cost of Services Net Cost of Services Instruction, regular education $ $ $ $ Instruction special education Instruction-related activities Home-to-school transportation (0.028) General administration Maintenance and operations ~ Facility acquisition and construction Ancillary services Interest on long-term obligations Other outgo Total $ $ $ $

16 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 THE DISTRICT'S FUNDS As the District completed this year, our governmental funds reported a combined fund balance of $ million, which is an increase of$3.552 million from last year. Table 4 (Amounts in millions) Balances and Activity June 30, 2008 Revenues Expenditures July 1,2009 General $ $ $ $ Building Bond interest and redemption Adult education (0.023) Deferred maintenance Capital facilities : County school facilities Total $ $ $ $ The primary reasons for the changes in fund balance are as follows: a. The General Fund is the principle operating fund. The fund balance in the General Fund increased $5.458 million to $ million. Federal ARRA grants and the State's postponement of additional cuts to the subsequent year increased the available funds. b. The Building Fund maintains the funds generated from the voter-approved general obligation bonds. The fund balance decreased $9.222 from the prior year. The District continued to spend the first issuance of Measure G bonds on technology, the renovation of Lindero Canyon Middle School, and planning for the construction of performing arts centers at Agoura and Calabasas High Schools. c. The Deferred Maintenance Fund retains funds from the State Office of Public School Construction, which are then matched by the District each year. The District's five year plan for deferred maintenance projects must be approved by the State, and only projects that are on the approved list are authorized to utilize the money in this fund. The Deferred Maintenance Fund balance increased $.552 million. To minimize disruption on school sites, the large projects these funds were slated for were completed during the summer, after the end of the fiscal year. d. The Capital Facilities Fund maintains the funds collected from developers and funds held in trust for our certificates of participation. The use of these funds is restricted by government code, and is used to accommodate growth needs at the school sites. The fund balance decreased $.226 million due to funds used for equipment purchases and school site construction. e. The County School Facilities Fund holds the funding from the State Allocation Board. The District received reimbursement for new buildings constructed at Agoura and Calabasas High Schools. 10

17 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 CAPITAL ASSET AND DEBT ADMINISTRATION Capital Assets At June 30, 2009, the District had $ million in a broad range of net capital assets, including land, buildings, and furniture and equipment (Table 5). This amount represents a net increase (including additions, deductions and depreciation) of$.361 million, or 0.21 percent from last year. Table 5 (Amounts in millions) Governmental Activities Business-Type Activities Land and construction in process Buildings and improvements $ $ $ $ l32 Furniture and equipment Total $ $ $ $ Total $ $ l $ $ This year's major additions included (in millions): Indian Hills High School Relocation Mariposa Elementary School Relocation $ $

18 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 Long-Term Obligations At the end of this year, the District had $ million in debt outstanding versus $ million last year, a decrease of 1.3 percent (Table 6). The decrease was primarily due to the refinance of Certificates of Participation. ~ Table 6 (Amounts in millions) Governmental Activities Business-Type Activities Total General obligation bonds (Financed with property taxes) $ $ $ $ $ $ General obligation bondspremium and rebate liability Certificates of participation Discount on COP issuance (0.059) (0.061) (0.059) (0.061) Early retirement incentive Compensated absences Total $ $ $ $ $ $ The District's general obligation bond rating continues to be "AA-". The State limits the amount of general obligation debt that Districts can issue to five percent of the assessed value of all taxable property within the District's boundaries. The District's outstanding general obligation debt of $ million is significantly below this statutorily-imposed limit. Other obligations include compensated absences payable, postemployment benefits (not including health benefits) and other long-term obligations. We present more detailed information regarding our long-term obligations in Note 9 of the financial statements. SIGNIFICANT ACCOMPLISHMENTS OF FISCAL YEAR ARE NOTED BELOW: The District has continued to aggressively pursue its capital facilities projects as well as maintaining and expanding its technology infrastructure. Utilizing Measure G funds, the District began expansion and renovation oflindero Canyon Middle School. The three year, $30 million project will include new science facilities, a technology/media center, expanded office and support facilities, renovated classrooms, a new multi-purpose room, and new music facilities. The District also completed its high-speed microwave Internet connectivity between all 15-school sites and the District office, providing high capacity Internet service to virtually every classroom. 12

19 MANAGEMENT'S DISCUSSION AND ANALYSIS JUNE 30, 2009 Unfortunately, the State fiscal crisis has had a dramatic impact on the District's ability to maintain its educational program. With the loss of nearly $13 million in State aid for the upcoming year, the District's Finance Committee, working with District staff and stakeholder groups throughout the District, has grappled with budget cuts in virtually all areas of the educational and support programs. Despite this, the District, for the first time in five years, saw a stabilization of its enrollment as nearly 200 new students entered the District, many of them from private schools. The District continues to work with its parent support groups, the Las Virgenes Educational Foundation and the four cities within the District, in support of its mission and vision in providing an exemplary educational program to all students. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES In considering the Adopted District Budget for the year, the District Board and management used the following criteria: 1. Revenue limit income - no Cost of Living Adjustment (COLA) increase. 2. Enrollment is estimated to decline 1.0 percent. 3. Consideration of step and column for certificated staff. 4. Estimated parcel tax revenues of $2.5 million. 5. Revenue enhancements/cuts/reductions of$2.2 million were implemented in order to offset the fiscal impact of declining enrollment and the reductions in State funding. Salary expenditures are based on the following forecasts: Grades kindergarten through third Grades four and five Grades six through eight Grades nine through twelve Staffing Ratio 22:1 30.5:1 31.0: : 1 Total Enrollment: Enrollment 2,694 1,759 2,769 4, The budget is adjusted at first interim to reflect actual enrollment. CONTACTING THE DISTRICT'S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, taxpayers, students, investors and creditors with a general overview of the District's finances and to show the District's accountability for the money it receives. If you have questions about this report or need any additional financial information, contact Karen Kimmel, Chief Business Official, at Las Virgenes Unified School District, 4111 N. Las Virgenes Road, Calabasas, California 91302, or by telephone at (818)

20 STATEMENT OF NET ASSETS JUNE 30, 2009 Governmental Business-Type Activities Activities Total ASSETS Deposits and investments $ 59,064,578 $ 369,523 $ 59,434,101 Receivables 8,320,694 37,171 8,357,865 Stores inventories 291,284 43, ,026 Debt service costs of issuance 1,586,920 1,586,920 Capital assets Land and construction in progress 28,369,303 28,369,303 Other capital assets 196,340, , ,826,945 Less: Accumulated depreciation (49,135,548) (387,697) ( 49,523,245) Capital assets, net of accumulated depreciation 175,574,266 98, ,673,003 Total Assets 244,837, , ,386,915 LIABILITIES Accounts payable 8,224, ,784 8,339,105 Interest payable 2,060,144 2,060,144 Deferred revenue 2,251,214 2,251,214 Long-term obligations Current portion of long-term obligations 6,482,619 6,482,619 Noncurrent portion of long-term obligations 150,630, ,630,578 Total long-term obligations 157,113, ,113,197 Total Liabilities 169,648, , ,763,660 NET ASSETS Invested in capital assets, net of related debt 51,483,093 98,737 51,581,830 Restricted for: Debt service 6,184,865 6,184,865 Capital projects 6,778,214 6,778,214 Educational programs 4,866,521 4,866,521 Other activities 2,752,899 2,752,899 Unrestricted 3,123, ,652 3,458,926 Total Net Assets $ 75,188,866 $ 434,389 $ 75,623,255 The accompanying notes are an integral part of these financial statements. 14

21 STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, Program Revenues Charges for Operating Capital Services and Grants and Grants and FunctionslPrograms Expenses Sales Contributions Contributions Governmental Activities: Instruction: Regular education $ 48,380,120 $ 206,304 $ 5,290,835 $ 6,147,575 Special education 19,389,389 7,815,633 Instruction-related activities: Supervision of instruction 2,548,078 35, ,768 Instructional library, media, and technology 2,711,510 43, ,602 School site administration 7,638,323 89,338 Pupil services: Home-to-school transportation 1,134, , ,676 Special education transportation 1,458, ,239 All other pupil services 5,313,578 23, , ~- General administration: Data processing 89,086 All other general administration 4,469,383 95, ,775 Plant services 8,239,842 5, ,736. Facility acquisition and construction 4,901,467 Ancillary services 3,999 Interest on long-term obligations 7,485,634 Other outgo 279,471 66,519 91,203 Total Governmental Activities 114,042,599 1,068,367 16,881,042 6,147,575 Business-Type Activities: Food services 1,903,556 1,687, ,376 Total Business-Type Activities 1,903,556 1,687, ,376 Total School District $ 115,946,155 $ 2,756,312 $ 17,120,418 $ 6,147,575 General revenues and subventions: Property taxes, levied for general purposes Property taxes, levied for debt service Taxes levied for other specific purposes Federal and State aid not restricted to specific purposes Interest and investment earnings Miscellaneous Subtotal, General Revenues Change in Net Assets Net Assets - Beginning Net Assets - Ending The accompanying notes are an integral part of these financial statements. 15

22 Governmental Activities N et (E~penses) Revenues and Changes in Net Assets Business Type Activities Total $ (36,735,406) $ (11,573,756) (1,765,029) (2,054,707) (7,548,985) 27,910 (1,259,232) (4,407,008) (89,086) (4,079,367) (7,948,100 ) (4,901,467) (3,999) (7,485,634) (121,749) (89,945,615) 23,765 23,765 (89,945,615) 23,765 $ (36,735,406) (11,573,756) (1,765,029) (2,054,707) (7,548,985) 27,910 (1,259,232) ( 4,407,008) (89,086) ( 4,079,367) (7,948,100) (4,901,467) (3,999) (7,485,634) (121,749) (89,945,615) 23,765 23,765 (89,921,850) 36,523,566 9,223,288 2,504,908 32,760,361 1,347,887 4,688 13,307,146 95,667,156 4,688 5,721,541 28,453 69,467, ,936 $ 75,188,866 $ 434,389 36,523,566 9,223,288 2,504,908 32,760,361 1,352,575 13,307,146 95,671,844 5,749,994 69,873,261 $ 75,623,255 15

23 GOVERNMENTAL FUNDS BALANCE SHEET JUNE 30, 2009 Bond Interest General Building a~d Redemption Fund Fund Fund ASSETS Deposits and investments $ 13,567,466 $ 25,521,619 $ 8,245,009 Receivables 8,148, ,787 Stores inventories 291,284 Total Assets $ 22,007,050 LIABILITIES AND FUND BALANCES $ 25,665,406 $ 8,245, Liabilities: Accounts payable $ 5,852,556 $ 2,339,262 $ Deferred revenue 2,251,214 Total Liabilities 8,103,770 2,339,262 Fund Balances: Reserved: Revolving cash 25,000 Stores inventories 291,284 Legally restricted 4,866,521 Unreserved: Designated 7,229,854 Undesignated, reported in: General Fund 1,490,621 Special revenue funds Debt service funds 8,245,009 Capital projects funds 23,326,144 Total Fund Balance 13,903,280 23,326,144 8,245,009 Total Liabilities and Fund Balances $ 22,007,050 $ 25,665,406 $ 8,245,009 ~ The accompanying notes are an integral part of these financial statements. 16

24 Non-Major Governmental Funds Total Governmental Funds ':' $ 11,730,484 $ 59,064,578 28,607 8,320, ,284 $ 11,759,091 $ 67,676,556 $ 32,503 $ 8,224,321 2,251,214 32,503 10,475, , ,284 4,866,521 7,229,854 1,490,621 2,752,899 2,752,899 8,245,009 8,973,689 32,299,833 11,726,588 57,201,021 $ 11,759,091 $ 67,676,556 16

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26 GOVERNMENTAL FUNDS RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE STATEMENT OF NET ASSETS JUNE 30, 2009 Total Fund Balance - Governmental Funds Amounts Reported for Governmental Activities in the Statement of Net Assets are Different Because: Capital assets used in governmental activities are not financial resources. Therefore, they are not reported as assets in governmental funds. The cost of capital assets is as follows: Accumulated depreciation is as follows: Net Capital Assets Expenditures relating to issuance of debt in the current fiscal year were recognized in the modified accrual basis, but they are not recognized in the accrual basis. In governmental funds, unmatured interest on long-term obligations is recognized in the period when it is due. On the government-wide financial statements, unmatured interest on long-term obligations is recognized when it is incurred. Long-term obligations, including general obligation bonds, are not due and payable in the current period and, therefore, are not reported as liabilities in the funds. Long-term obligations at year-end consist of the following: General obligation bonds Unamortized premium on general obligation bonds Certificates of participation Unamortized discount on certificates of participation Compensated absences Total Long-Term Obligations Total Net Assets - Governmental Activities $ 224,709,814 (49,135,548) (140,267,212) (3,175,106) (12,730,000) 59,398 (1,000,277) $ 57,201, ,574,266 1,586,920 (2,060,144) (157,113,197) $ 75,188,866 The accompanying notes are an integral part of these financial statements. 17

27 GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE JUNE 30, Bond Interest General Building and Redemption Fund Fund Fund REVENUES Revenue limit sources $ 64,457,647 $ $ Federal sources 7,989,475 Other State sources 18,046,204 50,343 Other local sources 11,443,513 1,139,980 9,321, Total Revenues 101,936,839 1,139,980 9,371,689 EXPENDITURES Current Instruction - regular education 43,880,867 Instruction - special education 19,389,389 Instruction-related activities: Supervision of instruction 2,548,078 Instructional library, media, and technology 2,711,510 School site administration 7,638,323 Pupil services: Home-to-school transportation 1,134,248 Special education transportation 1,458,471 All other pupil services 5,313,578 General administration: Data processing 89,086 All other general administration 4,248,665 Plant services 7,783,739 Facility acquisition and construction 19,983 11,355,384 Ancillary services 3,999 Other outgo 279,471 Debt service Principal 5,285,000 Interest and other 3,223,080 Total Expenditures 96,499,407 11,355,384 8,508,080 Excess (Deficiency) of Revenues Over Expenditures 5,437,432 (l0,215,404) 863,609 Other Financing Sources (Uses) Transfers in 577,629 Other sources 1,550,000 Transfers out (556,766) (556,766) Net Financing Sources 20, ,234 NET CHANGE IN FUND BALANCES 5,458,295 (9,222,170) 863,609 Fund Balance - Beginning 8,444,985 32,548,314 7,381,400 Fund Balance - Ending $ 13,903,280 $ 23,326,144 $ 8,245,009 'l The accompanying notes are an integral part of these financial statements. 18

28 Non-Major Governmental Funds Total Governmental Funds ~ $ $ 64,457,647 7,989,475 6,536,615 24,633, ,017 22,683,856 7,315, ,764,140 43,880,867 19,389,389 2,548,078 2,711,510 7,638,323 1,134,248 1,458,471 5,313,578 89,086 8,884 4,257, ,590 8,231, ,508 11,515,875 3, , ,000 5,520, ,503 3,790,583 1,399, ,762,356 5,916,147 2,001, ,766 1,134,395 1,550,000 (20,863) (1,134,395) 535,903 1,550,000 6,452,050 3,551,784 5,274,538 53,649,237 $ 11,726,588 $ 57,201,021 18

29 RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE DISTRICT-WIDE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED JUNE 30, 2009 Total Net Change in Fund Balances - Governmental Funds Amounts Reported for Governmental Activities in the Statement of Activities are Different Because: Capital outlays to purchase or build capital assets are reported in governmental funds as expenditures, however, for governmental activities, those costs are shown in the Statement of Net Assets and allocated over their estimated useful lives as annual depreciation expenses in the Statement of Activities. This is the amount by which capital outlays exceed depreciation in the period. Capital outlays Depreciation expense Net Expense Adjustment In the statement of activities, only the gain on the sale of the unimproved land is reported, whereas in the governmental funds, the entire proceeds from the sale increase financial resources. Thus, the change in net assets differs from the change in fund balances by the cost of the land sold. In the statement of activities, certain operating expenses - compensated absences (vacations) and special termination benefits ( early retirement) are measured by the amounts earned during the year. In the governmental funds, however, expenditures for these items are measured by the amount of financial resources used (essentially, the amounts actually paid). The early retirement incentive paid amounted to the following: Vacation used was more than the amounts earned by the following: Repayment of bond principal and capital leases is an expenditure in the governmental funds, but it reduces long-term obligations in the Statement of Net Assets and does not affect the Statement of Activities: General obligation bonds Certificates of participation Combined Adjustment $ 9,500,932 (4,786,439) 36,000 30,839 5,285, ,000 $ 3,551,784 4,714,493 (4,436,524) 66,839 5,520,000 The accompanying notes are an integral part of these financial statements. 19

30 RECONCILIATION OF THE GOVERNMENTAL FUNDS STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES TO THE DISTRICT-WIDE STATEMENT OF ACTIVITIES, Continued FOR THE YEAR ENDED JUNE 30, 2009 Under the modified basis of accounting used in the governmental funds, expenditures are not recognized for transactions that are not normally paid with expendable available financial resources. In the statement of activities, however, which is presented on the accrual basis, expenses and liabilities are reported regardless of when financial resources are available. This adjustment combines the net changes of the following balances: Amortization of debt premium Amortization of cost of issuance Amortization of debt discount Combined Adjustment $ 178,008 (75,188) (2,048) $ 100,772 Interest on long-term obligations in the statement of activities differs from the amount reported in the governmental funds because interest is recorded as an expenditure in the funds when it is due, and thus requires the use of current financial resources. In the Statement of Activities, however, interest expense is recognized as the interest accrues, regardless of when it is due. The additional interest reported in the Statement of Activities is the result of two factors. First, accrued interest on the general obligation bonds increased by $74,016 and second, $3,721,807 of additional accumulated interest was accreted on the District's "capital appreciation" general obligation bonds. (3,795,823) Change in Net Assets of Governmental Activities $ 5,721,541 The accompanying notes are an integral part of these financial statements. 20

31 PROPRIETARY FUNDS STATEMENT OF NET ASSETS JUNE 30, 2009 ASSETS Current Assets Deposits and investments Receivables Stores inventories Total Current Assets Noncurrent Assets Capital assets Less: accumulated depreciation Total Noncurrent Assets Total Assets LIABILITIES Current Liabilities Accounts payable Total Current Liabilities Business-Type Activities Enterprise Fund Food Service $ 369,523 37,171 43, , ,434 (387,697) 98, , , ,784 NET ASSETS Invested in capital assets, net of related debt Unrestricted Total Net Assets $ 98, , ,389 The accompanying notes are an integral part of these financial statements. 21

32 PROPRIETARY FUNDS STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS FOR THE YEAR ENDED JUNE 30, 2009 OPERATING REVENUES Charges for services Charges to other funds and miscellaneous revenues Total Operating Revenues OPERATING EXPENSES Payroll costs Professional and contract services Supplies and materials Facility rental Other operating costs Depreciation Total Operating Expenses Operating Loss Business-Type Activities Enterprise Fund Food Service $ 1,687,945 (690) 1,687,255 1,053,998 22, ,795 13,810 83,175 19,701 1,903,554 (216,299) NONOPERATING REVENUES Interest income Federal grants Other grants Total Nonoperating Revenues Change in Net Assets Total Net Assets - Beginning Total Net Assets - Ending $ 4, ,686 10, ,752 28, , ,389 The accompanying notes are an integral part of these financial statements. 22

33 PROPRIETARY FUNDS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2009 CASH FLOWS FROM OPERATING ACTIVITIES Cash receipts from customers Cash payments to employees for services Cash payments to suppliers for goods and services Cash payments for facility use Cash payments for administrative expense Other operating cash payments Net Cash Used by Operating Activities CASH FLOWS FROM NON CAPITAL FINANCING ACTIVITIES Nonoperating grants received Net Cash Provided by Noncapital Financing Activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Acquisition of capital assets Net Cash Used by Capital and Related Financing Activities CASH FLOWS FROM INVESTING ACTIVITIES Interest on investments Net Cash Provided by Investing Activities Net Decrease in Cash and Cash Equivalents Cash and Cash Equivalents - Beginning Cash and Cash Equivalents - Ending RECONCILIATION OF OPERATING LOSS TO NET CASH USED BY OPERATING ACTIVITIES: Operating loss Adjustments to reconcile operating loss to net cash used by operating activities: Depreciation Loss on disposal of equipment Changes in assets and liabilities: Stores Inventories Accrued liabilities NET CASH USED BY OPERATING ACTIVITIES NONCASH, NONCAPITAL FINANCING ACTIVITIES During the year, the District received $48,525 of food commodities from the U.S. Department of Agriculture. Business-Type Activities Enterprise Funds Food Services $ $ $ $ 1,690,683 (1,053,998) (745,859) (13,810) (22,075) (83,175) (228,234) 239, ,498 (88,000) (88,000) 4,686 4,686 (72,050) 441, ,523 (216,299) 19,701 3,428 (13,836) (21,228) (228,234) The accompanying notes are an integral part of these financial statements. 23

34 FIDUCIARY FUNDS STATEMENT OF NET ASSETS JUNE 30, 2009 ASSETS Deposits and investments Stores Inventories Total Assets Agency Funds $ 1,324,027 18,612 $ 1,342,639 LIABILITIES Accounts payable Due to student groups Total Liabilities $ 4,050 1,338,589 $ 1,342,639 The accompanying notes are an integral part of these financial statements. 24

35 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2009 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Financial Reporting Entity The Las Virgenes Unified School District (the District) was unified in 1962 under the laws of the State of California. The District operates under a locally elected five-member Board form of government and provides educational services to grades K - 12 as mandated by the State and/or Federal agencies. The District operates one preschool, eight elementary schools, three middle schools, two high schools, one continuation high school, an alternative education program, and a special education facility for preschool. A reporting entity is comprised of the primary government, component units, and other organizations that are included to ensure the financial statements are not misleading. The primary government of the District consists of all funds, departments, boards, and agencies that are not legally separate from the District. For Las Virgenes Unified School District, this includes general operations, food service, and student related activities of the District. Basis of Presentation - Fund Accounting The accounting system is organized and operated on a fund basis. A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts, which are segregated for the purpose of carrying on specific activities - or attaining certain objectives in accordance with special regulations, restrictions, or limitations. The District's funds are grouped into three broad fund categories: governmental, proprietary, and fiduciary. Governmental Funds Governmental funds are those through which most governmental functions typically are financed. Governmental fund reporting focuses on the sources, uses, and balances of current financial resources. Expendable assets are assigned to the various governmental funds according to the purposes for which they may or must be used. Current liabilities are assigned to the fund from which they will be paid. The difference between governmental fund assets and liabilities is reported as fund balance. The following are the District's major and non-major governmental funds: Major Governmental Funds General Fund The General Fund is the chief operating fund for all districts. It is used to account for the ordinary operations of a district. All transactions except those required or permitted by law to be in another fund are accounted for in this fund. Capital Project Funds The Capital Project funds are established to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds). Building Fund The Building Fund exists primarily to account separately for proceeds from the sale of bonds (Education Code Section 15146) and may not be used for any purposes other than those for which the bonds were issued. Debt Service Funds The Debt Service Funds are established to account for the accumulation of resources for and the payment of principal and interest on long-term obligations. 25

36 NOTES TO FINANCIAL STATEMENTS JUNE 30, 2009 Bond Interest and Redemption Fund The Bond Interest and Redemption Fund is used for the repayment of bonds issued for a District (Education Code Sections ). Non-Major Governmental Funds Special Revenue Funds The Special Revenue funds are established to account for the proceeds from specific revenue sources (other than trusts or for major capital projects) that are restricted to the financing of particular activities: Adult Education Fund The Adult Education Fund is used to account separately for Federal, State, and local revenues for adult education programs and is to be expended for adult education purposes only. Deferred Maintenance Fund The Deferred Maintenance Fund is used to account separately for State apportionments and the District's contributions for deferred maintenance purposes (Education Code Sections ) and for items of maintenance approved by the State Allocation Board. Capital P,rojects Funds The Capital Projects Funds are used primarily to account separately for monies received from fees levied on developers or other agencies as a condition of approving a development (Education Code Sections ). Expenditures are restricted to the purposes specified in Government Code Sections or to the items specified in agreements with the developer (Government Code Section 66006). County School Facilities Fund The County School Facilities Fund is established pursuant to Education Code Section to receive apportionments from the 1998 State School Facilities Fund (Proposition IA), the 2002 State School Facilities Fund (Proposition 47), or the 2004 State School Facilities Fund (Proposition 55) authorized by the State Allocation Board for new school facility construction, modernization projects, and facility hardship grants, as provided in the Leroy F. Greene School Facilities Act of 1998 (Education Code Section et seq.). Proprietary Funds Proprietary fund reporting focuses on the determination of operating income, changes in net assets, financial position, and cash flows. The District applies all GASB pronouncements, as well as the Financial Accounting Standards Board pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements. Proprietary funds are classified as enterprise or internal service. The District has the following proprietary fund: Enterprise Fund Enterprise funds may be used to account for any activity for which a fee is charged to external users for goods or services. The only enterprise fund of the District accounts for the financial transactions related to the food service activities of the District. Fiduciary Funds Fiduciary fund reporting focuses on net assets and changes in net assets. The fiduciary fund category is split into four classifications: pension trust funds, investment trust funds, private-purpose trust funds, and agency funds. 26